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Home My WebLink About1987-12-02 Council MinutesCOUNCIL MEETING AGENDA DECEMBER 2 & 3. 1987 1. Call to order and motion to approve agenda 2 Approval of Minutes - November 24/87 meeting 3 J C Jeffery Report - Period November 24/87 - December 2/87 Appointments Foreman as required Unfinished Busines 4 Review writing off uncollectable accounts receivables 5. Request for tax cancellation $492 22 and refund 6 Letter from Lee Bussard - Awareness of Disabled People 7 Review prices for wheelchair lift in M.D. office Transportation 8 Gravel report to November 30/87 9 Letter from AAMD & C re Road Crossing Agreement 10 Haller Complaint N.E. 12- 32 -23 -4 11. Report from Robert E Boake Re #806 12. Tupper Culvert Problem Other Items 13. Policy Review ■ Iv 0 COUNCIL MEETING DECEMBER 2ND, 1987 A meeting of the Council of the Municipal District of Kneehill Number 48 was held in the M D Office, Three Hills, Alberta, commencing at 9 00 A M , on December 2nd, 1987 Notice of the change of dates for council meeting for the month of December was forwarded to all the councillors as required by the Municipal Government Act Those present for the meeting were J Finlay Code Otto Hoff (Reeve) Robert E Boake Richard A Marz Harold Mueller Bruce Hastie Lawrence Hogg Division 1 Division 2 Division 3 Division 4 Division 5 Division 6 Division 7 J. C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator - until 3 15 P M Reeve Hoff called the meeting to order and requested a motion to approve the agenda for today's meeting Mr Marz moved approval of the agenda CARRIED Mr Hogg reported the Hutterian Brethren of Huxley will not allow council to visit their barn on the same day they have been to another hog barn. There was discussion about the chemicals which are being used in the manure storage lagoon It is an enzeme which works on and destroys about 60 percent of the solids However manure storage lagoons should be a two stage lagoon and the chemical should be put in the barn and in the first lagoon. The second lagoon would have only liquid in it The chemical also helps the lagoon to crust over There was discussion about whether it would be possible to hold eight months worth of manure in a barn It was agreed council will go to the Craigmyle Colony to view their barn which is under construction and then go to the Star] and colony Mr Jeffery reviewed the correspondence and building permits for the period November 24th to December 2nd He then reviewed the accounts which the office feel should be written off After discussion Mr Code moved the account charged to Alberta Transportation for hot mix material in the amount of $70 587 00 be written off. CARRIED Mr Marz moved the following accounts also be written off Mabel Fraser - Tax Information $5 00 Clarence Martin - Gravel $60 00 Art Schneider - Gravel $237.00 Art Schneider - Gravel $35.00 Al Foster - Cleaning up garbage $45 00 Total $382 00 CARRIED Mr Dunay noted both Mobil Oil and Bumper were charged taxes on the same oil well site - LSD 12- 05- 32 -24 -4 The well belongs to Bumper and therefore Mobil Oil should be refunded the money they paid - $492 22 Mr Dunay also requested a motion of council to cancel the assessment of $16,550 Mr Hastie moved the assessment for Roll Number 6334.05 LSD 12- 05- 32 -24 -4 in the sum of $16,550 be cancelled and Mobil Oil be given a refund of the taxes paid in error in the sum of $492 22 PAGE 1 CARRIED i� : 261 MOTION TO APPROVE AGENDA MANURE STORAGE LAGOONS J C JEFFERY REPORT WRITE OFF ACCOUNTS J P Yl X11 '1'c Y �v �o W REFUND TAXES PAID MOBIL OIL l A COUNCIL MEETING DECEMBER 2ND. 1987 Mr Jeffery read a letter from of Disabled People Service He hour inservice training session available After discussion Mr. file as information. Lee Bussard, of the Awareness AWARENESS OF i s avai 1 abl e to do a three DISABLED and has a video tape PEOPLE Boake moved to accept and CARRIED Mr Jeffery reviewed the prices received for installation of WHEEL CHAIR a wheel chair lift in the M D Office It would cost about RAMP $18,000.00 to $23,000 00 After discussion of this matter, TNgD OFFICE Mr. Mueller moved to accept and file as information CARRIED Mr Jeffery reviewed a report prepared by Mr Rempel, gravel ,tjE foreman as to the amount of gravelling done to November GRAVELING 30th, 1987. Copy of the report is attached to these TO NOV 30 minutes After discussion Mr Marz moved acceptance of the report. CARRIED Mr. Jeffery read a letter from Jack Edworthy of AAMD & C in ROAD CROSSING which Mr Edworthy suggests a meeting shoulde be held on AGREEMENT Thursday, January 28th 1988 in their office in Edmonton to MEETING further discuss the standard road crossing agreement It was agreed all council should attend this matter, and Mr Marz moved Mr Edworthy be advised this date would be satisfactory CARRIED Mr Jeffery noted Mr Ralph Haller is not happy with the intersection work done NNE 12- 32 -23 -4. The intersection was ROAD PROJECT' widened and a new culvert installed It appears the cul v e r t NNE 12- 32 -23 -4 may extend on to the NE 12 somewhat However because of the road construction Mr Haller can farm more land now than he could before He also indicated the M D took dirt off some cement which was buried on his land many years ago and the cement is now exposed. There was lengthy discussion about this matter and it was noted Mr Otto Haller was paid for backsloping borrow pit compensation on the last cheque run and Mr. Gerald Haller received the crop damage as he is the tenant Mr Mueller moved the Road Committee meet with Mr. Ralph / Haller and explain the M D 's position to him in connection with this matter CARRIED Mr Jeffery and Mr Boake reviewed the proposed re- alignment RE ALIT of SR 806 South of Linden and it was noted the proposed re- SR 806 alignment may be too close to the turkey barn which is LINDEN SOUTH located on SE 19- 30 -25 -4 Council reviewed building permits which were issued to Linden Farms for turkey barn extensions It was suggested council should be discussing with the Province and Mrs. Osterman its priorities for secondary roads as it appears pressure is being put on the government to up -grade SR 806 south of Linden and there are many other secondary roads in the M D which have a higher priority for upgrading. Mr Boake moved to accept and file this report CARRIED Mr Marz reviewed for council the which has been raised by Mr Gene connection with his land, Section installed a culvert last week in on both sides of the road and Mr is draining more water on to his the M D. to ditch along the edge drain the water to the north but foot cut He would also like the put in another slough on his land PAGE 2 water diversion problem Tepper of Trochu, in 31- 34 -23 -4 The M D order to equalize the water Tepper feels the culvert land Mr. Tepper would like of the road in order to it would take at least an 8 dirt from the ditched area However the area is WATER DIVERSION PROBLEM G TEPPER Section 31 -34- 23-4 WIF COUNCIL MEETING DECEMBER 2ND. 1987 very spongy and saturated with water and it does not appear ditching the area will help much and it is really not an M D problem Mr Boake moved the M D take no action in ' this matter CARRIED Mr Marz discussed his concerns about Envirobind and whether the M D will continue its policy in connection with dust control He noted he wishes to keep The Old Highway 21 road project fob from SR 583 south to Ralph Beeton's on the 1988 road program and he would like six miles of the Fisher Davis Road as a test road for the Envirobind dust control program' The meeting adjourned for dinner at 11 45 P M Council meeting reconvened at 1 15 P.M. Mr Jeffery noted Openec Enegy would like approval for a road approach off SR 585 to 14- 12- 33 -25 -4 After discussion of the existing policy and noting the policy should be changed to ensure no oil well road approach will be allowed to access on to any surfaced road if there is an alternate route available, it was agreed this road approach should not be approved There was discussion regarding whether the crews have been shut down and put on winter rates Some of the men are cutting wood now It was also suggested only one shift is necessary for stock piling gravel at this time There was discussion regarding the number of men which will be working in the shop this winter, that the divisional operators should be able to handle all the brushing work required this winter, that the gravel crew should work now and in road ban time the crew be shut down, and the public works men should take their holidays over the Christmas season Oris Rodger entered the meeting at this time 2. 40 P.M. and the Councillors discussed with him several concerns including operation of the crews, whether the crews are shutting down early, what some of the employees will be doing this winter, servicing of the gravel trucks, the number of people doing staking work on the main crew, whether the crews are running as efficiently as possible and the number of men required on the main crew and whether there is a need for two graders on the main crew It was suggested the main crew should be cut down as much as necessary. Mr. Rodger suggested he would like to set up a floating crew to do fence construction and rock picking as necessary There was also discussion about the amount and type of equipment on the main crew. Mrs. Wilkinson left the meeting at this time - 3 15 P M Council discussed the winter time manpower situation and agreed the superintendent has the authority to limit manpower on all crews and has full authority over all crews. After further discussio crews, Mr. Code move 9 00 A.M. December 3rd, Time 4 45 P M Reeve PA 3 n regarding the operation of the this meeting do now adjourn until 1987 CARRIED Muni c;'pal Ad fnli rator �_ �e DUST CONTROL POLICIES DINNER 5 •►u11 ROAD APPROACH OFF SR 585 14- 12- 33 -25 -4 DISCUSSION RE CREW OPERATIONS ORIS RODGER IN WILKINSON OUT DIVISION 1 YARDS MILL DIVISION 2 YARDS MILL DONE DONE Regravel J (r ` iC J Regravel 30& lsa New Grade / s, New Grade v s'i„ /4 Prepare for Paving j- 1 3/4 Prepare for Paving_ First Time Gravel First Time Gravel 5'?o First Time Gravel y Screenings Screenings Screenings Screenings L e 1 1/2 for Paving )qq 1 1/2 for Paving 1 1/2 for Paving Chips Chi p Chi p s Chi p 1 1/2 on Road 1 1/2" on Road 1 1/2 on Road 1 1/2 on Road TOTAL 39 �)y 3 1 1/2 on Road ,r j l DIVISION 3 YARDS MILE DIVISION 4 DONE YARDS MILE DONE Regravel J (r ` iC L /p Regravel ;%ya5f lsa New Grade aC New Grade Q <! s'i„ 3/4 Prepare for Paving-_ jq 1, j; 3/4 Prepare for Pavin First Time Gravel 5'?o ,. First Time Gravel _ Screenings Screenings a)�vN�' Screenings Screenings 1 1/2 for Paving 1 1/2 for Paving 1 1/2 for Paving 1, ., Chi p Chi p )cy0 1 1/2" on Road x 1 1/2 on Road 1 1/2 on Road TOTAL 438 1 1/2 on Road ,r (, ,. J-A, DIVISION 5 YARDS MILE DIVISION G DONE 0 YARDS MILE DONE Regrave J 3 Regravelo j lsa New Grade aC New Grade Q <! s'i„ / Prepare for Paving p1 1, j; 3/4 Pre are for Pavin First Time Gravel av ,. First Time Gravel _ Screenings a)�vN�' a- Screenings 1 1/2 for Paving 7v 65 1, ., 1 1/2' for Paving ;i90 Chi p s ;IC0 U /, Chi p s 1 1/2 on Road I t 1 1/2 on Road ,r (, TOTAL DIVISION 7 YARDS MILE DONE Regravel New Grade X71, y / Prepare for Paving First Time Gravel al& s'i„ Screenings 1 1/2' for Paving Chips 1 1/2 on Road TOTAL a)�vN�' S$ , ly'rf, nig ( 4Kr 3 10 /tune J ag ek D I % A n pen/ ! /G seK pic iu�. N 9 -13 0 _ TOTAL YARDS 197 Lv/ IV Ra/4d6 TOTAL IN ALL 9141 ) & 3 TOTAL MILES yeas %Q #,(V 3 0