HomeMy WebLinkAbout1987-07-28 Council MinutesAGENDA COUNCIL MEETING JULY 28TH, 1987
1. Approval of Agenda
2 Approval of July 7th, 1987 minutes
3 Review June, 1987 bank reconcilation statement
4 Approval of Accounts presented for payment
5 Appointments
10 30 A M Oris Rodger
1 00 P.M Palliser Regional Planning Commission
2 00 P.M. Kas Zurec, Brisbin Gates Churchill Water
Co -Op See Item NO 12
4 00 P M Executive Committee Report See Item NO. 10
GENERAL
6
J C Jeffery Report
7
Review proposed road crossing
agreement
8.
Review payout of holidays and
sick days for
Estate
Albert Kimmel -
9
Leter from Jubilee Insurance
re potential
liability claims
Recommendation from Executive
Committee for
Council to
review same.
10
Executive Committee Report
11.
Request approval from Council
to purchase postage
scale and
new mailing machine
12
Meeting with Kas Zurec re Churchill
Water
Co -Op water lines
12a
Minutes Parks Committee Meeting
July 24th,
1987
TRANSPORTATION
13 Oris Rodger is hiring 7 trucks to help stock pile asphalt
from SR 806. Will take about three days as opposed to
more than a week if only M D trucks used
14 Review recommendation from Oris Rodger re tanks for purple
gas for gravel crew and shop
15 Request for stop ahead sign - S SW 17- 34 -23 -4
Councillor Hogg Division 7
16 Review Safety Report - Tour July 21st, 1987
17 Review price for gloves for handling culverts
18. Request from Councillor Hastie for Council to consider
payment of bill sent to Joe Dann for A.G.T. cable destroyed
while cultivating land
19 Review backsloping agreements - Jack Gorr Road -
fence replacement does not comply with M D Policy
20 Consider cancellation of account $52 50 owing by Ted Stahl
for backsloping work
21. Receive request for permission to use undeveloped road
allowance West of 16- 29 -21 -4 for filming a car commercial
22 Report re Road Damage - SR 583 - Mile 7 East of
Highway 21
PLANNING
23 Report re Shadlock Consent Stop Work Order
24 Letters received re Proposed Amendment to Land Use By -Law
to create Local Rural Commercial District
25 Subdivisions
26 Report from Palliser re fence definitions in M D by -law.
DEVELOPMENT APPEAL BOARD MEETING
27 Letter of appeal -Dev Permit No 964 -87
O� i
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COUNCIL MEETING JULY 28TH, 1987
A regular meeting of Council of the M D of Kneehill No 48
was held on Tuesday July 28th, 1987, commencing at 9.00
A M
The following persons were present*
J Finlay Code Division 1
Otto Hoff Division 2 (Reeve)
Robert E Boake Division 3
Harold Mueller Division 5
Bruce Hastie Division 6 (until
12.00 Noon)
Lawrence Hogg Division 7
Mrs. Jean Wilkinson, Assistant Administrator was present and
recorded the minutes
Reeve Hoff called the meeting to order and reported on the
A S B Tour he and R E Boake attended at Wainwright It
was a very good tour and very informative. Mr Mueller
moved acceptance of the report about the A.S.B. tour
CARRIED
Reeve Hoff asked for a motion to approve the agenda for
today's meeting, and Mr Hogg asked to have an item added to
the agenda official appointment of motor grader operator
for Division 7
Mr Code moved approval of the agenda with addition of Item
22(a)
CARRIED
Mr. Hogg moved approval of the July 7th council meeting
minutes.
CARRIED
Mr Hastie moved approval of the bank reconciliation
statement for the month of June, 1987
CARRIED
Mr Boake moved approval of the accounts presented for
payment today, subject to further review by the finance
committee of Reeve Hoff and himself
CARRIED
Mr Jeffery's report covering the period July 7th to July
28th was reviewed and various items discussed
The need for a motion to authorize expansion of the Vasseur
Low Level Crossing Project to include road work south of 16,
and 17 and west of 7 32 22.4 was discussed and it was noted
the expanded project would take about one month to complete.
Mr Code moved approval for the expanded project
CARRIED
The need for a motion to authorize oa%(�F mile of road work on
the Walker Project south of 26.33.24 -4 instead of 3/4 of a
mile was discussed and Mr Mueller moved approval for the
expanded project
CARRIED
Mr. Hastie moved approval of Mr Jeffery's report
CARRIED
There was discussion about road crossings and it was
reported some companies are not complying with terms of the
agreement when installing their lines
Mr Alex Cunningham entered the meeting at this time 9.25
A M
Council discussed with Alex a particular problem with a line
which was not buried deep enough The agreement provides
the line should be buried at least 6 feet deep on the road
allowance and for a distance of 100 feet beyond the road
allowance on both sides. This line was cut by the M D when
Page 1
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..a.�.
• CII � •
APPROVAL OF
MINU`T'ES
APPROVAL OF
BANK
STATEMENT
APPROVAL OF
ACCOUNTS
J C JEFFERY
REPORT
VASSEUR LOW
LEVEL CROSSING
PROJECT
LqiLKER PROTECT
i
I
APPROVAL OF
REPORT
ROAD CROSSING
AGREEMENT
COUNCIL MEETING JULY 28TH, 1987
working on a road project, because it was not buried dei
enough In as much as the line was not buried in accor,
with terms of the agreement the M D should not be held
responsible for the cost of repairing the line It was
agreed if the foremen have a problem with any company, they
should get Alex involved in the discussions with the
company
There was discussion about the long term road program and
the problem with road crossings, particularly on the Walker
and Schmidt Project
Mrs Wilkinson reviewed with Council the draft of a low PROPOSED
pressure road crossing agreement prepared by Mike Welsh LOW PRESSURE
and there was discussion about whether the M D might agree PIPE LINE
to pay a small standard exposure fee to all pipeline CROSSING
companies including C W N Gas in order to resolve the AGREEMENT
problem with C.W. N. Gas regarding exposure of the lines, as
long as the companies owuld do the actual exposure work. AND
Oris Rodger entered the meeting at this time 10 30 A M
The report prepared by the Safety Committee was reviewed and
there was discussion about the
There was further discussion regarding the Public Utility
C W N GAS
SAFETY '
Board hearing, discussions held with C W N Gas regarding
cause
damage to the
the road crossing agreements, and the draft agreement
ROAD
CROSSING
on Mr
Mr Boake moved the M D accept in principle the proposed
AGREEMENT
contact the contractor who constructed
low pressure natural gas distribution pipeline road crossing
PROBLEM
c�
agreement as drafted by Michael Welsh
i
if there is a need to
CARRIED
put doors on the building
Mr. Cunningham left the meeting at this time
I
Mr Rodger reported he had hired four trucks to help move
HIRED FOUR
the asphalt from SR 806 and stock pile the material at the
TRUCKS
old Torrington Pit He was requested to keep separate costs
Mr. Thomas entered the meeting
at this
for removing the asphalt and stockpiling same
1
P� Council would like to install
He noted the contractor is starting work on SR 587 project
line over to the new
LINE KEIVERS
Mr Boake moved acceptance of the report given by Mr
Rodger
2
CARRIED
i
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PAGE
Mr Rodger recommended council purchase two more tanks for
PURCHASE
gas storage as the M D may now use marked diesel for off
TWO GAS
road vehicles Mr Code moved the M.D. purchase a 1800
STORAGE
gallon square tank for use by the gravel crew at a price of
TANKS
JS
$3200 00 and purchase an 1100 gallon tank and pump at a
price of $2654 00 and this tank be buried at the main shop.
CARRIED
There was also discussion about the need for meters on all
GAS METERS
pumps, but no final decision was made.
Mr. Hogg noted there is a need for a stop ahead sign on the
STOP AHEAD
M D road south of SW 17 34 23 4 and after discussion Mr.
SIGN
at
Hogg moved that a stop ahead sign be erected on the road
SSW 17-34 -
south of SW 17.34.23.4.
23 -4
CARRIED
The report prepared by the Safety Committee was reviewed and
there was discussion about the
need to
put doors on the salt
SAFETY '
and sand shed or if the wind could
cause
damage to the
COMMITTEE
building if doors were not put
on Mr
Hogg moved the M D
REPORT
contact the contractor who constructed
the building, request
him to review the building and
advise
if there is a need to
put doors on the building
CARRIED
Mr. Thomas entered the meeting
at this
time and asked if
WATER & POWER
P� Council would like to install
a water
line over to the new
LINE KEIVERS
LAKE PARK
2
i
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PAGE
COUNCIL MEETING JULY 28TH, 1987
area at Keivers Lake Park Don Lammle will have a trench
opened up in order to install a power line to serve the new
area and provide power for the test well which has been
drilled.
After discussion of this matter and the recommendation made
by the Executive Committee with regard to installation of
the power line, Mr Hastie moved approval for installation
of the power line and installation of 600 feet of water line
at Keiver's Lake Park.
CARRIED
The need to purchase a table saw for
A.S.B. shop was discussed and it was
presently being used belong to Keith
It was recommended the need for two
1988 budget discussions
the sign shop and the TABLE SAWS
noted the two saws FOR SIGN
Smith and Tony Greke SHOP & A S B
saws be reviewed in the '�Gble� t<
\C"%�
Mr. Hoff reported the shop is proceeding with installation
of the new heating system and the old infra red heaters have
been taken to the M D sale
Mr Hastie moved acceptance of the Safety Committee Report
® CARRIED
Council reviewed the two pair of culvert handling gloves
purchased by the shop and it was agreed the leather gloves
would be suitable for the crews Mr Rodger suggested the
t?k� M.D. purchase two pair of leather gloves for the main crew,
two for the small crew and two for the fence crew and Bud
Haskell be given the plastic chain gloves which have already
been purchased
Mr Boake moved acceptance of the recommendation made by
Mr Rodger
CARRIED
Councillor Hastie requested the M.D. consider reimbursing
Joe Dann for $250 00 being the amount billed to him by
A G T for destruction of a temporary layout cable It
appears Mr Dann could not see the cable as it was partially
covered with dirt and he caught the cable with his air
seeder during his spring seeding operations. . After
discussion of this request, Mr Hogg moved the M.D. pay
Mr Dann $250 00 upon receipt of proof of payment having
been made to A G T
CARRIED
There was discussion about backsloping borrow pit agreements
arranged on the J Gorr Forced Road Project, and it was
noted fencing arrangements exceed existng M D policy
However Mr Gorr agreed to install the corner posts himself
as he wants steel posts set in cement Mr Mueller then
moved acceptance of the backsloping borrow pit agreements
arranged for the J Gorr Project on condition Mr Jack Gorr
installs the corner posts himself at his own expense and
provides the additional wire
CARRIED
NEW HEATING
SYSTEM
FOR M D SHOP
CULVERT
HANDLING
GLOVES
i
JOE DANN
A G T
ACCOUNT
e�-�eV-
Son-
AI0
NATO . Dal a I D
Mr Code advised Council
about his discussions with Mr Ted
TED STAHL
Stahl and
Mr Stahl's reasons
for not wishing to pay an
ACCOUNT
account billed
to him by
the
M D for moving some drift soil
CANCELLED
back from
a fence line.
The
account is for $52.50. After
(, P (�C`
discussion
Mr Co4e moved
the
account owing by Mr Stahl for
(AGCl A
$52 50 be
cancelled
CARRIED
Mrs Wilkinson noted a film company is making a car FILMING
commercial in the area and wishes to use an undeveloped road COMMERCIAL
allowance West of 16 29 21 4 They would be stopping any ON M D ROAD
traffic which might make use of the road during filming. ALLOWANCE
After discussion Mr Boake moved the film company be granted
permission to stop traffic on the said road allowance during
Page 3 2
COUNCIL MEETING JULY 28TH, 1987
filming of the commercial.
CARRIED
Mr. Rodger advised Council about $1000 00 damage was done to ROAD DAMAGE
SR 583 by a water truck There is about one - eighth of a SR 583
mile which must be resurfaced.
Mr Mueller suggested in future if there is an alternative OIL WELL
route available, no oil well access roads should be allowed ACCESS ROADS
to access onto a light coat surfaced road ON LIGHT
COAT SURFACED
ROADS
Mr Mueller
then moved an
account be sent to Renaissance
very high
Energy for
the costs incurred
in resurfacing the damaged
ACCOUNT FOR
portion o f
SR 5 8 3
,'.)p 'r ,� K'
ROAD DAMAGE
pad
After discussion Mr. Mueller moved the site
CARRIED I����'v. Se\�
b
where the
Mr Rodger
advised that Doug
Hazelton will soon have 75,000
CRUSHING
yards of gravel
crushed at
the Old Torrington Pit, and after
AT OLD TORR
discussion
of this matter,
Mr Hogg moved Mr. Hazelton cease
PIT
crushing gravel
at the Old
Torrington Pit when he has
1 00 P M
crushed the
75,000 yards
subdivision
application as
he is related to the
Se
CARRIED
Mr. Rodger also noted it will be necessary to bring in a
backhoe to find out whether there is gravel below the trench
which has already been dug in the pit
There was discussion about what to do with the old elevating
grader at
the main shop Mr Rodger noted the weeds were
SITE FOR
very high
around
the grader and it really should have a
OLD ELEVATING
cement pad
to sit
on. It would cost about $1500 00 to put
GRADER AT
in such a
pad
After discussion Mr. Mueller moved the site
MAIN SHOP
where the
grader
sits be sterilized and a load or two of red
shale be
brought
in for a base
CARRIED
The meeting
then
adjourned for dinner between 12 00 Noon and
DINNER
1 00 P M
the next
subdivision
Councillor Hastie did not return to the meeting after lunch
Mr Cunningham, Mr. Rawlusyk and Mr Weesling entered the
meeting at this time
Various subdivisions were discussed with council as follows. SUBDIVISIONS
1 Keith Gore - NE 18. 30.24 :4 • Isolation of Existing
Farmstead . Mr Hoff moved the M.D. recommend approval of
isolation of existing farmstead subject to conditions as
outlined in the staff recommendation
CARRIED
2 Sam and Daisy
Megli • NW 30.30.24.4 - Isolation of
Existing
Farmstead
20 acres ; Mr
Mueller moved the M.D.
recommend
approval
for the proposed
subdivision subject to
conditions
outlined
in the staff recommendation
CARRIED
P
Mr. Boake
moved he
be excused from
discussions and voting on
the next
subdivision
application as
he is related to the
Se
applicant
--IG
CARRIED
Mr Boake
left the
meeting at this
time i'
Cpc^
3. Doreen Boake - 5 acre subdivision SW 16 29 25 4
second subdivision in the quarter - abandoned farmstead
After discussion of this matter, Mr Hoff moved the M.D.
recommend refusal for this subdivision as it does not comply
with the M D Land Use by law no 1061 Section 19 (a)(i),
Section 19(5)(a) and Section 33(2)(a)
CARRIED
W-1-f,
PAGE ��—
COUNCIL MEETING JULY 28TH3, 1987
Mr Boake returned to the meeting at this time.
4 Ernest Rilling NW 25
Farmstead After lengthy
Hogg moved the M.D. recomm
does not comply with the M
19(4)(b)(ii) and 19(4)(c)
33 23 4 Isolation of Existing
discussion of this matter Mr
2nd refusal as the subdivision
D land use by =law - Sections
CARRIED
Mr Mueller moved to table Item 26 on the agenda until the
August 25th, 1987 meeting of Council
CARRIED
SHADLOCK
Mrs. Wilkinson reported briefly to Council regarding the CONSENT
Shadlock Consent Stop Work Order which has been served and STOP WORK
signed and Mr Mueller moved acceptance of the report ORDER
CARRIED
Mr. Hogg moved Council adjourn in order to hold a ADJOURN
Development Appeal Board meeting at this time TO HOLD
2 00 P M DEV APPEAL
CARRIED BOARD MEETING
Mr. Boake moved Council meeting do now reconvene the RECONVENE
Development Appeal Board meeting having been completed.
CARRIED
TIME 2 05 P M
Mr Boake moved to table Item Number 24 on the agenda and TABLE
same be referred to the Public Hearing scheduled for August ITEM #24
11th, 1987 iG0e -�
CARRIED
Mr Rawlusyk noted the Provincial Planning Board has allowed
the appeal of Mr Ross Cullum to subdivide a 10 acre
subdivision from his existing 80 acre parcel
He also reviewed with Council proposed Bill 30
Agricultural Operation Practices Act - which has been tabled
in the Legislature He noted the Commission will be
reviewing the proposal carefully and making a presentation
regarding the proposed act at the Fall General Meeting of ✓'
the Commission.
Mr Boake noted Laurel Agencies wish to kow if the M D
would be willing to sell Lots 2 and 3 in Block 10 Swalwell
7810530 for a garage site to someone who wishes to purchase
Lot 1 It was noted the property has not officially been
returned to the M.D. by the previous purchaser and any
request to purchase the property should be made in writing
Mr Rawlusyk and Mr Weesling left the meeting at this time
Mr John Dutton, Mr Jack Vickers and Mr Blake Vickers
entered the meeting at this time 2 20 P M , and they
discussed with Council and Mr Cunningham the Churchill
Water Co Op proposal to run a water line in the shoulder of
the forced road in Section 27. 29.21.4. They noted the
total project will be about $400,000.00 and each road
crossing costs $3000.00. They are trying to cut down the
number of crossings as their budget is very tight There
was discussion about perhaps allowing them to open cut some
of the road crossings as this would be cheaper than boring.
Alex reviewed with them his idea of constructing a berm on
the west side of the road in the ditch area The line would
run about 600 feet in a northly direction in the M D. ditch
area.
Mr. Dutton noted the plans are not yet finally completed and
the M D will b rovided with a final set of plans when
same are availa�l�.
PAGE
PLANNING BOARD
ALLOWED CULLUM
APPEAL RE
SUBDI :1SION
PROPOSED BILL
30 AG
OPERATION
PRACTICES ACT
POSSIBLE SALE
LOTS 2 & 3 in
BLOCK 10
SWALWELL
CHURCHILL
WATER CO-OP
MEETING
�U
er
l ?1
f
COUNCIL MEETING JULY 28TH. 1987
After further discussion Mr Code moved he, Mr Cunningham,
and Oris Rodger meet with a representative of the coop, the
contractor and the engineer working on the project to
discuss this matter
CARRIED
It was noted the Co-Op will be required to enter into a save
harmless agreement with the M.D. if the line is located in
the M D road allowance
Mrs Wilkinson reviewed with Council the payout of holiday
and sick days to the Estate of Albert Kimmel She noted
according to policy an employee on disability pay or
Workers Compensation does not earn holidays. However due to
the circumstances involved wondered if Council would be
willing to waive that policy and pay out holidays for the 9
month period Mr. Kimmel was on disability pay She also
requested Council consider writing off $268.20 overtime pay
owed to the M D by the late Mr Kimmel After discussion
Mr Mueller moved the M D write off $268 20 overtime pay
owing to the M.D. by the late Mr Kimmel and also pay
holiday pay for the 9 month period he was on disability pay
CARRIED
HOLIDAY PAY
ETC
ESTATE ALBERT
K,IMMEL
d
2
Mrs Wilkinson read
a letter
from Jubilee Insurance
JUBILEE INS
regarding potential
liability
claims which might be incurred
POTENTIAL
by renting out M.D.
equipment
or buildings, and how these
LIABILITY
might be avoided
After discussion
Mr. Code moved to accept
C
CARRIED
CLAIMS
and file as information
CARRIED
The Executive Committee report was reviewed and there was
discussion about having a loader and operator available for
two days at the Torrington Pit and the Megli Pit so
ratepayers can purchase gravel from the M D
Mr. Mueller noted Mr Victor Garson does not want the M D
to bury any of the piles of screenings at the Garson Pit as
part of the reclamation work to be done there
Mr Boake noted that portions of SR 575 from Highway 21 west
of Acme had to be re- gravelled and it appears the calcium
chloride is working up through the fresh gravel and still
providing some dust control
Mr. Code moved acceptance of the Executive Committee Report
CARRIED
There was discussion about the existing M D road approach
policy and the need to establish a maximum width for same
It appears some approaches have been constructed 50 feet
wide. Mr. Boake moved Clause 7 of M.D. Policy 13-25 be
amended to read = "approach must be a maximum of 40 feet
wide at the road way and narow to a minimum of 32 feet at
the property line if
CARRIED
EXECUTIVE
COMMITTEE REPORT
GARSON GRAVEL
PIT
SR 575
RE- GRAVELLED
ROAD APPROACH
POLICY CHANGE
10'lC�
do- k
Mr Hogg noted there has
been no
official appointment of a
DIV 7 MOTOR
divisional motor grader
operator
for Division 7 and after
GRADER OPERATOR
discussion moved Dennis
Kober be
offered the position of
APPOINTMENT
Division 7 motor grader
operator
on a permanent basis.
C
CARRIED
Mr Code noted SR 841 road across the Rosebud Creek in the
County of Wheatland is in very bad shape and the County has
erected signs in their area indicating people who use the
road do so at their own risk He felt signs should be
erected by the County on the M D side advising people not
to use the road After discussion Mr Rodger was directed
to check with the Public Works Superintendent of the County
of Wheatland and advise him the County may erect warning
Page 6
SR 841 ROAD
COUNTY WHEATLAND
COUNCIL MEETING JULY 28TH, 1987
signs in the M.D. of Kneehill.
Oris Rodger left the meeting at this time
Mrs. Wilkinson noted the office requires a new postage meter
and scale and the cost for same would be about $3500 00 PURCHASE NEW
After discussion Mr Code moved the office be given POSTAGE SCALE
permission to purchase a new scale this year at a cost noto�;�,
to exceed $650 00
CARRIED
It was agreed purchase of a postage meter be reviewed during ✓�
1988 budget discussions.
Mrs Wilkinson reeviewed the
minutes of the recent Parks and
Cemetery Committee
Meeting
The suggestion to obtain an
PARKS &
flag with the M D
logo was
discussed and Mr Code moved Art
CEMETERY
Thomas get prices
for such a
flag and bring a report back to
COMMITTEE
a later meeting of
Council.
MEETING MINUTES
CARRIED
FLAGS
Council discussed the recommendations regarding purchase of
equipment for parks and cemetery maintenance.
Mr Mueller moved a blower not be purchased at this time
CARRIED
Mr. Hogg moved the M D purchase a three point hitch sprayer
for use at the parks and cemeteries at a price not to exceed
$1500 00
CARRIED
After discussion about the need for a trailer to move the
riding mowers, Mr Hogg moved Art Thomas, Oris Rodger and
Otto Hoff discuss the possibility of a joint use for such a
trailer and bring a recommendation back to Council
f regarding the need for such a trailer and what size of
trailer should be considered
CARRIED
Mr Boake moved replacement of the windows in the washhouse
at Keivers Lake be considred in 1988.
CARRIED
Mr Mueller noted the Three Hills Seed Plant Board asked
if the M D would lend them a van large enough to carry
eight people for a seed plant tour scheduled for late this
fall. After discussion Mr Hogg moved the office check into
possible liability problems this could create and whether
the M D insurance would cover use of an M D vehicle for
this purpose
CARRIED
Mr. Mueller noted the annual seed cleaning plant meeting is
set for Friday, November 13th, 1987, and a retirement supper
for Watson Reed will be held that evening
`NJAI Mr Boake noted the small crew obtained some rocks from
,,ura�Da d P -Li 's land for a road project about two years ago,
and broke off two posts and cut the wire on his fence To
date the fence has not been repaired Land location is SE
13 ■30.26.4 - west side of the quarter Mr Boake then moved
Mr. Roder and Mr Jeffery review this complaint and have the
fence repaired if it is in fact the responsibility of the
M D
CARRIED
Mr Code moved this meeting do now adjourn
CARRIED
kA
MACHINERY
PURPOSES
TRAILER I
WINDOW
REPLACEMENT
KEIVERS LAKE
WASHHOUSE
9
REQUEST FROM
THREE HILLS SEED
PLANT
ANNUAL MEETING
SEED PLANT
RETIREMENT
SUPPER WATSON
REED
FENCE COMPLAINT
SGT
I
Time 5.05 P.M.
r
---------- - - - - -- ----- - - - -- -Reeve - - - - - -- -- -- - -- --- - - -Mun Administrator
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