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HomeMy WebLinkAbout1987-07-28 Council MinutesAGENDA COUNCIL MEETING JULY 28TH, 1987 1. Approval of Agenda 2 Approval of July 7th, 1987 minutes 3 Review June, 1987 bank reconcilation statement 4 Approval of Accounts presented for payment 5 Appointments 10 30 A M Oris Rodger 1 00 P.M Palliser Regional Planning Commission 2 00 P.M. Kas Zurec, Brisbin Gates Churchill Water Co -Op See Item NO 12 4 00 P M Executive Committee Report See Item NO. 10 GENERAL 6 J C Jeffery Report 7 Review proposed road crossing agreement 8. Review payout of holidays and sick days for Estate Albert Kimmel - 9 Leter from Jubilee Insurance re potential liability claims Recommendation from Executive Committee for Council to review same. 10 Executive Committee Report 11. Request approval from Council to purchase postage scale and new mailing machine 12 Meeting with Kas Zurec re Churchill Water Co -Op water lines 12a Minutes Parks Committee Meeting July 24th, 1987 TRANSPORTATION 13 Oris Rodger is hiring 7 trucks to help stock pile asphalt from SR 806. Will take about three days as opposed to more than a week if only M D trucks used 14 Review recommendation from Oris Rodger re tanks for purple gas for gravel crew and shop 15 Request for stop ahead sign - S SW 17- 34 -23 -4 Councillor Hogg Division 7 16 Review Safety Report - Tour July 21st, 1987 17 Review price for gloves for handling culverts 18. Request from Councillor Hastie for Council to consider payment of bill sent to Joe Dann for A.G.T. cable destroyed while cultivating land 19 Review backsloping agreements - Jack Gorr Road - fence replacement does not comply with M D Policy 20 Consider cancellation of account $52 50 owing by Ted Stahl for backsloping work 21. Receive request for permission to use undeveloped road allowance West of 16- 29 -21 -4 for filming a car commercial 22 Report re Road Damage - SR 583 - Mile 7 East of Highway 21 PLANNING 23 Report re Shadlock Consent Stop Work Order 24 Letters received re Proposed Amendment to Land Use By -Law to create Local Rural Commercial District 25 Subdivisions 26 Report from Palliser re fence definitions in M D by -law. DEVELOPMENT APPEAL BOARD MEETING 27 Letter of appeal -Dev Permit No 964 -87 O� i ri 0 COUNCIL MEETING JULY 28TH, 1987 A regular meeting of Council of the M D of Kneehill No 48 was held on Tuesday July 28th, 1987, commencing at 9.00 A M The following persons were present* J Finlay Code Division 1 Otto Hoff Division 2 (Reeve) Robert E Boake Division 3 Harold Mueller Division 5 Bruce Hastie Division 6 (until 12.00 Noon) Lawrence Hogg Division 7 Mrs. Jean Wilkinson, Assistant Administrator was present and recorded the minutes Reeve Hoff called the meeting to order and reported on the A S B Tour he and R E Boake attended at Wainwright It was a very good tour and very informative. Mr Mueller moved acceptance of the report about the A.S.B. tour CARRIED Reeve Hoff asked for a motion to approve the agenda for today's meeting, and Mr Hogg asked to have an item added to the agenda official appointment of motor grader operator for Division 7 Mr Code moved approval of the agenda with addition of Item 22(a) CARRIED Mr. Hogg moved approval of the July 7th council meeting minutes. CARRIED Mr Hastie moved approval of the bank reconciliation statement for the month of June, 1987 CARRIED Mr Boake moved approval of the accounts presented for payment today, subject to further review by the finance committee of Reeve Hoff and himself CARRIED Mr Jeffery's report covering the period July 7th to July 28th was reviewed and various items discussed The need for a motion to authorize expansion of the Vasseur Low Level Crossing Project to include road work south of 16, and 17 and west of 7 32 22.4 was discussed and it was noted the expanded project would take about one month to complete. Mr Code moved approval for the expanded project CARRIED The need for a motion to authorize oa%(�F mile of road work on the Walker Project south of 26.33.24 -4 instead of 3/4 of a mile was discussed and Mr Mueller moved approval for the expanded project CARRIED Mr. Hastie moved approval of Mr Jeffery's report CARRIED There was discussion about road crossings and it was reported some companies are not complying with terms of the agreement when installing their lines Mr Alex Cunningham entered the meeting at this time 9.25 A M Council discussed with Alex a particular problem with a line which was not buried deep enough The agreement provides the line should be buried at least 6 feet deep on the road allowance and for a distance of 100 feet beyond the road allowance on both sides. This line was cut by the M D when Page 1 `G ..a.�. • CII � • APPROVAL OF MINU`T'ES APPROVAL OF BANK STATEMENT APPROVAL OF ACCOUNTS J C JEFFERY REPORT VASSEUR LOW LEVEL CROSSING PROJECT LqiLKER PROTECT i I APPROVAL OF REPORT ROAD CROSSING AGREEMENT COUNCIL MEETING JULY 28TH, 1987 working on a road project, because it was not buried dei enough In as much as the line was not buried in accor, with terms of the agreement the M D should not be held responsible for the cost of repairing the line It was agreed if the foremen have a problem with any company, they should get Alex involved in the discussions with the company There was discussion about the long term road program and the problem with road crossings, particularly on the Walker and Schmidt Project Mrs Wilkinson reviewed with Council the draft of a low PROPOSED pressure road crossing agreement prepared by Mike Welsh LOW PRESSURE and there was discussion about whether the M D might agree PIPE LINE to pay a small standard exposure fee to all pipeline CROSSING companies including C W N Gas in order to resolve the AGREEMENT problem with C.W. N. Gas regarding exposure of the lines, as long as the companies owuld do the actual exposure work. AND Oris Rodger entered the meeting at this time 10 30 A M The report prepared by the Safety Committee was reviewed and there was discussion about the There was further discussion regarding the Public Utility C W N GAS SAFETY ' Board hearing, discussions held with C W N Gas regarding cause damage to the the road crossing agreements, and the draft agreement ROAD CROSSING on Mr Mr Boake moved the M D accept in principle the proposed AGREEMENT contact the contractor who constructed low pressure natural gas distribution pipeline road crossing PROBLEM c� agreement as drafted by Michael Welsh i if there is a need to CARRIED put doors on the building Mr. Cunningham left the meeting at this time I Mr Rodger reported he had hired four trucks to help move HIRED FOUR the asphalt from SR 806 and stock pile the material at the TRUCKS old Torrington Pit He was requested to keep separate costs Mr. Thomas entered the meeting at this for removing the asphalt and stockpiling same 1 P� Council would like to install He noted the contractor is starting work on SR 587 project line over to the new LINE KEIVERS Mr Boake moved acceptance of the report given by Mr Rodger 2 CARRIED i 'Ir PAGE Mr Rodger recommended council purchase two more tanks for PURCHASE gas storage as the M D may now use marked diesel for off TWO GAS road vehicles Mr Code moved the M.D. purchase a 1800 STORAGE gallon square tank for use by the gravel crew at a price of TANKS JS $3200 00 and purchase an 1100 gallon tank and pump at a price of $2654 00 and this tank be buried at the main shop. CARRIED There was also discussion about the need for meters on all GAS METERS pumps, but no final decision was made. Mr. Hogg noted there is a need for a stop ahead sign on the STOP AHEAD M D road south of SW 17 34 23 4 and after discussion Mr. SIGN at Hogg moved that a stop ahead sign be erected on the road SSW 17-34 - south of SW 17.34.23.4. 23 -4 CARRIED The report prepared by the Safety Committee was reviewed and there was discussion about the need to put doors on the salt SAFETY ' and sand shed or if the wind could cause damage to the COMMITTEE building if doors were not put on Mr Hogg moved the M D REPORT contact the contractor who constructed the building, request him to review the building and advise if there is a need to put doors on the building CARRIED Mr. Thomas entered the meeting at this time and asked if WATER & POWER P� Council would like to install a water line over to the new LINE KEIVERS LAKE PARK 2 i 'Ir PAGE COUNCIL MEETING JULY 28TH, 1987 area at Keivers Lake Park Don Lammle will have a trench opened up in order to install a power line to serve the new area and provide power for the test well which has been drilled. After discussion of this matter and the recommendation made by the Executive Committee with regard to installation of the power line, Mr Hastie moved approval for installation of the power line and installation of 600 feet of water line at Keiver's Lake Park. CARRIED The need to purchase a table saw for A.S.B. shop was discussed and it was presently being used belong to Keith It was recommended the need for two 1988 budget discussions the sign shop and the TABLE SAWS noted the two saws FOR SIGN Smith and Tony Greke SHOP & A S B saws be reviewed in the '�Gble� t< \C"%� Mr. Hoff reported the shop is proceeding with installation of the new heating system and the old infra red heaters have been taken to the M D sale Mr Hastie moved acceptance of the Safety Committee Report ® CARRIED Council reviewed the two pair of culvert handling gloves purchased by the shop and it was agreed the leather gloves would be suitable for the crews Mr Rodger suggested the t?k� M.D. purchase two pair of leather gloves for the main crew, two for the small crew and two for the fence crew and Bud Haskell be given the plastic chain gloves which have already been purchased Mr Boake moved acceptance of the recommendation made by Mr Rodger CARRIED Councillor Hastie requested the M.D. consider reimbursing Joe Dann for $250 00 being the amount billed to him by A G T for destruction of a temporary layout cable It appears Mr Dann could not see the cable as it was partially covered with dirt and he caught the cable with his air seeder during his spring seeding operations. . After discussion of this request, Mr Hogg moved the M.D. pay Mr Dann $250 00 upon receipt of proof of payment having been made to A G T CARRIED There was discussion about backsloping borrow pit agreements arranged on the J Gorr Forced Road Project, and it was noted fencing arrangements exceed existng M D policy However Mr Gorr agreed to install the corner posts himself as he wants steel posts set in cement Mr Mueller then moved acceptance of the backsloping borrow pit agreements arranged for the J Gorr Project on condition Mr Jack Gorr installs the corner posts himself at his own expense and provides the additional wire CARRIED NEW HEATING SYSTEM FOR M D SHOP CULVERT HANDLING GLOVES i JOE DANN A G T ACCOUNT e�-�eV- Son- AI0 NATO . Dal a I D Mr Code advised Council about his discussions with Mr Ted TED STAHL Stahl and Mr Stahl's reasons for not wishing to pay an ACCOUNT account billed to him by the M D for moving some drift soil CANCELLED back from a fence line. The account is for $52.50. After (, P (�C` discussion Mr Co4e moved the account owing by Mr Stahl for (AGCl A $52 50 be cancelled CARRIED Mrs Wilkinson noted a film company is making a car FILMING commercial in the area and wishes to use an undeveloped road COMMERCIAL allowance West of 16 29 21 4 They would be stopping any ON M D ROAD traffic which might make use of the road during filming. ALLOWANCE After discussion Mr Boake moved the film company be granted permission to stop traffic on the said road allowance during Page 3 2 COUNCIL MEETING JULY 28TH, 1987 filming of the commercial. CARRIED Mr. Rodger advised Council about $1000 00 damage was done to ROAD DAMAGE SR 583 by a water truck There is about one - eighth of a SR 583 mile which must be resurfaced. Mr Mueller suggested in future if there is an alternative OIL WELL route available, no oil well access roads should be allowed ACCESS ROADS to access onto a light coat surfaced road ON LIGHT COAT SURFACED ROADS Mr Mueller then moved an account be sent to Renaissance very high Energy for the costs incurred in resurfacing the damaged ACCOUNT FOR portion o f SR 5 8 3 ,'.)p 'r ,� K' ROAD DAMAGE pad After discussion Mr. Mueller moved the site CARRIED I����'v. Se\� b where the Mr Rodger advised that Doug Hazelton will soon have 75,000 CRUSHING yards of gravel crushed at the Old Torrington Pit, and after AT OLD TORR discussion of this matter, Mr Hogg moved Mr. Hazelton cease PIT crushing gravel at the Old Torrington Pit when he has 1 00 P M crushed the 75,000 yards subdivision application as he is related to the Se CARRIED Mr. Rodger also noted it will be necessary to bring in a backhoe to find out whether there is gravel below the trench which has already been dug in the pit There was discussion about what to do with the old elevating grader at the main shop Mr Rodger noted the weeds were SITE FOR very high around the grader and it really should have a OLD ELEVATING cement pad to sit on. It would cost about $1500 00 to put GRADER AT in such a pad After discussion Mr. Mueller moved the site MAIN SHOP where the grader sits be sterilized and a load or two of red shale be brought in for a base CARRIED The meeting then adjourned for dinner between 12 00 Noon and DINNER 1 00 P M the next subdivision Councillor Hastie did not return to the meeting after lunch Mr Cunningham, Mr. Rawlusyk and Mr Weesling entered the meeting at this time Various subdivisions were discussed with council as follows. SUBDIVISIONS 1 Keith Gore - NE 18. 30.24 :4 • Isolation of Existing Farmstead . Mr Hoff moved the M.D. recommend approval of isolation of existing farmstead subject to conditions as outlined in the staff recommendation CARRIED 2 Sam and Daisy Megli • NW 30.30.24.4 - Isolation of Existing Farmstead 20 acres ; Mr Mueller moved the M.D. recommend approval for the proposed subdivision subject to conditions outlined in the staff recommendation CARRIED P Mr. Boake moved he be excused from discussions and voting on the next subdivision application as he is related to the Se applicant --IG CARRIED Mr Boake left the meeting at this time i' Cpc^ 3. Doreen Boake - 5 acre subdivision SW 16 29 25 4 second subdivision in the quarter - abandoned farmstead After discussion of this matter, Mr Hoff moved the M.D. recommend refusal for this subdivision as it does not comply with the M D Land Use by law no 1061 Section 19 (a)(i), Section 19(5)(a) and Section 33(2)(a) CARRIED W-1-f, PAGE ��— COUNCIL MEETING JULY 28TH3, 1987 Mr Boake returned to the meeting at this time. 4 Ernest Rilling NW 25 Farmstead After lengthy Hogg moved the M.D. recomm does not comply with the M 19(4)(b)(ii) and 19(4)(c) 33 23 4 Isolation of Existing discussion of this matter Mr 2nd refusal as the subdivision D land use by =law - Sections CARRIED Mr Mueller moved to table Item 26 on the agenda until the August 25th, 1987 meeting of Council CARRIED SHADLOCK Mrs. Wilkinson reported briefly to Council regarding the CONSENT Shadlock Consent Stop Work Order which has been served and STOP WORK signed and Mr Mueller moved acceptance of the report ORDER CARRIED Mr. Hogg moved Council adjourn in order to hold a ADJOURN Development Appeal Board meeting at this time TO HOLD 2 00 P M DEV APPEAL CARRIED BOARD MEETING Mr. Boake moved Council meeting do now reconvene the RECONVENE Development Appeal Board meeting having been completed. CARRIED TIME 2 05 P M Mr Boake moved to table Item Number 24 on the agenda and TABLE same be referred to the Public Hearing scheduled for August ITEM #24 11th, 1987 iG0e -� CARRIED Mr Rawlusyk noted the Provincial Planning Board has allowed the appeal of Mr Ross Cullum to subdivide a 10 acre subdivision from his existing 80 acre parcel He also reviewed with Council proposed Bill 30 Agricultural Operation Practices Act - which has been tabled in the Legislature He noted the Commission will be reviewing the proposal carefully and making a presentation regarding the proposed act at the Fall General Meeting of ✓' the Commission. Mr Boake noted Laurel Agencies wish to kow if the M D would be willing to sell Lots 2 and 3 in Block 10 Swalwell 7810530 for a garage site to someone who wishes to purchase Lot 1 It was noted the property has not officially been returned to the M.D. by the previous purchaser and any request to purchase the property should be made in writing Mr Rawlusyk and Mr Weesling left the meeting at this time Mr John Dutton, Mr Jack Vickers and Mr Blake Vickers entered the meeting at this time 2 20 P M , and they discussed with Council and Mr Cunningham the Churchill Water Co Op proposal to run a water line in the shoulder of the forced road in Section 27. 29.21.4. They noted the total project will be about $400,000.00 and each road crossing costs $3000.00. They are trying to cut down the number of crossings as their budget is very tight There was discussion about perhaps allowing them to open cut some of the road crossings as this would be cheaper than boring. Alex reviewed with them his idea of constructing a berm on the west side of the road in the ditch area The line would run about 600 feet in a northly direction in the M D. ditch area. Mr. Dutton noted the plans are not yet finally completed and the M D will b rovided with a final set of plans when same are availa�l�. PAGE PLANNING BOARD ALLOWED CULLUM APPEAL RE SUBDI :1SION PROPOSED BILL 30 AG OPERATION PRACTICES ACT POSSIBLE SALE LOTS 2 & 3 in BLOCK 10 SWALWELL CHURCHILL WATER CO-OP MEETING �U er l ?1 f COUNCIL MEETING JULY 28TH. 1987 After further discussion Mr Code moved he, Mr Cunningham, and Oris Rodger meet with a representative of the coop, the contractor and the engineer working on the project to discuss this matter CARRIED It was noted the Co-Op will be required to enter into a save harmless agreement with the M.D. if the line is located in the M D road allowance Mrs Wilkinson reviewed with Council the payout of holiday and sick days to the Estate of Albert Kimmel She noted according to policy an employee on disability pay or Workers Compensation does not earn holidays. However due to the circumstances involved wondered if Council would be willing to waive that policy and pay out holidays for the 9 month period Mr. Kimmel was on disability pay She also requested Council consider writing off $268.20 overtime pay owed to the M D by the late Mr Kimmel After discussion Mr Mueller moved the M D write off $268 20 overtime pay owing to the M.D. by the late Mr Kimmel and also pay holiday pay for the 9 month period he was on disability pay CARRIED HOLIDAY PAY ETC ESTATE ALBERT K,IMMEL d 2 Mrs Wilkinson read a letter from Jubilee Insurance JUBILEE INS regarding potential liability claims which might be incurred POTENTIAL by renting out M.D. equipment or buildings, and how these LIABILITY might be avoided After discussion Mr. Code moved to accept C CARRIED CLAIMS and file as information CARRIED The Executive Committee report was reviewed and there was discussion about having a loader and operator available for two days at the Torrington Pit and the Megli Pit so ratepayers can purchase gravel from the M D Mr. Mueller noted Mr Victor Garson does not want the M D to bury any of the piles of screenings at the Garson Pit as part of the reclamation work to be done there Mr Boake noted that portions of SR 575 from Highway 21 west of Acme had to be re- gravelled and it appears the calcium chloride is working up through the fresh gravel and still providing some dust control Mr. Code moved acceptance of the Executive Committee Report CARRIED There was discussion about the existing M D road approach policy and the need to establish a maximum width for same It appears some approaches have been constructed 50 feet wide. Mr. Boake moved Clause 7 of M.D. Policy 13-25 be amended to read = "approach must be a maximum of 40 feet wide at the road way and narow to a minimum of 32 feet at the property line if CARRIED EXECUTIVE COMMITTEE REPORT GARSON GRAVEL PIT SR 575 RE- GRAVELLED ROAD APPROACH POLICY CHANGE 10'lC� do- k Mr Hogg noted there has been no official appointment of a DIV 7 MOTOR divisional motor grader operator for Division 7 and after GRADER OPERATOR discussion moved Dennis Kober be offered the position of APPOINTMENT Division 7 motor grader operator on a permanent basis. C CARRIED Mr Code noted SR 841 road across the Rosebud Creek in the County of Wheatland is in very bad shape and the County has erected signs in their area indicating people who use the road do so at their own risk He felt signs should be erected by the County on the M D side advising people not to use the road After discussion Mr Rodger was directed to check with the Public Works Superintendent of the County of Wheatland and advise him the County may erect warning Page 6 SR 841 ROAD COUNTY WHEATLAND COUNCIL MEETING JULY 28TH, 1987 signs in the M.D. of Kneehill. Oris Rodger left the meeting at this time Mrs. Wilkinson noted the office requires a new postage meter and scale and the cost for same would be about $3500 00 PURCHASE NEW After discussion Mr Code moved the office be given POSTAGE SCALE permission to purchase a new scale this year at a cost noto�;�, to exceed $650 00 CARRIED It was agreed purchase of a postage meter be reviewed during ✓� 1988 budget discussions. Mrs Wilkinson reeviewed the minutes of the recent Parks and Cemetery Committee Meeting The suggestion to obtain an PARKS & flag with the M D logo was discussed and Mr Code moved Art CEMETERY Thomas get prices for such a flag and bring a report back to COMMITTEE a later meeting of Council. MEETING MINUTES CARRIED FLAGS Council discussed the recommendations regarding purchase of equipment for parks and cemetery maintenance. Mr Mueller moved a blower not be purchased at this time CARRIED Mr. Hogg moved the M D purchase a three point hitch sprayer for use at the parks and cemeteries at a price not to exceed $1500 00 CARRIED After discussion about the need for a trailer to move the riding mowers, Mr Hogg moved Art Thomas, Oris Rodger and Otto Hoff discuss the possibility of a joint use for such a trailer and bring a recommendation back to Council f regarding the need for such a trailer and what size of trailer should be considered CARRIED Mr Boake moved replacement of the windows in the washhouse at Keivers Lake be considred in 1988. CARRIED Mr Mueller noted the Three Hills Seed Plant Board asked if the M D would lend them a van large enough to carry eight people for a seed plant tour scheduled for late this fall. After discussion Mr Hogg moved the office check into possible liability problems this could create and whether the M D insurance would cover use of an M D vehicle for this purpose CARRIED Mr. Mueller noted the annual seed cleaning plant meeting is set for Friday, November 13th, 1987, and a retirement supper for Watson Reed will be held that evening `NJAI Mr Boake noted the small crew obtained some rocks from ,,ura�Da d P -Li 's land for a road project about two years ago, and broke off two posts and cut the wire on his fence To date the fence has not been repaired Land location is SE 13 ■30.26.4 - west side of the quarter Mr Boake then moved Mr. Roder and Mr Jeffery review this complaint and have the fence repaired if it is in fact the responsibility of the M D CARRIED Mr Code moved this meeting do now adjourn CARRIED kA MACHINERY PURPOSES TRAILER I WINDOW REPLACEMENT KEIVERS LAKE WASHHOUSE 9 REQUEST FROM THREE HILLS SEED PLANT ANNUAL MEETING SEED PLANT RETIREMENT SUPPER WATSON REED FENCE COMPLAINT SGT I Time 5.05 P.M. r ---------- - - - - -- ----- - - - -- -Reeve - - - - - -- -- -- - -- --- - - -Mun Administrator PAGE 7_