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Home My WebLink About1987-05-26 Council Minutes• n l.J COUNCIL MEETING AGENDA MAY 26TV Approval of Agenda Approval of May 12th minutes - requires two corrections J C Jeffery Report Approval of Accounts presented for payment today �pointments 10 00 A M - Oris Rodger 1 00 P M - 1987 Tax Sale 1 15 P.M. - Ross Rawlusyk 2 00 P M - Development Appeal Board Hearing - A Poulson 2 15 P M - Development Appeal Board Hearing - A.G.T. 4 00 P M - Executive Committee Report UNFINISHED BUSINESS 4 Canadian Western Natural Gas - road crossing agreements 5 Letter from AAMD & C re enforcement of distance separation requirements in land use by -laws 6. Hudson Bay Route Association - resolution 7. Rockyview Mutual Aid Agreement 8 Policy re Capital Purchases for Fire Departments TRANSPORTATION 9. Thurn Gravel Pit Report - R.E. Boake 10 Trochu East (Nickel) Road - West of 16- 32 -23 -4 11 Discussion re Linden West Road 12 Review M D land and borrow pit/ backsloping policy 13 Review paving operation - rent or hire paver? 14. Don Reynolds approach - (Addition to May 12th agenda) 15 SR 841 - Oiling - (Addition to May 12th Agenda) DI ANNTNC 16 Report re Meston Development 17 Proposed Land Use By -law Changes NEW BUSINESS GENERAL 18 TAX SALE - 1 00 P M 19 Park Committee Repoirt re Grainger Dam 20. Review tree policy DEVELOPMENT APPEAL BOARD HEARINGS 21 Albert Poulson - NW 24- 33 -27 -4 - 2 00 P M 22 A G T - SW 30- 31 -23 -4 - 2 15 P M 23 Subdivision - West Gore NW 8- 30 -24 -4 TRANSPORTATION 24 Road Bans - SR 805 - Alberta Transportation recommends 100% from SR 583 to Highway 27 and 75% fom Highway 27 to north boundary 25 Toad Flax and Crews 26 Report re H K Toews 27 Committee report re half ton truck review 28. Sign clarification - East of 2- 34 -26 -4 29 Report re Swalwell Water System 30 Executive Committee Report - See Items 43 to 52 31 Report re Hamlet of Huxley meter 32 Report re request for road approach on SR 575 - A.Dugdale 33. Municipal Affairs - Report on Liability Insurance & Questionnaire 34 Letter from Stan Schumacher re Ambulance Review 35. Letter from Minister Transportation a re road priorities 36 Advice re Use of the Wimborne Water and Sewer System - two trailers hooked up - not being charged v • COUNCIL MEETING MAY 26TH, 1987 A regular meeting of the Council of the Municipal District of Kneehill Number 48 was held in the Council Chambers, M D Office Three Hills, Alberta, on Tuesday, May 26th 1987, commencing at 9 00 A M The following were present for the meeting J. Finlay Code Division 1 Otto Hoff (Reeve) Division 2 Robert E Boake Division 3 Richard A Maerz Division 4 Harold Mueller Division 5 Bruce Hastie Division 6 Lawrence Hogg Division 7 J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator, was present and recorded the minutes Reeve Hoff called the meeting to order and asked for a motion approving the agenda for today's meeting There were requests to add the following items to the agenda 14a Road Approach - Robert Park Sw 17- 32 -24 -4 15a Application of chemical Edge to roadsides 37. Railway Crossing - south of Three Hills 38. Air Conditioner for Water Truck 39 Request from A S B for summer help to attend one day weed seminar in Olds Mr Hogg moved approval of the agenda with the above noted additions CARRIED Mr Boake moved approval of the May 12th council meeting minutes, subject to the following corrections Page 3- second paragraph - Oris Rodger entered the meeting at this time Page 8 - second paragraph - reference to provision of hot mix - should be $50,000 00 worth, not $60,000.00 CARRIED Mr Jeffery reviewed his report covering the period May Is V1 q...O A 12th, 1987 to May 26th, 1987, and after discussion of J C several items, Mr Mueller moved acceptance of Mr. Jeffery's / JEFFERY report REPORT CARRIED Mr Hastie moved approval of the accounts submitted for APPROVAL payment today, subject to further review by the finance ✓ ACCOUNT'S committee of Mr Maerz and Mr Boake. CARRIED Mr. Hoff noted the County of Wheatland has met with the Palliser Regional Planning Commission to discuss the possibility of joining Palliser Commission or alternatively creating a separate commisson with the County of Newall and the County of Vulcan. The commission felt there would be no objection to the County of Wheatland joining Palliser as long as there was no reduction in service to the other ✓ areas Mr Maerz moved acceptance of Mr Hoff's report CARRIED Mr. Jeffery reviewed discussions held with Ernie Walters in Edmonton recently with regard to the pipeline road crossing agreement situation Mr. Walters suggested the M D change its road crossing agreement and have two agreements - one for a low pressure line and one for a high pressure line and in the low pressure line agreement the M D accept responsibility for exposing the line The committee recommend the M D not accept this recommendation and not sign any revised agreement with Canadian Western Natural PAGE 1 PALLISER REG COMM MEETING WITH WHEATLAND ROAD CROSSING AGREEMENT PROBLEM. murz 0 3 r E_ • • • COUNCIL MEETING MAY 26TH, 1987 Gas The committee also meet with Mike Welsh and attended a Public Utilities Board hearing with Mr Welsh in connection with the same type of situation and Mr Welsh recommended the M D not accept the recommendation made by Mr Walters to have two agreements, but did suggest the M.D standardize its road crossing agreement to comply with E.R.C.B. regulations, and also advise Mr Walters the M.D. is not happy with the proposed agreement and does not propose to sign any kind of revised agreement with C W N G After discussion of this matter, Mr. Maerz moved the M D advise the firm of Brownlee Fryett (Ernie Walters) and Alberta Association of M D & C that it is not willing to accept the road crossing agreement prepared by Brownlee Fryett as it makes line exposure the responsibility of the i M D CARRIED Mr. Hastie moved Canadian Western Natural Gas be requested to sign the existing M D road crossing agreement on an individual basis, as they have done in other similiar instances, in order to provide gas service to Mr Emil Ziegler of Carbon and Mr. Robert Barnes of Carbon (if the people still wish to have gas provided to their residences) as the M D is not prepared to accept any responsibility for line moves and or line exposures, and further the M D will present its position on the matter at the Public Utilities Board hearing requested by Canadian Wetern Natural Gas. CARRIED Mr Hastie moved the M.D. hire Michael Welsh, Solicitor, of Edmonton to represent the M D in connection with any Public Utilities Board or Energy Resource Conservation Board hearings or any negotiations with Canadian Western Natural ✓ Gas with regard to the road crossing agreement dispute. CARRIED Mr Jeffery read a letter from AAMD & C in which the Association advise Alberta Community and Occupational Health are reviewing regulations regarding keeping of livestock and poultry The Committee reviewing the legislation wish to know if the local municipalities would agree to deletion of distance separation requirements from Provincial Legislation and include and enforce same in Local land use by -laws Mr.Boake moved to table this matter until after dinner today ✓ so the matter can be discussed with Ross Rawlsuyk from Palliser Commission CARRIED Mr Jeffery read a letter from the Hudson Bay Route Association The assocation are requesting all municipalities pass a resolution which would request the Government and the Canadian Wheat Board to keep open and make use of the Port of Churchill It was noted Saskatchewan Agriculture has ceased to fund the Hudson Bay Route Association as they feel the railway line to the Port is too expensive to maintain for the amount of grain which is shipped from the Port Mr Boake moved the M D contact the Minister of Agriculture for the Province of Saskatchewan and determine their reasons for ceasing to fund the association CARRIED Mr Rodger entered the meeting at this time �_t DISTANCE SEPARATION REGULATIONS HEALTH ACT HUDSON I BAY ROUTE ASSOCIATION e-�_ �-c r- SeC1t, c6OeM_. Mr Boake moved to table item number 9 on the agenda -Thurn TABLE THURN Gravel Pit - until the June 18th meeting of Couunci 1 . 1 c�le� GRAVEL PIT CARRIED Mr Jeffery noted the Trochu East Road - West of 16- 32 -23 -4 is still part of the M D , but the road will require about 3 days of buggy work before first time gravel could be PAGE 2 I TROCHU EAST ROAD W 16- 32 -23 -4 0 E10 • C COUNCIL MEETING MAY 26TH, 1987 applied. It was noted the road is not required and presently is only a prairie trail Mr. Hogg moved the motion approving first time gravel for the Trochu East road be rescinded until such time as the needed road work can be done CARRIED Mr Hogg noted a small amount of buggy work is required to cut a hill East of 6- 34 -24 -4 (Gerry Walker Project) This project was previously approved to be done by the divisional motor grader, but the grader will not be able to do the work. Mr Hogg then moved the main crew be given permission to work on this project for up to one -half a day, using one V buggy, when the crew is in that area CARRIED Mr Code requested Mr Rempel be advised not to put any gravel on the South Hesketh Hill this year There was discussion about the Linden West road (from the Village to the railway tracks) Mr Maerz moved Oris Rodger be given permission to put on whatever gravel is required, use packers (if necessary) and apply Envirobind Dust Control i product on the road, as a gravel retention experiment. CARRIED Council discussed the backsloping borrow pit agreement and the problems being encountered in connection with fence removal and replacement policy. There was also discussion regarding the request from Alvin Dugdale for an approach on SR 575 He wanted an approach installed at the bottom of the hill but after discussion with him he agreed to locate the approach at the top of the hill further to the east, and this approach will provide at least 1000 feet sight distance. There was discussion as to whether there should be a limit on the number of approaches permitted on a secondary road, and whether the sight distance for approaches on secondary roads should be greater due to the heavier traffic and higher speeds After lengthy discussion Mr. Code moved Mr Alvin Dugdale be given permission to install a second approach from South East 30- 29 -23 -4 on to SR 575 at the location at the top of the east hill as recommended by Mr Cunningham, as long as Mr Dugdale installs the approach in accordance with M.D. regulations CARRIED There was discussion about the need to establish a minimum price to be paid for land required for road widening, and whether there was a need to make other changes to Policy 13- 13 After lengthy discussion Mr Maerz moved Policy 13 -13 be amended as follows Clause 1 add after "the applicable foreman" the words "if possible Clause 2 add at the end of the clause "with a minimum price of $250 00 per acre." CARRIED Mr. Jeffery noted Mr George Robertson of Edmonton has two quarters of land which will be going to in the tax sale this afternoon If Council will agree he will deposit with Mike Welsh of Edmonton, Solicitor for the M D , the amount necessary to clear the taxes to the end of 1986 in cash, and Mr. Welsh will have the funds transferred to the M.D. of Kneehill account in the Treasury Branch in Three Hills. After discussion of this request Mr Hoff moved the M D agree to remove Mr Robertson's quarters from the tax sale as long as Mr Robertson deposits with Mr. Welsh the cash necessary to clear the taxes to the end of 1986 prior to PAGE 3 BUGGY WORK ROAD E 6- 34 -24 -4 HESKETH HILL NO GRAVEL LINDEN WEST ROAD BACKSLOPING BORROW PIT' POLICY CHANGE ALVIN DUGDALE ROAD APPROACH ON SR 575 SE 30- 29 -23 -4 In. r% MINIMUM PRICE TO BE PAID FOR LAND fo k I r j K TAX SALE PROBLEM GEORGE ROBERTSON LAND ma COUNCIL MEETING MAY 26TH, 1987 1 00 P M , today CARRIED Mr. Maerz moved that if Mr Robertson is not able to deposit the required cash to clear the taxes on his land prior to 1 00 P.M. today, the Clerk notify anyone interested in bidding on the land at the tax sale that in accordance with ✓� Section 12 of the Tax Recovery Act, the sale is subject to the rights of any existing tenant lawfully occupying the land during the current crop year and to the 31st day of December, 1987 CARRIED Mr Rodger noted hot mix for patching secondary roads can TABLE be obtained from the Province of Alberta at their Highway HOT MIX Number 42 plant site later this fall after highway 21 has FOR been paved He also reviewed for council the price quoted PATCHING by Border Paving for laying hot mix for various repair jobs SR ROADS The cost to haul and lay the material would amount to BY-LAW $114,000 00 for the fobs planned. He reviewed other CHANGES alternatives and there was discussion about whether the turn out area on SR 583 could be surfaced with light coat TABLE W GORE surfacing rather than hot mix SUBDIVISION Mr Maerz moved that road signs such as - Deposit Litter Ahead, Road Turn Out Ahead etc. be erected on SR 583 SR ✓ LITTER 805 and SR 806 in the appropriate locations SIGNS CARRIED SEPARATION Rawlusyk noted this change has been put through already as RODGER OUT Mr. Rodger left the meeting at this time. The meeting adjourned for dinner between 12 00 Noon and 1 15 DINNER P M The Council meeting reconvened at 1 15 P M following TAX SALE completion of the 1987 Tax Sale Ross Rawlusyk from Palliser Regional Planning Commission and RAWLUSYK Alex Cunningham, Development Officer entered the meeting at & CUNNINGHAM this time. IN Mr Mueller moved to table Item 16 - Meston Development - nbi Cd TABLE until the next meeting of Council MESTON CARRIED REPORT Mr Hastie moved to table item 17 - proposed land use by -law TABLE changes - until the next meeting of Council -, LAND USE CARRIED BY-LAW CHANGES Mr. Maerz moved to table Item 23 - Wes Gore Subdivision Application - NW 8- 30 -24 -4 - until the next meeting of �� TABLE W GORE C o u n c i l. SUBDIVISION CARRIED The letter from the Association regarding including and enforcing distance separation regulations under the local DISTANCE land use by -laws were discussed with Mr. Rawlusyk Mr SEPARATION Rawlusyk noted this change has been put through already as REGULATIONS far as subdivision regulations are concerned, as part of the de- regulation process of the Province of Alberta There was discussion about this matter and noted it would be difficult for a development officer to enforce and it would take alot more work The committee discussing proposed changes for the M D land use by -law in connection with Y intensive operations felt it should not change the by -law �Q until new provincial regulations to protect the farming industry are put in place. It was also noted it likely would put more pressure on the councils to grant relaxation of the setback requirements and lead to a larger number of appeals to the Development Appeal Board Mr Code moved the Association and the Government be advised these kind of regulations should be kept in provincial ✓ (% legislation rather than being dealt with at a local level PAGE 4 L • i� COUNCIL MEETING MAY 26TH, 1987 through a land use by -law CARRIED Mr Jeffery noted more information about the 1986 federal census figures has been received. The count of 4996 is now official and the final dwelling count has been completed. This count is down from 1620 dwellings to 1512 More information will be available later with regard to age breakdown -1C-51, Mr Boake moved the increase in population of 165 people be '-/v allotted to the various recreation areas on a percentage basis until a better breakdown by township and range is madef available CARRIED Mr Rawlsuyk discussed with council the need to establish a policy with regard to municipal reserves on subdivisions, and Mr Hastie moved the M D establish a policy of requesting cash in lieu of dedication of land reserves, when�G�� taking of such reserves is possible under Provincial Planning Regulations Mr Hogg moved Council meeting do hold the Development Appeal Board today Mr. Mueller moved Council meeting developmentn appeal board hearing Time 2 45 P M CARRIED now adjourn in order to hearings scheduled for CARRIED do now reconvene, the s having been completed CARRIED Mr Maerz moved that yield signs be located on the following roads In South West corner of SW 25- 31 -24 -4 in North East corner of North East 23- 31 -24 -4 and in south west corner of SW 26- 31-24-4 so the east west traffic must yield to the north south traffic CARRIED Mr. Rodger entered the meeting at this time. Mr. Rawlusyk and Mr Cunningham left the meeting at this time There was further discussion about obtaining hot mix to repair secondary roads this summer and the costs for same Mr Maerz moved the turn out area on SR 583 and the bump area on SR 806 be surfaced with cold mix unless Alberta Transportation has a hot mix plant available at their Torrington Pit soon, and in that case the areas be surfaced with hot mix CARRIED The required patch work on SR 583 ws discussed at length as well as the large cost which will be incurred in doing this work It was noted there is at least one half mile of road from the bridge to the Machell Hill which requires patching as well as areas on the Schaffer Hill The possibility of using cold mix instead of hot mix was discussed and Mr Hastie moved Oris review the costs of using cold mix as opposed to hot mix and the matter be tabled until the next meeting of Council CARRIED Mr. Rodger advised Council that the Don Reynolds culvert and approach is being installed today There was lengthy discussion about the request from Robert Park to install a second approach with culvert into his land - 40 acres in SW �AG02 -24 -4, and the existing M D policy regarding provision 5 f 1986 CENSUS INFORMATION WWN • MUN RESERVE POLICY RE SUB - DIV3:SIONS ... . YIELD SIGNS RODGER IN RAWLUSYK & CUNNINGHAM OUT HOT MIX FOR ROADS �p7U�PC! DON REYNOLDS APPROACH & POLICY 1�1 COUNCIL MEETING MAY 26TH, 1987 off culverts and approaches for landowners Mr noted Bud Haskell installs about 150 culverts the existing policy. Mr Maerz moved the M.D. second approach and culvert into the 40 acre pa Mr. Robert Park in the SW 17- 32 -24 -4 CARRIED Mr Code advised someone had put oil on SR 841 as a form of dust control and noted that use of oil for dust control is not allowed under existing M D policy Mr Hastie noted the chemical EDGE had been put on the South Wimborne road last year as part of an experiment so the grader operator would not have to cut off the edge of the road to remove the grass. The chemical appears to have worked well in most areas, but the road should likely be sprayed again to complete the grass kill He also requested the M.D. experiment with some type of gravel retention product on this 7 mile stretch of road Mr Jeffery noted it would likely cost about $3500 00 mile to apply Envirobind. After lengthy discussion of this matter, Mr Maerz moved the M D conduct a gravel retention experiment in 1987 using Envirobind and the chemical Edge if required, on a maximum of 20 miles with a minimum of two miles in each division, and the following roads be used Division 1 - 2 miles on the Nacmine Road from Highway No 9 North Division 2 - 4 miles from the Carbon Elevators south and west to Highway 21 Division 3 - 3 miles from the Mennonite Church of God north Division 4 - 2 miles on the Fisher Davis Road (or one mile of the H. Jesske Road and one mile on the Three Hills Golf Course Road. Division 5 - 2 miles on SR 836 from Highway 27 south Division 6 - 5 miles from Wimborne going east on the South Wimborne Road Division 7 - 2 miles from Trochu West Total of 20 miles CARRIED Mr. Maerz moved this meeting carry on until 5 30 P M CARRIED Mr Code moved Mr.Thomas, Mr Weigum, and the two temporary summer staff be given permission to attend the one day weed seminar in Olds CARRIED Mr. Mueller noted the railway crossing south of Three Hills is in bad shape and there are alot of new railway ties lying around which are a hazard to traffic Mr. Rodger was instructed to check into this matter Mr Jeffery noted the road committee of Otto Hoff and R. A. Maerz would like to go out on Friday, May 29th, 1987 after completion of the Executive Committee meeting, in order to inspect numerous road projects, and it was agreed this would be satisfactory Mr Code asked if Council intend to continue to charge a $20 00 fee for accepting and processing tree applications in 1987 The Province is planning on charging a $25.00 fee as well as a small amount for each tree After discussion Mr. Code moved to accept this report and no change be made in the existing M D policy regarding trees. CARRIED There was discussion about road bans, and Mr Hastie asked to have the ban on SR 805 from Highway 27 north removed so trucks can haul legal loads After discussion of this PAGE 6 SR 841 OIL USE OF EDGE ON ROADSIDES TO KILL GRASS GRAVEL RETENTION EXPERIMENT ON SOUTH WIMBORNE ROAD & OTHER ROADS IN MD A S B ! PERMISSION TO ATTEND SEMINAR RAILWAY CROSSING SOUTH THREE HILLS I ROAD COMMITTEE TOUR MAY 29/87 TREE APPLICATION FEE e6_03► C'� �J • 0 COUNCIL MEETING MAY 26TH, 1987 Mr. Hogg moved this meeting do now adjourn CARRIED TIME 5 25 P.M. REEVE PAGE i i 7 MUNI P DM ISTRATOR t/ ADJOURN matter, Mr. Hastie moved the 75% ban on the one mile of SR 587 from SR 805 east, which is to be re -built this year, as well as the 90% ban on SR 805 from Highway 27 north to the M D boundary be removed effective 7 00 A M May 27th, 1987. CARRIED Mr. Maerz moved to table the balance of the agenda until the �Gb TABLE BAL AGENDA next meeting of Council CARRIED Mr. Hogg moved this meeting do now adjourn CARRIED TIME 5 25 P.M. REEVE PAGE i i 7 MUNI P DM ISTRATOR t/ ADJOURN AGENDA PARKS & CEMETERIES COMMITTEE MEETING FRIDAY, MAY 22, 1987 Reading and approval of March 16, 1987 minutes Business arising from the minutes NEW BUSINESS A Grainger Dam B. Keivers Lake Park Policy C Keivers Lake upgrading progress Sings Trees Fi re Pits Inspect playground Dedication plaque location Publicity and Advertising Official Opening Horsehoe Pits Camping stall Designations D Swalwell Park New Toilet Facilities Entrace Sign E. Cemeteries F. Other PARKS AND CEMETERIES COMMITTEE MEETING FRIDAY, MAY 22, 1987 Meeting held at Keivers Lake Park and Swalwell Dam Park comencing at 11 00 A M Members Present Richard Maerz Otto Hoff Lawrence Hogg Arthur Thomas Bruce Weigum John Boxma Mr Thomas read the minutes of the March 16 1987 meeting Otto Hoff moved approval of the minutes as read. Carried Business arising from the Minutes, When Dave Pearson was contacted regarding his selection as Park Attendant for Keivers Lake he indicated that he had accepted another position in the mean time John Boxma was then contacted and he indicated that he was still interested in the position and so he was offered the part time position on the same basis Richard Maerz welcomed John to the meeting and wished him well for the summer season New Busines 1 The letter from Eric Vuori, Head of Habitat Management, Fish an Wildlife Division regarding construction of the Grainger reservoir was briefly discussed. Lawrence Hogg moved that it be recommended to council that the M D not become involved in the Grainger Reservoir but that this committee has no objection to Fish and Wildlife proceeding with development as long as the Swalwell Fish Dam would not be phased out in the near future Carried 2 The committee reviewed the Keivers Lake Park Policy and after discussion it was felt that the rates charged should be increased. Lawrence Hogg moved that it be recommended to council that the rates for the 1987 season be as follows, Day Pass $2 00 Bus Pass $2 00 plus 50 cents per person Overnight Camping $6 00 per unit Weekly Camping $30 00 per unit Storage $2.00 per night Seasons Day Pass $15 00 and also that the Check Out time be 11 00 AM Carried 3 The Committee reviewed the upgrading progress at Keivers Lake Park, Highway, Entrance, and Information signs set -up More trees to be planted yet, Fire pits not installed yet, Dedication plaque will be installed soon, Advertisements will be placed in the local paper The Official Opening Day, June 19 is being planned, lunch for the committee and visiting Dignitaries in Threehills followed by coffee and donuts, at the lake for the public Camping stall designations will be added as the stalls are developed PARKS AND CEMETARIES COMMITTEE MEETING (continued) The playground equipment was inspected by the committee and found to be in good repair Lawrence Hogg moved that 2 sets of Horse Shoes be purchased and be available from the park attendant Carried Richard Maerz moved that the M.D. welders cut up 24 -36 inch used culverts for fire pits either at the shop or the job site Carried 4 The committee inspected the upgrading of the new pump out toilets and the other facilities at the Swalwell Dam Park It was noted that new entrance signs would be erected in the near future. 5 The committee was informed that the mowing and maintenance was underway on the cemetaries Richard Maerz moved the meeting be adorned at 3 OOpm Carried u4 L� JOHN C. JEFFERY REPORT COVERING PERIOD MAY 12TH, 1987 TO MAY 26TH. 1987 BALANCE FORWARD $192 24 1. PAID MEALS FOR FOUR IN EDMONTON, BREAKFAST AND DINNER SHORT ACCORDING TO POLICY BY $ 26.50 2 SENT PIN TO QUEBEC $ 2.50 3 INCREASED SR 585 TO 100% - STARLAND REQUESTED - MAY 20TH, 1987 - BRUCE AND HAROLD AGREED 3. CROSSROADS GAS COOP MAY 20TH, 1987 - SUPPOSED TO LOCATE AND EXPOSE LINE FOR US AT 9 00 A.M. DID NOT SHOW UP UNTIL 11 00 P.M REG OLSEN MANAGER APOLOGIZED - DID NOT KNOW WHAT HAPPENED - WILL NOT HAPPEN AGAIN HE ADVISES 4 CREWS WOULD LIKE TO WORK SAT JUNE 6TH AND SAT JUNE 20TH AND TAKE OFF JULY 2ND AND 3RD - SUBJECT TO GOOD WEATHER TOTAL FUNDS EXPENDED TO DATE $221.25 CORRESPONDENCE 1 PAID PAWM MEMEBERSHIP FEE $966.20 2. RECEIVED $115,200 00 FROM GOVERNMENT - 1987 HOMEOWNER REBATES 3 RECEIVED $80 00 FOR FINES 4 LETTER OF THANKS - CARBON BROWNIES FOR PINS 5 LETTER FROM KOOPERS - ADVISING LYLE LINDSAY IS RETIRING 6. RECEIVED REGULAR ROAD AND DUST CONTROL AGREEMENT SIGNED 7 REPORT RE CANADIAN EXECUTIVE REMUNERATION 8 REQUEST FROM GREG COLE FOR ROAD APPROACH & CULVERT NW 17 -30- 21-4 - ADVISED OF POLICY AND REFERRED TO HAROLD FOR DISCUSSIONS 9. LETTER FROM MINISTER OF ENVIRONMENT RE ENVIRONMENT WEEK 87 10 STRATHCONA COUNTY ANNUAL REPORT 11 BROCHURE FROM DARTNELL PUBLISHERS 12 CARD OF THANKS FROM LILY CAMPBELL 13 JOB ADVERTISEMENT - M D STARLAND FOR ADMINISTRATOR 14. LETTER FROM TOWN OF TROCHU ADVISING ESTABLISHED POLICY RE USE OF FIRE DEPARTMENT EQUIPMENT 15 AGENDA FOR ANNUAL ROAD STUDY MEETING MAY 29TH, 1987 16 REPORT FROM CARBON & DISTRICT RECREATION BOARD 17 MINUTES FROM CARBON & DISTRICT RECFREATION BOARD MARCH 9TH MEETING 18. BROCHURE RE SOFTWARE MATERIAL 19 LETTER FROM ALTA. TRANSPORTATION RE SR 841 20 INFORMATION RE GOVERNMENT FINANCE OFFICERS ASSOCIATION MEETING 21 MINUTES TROCHU RECREATION BOARD MEETING APRIL 28TH, 1987 22. OFFICIAL REQUISITION FROM OLDS HOSPITAL BOARD 23 MINUTES MAY 4TH THREE HILLS RECREATION BOARD MEETING 24 BROCHURE FROM LINKER MANAGEMENT LTD 25 LETTER FROM ALTA TRANSPORTATION & UTILITIES - RE SENIOR CITIZEN HEATING PROTECTION PROGRAM 26 BIG COUNTRY TOURIST ASSOCATION MEETING MAY 20TH, 1987 27 BROCHURE FROM HONG KONG BUSINESS ASSOCIATION 28 LETTER FROM ALBERTA HUMAN RIGHTS COMMISSION RE AWARD BUILDING PERMITS 1 A N DUGDALE FARMS SE 30- 29 -23 -4 - SINGLE FAMILY RESIDENCE $68,000.00 2 JOAN MCDOUGALL LOT 12 BLOCK 4 HUXLEY GARAGE $2000 00 3 0. ANDERSON - NW 29- 34 -23 -4 - RESIDENCE $95,000 00 4. LINDEN FARMS LTD PT. SE 19- 30 -25 -4 - TURKEY BARN EXTENSION $17,000 00 5 OTTO HOFF SE 17- 28 -23 -4 - MACHINERY STORAGE SHED $8500 00 6 RANDY REIMER SW 34- 30 -25 -4 - BROILER BARN $75,000 00 7 THREE HILLS GOLF CLUB STORAGE SHED $10,000 00 8. WILLIAM TAYLOR NE 22- 30 -26 -4 - QUONSET $20,000.00 !, IN EXECUTIVE COMMITTEE REPORT MAY 22ND. 1987 1 REQUEST TO USE UNDEVELOPED ROAD ALLOWANCE - ALLIED LAND SERVICES LTD Letter from Allied Land Services requesting permission to use undeveloped road through Section 13- 29 -22 -4 and undeveloped road allowance adjacent to west boundary of NW 18- 29 -21 -4 as access route to oil well site Executive Committee recommend this would be satisfactory as long as there is no improvement to road allowance and have road committee review the situation as to possible development and 8 of 6 as well Recommend Road Committee of Otto Hoff and R A Maerz meet on P Friday, May 29th, 1987 and review this and other matters,„r following completion of the Executive Committee Meeting Note - Bruce Hastie unable to attend road committee as will be attending road study meeting in Calgary 2 REQUEST FROM ALBERTA HAIL AND CROP INSURANCE TO USE M.D. FIELD SHEETS Alta Crop Insurance are up- grading their soil classifications and would like permission to come to M D Office and work with field sir sheets - would take about one week - 2 or 3 peopple working here. Exectuve Committee recommend to co- operate with the Corporation and allow them access to the field sheets 3. PALLISER REGIONAL PLANNING COMMISSION LETTER Letter from Commission regarding some cases of chronic unattendance at some meetings by some members Commission t"I looking at some method to promote attendance - regulation or disqualifier - request comments from Council Executive Committee recommend to accept and file 4 LETTER FROM RECREATION ASSOCATION OF BIG COUNTRY Letter from Association regarding Big Country Zone Winter Games and invitation to bid on hosting this event Executive Committee recommend to accept and file 5 NOTICE OF APPEAL ALBERTA PLANNING BOARD Two appeals scheduled - V. Cullum and V. Nielsen - Wednesday June 10th, 1987 - Exectuve Committee recommend Ott Hoff attend on behalf of the M.D. 6. REQUEST FROM WIMBORNE ALLIANCE CHURCH Wimborne Alliance Church request permission to hang banner over �e SR 805 in Wimborne for a period of 8 days - August 1 to 8th Advertise 60th Anniversarya Celebration - Executive Committee recommend no objection as long as banner is 22 feet over the surface of the road 7 COUNTY OF NEWELL LETTER County of Newell wrote to Minister of Municipal Affairs supporting letter from County of Wheatland re suggestion s1r, I i regarding removal of assessment from non - residential tax bases by Department of Education would seriously affect the local governments ability to provide services to its ratepayers. f Executive Committee recommend accept and file as information 8 ADVISE FROM LOCAL AUTHORITIES BOARD RE TROCHU ANNEXATION Trochu Golf Course area annexed to the Town effective January 1st, 1988 f Executive Committee recommend accept and file. 9 LETTER FROM GORDON TAYLOR Letter from Gordon Taylor re Alternative Minimum Tax and Capital Gains advising he has sent letter to Mr Wilson Minister of I Finance Executive Committee recommend to accept and file 10 LETTER FROM AAMD 7 C. Association provide information about Envoy 100 - system to be implemented by the Association - asking if the M.D. would complete questionnaire and would be interested in hooking up to the new system Would provide faster communication with the association and other jurisdications, and suppliers, etc Executive Committee recommend to accept and file Executive Committee covered 11 items in 40 minutes • N • MINUTES -FROM 1987 TAX SALE HELD ON TUESDAY, MAY 26TH, 1987 Mr Jeffery Administrator for the M D of Kneehill Number 48 opened the 1987 tax sale and reviewed for those present the IIparcels which are offered for sale today He also reviewed the reserve bids imposed on these lots He then called for bids on the first parcel - NE 25- 32 -27 -4 - 1 acre - and noted the reserve bid established for this parcel is $350 00 He called for bids a second and third time and as no bids were received declared the parcel NOT SOLD. He called for bids for the second parcel Block 3 Plan Huxley 6680 A P - and note these lots is $800 00 Mrs. Leslie Roach of Huxley on behalf of Patrick Roach bid $800 00 for the lots Mr Jeffery called for bids a second and further bids were received He declared - Lots 10 and 11 in d the reserve bid on herself and her husband, a third time and no Lots 10 and 11 in Block 3 Huxley 6680 A.P. sold to Mr. and Mrs. Patrick Roach of Huxley, Al berta. He then called for bids for the third parcel - Lots 9 to 11 in Block 8 Sunnyslope 4761 E.H., and noted the reserve bid on these lots is $300.00. He called for bids a second and a third time and no bids were received He declared the lots NOT SOLD He called for bids for the fourth parcel - Lots 35 to 38 in Block 7 Plan Swalwell 5050 A K and noted the reserve bid on these lots is $600 00 He called for bids a second and a third time and no bids were received He declared the lots NOT SOLD Mr Jeffery then declared the tax sale closed Time 1 03 P M -- - - - - - - - Muncicipal Administrator C L-il 0 3 ACCOUNTS PAYABLE MAY 26, 1987 4940 Canada Post Corp 2,000 00 Postage 4941 John Jeffery 314 50 Expenses 4942 M D of Kneehill 29,675 61 Salary Payroll 4943 Ability Industrial 162 80 Inventory 4944 Agri -Fab Lumber Industries 376 00 Inventory 4945 A G T 635 84 Accounts 4946 Alberta Health Care 1,134.00 May Premium 4947 Alberta Power 460.31 Accounts 4948 Allingham Community Assoc 700 00 1987 Recreation Grant 4949 Arthurville Community Assoc. 600 00 1987 Recreation Grant 4950 Asbestonos Corporation 20.75 Inventory 4951 Auto Marine Electric 2,347.30 Sun Pro Volts -Amps Tester 4952 Beaver Lumber 1416 66 April Statement 4953 Blackwood Hodge Equipment 4954 Border Paving 4955 C W N.G. 4956 Capital Printers 4957 Century Sales & Service 238 37 Inventory 675.51 Road Material 23 02 Acounts 30 40 Ads for AB Agriculture 822 27 Repairs, Supplies 4958 Charlebois, Robert 180 00 Road Access Agreement -'87 4959 Chem Flush Industries Ltd 250.00 Machine Repair 4960 City of Drumheller 3,583.00 1986 Recreation Grant 4961 Consolidated Western Indus 63 62 Machine Repairs 4962 Crossroads Agricultrual Soc 1,000 00 1987 Recreation Grant 4963 D. Butters Holdings 34.10 Tools 4964 Danco Equipment ltd 1,452 09 Inventory 4965 Drumheller Radiator & Bat 265 00 Machine Repair 4966 Dunay, Edward 73 00 Inservice Training 4967 Elsro Asphalt 192 76 Road Material 4968 Eskimo Refrigeration 4969 Esso Petroleum Canada 4970 Festival Ford 4971 Fleet Brake 4972 Fort Garry Industries 246 10 Inventory, Tools 3,655 79 Oil Purchases 20 22 Inventory 65 00 Inventory 65.97 Inventory 4973 Garson Victor 2,400 00 Gravel Royalties 4974 George's Farm Centre 302 78 Inventory 4975 Ghost PIne Athletic Assoc. 600 00 1987 Recreation Grant 4976 Global Engineering & Testing 863.00 Engineering & Survey 4977 Grainger Community Assoc 600 00 1987 Recreation Grant 4978 Harvey's Tank Truck Service 565 50 Haul Pipe 4979 Hesketh Community Assoc. 1,000 00 1987 Recreation Grant 4980 Hutton 's Ltd 27 66 Inventory 4981 Huxley Community Hall 2,600 00 1987 Recreation Grant 4982 Huxley Hutterite Colony 397 42 Right of Way 4983 Ivy's Flowers 15.00 Flowers 4984 Linden Contractors 13,500.00 Gravel Crushing 4985 McGhee, Todd 67 70 Pesticide App. Medical 4986 McGregor Filtering Equipment 93 97 Inventory 4987 Mt Vernon Community Assoc 700 00 1987 Recreation Grant 4988 Orkney Athlectic Assoc. 700.00 1987 Recreation Grant 4989 Over The Hill Comm Assoc 700.00 1987 Recreation Grant 4990 P A W N 966 20 1987 Membership 4991 Page Farm Fuels 145 90 Machine Repairs 4992 Petro Canada 23,353 86 Fuel A 4993 Pitney Bowes 60.60 Postage meter Rental 4994 Prairie Bible Institute 15 00 Inventory, Repairs 0 k 181834.91 two i i 4995 Rainbow Couriers 348 75 Freight 4996 Red Deer College 135 00 Carbon R F P 4997 Reimer Industries 137 00 Concrete 4998 Sarcee Butte Social Centre 500 00 1987 Recreation Grant t, 4999 Select Printing 884.00 Shop Supplies 5000 Snap -On Tools 180 43 Supplies, Tools 5001 Sunnyslope Comm Assoc 1,000 00 1987 Recreation Grant 5002 Swalwell Community Assoc 2,600 00 1987 Recreation Assoc 5003 Three HIlls Community Cen 180 00 Hall Rental - AB Agri. i 5004 Three Hills Glass 450 00 Machine Repair 5005 Three Hills Pop Shop 25 50 Freight 5006 Three Hills Rural Comm Assoc 700.00 1987 Recreation GRANT 5007 Three Hills School Div. 197 27 Fuel 5008 Torrington Fuel & Service 26 25 Torrington R F P 5009 Town of Three Hills 16,451 00 1986 Recreation Grant 5010 Town of Trochu 16,450.00 1986 Recreation Grant 5011 Trans Alta utilities 11 19 Street lights 5012 Trochu Veterinary Clinic 32 00 Supplies 5013 Twin Tractor Ltd 65 44 Inventory 5014 U F A 14.37 Machine Reparis 5015 University of Albertac 500 00 Councillor Conv Reg 5016 Village of Acme 9,065 00 1986 Recreation Grant 5017 Village of Carbon 9,065 00 1986 Recreation Grant 5018 Village of Linden 5,000.00 1986 Recreation Grant 5019 i� Village of Torrington 12,386 00 1986 Recreation Grant 5020 Wa1tronics 248 50 Shop Supplies 5021 Western Star Trucks 26.50 Inventory, Machine Rep 5022 Wheelco Holdings LTd 40.73 Inventory 5023 Wilkinson, Jean 10 40 Mileage 5024 Wimborne Community Centre 2,600 00 1987 Recreation Grant 5025 Ziegler, Emil 50 00 Road Access Agreement -'87 181834.91 two i i