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HomeMy WebLinkAbout1987-04-14 Council Minutes• AGENDA COUNCIL MEETING APRIL 14th, 1987 1 Approval of Agenda 2 Approval of Minutes March 24th and March 26th, 1987 meetings 3 Bank Reconciliation Statement - month of March, 1987 4 Review accounts listed for payment April 14, 1987 APPOINTMENTS Palliser Regional Planning Commission letter re 1987 19. 10 30 A M Mr. Oris Rodger, Public Works Superintendent 1 00 P M Ross Rawlusyk - Palliser Regional Planning 1 15 P M Public Hearing - 9 1 30 P.M. Public Hearing - and updating 1987 1 45 P M Development Appeal Board Hearing 2 00 P M Development Appeal Board Hearing PLANNING 5 Palliser Regional Planning Commission letter re 1987 19. Municipal Census 6. Alberta Planning Board - Ross Cullum appeal S W 21- 31 -23 -W4 7 Application from Wild Rose Moto Cross re outdoor amusement by- 21. law 8 Third reading required for Bylaw #1119 and #1120- Murray Brown 23 Redesignations S 112 26- 29 -26 -4 plans 9 P R Andrew redesignation report from Palliser Regional Planning 25 Commission and updating 1987 Review proposed change of M D land use by -law - intensive use 26. section Local Resource Roads 10 Proposed subdivisions - re use of W Bogner N.W.33- 32 -24 -W4 A H MacDonald E1/232- 28 -24 -W4 F.& E & J Gorman N E 19- 31 -21 -W4 11 Advice re refusal V Neilson Subdivision - N E 34- 29 -26 -W4 DEVELOPMENT APPEAL BOARD MEETING AND HEARINGS 12. Letter of appeal received - re Dev Permit No. 927 -87 Manure storage lagoon - NE 13- 33 -25 -4 13 Development Appeal Board Hearing - re Dev. Permit No 933 -87 Quonset with insufficient setbacks- Time 1 45 P.M. 14 Development Appeal Board Hearing - re Dev Permit No 925 -87 Intensive Hog Operation - NE 19- 34 -22 -4 - PUBLIC HEARINGS 15 1 15 P M - Bernard Baird SE 33- 30 -22 -4 - Redesignation 16. 1 30 P.M. - William Bogner - NW 33- 32 -24 -4 - Redesignation 17 J C Jeffery report TRANSPORTATION SERVICES 18. Road Committee report April 13, 1987 19. Road Tour report February 16, 1987 Review Request to Add Linden West Road to 1987 Paving Program 20 Foreman's Meeting March 23, 1987 21. Safety Committee Report 22. Report re Ken Hoppins 23 Torchinsky report re #805 & #587 and plans 24 SR841 proposed alignment 25 Alberta Transportation re- 1987 grants and updating 1987 programme 26. Letter from Alberta Transportation re Local Resource Roads Request from Degra Sul Fertilizer Production re use of ti Roads in Wimborne 27. Alberta Transportation re repairs to SR583 (possibly #585 as well) 28 Alberta Transportation final report re SR 806 29. Road closure N.W. & N.E. 17- 31 -21 -W4 Road closure S E 20- 31 -21 -W4 Road closure In SW 35- 32 -25 -4 & NW 26- 32 -25 -4 Road Closure NNW 22- 28 -21 -4 30 Review need for policy re obtaining road purchase agreements, etc. 31 Letter Alberta Transportation re Garson & Bleirot Ferry Gravel Pit 32 M Albrecht complaint 33. Pipeline crossings OTHER BUSINESS 34 Annual Meeting Minutes 35. Alberta Forestry & Wildlife re Grainger Resevoir 36 Alberta Recreation & Parks re CRC program 37 Keivers Lake 38 Business Tax Bylaw #299 39. Fire Report - Linden and Three Hills 40. Alberta Hamlet Street Assistance Program 41 Trochu Hospital District 42 Trochu Rural Fire Protection area 43. Recreation Grant Sunnyslope Community Association 44. Recreation Grant Huxley Community 45 M L A Connie Osterman re Farm Fuel Distribution Allowance 46 Garbage policies 47 Alberta Municipal Finance Corporation Annual Meeting 48. Letter from President of Rural Dignity of Canada re Post Office Situation 49 Drumheller & District Chamber of Commerce re Little Fish Lake Provincial Park 50. Alberta Forestry Lands & Wildlife re Wildlife '87 51 Trochu Valley Manor - official opening June 12, 1987 2 00 P M. 52 R Csakany re Swalwell lots 53 10th Annual Elected Officials symposium June 21 - 24, 1987 53a. Gravel policy change required 53b Review Kneehill Creek Dugout Program �dl� COUNCIL MEETING APRIL 14TH. 1987 A regular meeting of the Council of the Municipal District of Kneehill Number 48 was held in the M D Office, Three Hills Alberta, on Tuesday, April 14th, 1987, commencing at 9 00 A M The following were present for the meeting J Finlay Code Division 1 Robert E Boake Division 3 Richard A. Maerz Division 4 Harold Mueller Division 5 Bruce Hastie Division 6 Lawrence Hogg Division 7 J C Jeffery, Municipal Administrator Mrs. Jean Wilkinson, Assistant Administrator was present and recorded the minutes Grant Alford, Representative from the Three Hills Capital Deputy Reeve Maerz took charge of the meeting as Reeve Hoff was away on holidays After discussion Mr. Boake moved the regular meeting of Council scheduled for June 9th, 1987 be cancelled and a council meeting be held on June 2nd, 1987 due to conflicts with seminars being held the week of June 8th CARRIED Mr Code moved the June 23rd meeting of Council be cancelled and a Council meeting be held on June 18th, 1987, due to conflict with a councillors' seminar scheduled for the week of June 22nd. CARRIED Mr Mueller moved approval of the agenda with addition of Items 54 (Linden Church Road) and Item 55 (Dust Control Policy) CARRIED Mr Hogg moved approval of the March 24th and March 26th council meeting minutes CARRIED Mr Jeffery reviewed the bank reconciliation statement for the month of March, 1987, and after discussion Mr Boake moved approval of the statement as prepared CARRIED Mr Code moved approval of the accounts submitted for payment today subject to further review by the finance committee of Deputy Reeve Maerz and himself CARRIED There was discussion about the minutes from the M D 1987 annual meeting and Mr. Mueller noted the Three Hills Seed Plant has appointed a committee to pursue purchase of the land for a new plant, and it appears likely a new plant will be built in 1989. Mr Hastie moved acceptance of the minutes of the 1987 annual meeting CARRIED 1 PAGE PRESENT CHANGE JUNE COUNCIL MEETING DATES Npi ICS Se o t v` GC`C� APPROVAL AGENDA APPROVAL', MINUTES s BANK STATEMENT I APPROVAL ACCOUNTS ANNUAL MEETING MINUTES COUNCIL MEETING APRIL 14TH. 1987 Mr. Jeffery read a letter from Alta. Forestry and Wildlife regarding their proposal to establish a new fish dam at the Grainger Dam Site Mr Jeffery also read a letter from the Minister of Alberta Fish and Wildlife regarding a Wildlife 87 program which has been set up to maintain and expand the wildlife heritage in the Province of Alberta Mr Code noted the M D is still rejsonsible for the Carbon Fish Dam and this project should likely be looked at before entering into any new agreement with the province for another fish dam. After further discussion Mr Code moved Item Number 35 and 50 on the agenda be referred to the Parks Commitee for discussion and a recommendation from that committee be brought back to Council at a later date. CARRIED It was agreed the Parks Committee should hold a meeting as soon as possible Mr. Jeffery then read a letter from Alberta Recreation and Parks regarding their plans to extend the community recreation cultural grant program to a 7 year period instead of the present five years The extension will result in a reduction of the amount of the annual payments from the Province After discussion Mr Hogg moved to accept and file as information CARRIED Mr. Jeffery read a letter from Alberta Environment Water Resources Branch regarding the Kiever's Lake Water Study It appears the govenment will not share the costs of preparation of the water study report unless the M D has agreed to proceed to try and increase the water level in Keiver's Lake After discussion Mr Hastie moved to table this matter and a meeting be arranged with Alberta Environment to discuss the matter further CARRIED Mr Jeffery noted Mr Dunay has requested an amendment be made to the M D business tax by -law to add a category for general and custom trucking including custom hauling of agricultural products, grain, cattle, fertilizer to and from commercial outlets After discussion Mr Hogg moved first reading to by -law number 1123, this being a by -law to amend the business tax by -law number 1114 by adding a general and custom trucking category with the following rates Office area up to 100 square feet $1 50 Balance of any office area at 50 cents a square foot Truck Open Storage 1st 10,000 squre feet 25 cents per square foot Balance at 05 cents per square foot CARRIED Mr. Mueller moved second reading to this by -law CARRIED Mr Boake moved that third reading be given to this by -law at this time MOTION WAS NOT CARRIED UNANIMOUSLY This by -law will be referred to the next meeting of council for further consideration 2 PAGE V GRAINGER FISH DAM RPTer TABLE TO PARKS COMMITTEE MEETING °i r;', CUT BACK ON REC GRANTS -Z- G Z" } o KEIVER's LAKE STUDY 3-C 1 to ar {�Grq G 0 meeb��� AMENDMENT BUSINESS TAX BY NO 1123 n COUNCIL MEETING APRIL 14TH, 1987 Mr Jeffery noted the Linden Fire Department has been canvassing for funds for the new fire truck even through this was not approved by the M D He also noted the Village of Linden was meeting with the Linden Fire Chief yesterday to discuss the matter, but no further information is available as yet It was suggested a committee from the M D and a committee from the Village of Linden (with imput from the fire chief) should be appointed to draft up the specifications for the new fire truck. There was discussion about the need to standardize the fire agreements and the types of trucks to be purchased for the various departments Mr. Hastie then moved a Fire Capital PUrchasing Committee be established effective immediately and the committee be comprised of two councillors from the M D of Kneehill and up to 2 councillors from the Urban Center involved (depending on the cost sharing arrangement in place at the time the committee is required to review purchase of capital items) and further the Fire Chief and Deputy Fire Chief from the Fire Department concerned would be advisory non voting members on the committee, and this committee would make recommendations to the two councils involved with regard to purchase of any capital items ,! required for the fire departments, including fire and or water trucks CARRIED The need for a committee to draft specifications for the Linden Fire Truck was discussed and Mr Mueller moved Lawrence Hogg and J Finlay Code be appointed as M D representatives to sit on the Fire Capital Committee in ✓ connection with the purchase of the Linden Fire Truck. CARRIED Mr Jeffery read a copy of a letter from Keith Martin, Fire Chief of the Three Hills Fire Department to all his fire department members. The department has established a policy that no fire department item may be borrowed or rented from the Department by a fire department member, and only the Town of Three Hills Foreman, The Town Administrator and the M D Administrataor have the authority to request permission to borrow or rent fire department equipment Permission to borrow or rent the equipment can only be given by the Fire Chief or the Deputy Fire Chief in the absence of the Fire Chief Mr Hogg moved the M D. also accept this as a policy and all fire departments be advised of the new policy CARRIED Mr Jeffery noted Alberta Transportation has forwarded the M D $748 31, being the amount of the unexpended 1986 hamlet street assistance grant for the hamlet of Swalwell. After discussion Mr. Hogg moved that street work be undertaken in the hamlet of Swalwell sufficient to expend the grant monies received from the Province of Alberta CARRIED Mr Jeffery reviewed information received from the Trochu Hospital Board regarding the boundary problem which exists between the Trochu General Hospital District the Elnora Hospital District and the Trc area. After discussion of tr accept and file as informatic PAGE 3 LINDEN FIRE TRUCK c.'r- Y :�k�� POLICY I RE NON USE OF FIRE DEPT EQUIPMENT ('ot t c � l HAMLET ST ASSISTANCE GRANT �ehCjn, - TROCHU HOSPITAL BOARD POLICY I RE NON USE OF FIRE DEPT EQUIPMENT ('ot t c � l HAMLET ST ASSISTANCE GRANT �ehCjn, - TROCHU HOSPITAL BOARD • i COUNCIL MEETING APRIL 14TH. 1987 Mr. Jeffery noted the minutes from the February 6th fire committee meeting had not yet been approved by Council. He also noted the Three Hills School Division has indicated they would be willing to discuss the possible trade of land for the Trochu Fire Hall for that portion of the School Division building which is owned by the M D It was also noted the M D had not budgeted for funds for a fire hall for Trochu in 1987. ` Mr. Code moved to accept the fire committee report and the Town of Trochu be advised the M D did not budget funds for construction of a new hall in 1987 CARRIED Mr. Jeffery noted the Sunnyslope Community Association has now submitted their 1986 financial statement, but have not filed their 1985 financial statement. After discussion Mr. Code moved acceptance of the 1986 financial statement and the 1986 $1000 00 grant which was to be paid to the Association upon submission of their 1985 financial statement, be paid to the Association at this time. CARRIED Mr Jeffery advised Council of a minor problem which has developed in connection with payment of the annual recreation grant to the Huxley Community Center, and after discussion Mr Boake moved the 1987 grant allotted to the Huxley Community Hall be paid to the Huxley Community Center as provided in the M D annual recreation by -law. CARRIED Oris Rodger entered the meeting at this time Mr. Jeffery reviewed his report and various items were discussed. Mr Code then moved that a fuel meter be installed at the M D main shop CARRIED There was further discussion about the suggestion from the School Division to trade land for the M D 's bay on the School Division building in Trochu. There was also discussion about the need for unleaded fuel for the new M.D shop truck which has a fuel injection engine Mr Boake moved Keith Smith be instructed to fill the new shop truck with unleaded fuel at the Petro Can Bulk Station in Three Hills, for the time being CARRIED The request to hook the M D shop up to sewer and water in Wimborne was discussed and Mr Hogg moved this matter be tabled until the divisional councillor has an opportunity to review the matter CARRIED PAGE 4 TROCHU FIRE DEPARTMENT 0i5 Tro c.r SUNNYSLOPE COMM ASSOC HUXLEY COMMUNITY ASSOC PURCHASE FUEL METER FOR SHOP TRADE WITH SCH DIV FOR LAND Lt,Q 4c1v� -�- h�1\ Crm. r m r av,\ So--me or i UC WIMBORNE SHOP WATER & SEWER • COUNCIL MEETING APRIL 14TH, 1987 There was discussion about the fact that one or two of the motor grader operators are high blading back to their shops in order to change blades It was suggested an air wrench and compressor should be installed on the motor graders so the operator can carry blades with them and change blades on the road It was noted sometimes a cutting torch is required in order to remove the bolts There was discussion about the operator and the condition of the roads in Division 6 and Mr Rodger was directed to carry on working with Mr McMurtry and if necessary Brian Bauman should work on the roads in Division 6 also Mr Rodger was directed to check with the other motor grader operators regarding whether they high blade back to their shops, determine what it would cost to outfit the graders with the necessary equipment so they could change blades on the road, and report back to council at a later date Mr Maerz moved the 3 motor graders purchased in 1987 be rotated between Division 2, 4, & 5 on a one month trial basis so each operator has an opportunity to try each of the new units Accurate costing figures are to be kept on each grader during these trial periods CARRIED .; MOTOR GRADER DISCUSSIONS --J-'aV-.,\e- � ri Mr Jeffery noted A.G T will be plowing in new A.G T lines A G T in July or August this year in the Carbon exchange area and LINES there is some conflict with a road construction project the IN CARBON M D is planning in that area However A G T are not able AREA to change their construction plans The request from the gravel crew to work 10 hours a day was MIS PUBLIC discussed WORK ITEMS Mr Rodger noted he is planning to use hired trucks for the chipping program this year. It was suggested perhaps he could use two trucks from the gravel crew for the chipping program and cut down the number of hired trucks, if this would work out GRAVEL Mr Boake moved the gravel crew be authorized to work 10 CREW 10 HOUR hours a day effective immediately DAY CARRIED 7�-nn ft; 'r %st� There was discussion about the policy of gravelling the worst 10 miles in each Division in the spring before doing GRAVEL the rest of the roads in one division, and the fact that it POLICY takes the discretion away from the gravel foreman and the CANCELLED public works superintendent to gravel the roads in the most (13 -7a_) economical way, taking weather and condition of the gravel -J into consideration. Mr Hastie then moved the existing policy 13 -7(a) regarding gravelling the worst 10 miles in each division first in the v spring be cancelled. CARRIED Page 5 r• COUNCIL MEETING APRIL 14TH, 1987 The request to have the main crew start on the Gelinas Road project north of the Christie Project was discussed as the Christie road is not dry enough. After adiscussion Mr. Hogg MAIN CREW moved the main crew start work on the Christie Project by START UP Max Reichel's land and the crew go on a 10 hour day discussion Mr Boake moved Linden commencing Monday, April 20th, 1987 and the summer wage inch gravel at the Megli Pit APRIL 20/87 rates go in effect as of April 20th 1987 . ✓ �� "nr �a.,sr in the corner area of the pit for another ✓�� CARRIED crush next year The request from Jennifer Deak to use her accumulated JENNIFER holidays and to take a leave of absence from work was DEAK discussed. Mr. and Mrs Deak are taking a trip to Hungary HOLIDAYS & this summer and wish to be away for six weeks After LEAVE OF discussion Mr Maerz moved Jennifer be allowed to take her ABSENCE holidays and also be granted a leave of absence without pay- tn�,��r to accommodate her 6 week trip to Hungary this summer CARRIED There was brief discussion about the number of half ton trucks which may have to be replaced within the next year or HALF TON so, and Mr Boake moved to table this matter (Item No 10 on TRUCKS Mr Jeffery's report) until the 1987 budget has been finalized, and the matter be reviewed again at that time. v CARRIED Mr Rodger asked if Linden Contractors should carry on crushing 3/4 inch gravel at the Megli Pit as there appears to be sufficient gravel left in the corner for another crush GRAVEL next year After discussion Mr Boake moved Linden CRUSHING Contractors cease crushing 3/4 inch gravel at the Megli Pit MEGLI PIT Thursday evening, April 16th 1987, as there appears to be sufficient gravel in the corner area of the pit for another ✓�� crush next year CARRIED The meeting then adjourned for dinner between 12 00 Noon and 1 00 P M v DINNER Alex Cunningham and Ross Rawlusyk entered the meeting at 1 00 P.M. and Deputy Reeve Maerz called the meeting to order Mr Jerry Wade and a technican from C B C also entered the C B C meeting at this time. Mr. Wade noted they wished to tape IN MEETING parts of the council meeting for use on a C B C farm program Mr Rawlusyk reviewed the subdivision application submitted by Messrs Frank and James Gorman for an isolation of existing farmstead. After discussion Mr Mueller moved the M.D recommend approval for this subdivision subject to conditions as outlined in the staff report from Palliser Regional Planning Commission CARRIED Mr Rawlusyk then reviewed the subdivision application submitted by Mr. MacDonald of Acme for a parcel 14 6 acres in size from the North East and South East Quarters of 32- 28-24-4. After discussion Mr Code moved the M D recommend approval for the subdivision subject to compliance with the conditions as outlined in the report from the staff of the Commission CARRIED PAGE me SUBDIVISION APPLICATIONS C�-k:,- r sc-, n �- COUNCIL MEETING APRIL 14TH, 1987 Mr. Hogg moved Council meeting do now adjourn in order to hold the public hearing scheduled for today at this time CARRIED Time 1 15 P M Mr Boake moved council meeting do now reconvene, the public hearings scheduled for 1 15 P.M. and 1 30 P.M. having been completed i CARRIED Time 1 30 P M Council reviewed Mr. B. Baird's request to redesignate the SE of 33- 30 -22 -4 and noted there did not appear to be a valid reason for requesting the redesignation as creation of a larger than 10 acre isolation of existing farmstead could be accomodated by relaxation of the maximum parcel size No motion was forthcoming to give first reading to a proposed by -law to redesignate the SE 33- 30 -22 -4 from agricultural conservation to agriculture Council then reviewed Mr William Bogner's application to redesignate the North West of 33- 32 -24 -4 to agriculture in order to allow him to subdivide the quarter into two 80 acre parcels to accomodate estate planning. After discussion of this matter, Mr. Hogg moved first reading to by -law number 1124, this being a by -law to redesignate the NW 33- 32 -24 -4 to an agricultural designation CARRIED Mr. Mueller moved second reading to this by -law. CARRIED Mr Hastie moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Boake moved third reading to this by -law CARRIED Deputy Reeve Maerz again noted the Council meeting was been taped by C B C and asked if Council had any objection Mr. Hastie moved the Council meeting do now adjourn in order to hold the Development Appeal Board Hearing scheduled for today at 1 45 P M CARRIED Mr. Mueller moved the Council meeting do now continue the Development Appeal Board hearings and meeting having been completed CARRIED Time 2 51 P M The representatives from C.B.C. left the meeting at this time ADJOURN FOR PUBLIC HEARINGS MEETING RECONVENE REDESIGNATION SE 33- 30 -22 -4 LAPSED REDESIGNATION NW 33- 32 -24 -4 WILLIAM BOGNEF BY -LAW No 1124 ADJOURN FOR DEV APPEAL BD HEARINGS RECONVENE C B C OUT Mr. Jeffery noted P R C P have advised the preliminary 1986 FEDERAL federal census indicates the M D of Kneehill has a CENSUS population of 4955 people and after discussion of this FIGURES matter, and whether the M.D. should conduct a census in 1987, Mr. Code moved the M D accept and use the preliminary population figure of 4955 as the official population of the Chec4K M D of Kneehill for 1987 rrS CARRIED P PAGE 7 I 0 COUNCIL MEETING APRIL 14TH, 1987 Mr Jeffery noted Ross Cullum has filed an appeal against the decision of the Commission refusing his subdivision application and after brief discussion Mr. Mueller moved to accept and file as information CARRIED Mr. Jeffery noted Wild Rose Moto Cross Association wish to hold 4 official moto cross races in 1987 at their race track located on land owned by Hans Mildenstein The association has made application to Council as required under the Out Door festival by -law and after discussion and noting no complaints have been received about the use of the land for this purpose, and also noting practice runs are held at the location during the year, Mr. Boake moved that the Wild Rose Moto Cross Association be given permission to hold 4 sanctioned moto cross races at the N E 18- 29 -23 -4 during 1987, as long as the Association comply with the terms and conditions established in previous years by Council for conduct of the races and as required under the Out Door Festival By -law Number 899, and the association obtain the required temporary development permit for the use of the land from the Development Officer CARRIED Mr Jeffery noted Council had not given third reading to by- laws number 1119 and 1120 in connection with redesignation of the South half of 26- 29 -26 -4 to agricultural. After discussion of this matter, Mr. Hastie moved third v reading to by -law number 1119 CARRIED Mr. Hogg moved third reading to by -law number 1120 CARRIED There was discussion about the request from Mr Paul Raymond Andrew to redesignate Block 1 Plan 8010674 to allow for development of a petting zoo, trading post, etc Mr Code noted the people in that area feel if the land use by -law is changed in order to allow the development, dust control must be in place for an extended period of time, not just for one year Mr Rawlusyk reviewed three possible ways the M D could change its land use by -law and there was lengthy discussion about this matter He also noted the Dinosaur Trail is heavily promoted as a tourist facility and perhaps Council could consider establishment of a Local Rural Commercial District along tourist routes and or along secondary roads and primary highways Mr Code moved that a Committee of Bruce Hastie, Alex Cunningham, Jean Wilkinson and himself be appointed to draft an amendment to the land use by -law establishing a Local Rural Commercial District taking into consideration Option C as drafted by Palliser Regional Planning Commission CARRIED CULLUIy APPEAL RE. SUBDIVISIC r WILD ROSE MOTO CROSS ASSOCIATION Q \ems BY -LAWS NO 1119 & 1120 REDESIGNATION S2 26- 29 -26 -4 by -laws �vnL� CHANGE TO LAND USE BY LAW RE. RURAL COMMERC. USES R P ANDREW It was suggested Mr. Andrew be advised Council has appointed a committee to review this matter but it will not be possible to accept any application for a development permit in connnection with his proposal for some considerable time yet, and no development may be started without the appropriate permits PAGE *8 • COUNCIL MEETING APRIL 14TH. 1987 Mr Boake moved to table discussion of a possible change to the M.D. land use by -law concerning intensive uses until the next meeting of Council CARRIED Mr. Rawlusyk reviewed the Willam Bogner subdivision application - to split the NW 33- 32 -24 -4 into two 80 acre parcels and there was lengthy discussion regarding the concern of Alberta Transportation about access to the proposed parcels as it is adjacent to Highway 27 It was noted access to the east 80 acres could be obtained using an existing oil lease road across the south end of the quarter coming off the north south M D road rather than using access off Highway 27. Mr. Hogg moved the M.D recommend approval of the subdivision subject to conditions 1, 2 & 3 outlined by Palliser Regional Planning Commission and access be created along the south end of the west 80 acres to provide access to the east 80 acre parcel, and such access be part of the east parcel CARRIED Mr Jeffery noted the Commission has refused Mr. Viktor Nielson's subdivision (N E.34- 29 -26 -4) and Mr Mueller moved to accept and file as information CARRIED It was agreed the committee created to review changes to the land use by -law would meet Thursday, April 30th, 1987, at 9 30 A M It wa�also agreed there would be a road committee tour on Monday, April 27th, 1987. Ross Rawlusyk and Alex Cunningham left the meeting at this time Road bans were discussed and Mr. Boake moved Road bans be changed as recommended by Alberta Transportation - SR 583 West - 75% , SR 805 90% and SR 585 raise to 90% at such time as M D of Starland change the ban on their portion of this road to 90 %. CARRIED Mr Hogg noted the Torrington Fire Department will likely be requested by Alberta Environment to stand by while they burn off sections of the Bigelow Dam as a method of control of the toad flax infestation After discussion of this matter, Mr Boake moved the M D would not have any objections to the Torrington Fire Department standing by at the Bigelow Dam during the controlled burn off which may be undertaken by Alberta Environment in the near future, as long as adequate protection is provided for the Village and the rest of the Rural Fire Protection area CARRIED There was discussion about the need to have another council meeting in order to complete the agenda. Mr Hogg moved the Reeve and Municipal Administrator be authorized to sign the 1987 Regular Road Grant Trust Agreement with Alberta Transportation w CARRIED PAGE 9 INTENSIVE LAND USE BY —LAW CHANGE W BOGNER SUBDIVISION NW 33- 32-24-4 1 V I NIELSON SUBDIVISION REFUSED ✓^ i DATES FOR COMM MEETINGS ROAD BANS TORR FIRE DEPARTMENT STANDBY RE BIGELOW DAM BURN OFF' GGrne} SIGN 1987 ROAD GRANT AGREEMENT 4 On COUNCIL MEETING APRIL 14TH, 1987 Mr Maerz noted the road leading into Keiver's Lake Park requires some work with a buggy (about 300 feet of road will be disturbed) in order to provide a better parking area next to the ball diamond fence The entire road would then have to be re- surfaced. After discussion Mr Hogg moved the small crew buggy undertake the work required on the Keiver's Lake Access Road in order to provide the better parking area and the entire road and parking area be re- surfaced in 1987. ✓ CARRIED Mr Hastie moved this meeting continue until 6 00 P.M. s CARRIED Mr Grant Alford left the meeting at this time. Mr. Cunningham rturned to the meeting at this time There was lengthy discussion about the report from the Safety Committee in connection with crew safety and Mr. Code then moved acceptance of the report and establishment of the recommendations as a safety policy for the M D of Kneehill CARRIED Mr Jeffery reviewed the recommendations made by the Road Committee as a result of the road tour held on April 13th, 1987 The committee reviewed the McNair Gravel Pit situation and recommend the M D move one pile of overburden for Mr McNair in lieu of stripping and reclamation work at the pit It would take about 3 days with 3 buggies and a crawler to move the overburden Mr Boake moved the M.D. undertake the removal of the overburden pile at the McNair Pit as recommended by the Road Committee CARRIED The road committee also reviewed the Thurn Gravel Pit report prepared by Alberta Transportation as to the type and amount of gravel which may be available there It was suggested it would cost about $1000.00 per acre to reclaim the pit The committee noted it would be necessary to 1 Obtain a committment from Alberta Transportation to reclaim the area of the pit from which they have removed gravel. 2 Obtain legal access to the pit area 3 Obtain permission from the M.D. of Rockyview to enter their area and if these conditions could be met the committee recommend Mr Thurn be offered $80,000.00 for the 40 acres. After further discussion of this matter, Mr Hastie moved this matter be tabled until Mr Boake can determine what Mr Thurn's lowest price for sale of the 40 acres would be CARRIED PAGE 10 RE BUILD ROAD TO KEIVER LAKE RE PARKING AREA. 41(;- 6")C: kf'1 c10 ^ to Wor CONTINUE MEETING TILL 6 00 SAFETY COMMITTEE REPORT & SAFETY POLICY i ROAD COMMITTEE REPORT . McNAIR GRAVEL PIT en t THURN GRAVEL PIT '�;W' md e J CJ COUNCIL MEETING APRIL 14TH. 1987 The road committee inspected the re- location of the Grainger Bridge to the Megli Pit North Road and observed that the project which is already done is much larger than what was approved by Council. The original project was only to install the bridge approaches, but the road south and south west of the bridge has been up- graded also There is about a quarter of a mile of road involved Mr Boake noted no compensation is payable to the land owners involved, but the M.D. is to replace fences, return the old road diversion to Mr H M Toews and do same landscaping work on Mr Toews's land After discussion of this matter, Mr. Code moved acceptance of the agreements entered into with Mr Fred Esau and Mr Har vey M Toews and first time gravel be approved for that portion of the road which was re- constructed at the time the r bridge approaches were installed. CARRIED The matter of return of the old road diversion area would be reviewed by Council at a later date. Y Mr. Hogg moved acceptance of the April 13th Road committee report. CARRIED Mr Jeffery reported Mr. Ken Hoppins is not willing to accept the compensation offer of $238 50 for his fence roller which was apparently buried by the crew during construction of a road After discussion Mr. Hastie moved the M D pay Mr Ken Hoppins the total amount of $477 00 for ✓ his fence roller. CARRIED Mr Hastie noted Mr. Mel Albretch had advised him the wire on the fence which he had agreed to remove due to road construction was not suitable to be re -used so he would not roll the wire He apparently instructed the M.D. crew to roll and dispose of the wire. The fence posts were removed by Mr Albretch but he would not accept responsiblity for rolling and disposal of the wire He was therefore charged $100.00 for the time it took the M D crew to roll up the wire and dispose of it His compensation for removal and replacement of the fence was set at $900.00 less the $100 00 charged for rolling the wire and Mr Hastie felt this was adequate under the circumstances However Mr Albretch now feels the wire should have been delivered to him rather than being disposed of by the crew After discussion Mr. Boake moved Mr Albretch be advised the Council feel the settlement of $800.00 paid for fence removal and replacement is adequate and no further compenstion will be paid CARRIED Mr. Cunningham discussed with Council the problem he is experiencing with de- watering the old Torrington Gravel Pit It was noted Mr. Hazelton would have to be available to crush gravel at the pit no later than August 1st, and provide advice to the M.D at least 4 weeks in advance of the time he will commence crushing at the pit, so the gravel can be dug out and allowed to drain Mr Hastie moved to table this matter until the next meeting of Council so Mr Cunningham can discuss this matter with Mr Hazelton, and have this information available for council CARRIED Mr Mueller moved to table the balance of the agenda until the next meeting of Council CARRIED Mr Hogg moved this meeting do now adjourn CARRIED Time 6 06 P M Reeve Paae 12 PIT NORTH ROAD PROJECT w �0 1A KEN HOPPINS FENCE ROLLER COMPENSATIOT �,ccT To 1"i M ALBRETCH FENCE PROBLEM \et7tc-r sue., t- OLD TORR GRAVEL PIT DE- WATERING _'� "bleu I TABLE AGENDA v` ADJOURN Muni! Adminis for ROAD COMMITTEE APRIL 13TH, 1987 Richard A. Maerz, Bruce Hastie, Oris Rodger Bob Boake and John C Jeffery 1) Reviewed McNair gravel situation and recommend to council our forces move one pile of overburden in lieu of stripping and reclamation in the pit We have crushed 60,000 cubic yards over the last three years and our last stripping was done in 1982 for $3400.00. We feel this would require 2 112 days with three buggies and crawlers 2) Thurn gravel pit review - all sandy gravel suitable for road gravel up to 4 1/2 meters in depth to water - overburden 1' maximum Sw 3v ;2-7 A6 `/ A yo A - 3 6m depth 94,500 cubic meters B - 3 5m depth 43,800 cubic meters C io s Acker C - 3 4m depth 102,000 cubic meters O c.A P,-r D - 3.9m depth 9,800 cubic meters E - 2 9m depth 7,300 cubic meters 0 No \ F - 2.5m depth 12,500 cubic meters 269,900 cubic meters Alberta Transportation feel between 315,000 and 350,000 cubic yards of suitable gravel Alberta Transportation advise reclamation costs are in the neighborhood of $1,000 per acre. Committee recommends offer a purchase price of $80,000.00 with conditions as follows (1) commitment from Alberta Transportation to reclaim their share (2) legal access must be finalized (3) permission from M.D. of Rockyview North Megil Pit Bridge Project requires motion for project and for first time gravel George Boles garbage and Grantville lot - table to fall. M D OF KNEEHILL #48 SCHEDULE OF SALARY AND WAGES FOR THE MONTH OF MARCH 1987 GROSS NET Cheque #1596 Jeffery, John C 4,179.16 2,608 62 1597 Wilkinson, M. Jean 3,333 33 2,155.48 1598 Martens, Herman P. 2,992 94 2,076.10 1599 Gales, Lori D 1,541 66 1,120 65 1600 Dunay, Edward M 3,250.00 2,107 76 1601 Deak, Jennifer 2,000 00 1,379 94 1602 Boese, Sharon Rae 1,056.25 783 66 1603 Cunningham, Alex R 2,750 00 1,929 64 1604 Rempel, George 3,663 50 2,379.43 1605 Rodger, Oris 3,641 81 2,344 16 1606 Smith, Keith J 2,985 64 1,963 19 1607 Wiens, Henry M. 2,801 15 1,857.65 1608 Hazel, Alan W 2,778 01 1,840 92 1609 Gundlach, Karl R 2,812.86 1,953 16 1610 Kimmel, Albert 2,767.50 1,937 63 1611 Thomas, Arthur G.E. 2,333 33 1,618 98 44,887 14 30,056.97 1612 Bauman, Brian 2,884 12 1,928 36 1613 Bergquist, Gary 2,554 34 1,725 95 1614 Ensminger, Gary 2,379 58 1,616 35 1615 Friedrich, Joseph 3,134.74 2,079 54 1616 Gelinas, Lyle 2,691 92 1,806.03 1617 Gundlach, Robert 2,807.84 1,907 18 1618 Haskell, Vernon 3,363 68 2,331 58 1619 Kennedy, Robert 2,351 36 1,686.97 1620 Knapp, W Douglas 3,121 37 2,172 65 1621 Kober, S L Dennis 4,037.50 2,648 07 1622 Maerz, Miles 2,523 97 1,726.50 1623 McCook, Leonard 2,681 72 1,804 78 1624 McMurtry, James 3,343.88 2,206 48 1625 McRae, Earl 3,055.58 2,018 29 1626 Meding, Alan 2,244 34 1,531.80 1627 Meding, Brian 2,604.44 1,755 53 1628 Plant, Brian 3,493.76 2,303 76 1629 Rasmussen, Wallace 2,662.94 1,792 09 1630 Sowerby, W Brian 2,435.08 1,647 14 1631 Tetz, David 3,070 20 2,047 90 1632 Thomas, Danny 2,549 78 1,723.23 1633 Thompson Kenneth 2,622 09 1,864 06 1634 Vickery, Richard 3,170 35 2,089 89 1635 Wagstaff, M.Glen 2,924 00 1,969 83 1636 Weir, Sandra 2,186.38 1,529 34 C1 G (�w M D OF KNEEHILL #48 SCHEDULE OF SALARY AND WAGES FOR THE MONTH OF MARCH 1987 GROSS NET 1637 Burden, David 2,222 88 2,289 56 1,549.44 1,656 88 1638 1639 Enzie, Glen McCook, Lonnie 2,836.89 1,989 91 1640 Friesen, Trevis 1,950 25 879.84 1,489 86 767 13 1641 Siemens, Allen 551.52 532 04 1642 Rempfer, Milton 55,898.56 81,625 90 TOTAL SALARY 44,887.14 81,625 90 30,056 97 55,898.56 TOTAL WAGES TOTAL OF MARCH PAYROLL 85,955 53 126,513.04 (�w • • JOHN C JEFFERY REPORT COVERING PERIOD OF MARCH 24 - APRIL 14, 1987 1 2 maps to City of Drumheller $16 00 2. Fuel meter for Three Hills shop - do you want one installed to monitor fuel for new graders. 3 Donated 60 pins (Richard A. Maerz) for Inter Provincial Hockey Finals $30 00 4 Donated pin to collector from St Albert - has 6900 pins from world $.50. 5 Approved Otto expense account $100.00 total - policy covers $70 00 differ -nce $30 00 6 Bans on Heavy Coat Surfacing 7 00 A M Wednesday April 1, 1987 - 90% on all except #585 75% and #575 75% 7 School Division willing to discuss trade of bay for land for Trochu fire hall 8 New shop truck - fuel infected - can use unleaded fuel only - we do not have facilities - should we change all key lock systems? 9 Wimborne Shop - John Mazurek complaining our outhouse unsanitary and unslighty and likely contamininating his well 10. A -2 -78 -102, 598 miles (Bruce), T- 13- 76 -83, 611 (Parks), A- 5 -78 -80 341 (Cemetaries) do you want to replace 1 this year - short of vehicles re 2 weed inspectors (See vehicle report) 11 Oris now working with Jim McMurtry and Brian Bauman going into area to help out. Some roads good - some not so good 12 Have not heard from Ferguson Supply 13 A G T will plow in July or August W of 20 & 29 -30-22 - Cannot change program Can we move our construction times? Let Pat Berke of AGT know. 14 Lights are being installed at Junction #21 & #27 North 15 Gravel Crew would like to start 10 hours now 16 Christie project - can we start at north end and finish south end as road dries? 17. Jennifer Deak requests 2 weeks leave without pay to extend her holidays from June 15 - July 24, 1987 18 Step Funding approved for one position only - Art advised and he likely will hire one person now and one later if require4 Balance Forward March Expenditures Total $ 93 55 $ 16 00 30.00 .50 30 00 $170 05 CORRESPONDENCE 1. Brochure from Seclect Homes 2 Brochure from The Economics Pres, Inc. 3. Brochure from Stove -Top Cover Ups 4. Financial Rate Letter from TD Bank 5. Brochure from Professional Books Division McGraw -Hill 6 April 1987 Recreation News and Regional Report 7 County of Grande Prairie #1 Annual Report & Financial Synopsis 1986 8 Brochure from Banff Centre for 49th Annual Municipal Refresher Course 9 The Alberta Gazette Part I Volume 83 10 The Alberta Gazette Part 1 Table of Conntents Volume 11 Index to Alberta Gazette Part 1 for 1986 12. The Alberta Gazette Part II Volume 83 13 Environment Week News Issue 3 March , 1987 14 Copy of letter from Brownlee Fryett 15 Brochure on M & F Road Treatment Program Ryerson Few 16. County #30 Lamont 1986 Financial Statement 17 Brochure from Day- Timers of Canada Ltd. 18 Brochure on Leadership Training for Professionals 19 Letter from Regal Auctions Ltd - contract for dispersal of surplus vechiles and equipment for Alberta Transportation and Alberta Public Works 20 Brochure from Crestex Limited 21 Catalogue from Oriel Awards Calgary's Leading Trophy Dealer 22. Brochure from The City of Calgary Bylaw Enforcement 23. Letter from Alberta Transportation and cheque in the sum of $14,612 75 - re Grant SR #575 24 Letter from Town of Trochu - financial statement for Town of Trochu recreation 25. Brochure from Executive Enterprises, Inc 26 Brochure from Angus Lift 27 Letter from Wood Gundy Inc - investment firm 28 Letter from Alberta Recreation and Parks - Community Recreation and Grant - Recreation for the Disabled 29. The Alberta Gazette Part II Volume 83 30 Letter from AGT Directory Department - directory listings and /or advertising 31 Financial Report to end of February 1987 32. Letter from Palliser Regional Planning Commission - re Development Appeal Board Seminar 33 Copy of M D of Kneehill #48 cross index Radio Numbers 34. Financial Statement M D of Provost #52 35 Letter from Alberta Transportation re Power Permits 36 Letter from Federation of Canadian Municipalities re Energy Opportunities Canada 37. Magazine Energy Opportunities Canada 38 Financial Statement M.D of Taber #14 39 Alberta Regulations 1987 Cumulative Index 40 Brochure from Hawley's Condensed Chemical Dictionary 41 Magazine from Ducks Unlimited Canada 42. Letter from AAMD & C - school supplies 43 County of Camrose News Magazine 44 Letter from Alberta Transportation re Power Permits 45 Brochure from The Economics Press, Inc 46. Brochure from Canadian Oppupations Health & Safety News 47 Brochure from The Canadaian Institute on Construction Disputes and Builders Liens 48 Brochure from City of Fort MCMurray 49 Brochure of WCB Infor Spring Issue Volume 2 50. Letter from Alberta Transportationn re File 75704 WSW 3- 20 -24 -4 Watercourse Near Acme 51 Bridge Authorization File 75704 52 Letter from Alberta Power re Junction #21 and #27 Hiway Lights File #679001 53. Magazine from Select Homes 54 Journal of Commerce Magazine 55 Brochure from Local Government Administrators 56 Financial Rate Letter from TD Bank 57. Magazine from Columbia Trophy & Engraving 58 Financial Statement from M D of Smoky River 130 59. Thank you card from Trochu Triple Seven's Atom Hckey Team 60 Letter from AAMD &C - re ENVOY 100 61 Letter from Alberta Transportation re Power Permits 62 Brochure from South Peace Regional Planning Commission 63 Alberta Municipal Financing Coproration Annual Report 1986 64 Letter and magazine from Canada's Fitweek 65 Brochure from Alberta Planning Board re Annual SPring Planning Conference 66 Annual Report County of Minburn No 27 67 Letter from Alberta Transportation re Power Permits 68 Financial Statement County of Wetaskiwin No. 10 69. Letter from Plan Works Ltd.- telephone number change 70. Copy of Big Country Tourist Association Director's Meeting Minutes 71 Letter from Alberta Transportation re Power Permits 72. Financial Rate Letter from TD Bank o� Je • 0 :7 73 Magazine from Western Municipal Product News 74. Letter from Alberta Labour re Alex achieved a passing grade on Term 2 examination 75 1987 Bill 16 Police Act 76. Magazine from Municipal World March 1987 Application for Building Permits 1 Stan Boles S W 23- 31 -22 -4 2 Fred Penner Pt N E 12- 32 -24 -4 mjo-� 0 3 A S B A -2 -78 102,598 miles (Bruce) Not to bad mechanical T -13 -76 183,611 miles (Parks) Not to Good Joe Dobler old truck - must be 183,000 miles A -5 -78 80,341 miles (Cemetaries) Alex old truck - not to bad U- 0 -1 -80 87,000 miles (Alex) Not too bad For Sale T -6 -74 GMC 1 Ton Junk T -14 -74 GMC 1/2 Ton Junk 3 School Buses 1965, 1970 & 1966 OVER 100,000 T -2 -80, T- 33 -76, T- 38 -84, T- 42 -76, T- 43 -80, T- 47 -77, A -2 -78, T- 13 -76, 8 - 112 Ton or 1 Ton Trucks - over 100,000 miles - all in reasonable shape. 80,000 - 100,000 T- 17 -77, T- 22 -79, T- 23 -69, T- 41 -80, T- 44 -84, A -5 -78, U- 0 -1 -80, 7 -112 Ton or 1 Tons - 80,000 - 100,000 miles - all but T -17 in reasonable shape UNDER 80,000 MILES T -3 -73 - 73,549 miles - very rough shape Appears 16 - 1/2 ton or 1 ton trucks will have to be repl aced very soon I �-�1-G - F- �.rru�r�����rrrrl-�IWI,. rr<WU "wr- ErI -rrrr W- J \\\a zZMzO\ \a "I - l^3\ -3 0C\ zaCC C--1N \ - 3��-3 -� \O N N N Z -3 ^-3 --1 Co (0 M W 0 N N Z N r (0 N r -3 O 111 N -3 (o Z U) U) -A U) r 0 -3 N r r r ^� N N O' 3 -3 '-3 00000 00 (00 WOO 00 O (000 (0(0(D(0 00 0000 •-3•- 3•- i"ZZZ0000 •AHII,-- -io o 30z 0 -32000 nozno z-ioo 00.-3 Z-A-3 ZZz OOON 00`710000No0000 G)=0 133 a0-• 0000000 00- zzz nnn 'TI 3zz z0 zonanzolil`onot nom nz00002.: CnzzT4�`r]C7 'OTZT Tl n - ''Tin U Tl 3C) 3oa O C)O C) a: n300 n G) G) a M M M O o n O 0 C) > G) 'Tl 0 In 'Tl n n n x1 U) 'J 11 x) C `Tl 'T1 `77 '71 G) M 0 L) n xl d x a 3 U) <<< x) x) m x1 3 3 U1 3 0 x1 0 0 a 17 U) G) O 07 0 0 0 0 0 3 < 3 a C7 (7), Mnn(n dd d C)OMOXVMX n m dx3�xix7n nn M',,, < t7 dd o d �ddddn W W 'Tl 0 Irl x � x UI O 0 ox U d C) a o� cnTTXMTM o-3 u)£(ntooa7,7aoo`TI- 3'TlcncnO v W`11`T1`7lc)xl£CG)G)G)G)n -3 '71`n�ao'Tl(ncn TaaoO>M>M aaCTxlOM> Mmra oc •- •—a-aoromom- 3�07uxmaar0000aa o <Gaa <OZa Z- 3' v0aaa zaaa z�nmor -am�7axlaar— aaaamzaxac)mzz 't•- - tI -`dC7x VMM'a<0<t << --3C? m 0> -A <C7C7r<<<<w III -i t7 'C t7 C1 zz z - -C) -mom m MmMM mmItaCxaU) (nM •- ^Mmmm0m N U] -^ - rIOOC)nGl3za z rorarrt a>rrl> -- M>"arnz- 3rrrrzao>()• -3aZZ O x1 0 M0< G)-3z m M rxurtnn�arMr x7G).0 Mrx mroo X,Tlnmmnn a xl--3 nm•- 3£`71.3n£m -Ax mnM -3 m -3 -3 - ]•- 3U]�nmmCm lTlOx1£�x1T�3 -3 -3•Cm �C:m>0 )Xa mm X X C -A x1xJ�Jx1Tp%C £n •-3'-3 3xa maxl0 x()z M C• -3x)C -3 �£ C �7 CCCCO --3 X x7 ?[7 >m 3£zCx) CX(? 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L) G ct7 r-1 co pq OUTSANDING CHEQUES as at March 31, 1987 PAYROLL GENERAL ----------- ----------- -- -- - - - - -- # 4419 ------------- - - - - -- 21 00 -------- r------- - - - - -- - ------- -- - - - - -- 4520 125.00 4526 50.00 4527 1,220.80 i 4533 21 00 4590 232 50 4599 25 00 4602 170 12 4605 523 66 4606 94.00 4607 818 72 4610 224 20 4611 50 00 4621 1,602.50 4627 15 60 513.44 48 435.00 500 00 54 642.54 Dutstanding Loans $ NIL _ --ash on Hand Deposited $ 9,192.50 Total outstanding Payroll cheques Total outstanding general cheques $ NIL $ 54,642 54 $ 54,642 54 SUBMITTED TO COUNCIL T IS 14th DAY OF April A, D 19 87 - - - - - -- - -- -- - - - -- Reeve - -- - -- - - - -- Municipal Administrator 4 ACCOUNTS PAYABLE APRIL 14, 1987 Handwritten cheques 4643 Trochu Valley School 165 00 4644 M D of Kneehill- Payroll 30,056 97 4645 Trochu Minor Hockey 210.00 4646 Canada Post Corporation 33 71 4647 4648 Maclin Eaton Yale Motors & Town C-PW_,EWc-6E 48 435 00 500 00 4649 M D of Kneehill- Payroll 55,898.56 4650 Alberta Treasury L A P 10,384.19 4651 Erica's Catering 420 00 4652 University of Alberta 330 00 Provincial Basketaball March Salary Payroll Provincial Hockey Post Office Box Rental LTL 9000 Truck less trade Trans Exchange charge March Hourly Payroll March Remittance Employee Day Luncheon Registration for J.C.J. 4653 A A M D & C 109,630 25 March Statement �^ 4654 Acadia Agro Services 687 50 Kochia Seed 4655 Acklands Ltd. 422 20 March Statement 4656 Acme Hardware 180.00 Tools /✓` 4657 Action Automotive 264 67 Inventory 4658 Air Electric Services 15 80 Tools 4659 Alta Prov Fire Chiefs Assoc. 50.00 Memberships -Hogg, Boake 4660 Artec Alloys Ltd 365.19 Machine Repairs 4661 Beaver Lumber 762 89 March Statement 4662 Bruce Hannah Truck Lines 1,155 84 Fuel at Acme 4663 C & F Tool & Automotive 4664 Canada Post Corporation 4665 Canadian National Railways 4666 C.W.N.G. 4667 Capital Printers 147.85 Inventory, Repairs M 97.41 Alberta Ag Newsletters 437 34 Crossing Maintenance 711 71 Heat 283 20 Ads for Alberta Ag 4668 Carbon Community Centre 240 00 Hall Rental 4669 Carbon Valley Motors 62 25 Carbon R F P 4670 Co -op Petroleum Service 9 40 Propane- Linden Dump 4671 Corona Supplies 237.94 Inventory 4672 Courtney Berg Industries 1,052.06 Repairs, Inventory 4673 Crossroads Agricultural Soc 25 00 Hall Rental 4674 Cunningham, Alex 471 00 Expenses for Conv 4675 D Butters Holdings 9.50 Tools 4676 Danco Equipment 99 40 Inventory 4677 Davies Electric 127 20 Repairs 4678 Dawonik, Ken 15 00 Machine Repair 4679 Kober, Denny 176.40 Mileage 4680 Esau, Fred 12,800 00 Royalties 4681 Eskimo Refrigeration 47 33 Inventory 4682 Esso Petroleum Canada 1,390 15 March Oil Purchaes 4683 Eutectic & Castolin 40.05 Machine Repair 4684 Fenten Bergman Engineering 3,340 00 Engineering & Survey 4685 Ferguson Supply 138,600 00 Motor Grader less trade 4686 Fort Garry Industries 58 21 Inventory 4687 Franklin Supply 67 25 Machine Repair 4688 Friedrich, Joe 94 50 Mileage 4689 Fruehauf Canada 64 02 Repairs 4690 Gane Enterprises 75 00 Supplies 4691 Garrett Motors 17.82 Inventory 4692 Gehring's Transport 36.20 Freight 4693 Gelco Express 11 40 Freight 4694 Gelinas, Lyle 51 00 C P R Recertification 4695 Gibbs Ford Mercury 1,449.29 Inventory 4696 Gordon Kesler Chev Olds 12,475 00 1987 Chev Custom Truck 4697 Gregg Distributors 134 87 Inventory 4698 Guard's Implements 4699 H T Howe & son 47.63 Machine Repairs 89 60 Inventory 4700 Haskell, Vernon 4701 Hauser Tractor & Equip 4702 Huttons Ltd 4703 I C G Utilities 4704 J.C.Jeffery PETTY CASH 4705 Jim Clay Rentals 4706 J C Jeffery 4707 K & M Saw Sharpening 4708 Kirks Sheet Metal 4709 Kneehill Ambulance Ser 4710 Lammle's Electric 4711 Land Titles Office 4712 Linden Contractors 4713 Loomis Courier 4714 Lynch resources 4715 M.D. of Starland 4716 Manufacturers 4717 Marv's Upholstery 4718 McNair Sand & Gravel 4719 Page Farm Fuels 4720 Parts Plus 4721 Prairie Bible Institute 4722 Provincial Treasurer 4723 RadioCom Products 4724 Ray's Home Hardware 28.00 Meals 70 82 Inventory, Repair 367 86 Inventory 1,609 20 Accounts 40.39 Licences, Postage Etc 3,500 00 Used Atco Trailer 166 25 Expenses 21.45 Tools 1,266 90 Repairs, Supplies 8,015 70 Revenue, Rent 184 62 Building Repairs 139.50 Service Requests 79,350 00 Crushing 22 96 Freight 6,745 00 Pipeline & Leak Locator 3.00 Refund 6,979 26 April Premium 25 00 Machine Repair 25,590 50 Contract Gravel Hauling 32 50 Inventory 392 95 Inventory, Repairs, Etc 132 06 Parts & Stationary 20 00 Boiler & Pressure Vessel 103 80 Radio Repair Supplies 345.47 Repairs, Supplies 4725 Rempel, George 7 00 Meals 4726 Rempfer, Milton 60.00 Mileage 4727 Renn Industrial 378.10 Inventory 4728 Rodger, Oris 7 00 Meal 4729 Rollies Motor Products 731 45 Inventory 4730 Ron's Rentals 175.50 Machine Repair 4731 Samuel Metal Service 469.03 Machine Repair 4732 Seidel, Rudolf 45 00 Deposit Less one day rent 4733 Select Printing 1,969 15 Supplies 4734 I Soderoast 100 00 Complimentary Tickets 4735 The Alberta List 22 50 1987 Book 4736 Thomas, Arthur 36 78 Meals, Supplies 4737 Three Hills Bakery 19 45 Goodies- Div 6 &7 meeting 4738 Three Hills Collision 1,078 00 Machine Repairs 4739 Three Hills Community Centre 220.00 Hall Rental 4740 Three Hills Glass 107 00 Machine Repairs 4741 Three Hills I D A 25 74 Film for Camera 4742 Three Hills School Div 490,167 50 1ST Quarter REQUISITION 4743 Three Hills School Div. 80.50 Paper 4744 Three Hills Tire 415 09 Machine Repairs 4745 Torchinsky Consulting 10,080 00 Engineering & Survey 4746 Torrington Fire Department 175 00 C P R Recertification 4747 Torrington Fuel & Service 92 40 Torrington R F P 4748 Town of Three Hills 251 89 Three Hills R F P 4749 TransAlta Utilities 88 50 Power 4750 Trimline 325.00 Machine Repair 4751 Trochu Motors Ltd. 7 95 Machine Repair 4752 Truckline Parts 315 00 Inventory 4753 Turbo Resources 1,691 66 Fuel 4754 Village of Carbon 26.50 Water 4755 West -Gate Sanitation 716 25 March Garbage Pickup 4756 Wheatland Farm & Auto 88 87 Inventory, Repairs 4757 Wilkinson, Jean 10 40 Mileage 4758 Wilson - Breadner Tr. Sales 3,600.00 Utility Van 4759 A.A.M.D. & C 200 00 Registration - Convention • i � u 4760 A G T 656 66 Accounts 4761 Alberta Power 1034 42 Accounts 4762 Boake, Robert E 1,029 72 March Timesheet 4763 Capital Printers 8,849 00 Newspaper Subscription 4764 Code, J F 1,160.25 March Timesheet 4765 Hastie, Bruce 2,517 11 Feb & March Timesheet 4766 Hoff, Otto 1,620 64 March Timesheet 4767 Hogg, Lawrence 1,610.67 March Timesheet 4768 Maerz, Richard 1,127.25 March Timesheet 4769 Receiver General 37,791 93 March Remittance 1141394 8Q 4500 O JOHN C. JEFFERY REPORT COVERING PERIODD APRIL 14TH TO 28TH, 1987 BALANCE OF MONEY EXPENDED TO DATE BY J JEFFERY ON NON POLICY ITEMS $170.05 • 1 Paid for meal for Road Committee and Bernie Kathol in Airdrie on April 13th, 1987 - Policy allows for $7.00 per meal 5 people x $7 00 $35.00 Total paid $39 94 - balance covered under JCJ Policy $ 4 94 2 Torrington Fire Department do not wish to stand by during burn off of the Bigelow Dam - they are advising Fish and Wildlife of this. 3 Oris checked out Division 6 roads - all checked appeared to be in good shape and he had been over all the roads checked Crown problem on a couple of roads, but grader operator has been advised of same and will correct 4 Motion required to correct minutes of March 2nd, 1987 - re capital expenditure approved - and Mach 10th minutes - change of amount authorized for committee to expend Authorized $214 000.00 should be $195,500 00 and should refer to Utility Officer equipment rather than for mobile phones and radios 5 R Angus advises could get brand new 1987 815 M.D. now owns, but with air conditioning $15,000 Thinking of putting our machine into their rental June, 1987 M.D. machine has 800 plus hours now hours plus in June Original cost $190,000 plus. warranty - one year newer packer - same as one 00 difference. fleet effective and would be 1200 Same machine, same 6. South Wimborne Road - 7 miles from SR 805 to Hastie corner - gravel crew created over twenty very rough spots Oris advises gravel crew must dump on weak spots sooner and move trucks to another location sooner if unavoidable (Example - hauling 1 112 inch to paving projects) Situation was also worsened because grader operator is cutting crowns off these roads and crust of the road bed has not re- hardened yet 7 Trochu Gun Club is now taking their 600 yards from Postill stock pile site to create berm as required between the gun club range and the Tolman Park This was approved two years ago 8 Dust control on SR 575 - do we want to do program and charge to Alberta Transportation after approval Need estimate 9 Alberta Transportation SR Budd Brothers started already Buffalo Jump Road will not be Design is underway for SR 838 for sure. Advised by Monty Resource Road Program as yet 575 - Wollersheim starting this week on other end of SR 575. done this year, but survey is done and looks good for this year, but not McGregor April 23/87 Nothing on 10 Oris traded Doug Hazelton some cat work at the Garson Pit for use of our 16 wheel trailer 11. Approved Jean's expense of $17 25 for taking three girls to lunch for Secretary Week. $17 25 TOTAL EXPENDED TO DATE CORRESPONDENCE $192.24 1. RECEIVED 1986 FINANCIAL STATEMENT FROM HUXLEY COMMUNITY HALL 2 MINUTES FROM THE THREE HILLS SCHOOL DIVISION MEETINGS 3 CORRESPONDENCE FROM WATER ENVIRONMENTAL RESOURCES FIRM 4 LETTER FROM K P WORTH CONSTRUCTION LTD , HAS EQUIPMENT AVILABLE FOR HIRE 5 COPY OF LETTER FORM ALTA TRANSPORTATION TO ALTA POWER RE POWER LINE APPROVAL 6 REPORTS FROM ALLEN SEIMENS RE USE OF GARBAGE SITE 7 FINANCIAL STATEMENT COUNTY OF PARKLAND 8. INFORMATION RE RETIREMENT DINNER FOR TOM WATT MAY 12/87 PAGE I • JOHN C. JEFFERY REPORT COVERING PERIODD APRIL 14TH TO 28TH, 1987 9 INFORMATION ABOUT REPAIRS FOR THE BLERIOT FERRY- INW 15- 30 -21 -4 10 1986 FINANCIAL STATEMENT FROM THREE HILLS RURAL COMMUNITY ASSOC 11. LETTER FROM ALTA. AGRICULTURE RE APPROVAL FOR 1987 GRANT PROGRAM 12 1986 ANNUAL REPORRT - ALTA SPECIAL WASTE MANAGEMENT CORPORATION 12 COPY OF LETTER FROM VILLAGE OF TORRINGTON TO MINISTER OF EDUCATION 13. 1985 -86 ANNUAL REPORT - ALTA. PUBLIC SAFETY SERVICES 14 BROCHURE - A GUIDE TO LAND USE PLANNING IN ALBERTA FROM ALTA MUN AFFAIRS 15 FINANCIAL STATEMENT FROM VILLAGE OF ACME RE RECREATION 16 FINANCIAL STATEMENT OVER THE HILL COMMUNITY SOCIETY 17. FINANCIAL STATEMENT FROM VILLAGE TORRINGTON RE RECREATION 18. FINANCIAL STATEMENT ORKNEY ATHLETIC ASSOCITION 19 COPY OF LETTER FROM ALTA TRANSPORTATION TO A G T RE BURIED CABLE IN CARBON DISTRICT 20 COPY OF RESOLUTIONS PASSED AT THE SPRING CONVENTION ANSWERS WILL BE SENT WHEN RECEIVED FROM THE GOVERNMENT 21. REPORT FROM MARIGOLD LIBRARY 22 LETTER FROM FERGUSON THANKS FOR BUYING GRADER 23 BROCHURE FROM STANLEY & ASSOCIATES 24 LETTER OF THANKS FROM BILL & MARY ANN SODER RE SODERROAST 25. INFORMATION RE FINES LEVIED IN MARCH $315.00 26 INFORMATION FROM ALTA TREASURY BRANCH 27 LETTER FROM STAT CANADA RE 1986 CENSUS REFERENCE MAPS AVAILABLE BUILDING PERMITS 1 KIMMEL BROTHERS N 112 NW 9- 31 -26 -4 - HOG BARN & LAGOON $110,000.00 2. MURRAY BAERG - NE 20- 30 -24 -4 - EXTENSION BROILER BARN $13,000 3 LES KLASSEN S 112 32- 30 -25 -4 - BROILER BARN $35,000 00 4 HUXLEY HUTTERITES - NW 19- 34 -22 -4 - HOG BARNS, LAGOON, ETC PAGE f EXECUTIVE COMMITTEE MEETING FRIDAY. APRIL 24TH. 1987 A meeting of the PROPOSED new executive committee was held on Friday, April 24th, 1987, commencing at 10 30 P.M. The following were present Otto Hoff, Reeve R A Maerz, Deputy Reeve Observer Lawrence Hogg J C Jeffery, Municipal Administrator was present as well as Mrs Jean Wilkinson, Assistant Administrator, who recorded the minutes The committee reviewed various items from the Council meeting agenda which Council has not been able to deal with The items discussed, being Items Number 34 to 53, are on the agenda. ITEM NO 53 - Minutes from The Foremen's meeting held March 23rd, 1987 Both Rick and Lyle feel there is a need to have two mechanics on the main crew and the system is working satisfactorily. The need to have two motor graders on the main crew was discussed, as well as the possibility of having all motor grader operators report to Three Hills in the winter time, as this would be fairer to all operators General discussion of many other items Executive Committee agreed to accept and file these minutes. ITEM NO 52 Letter from Al. Adair, Minister of Transportation and Utilities. Letter advised of the amount of the 1987 road grants as follows Regular Road Grant $433,731 Dust Control Grant $ 44,918. Engineering Assistance Grant $13,580 \� P A Hamlet Assistance Grant - still in effect - requires individual applications and requires a 25% contribution from the M D Must submit application early in the year Public Transportation Operating Assitance Grant $14,058. Executive Committee agreed to accept and file as information ITEM NO 51 Letter from Minister of Transportation and Utilities re M D.'s proposal to reconstruct and pave secondary roads over the next three years He advises the Province has no FORMAL PROGRAM to pave all secondary roads over the next ten years Redoing these roads will be slowed due to economics Request the M D to priorize its top priorities - M D has previously noted SR 575 between Highway 21 and Acme and resurfacing SR 583 West of Three Hills are top priorities He also noted the province does not have a program with special funding aimed at reconstruction of low standard paved secondary roads Executive Committee agreed the M D 's top priority is still SR 575 from Highway 21 to Acme and top priority for Local Resource Road Funding is surfacing of SR 841 and reconstruction of the last mile of this road. sin Second priority for a Local Resource Road is reconstruction of an access road in order to get to the Wimborne Gas Plant. Executive Committee agreed a letter outlining these priorities should be sent to the Minister, with a copy to Mr Kathol ITEM NO. 50 - Letter from Alberta Transportation regarding the Garson Gravel Pit and the Bleriot Ferry Gravel Pit - Government agree the Garson Pit gravel should be reserved for the exclusive use of the M D , and once that pit has been deleted and the Government has completed its projects in this area it would be willing to share the new Bleriot Ferry Gravel Pit with the M D Executive Committee agreed a letter of acknowledgement should be sent to Alberta Transportation Sen ITEM NO. 49 - Letter from Mrs Connie Osterman dated March 18th, 1987 acknowledgement of M.D. letter of support for the Farm Fuel Distribution Allowance Program She noted Government is still working on budget and no firm decisions made as yet Executive Committee agreed to accept and file ITEM NO 48 - Information from Alberta Municipal Financing Corporation re 1987 annual meeting held Monday, April 13th, 1987. Executive Committee agreed to accept and file ITEM NO 47 - Letter from Rural Dignity of Canada re Post Office Closure Situation and asking for money to fight these possible closures. Executive Committee agreed to accept and file. ITEM NO. 46 Commerce - re government to lake. Executive Com M D to lobby Keiver's Lake - Letter from Little Fish provide funds mittee felt it for a lake in improvement Drumheller & District Chamber of Lake Park - Asking M D to lobby the to raise the water level in this would be counter productive for the another area as still working on ITEM NO. 45 - Letter from Mrs Dorothy MCKee Manager of Trochu Valley Manor asking for Reeve to attend official opening on June 12th, 1987 at 2 00 P.M. - Otto not able to attend, Deputy Reeve Maerz will attend if possible, otherwise Councillor Hogg will attend on behalf of the M D Mrs McKee advised Deputy Maerz will attend. ITEM NO 44 - Discussed the value of items which should be capitalized in the Public Works Department and agreed equipment should have a value of $1000 00 or more to be classified as CAPITAL. Execption to this would be parts and supplies added to new equipment to customize it for own use - such as lights, decals, shields, fifth wheels, etc These exceptions would be handled through the use of CAPITAL WORK ORDERS with the total value of add ons showing as an increase in the purchase price of that particular piece of equipment. Recommend this be a new policy Number 11 -7B ITEM NO. 43 - Redesignation application submitted by B Baird - Fee paid 50 00 - M D accepted application in error and committee suggest the fee be refunded - f A � I t� �f U ITEM NO. 42 - Letter from Big Country Tourist Assocation re M D allowing petting zoo development proposed by Mr. Paul R. �,1z (Ted) Andrew in the Dunphy area Same information as provided by Mrs Yvonne Fisher at the public hearing Executive Committee recommend to accept and file. ITEM NO 41 - Letter from Calgary Regional Planning Commission - date for Secondary Road Study Committee Meeting - May 29th, 1987 Executive Committee recommend no one attend this meeting as no longer in Calgary Regional Planning Commission ITEM NO 40• - Request from the Village of Carbon for M.D Council to consider whether signing about the Village of Carbon at the Carbon Corner on Number 9 Highway would increase traffic using Carbon South Access Road and cause damage to the light coat surfacing Alberta Transportation are willing to erect the signs if okay with MD Executive Committee recommend the M D would have no objection to the signing on Number 9 Highway. ITEM NO 39 - Letter from Alberta Environment re Mosquito Abatement Program - e�� -r o C a IP�EPw s�, C u Executive Committee recommend to accept and file ITEM NO 38 - Alberta Municipal Affairs advise the Minimum Benefit Program for those under 65 has been cancelled for 1987. Senior Citizens will still receive the benefit Executive Committee recommend to accept and file ITEM NO 37 - Letter from The Honourable Gordon Taylor re i concept of user pay or a minimum charge in connection with the Canada Health Act Question was asked at the 1987 annual combined meeting Federal Minister of National Health and Welfare Jake Epp advises the act does not allow for this �j>e. L r,le1 Executive Committee recommend a letter be sent to Mr. Epp advising the M D feel the Canada Health Act has failed because it has allowed abuse of the system and there should be a user fee concept to attempt to eliminte the abuse of the existing system ITEM NO 37(A) - Letter from Ultra Mar Land Service in which they request permission to make use of an existing approach in to the NE 15- 29 -24- 4 Executive Committee recommend the Road Committee inspect the location and bringn a report to Council on April 28th, 1987 ITEM NO 36 - Letter from Ghost Pine Community Group requesting assistance from the M D for their new history book Executive Committee recommend the Group be advised there is no funds available from the M.D., and they should contact The Three Hills and District Recreation Board with regard to the possible availability of cultural grants from the Province ITEM NO 35 - Letter from Canadian Mental Health Association re request for donation - Executive Committee recommend to accept and file. ITEM NO 34 - Information received about Alberta Provincial Fire Chiefs Convention together with registration forms Robert E. Boake and Lawrence Hogg authorized to attend Executive Committee recommend both councillors be registered (if required) EXECUTIVE COMMITTEE ADVISE 19 ITEMS DEALT WITH IN 1 1/2 HOURS ----- �r��'-- - ---------- - - - - -- -- = iy--- - - - - -- REEVE EC NARY I