HomeMy WebLinkAbout1987-03-02 Council MinutesCOUNCIL MEETING MARCH 2ND, 1987 PAGE 1
A regular meeting of the Council of the Muncipal District of
Kneehill Number 48 was held in the M D Office, Three Hills,
Alberta, on Tuesday, March 2nd, 1987, commencing at 9:00
A M
The following were present for
J Finlay Code
Otto Hoff
Robert E Boake
Richard A Maerz
Harold Mueller
Lawrence Hogg
this meeting.
Division 1
Division 2 (Reeve)
Division 3
Division 4
Division 5
Division 7
J C Jeffery, Municipal Administrator
Reeve Hoff called the meeting to order and Harold Mueller
moved approval of the agenda for today's meeting
CARRIED
Mr Maerz moved to table approval of the February 24th
council meeting minutes until the next meeting of Council.
CARRIED
Mr Jeffery reviewed his report covering the period February
24th to March 2nd, 1987 and several items were discussed.
The 1987 culvert order was discussed and as the total order
is only $76,000 00 Mr Maerz moved the previous motion
regarding the 1987 culvert order be cancelled and the 1987
culvert requirements be purchased from Twister and Frontier
CARRIED
TABLE
APPROVAL OF
MINUTES
J C JEFFERY
REPORT
CULVERT ORDER
The complaint from Mel Albrecht in connection with his fence T'ablcA MEL
had been discussed with Mr. Hastie and after brief ALBRECHT
discussion COMPLAINT
Mr Code moved this matter be tabled until Mr Hastie
returns from his holidays
CARRIED
The need to keep the old aerial photographs was discussed
and Mr Mueller moved any councillor may take any
photographs they feel would be useful to them, and the rest
may be disposed of by the office.
CARRIED
Mr Mueller then moved approval of Mr Jeffery's report.
CARRIED
Mr Jeffery read a letter from Alta Transportation which
outlined changes made to various secondary road routes
including SR 836 After discussion Mr Mueller moved to
accept and file as information.
CARRIED
Mr Jeffery read a letter from Mr Adair, the Minister of
Alberta Transportation in which he advised the government
will not be able to assist the M D with the costs incurred
to patch SR 583
After discussion of this matter, Mr Boake moved, in light
of the stated intention of the Government to pave all
secondary roads in the province, the government be advised
the M D. is planning to rebuild at least 16 miles of
secondary road in the next three years, and is therefore
requesting the Province to provide funding for these
projects, and also determine if the province has a program
to assist with rebuilding existing paved sub standard
secondary roads
CARRIED
Mr. Jeffery read copies of letters from Alta Transportation
SEC ROAD
CHANGES
PATCHING
SR 583
iet�, -
0,,-Y44
COUNCIL MEETING MARCH 2ND, 1987 PAGE 2
to Alberta Power and A G T , with regard to proposed re-
construction of SR 838 to the Junction of SR 837, and it
appears this project will be advertised for tender this
year. After discussion Mr Mueller moved to accept and file
as information
CARRIED
Mr Jeffery read a letter from the County of Vermilion
River.
They have been advised the Alberta Farm Fuel Distribution
Allowance Program will be up for review at the end of March,
1987 They suggest each municipal district and county
should lobby their M.LA. and contact the Executive of the
AAMD & C to push for continuation of this program After
discussion Mr Hogg moved the M D send a letter of support
to the County of Vermilion River and copies be sent to
M L A. Mrs. Osterman, Mr Pengaly and Mr Schumacher
CARRIED
The AAMD & C has forwarded the final draft of a new Ground
Water Policy prepared by the Department of Environment and
this subject will be discussed at the spring convention of
the Association
Mr Mueller moved Mr Jeffery review the report and bring a
report to the next meeting of council
CARRIED
Mr Jeffery noted the firm of Henry Van Den Hoven has sold
their accounting practice in Three Hills, to the firm of
Rhodes and Company. The need to appoint an auditor for 1987
was discussed and Mr Mueller moved he be excused from
discussion and voting on this matter as his daughter -in -law
works for the firm of Rhodes and Company
CARRIED
Mr Hogg moved the firm of Rhodes and Company be hired to do
the 1987 audit for the M D of Kneehi.11 and they provide a
verbal report to council after completion of the audit
CARRIED
Mr. Jeffery noted the final report on electoral boundary
changes has been completed and Mr Maerz moved the M D
contact Mr Gordon Taylor, M.P. immediately by telephone,
regarding the M.D.'s concerns about the report and this
contact be followed up by letter indicating the M D fully
support the brief prepared by Mrs Doris Christie.
CARRIED
Mr Jeffery reviewed the final draft of business tax by -law
number 1114, which was given first reading in January.
After discussion of same, Mr Boake moved second reading be
given to this by -law
CARRIED
Mr. Mueller moved third reading be given to this by -law
CARRIED
It was noted Mr Hastie had wished to discuss with council
the Kneehill Ambulance Service, and due to his absence
today, Mr Maerz moved this matter be tabled until the next
meeting of Council
CARRIED
Mr Jeffery noted the Village of Torrington has decided not
to make use of the Torrington Rubble Pit, and after
discussion Mr Code moved to accept and file as information
CARRIED
Mr. Jeffery noted Mr Ken Hoppins has submitted an account
for $477 00 to cover 50% of the cost of his fence roller
which was buried by the small crew during construction of a
road adjacent to his property Apparently when the crew
ALTA FARM
FUEL
ALLOWANCE
PROGRAM REVIEW
GROUND WATER
POLICY
ad
AUDITOR
FOR 1987
lc �_)bcls
ser _'t
ELECTORAL
BOUNDARY 1
CHANGES I
BUSINESS TAX
BY -LAW
NO 1114
KNEEHILL
AMB SERVICE
TORRINGTON
RUBBLE PIT
& VILLAGE OF
TORRINGTON
KEN HOPPINS
ACCOUNT FOR
FENCE ROLLER
C %�
COUNCIL MEETING MARCH 2ND, 1987 PAGE 3
attempted to move the fence roller it fell apart and they
felt due to the poor condition of the roller it was not
being used and was worthless They therefore buried it in
the road bed After discussion Mr. Code moved the M D
offer Mr Hoppins the sum of $238 50 as full compensation
for the fence roller.
CARRIED
Mr Jeffery reviewed a problem which has arisen with Elmer
Bauer in connection with purchase of gravel from the Old
Torrington Pit Mr Bauer feels he was billed for an extra
80 yards of gravel he did not get. He obtained gravel for
himself but had it
billed to Mr. Gordon Malpass, as he had already obtained up
to his 100 yard limit Mr Malpass paid for 100 yards of
gravel but
when Mr Bauer hauled the gravel he got only 80 yards and he
was billed for the 80 yards. However he had repaid Mr
Malpass for
the 100 yards of gravel plus 70 yards of screenings After
lengthy discussion Mr Hogg moved the account owing by Mr.
Elmer Bauer - dated August 8th, 1986 for 80 yards of gravel
from the old Torrington Pit - total amount $280 00 - be
cancelled at such time as Mr Bauer can show the office his
cancelled cheque to prove he paid Mr Malpass for the 170
yards of gravel charged to Mr Malpass in May, 1986 and paid
by Mr Malpass in October, 1986.
CARRIED
There was discussion about the existing policy which
requires gravel being sold to M.D. ratepayers must be loaded
by M D. equipment, and how other areas hold a specific day
in each division once a year so ratepayers can get gravel if
they require it Mr Code moved that each councillor be
given authority to set one day a year for his ratepayers to
have access to an M.D. gravel pit and M D equipment be
available to load the gravel
CARRIED
It was noted setting up such a day would have to be
scheduled far enough in advance to allow for advertising the
date in the local paper.
Mr Jeffery read a letter from Walker Farms Ltd., regarding
the need to brush out trees on the road between SE 6 and SW
5- 34 -24 -4, and the poor vision on the road dust north of
the approach into Jerry Walker's residence due to a hill.
After discussion Mr
Hogg moved Walker Farms be advised the hill will be cut down
by the divisional motor grader in due course, the brushing
work will be done this spring on road allowance, and if the
land owners involved are agreeable the necessary brushing
will also be done on private property
CARRIED
The complaint received about round bales being located too
close to the road allowance SSW 28- 32 -24 -4 was discussed and
Mr Maerz moved to accept and file
CARRIED
The agreement drafted by Brownlee Fryett for the AAMD & C
regarding road crossing agreements for pipeline companies
was discussed as well as a letter drafted by Mr Cunningham
regarding the proposed agreement After lengthy discussion
Mr Code moved the M.D forward Mr Cunningham's letter to
the Association and Brownlee Fryett for consideration as the
draft agreement is not suitable.
CARRIED
The request from C W N Gas for the M D to sign the new road
crossing agreement was discussed and Mr. Maerz moved this
matter be tabled until a different agreement can be drafted
and reviewed by Council.
HOPPINS
OFFER O
COMPENS
l e � �c r•
scn �
TC
E�
GRAVEL Pa.
POLICY
DAY FOR
EACH
AREA TO GET
GRAVEL
WALKER
FARMS
BRUSHING
AND ROAD
VISION
BALES TOO
CLOSE TO M D
ROAD
ROAD CROSSING
AGREEME[N]T
CWNGAS
ROAD
CROSSING A/G
E
COUNCIL MEETING MARCH 2ND, 1987 PAGE 4
CARRIED
Mr Hoff moved Oris Rodger, Robert E Boake and Doug
Hazelton review the Thurn gravel pit and the gravel pit THURN GRAVEL
report with Mr. Thurn and bring a recommendation back to PIT
the next meeting of council, including the possibility of
purchase of the pit and paying for same over a four year
period, if the quantity and quality of the gravel is
suitable for the M D , and there is suitable access to the
pit.
CARRIED
Mr. Jeffery noted Mr Cunningham obtained a bid of
$47,378 00 from Lousana Water Wells for dewatering the Old DEWATERING OLD
Torrington Pit and he felt the total overall price for the TORRINGTON GRAVEL
project would be around $65,000 00 After discussion Mr PIT
Boake moved the M D hire Lousanna Water Wells Ltd, and
proceed with dewatering the Old Torrington Gravel Pit, enter
into the necessary agreement with Alberta Power, and
purchase pipe for the project, on condition the total cost
for the project, including the required testing on the /
Hutterian Brethen of Valleyview water wells, not exceed
$65,000 00 and gravel be available for crushing by May 31st,
1987
CARRIED
The 1987 gravel crushing requirements were then discussed 1987 GRAVEL
and Mr Mueller moved the M D crush the following amounts CRUSHING FOR 1988
The 1987 capital requirements were then discussed and Mr
1987
Code moved the following items be purchased in 1987
CAPITAL
Three belly dump trailers - trading in three old trailers REQUIREMENTS
Net Price $34,000 00
Shop heating and ventilation $55,000.00
Small Equipment for shop $10,000 00
Lunch Trailer for Main Crew $ 5,500 00
Lunch Trailer and Light Plant for Gravel Crew $15,000 00
Fire Truck - Linden Rural Fire Area $90,000 00
Mobile Phones and Radios $ 8,800.00
A S B Equipment $18,500 00
New half ton truck - for Shop and keep T -43 $15,000 00
Three Graders $475,000.00
New gravel truck - 400 H P Trade T -25 $75,000 00
Grass mower for grader $20,000 00
Trochu Fire Hall -0-
Total $821,800 00 I
�c.�leC�.
"for
and further moved the sale" list be tabled to a
subsequent meeting, and a committee of Oris Rodger, R A
Maerz and Otto Hoff be authorized to proceed with the
purchase of the above equipment other than the motor
graders, fire truck, belly dump trailers, and the radios,
without calling for tenders, Harold Mueller be an alternate
member on the committee if- u red the ommittee be
b
^
oo. o ./e
authorized to spend up to $ , and Alex Cunningham
G J
be authorized to proceed with purchase of ph-ones dJI u� j
an --any up to a maximum of $8800 00 f' -t
�'pQ��piS�se� n
CARRIED "%)N
Mr. Rodger noted the Town of Three Hills would like to buy SELL FLAT
the flat deck from old T -1 and Mr Maerz moved the flat deck DECK TO TOWN OF
be sold to the Town of Three Hills for the sum of $250 00, THREE HILLS
on an as is, where is basis $250 00
CARRIED AC-T Srn i-c
?"a
Mr Rodger noted that one more week on double shift and one
week of a single shift will complete the stock piling work GRAVEL STOCK
for this winter. It was agreed Oris be given authority to PILING
get the shops and yards cleaned up and bring a report back
�c
to the next meeting ��1�C
Mr Hoff moved Oris Rodger, Robert E Boake and Doug
Hazelton review the Thurn gravel pit and the gravel pit THURN GRAVEL
report with Mr. Thurn and bring a recommendation back to PIT
the next meeting of council, including the possibility of
purchase of the pit and paying for same over a four year
period, if the quantity and quality of the gravel is
suitable for the M D , and there is suitable access to the
pit.
CARRIED
Mr. Jeffery noted Mr Cunningham obtained a bid of
$47,378 00 from Lousana Water Wells for dewatering the Old DEWATERING OLD
Torrington Pit and he felt the total overall price for the TORRINGTON GRAVEL
project would be around $65,000 00 After discussion Mr PIT
Boake moved the M D hire Lousanna Water Wells Ltd, and
proceed with dewatering the Old Torrington Gravel Pit, enter
into the necessary agreement with Alberta Power, and
purchase pipe for the project, on condition the total cost
for the project, including the required testing on the /
Hutterian Brethen of Valleyview water wells, not exceed
$65,000 00 and gravel be available for crushing by May 31st,
1987
CARRIED
The 1987 gravel crushing requirements were then discussed 1987 GRAVEL
and Mr Mueller moved the M D crush the following amounts CRUSHING FOR 1988
COUNCIL MEETING MARCH 2ND, 1987 PAGE
of 3/4" gravel in 1987 for use in 1988•
Old Torrington Pit 75,000 yards
Megli Pit 35,000 yards
McNair Pit 10,000 yards
Garson Pit 25,000 yards
and if a new lease agreement can be arranged 20,000 yards at
the Lowen Pit
CARRIED
It was agreed Mr Rodger should obtain prices for crushing
the gravel and bring a report back to the next meeting of
Council
Mr. Jeffery reviewed discussions held recently with John
O'Brien of Alberta Bridge Branch regarding the problem with
the culvert on SR 841, and it appears it will be necessary
to put the extensions on and buy the land After discussion
Mr Maerz moved to accept the report and Oris Rodger proceed
with the necessary work
CARRIED
5
GET PRIC
GRAVEL CR
CULVERT ON
SR 841
f
Mr Jeffery reviewed comments made by Bridge Branch BRIDGE BRANCH
regarding various bridges and Mr Hogg moved to accept and ✓ REPORT
file as information
CARRIED
There was discussion about the road west of 18 in 33 -23 -4
and the suggestions made by Alberta Bridge Branch regarding ROAD WEST
a ossible channel diversion Mr Ho 18- 33 -23 -4
p Hogg moved the M D
obtain a price from Fenton Bergman Engineering for the 0)P77.s
design work required to up -grade this road taking the three feTj",e..- ��
alternatives suggested by Alberta Bridge Branch into
consideration
CARRIED
The motion made to add the half mile stretch of the Linden LINDEN WEST
West road to the 1987 road program was noted and Mr Boake ROAD
moved this matter be tabled until the next meeting of TGb1
Council
CARRIED
The concerns expressed about
the M.D. road going north from
the Mobil Plant across SR 587
and then west to SR 805 was
MOBIL PLANT
discussed as well as the request
from Mobil Oil not to
ROAD
remove the road ban from the
Mobil Plant Road south and Mr
NORTH AND WEST
Maerz moved Oris Rodger review
the road situation, have the
OF PLANT
appropriate road signs erected
and bring a report back to
TG bled
the next meeting of Council
CARRIED
The fact that extra employees
have been kept on staff due to
two employees being on Short
Term Disability was again
EXTRA EMPLOYEES
discussed and Mr. Maerz moved
to accept and file the report
ON STAFF
price quoted
CARRIED
JIM BERRY
'tev
Mr Jeffery
read a letter from the Village of Acme in which
they ask if
lights could be installed at the corner of
LIGHTS AT
Highwasy 575
and 806 After discussion Mr Maerz moved the
SR 575 & SR 806
Village be advised
the M.D. would have no objection as long
lettr, S',t
as there are
no costs incurred by the M D of Kneehill as a
result of the
installation, maintenance or operatiaon of the
said lights.
CARRIED
Mr. Jeffery
reviewed a price obtained from Jim Berry to
offset pins
for the small crew road projects in 1987 and Mr.
OFF SET PINS
Boake moved
the M.D. hire Mr Berry to do this work at the
FOR SMALL CREW
price quoted
by Mr Berry
JIM BERRY
'tev
CARRIED
Ic�t Z� - .
Mr Jeffery reviewed the request received from Ralph Kientz RALPH KIENTZ
in connection with the proposed project for the road SSW 15- ROAD AGREEMENT
COUNCIL MEETING MARCH 2ND, 1987 PAGE 6
32 -26 -4
and after discussion Mr Hogg moved to accept and file as
information
CARRIED
Mr. Jeffery reviewed two brushing agreements arranged - one
with Hoppins Farms and one with Lydia Martin - and after BRUSHING
discussion of same, Mr. Hoff moved acceptance of the AGREEMENTS
agreements as arranged. APPROVED
CARRIED S�� \,��
Mr Maerz moved to table discussion of the recent road tour fG I
held by council until the March 24th meeting of Council, TABLE ROAD TOUR
discussion of the road committee tour until the next meeting ETC
of Council, and further moved Oris Rodger arrange to have
levels taken at the Walter Maerz project and have the WALTER MAERZ
divisional motor grader undertake the necessary levelling PROJECT - LEVELLING
work
CARRIED
Mr. Maerz then moved this meeting continue until 5.30 P.M.
CARRIED I CONTINUE MEETING
TIME 5.00 P M
There was discussion about the 1986 costs incurred for the
Three Hills Rural Fire Fire Department and Mr Mueller
reported on several areas where the Three Hills Department
would be willing to cut theme budget requirements for 1987,
and also discussed the water truck situation It will take
$10,000.00 to fix up the old water truck and there is a used
truck which may be available in Innisfail for $5800 00 Mr
Maerz moved Mr Mueller be authorized to spend up to
$10,000 00 to correct the Three Hills water truck situation
CARRIED
Mr Hoff moved Mr Jeffery be authorized to spend up to
$200 00 on a non policy expenditure to a maximum of $1000 00
per year and each such expenditure to be reported on the
next administrator's report to council
CARRIED
Mr Mueller moved to table agenda items 14, 15, 20, 37, 38,
39, 40, 41, 42, 43, 44, 45,and items 16, 19, and 20 on the
supplementary agenda until the next meeting of Council
CARRIED
Mr Maerz moved this meeting do now adjourn
CARRIED
TIME 5.35 P.M.
RE E
MU CIPAL DtINISTRATOR
THREE HILLS FIRE
DEPT COSTS
1987 &
WATER TRUCK
AUTHORITY TO BUY
OR OBTAIN WATER
TRUCK MAXIMUM
$10,000 00
NON POLICY F� K
EXPENDITURE -1
AUTHORITY TO
J C JEFFERY
John C Je66eAy Repotct
Feb 24187 to Man 2187
CutveAt ottden Gott 1987 - Total. tz $76,000 There cute 6outt companies that manuiactuAe
in Atbenta It would make a veAy smaU onden to spt t it by 6oun companim Unf-y
TwisteA 8 FttontceA suppty at6 .standattd - 2 p.cece coupteX6, otheA companca change exttc.a
Bruce Haztc.e ducwssed Met Atbnecht Bruce exptte�ssed that he ways vcotemay opposed
to any moue paymentz whatsoeveA. Fvettythtng wcus weU exptacned and would came many
pnobf-ems in area i6 we pay anyth.cng Mt AZbttecht Ze6t ha hence in only to cottect
on it Never. have to dea.2 w,cth Met aga c.n Met advtzed them to throw wi to away Rick
and Lyle agtcee that nothting ku.2d be paid to Mt AZbttecht
0.s?d Aenc.at Photogttaphs - Do you have any use 6otc. them?
II - Cotvte�spondance
1 ) Canadian Management Cent/Le RE Dev 9 Manag;cng the Human RetsouAcu
2 ) Letter atom Wcmbonne Community Centre RE 1986 Gttant
3 ) LetteA 6tcom Atbenta Hospctat 8 Medi.cat Hea th Cane RE. Tttochu Hosp 1987 Requ.ust.#ton
4 ) Letter 6nom Stanf -ey A ,5,soccatez Fng cnemcng
5 ) Padgett Thompson RE. How to Wottk w,cth CurtomeAz
6 ) Letter atom At bets to Foteattc y, Landis 8 Wttdt c 6e
7) Rececved jnom AZbeAta Agxccu,Ptutte- Gttant 4oA $13,537 00
8 ) LetteA 6ttom AZbeAta Ho�spc tatz 9 Medccat Cate RE: Tttochu Genetcae. 8 Aux,i 2i.any Holsp.c tae
9 ) Recottds atom the Tort Lngton Dump
10 ) LetteA jum Mount VeAnon Communcty Atstsoc atton RE- 1986 Gttawt
11 ) Fconom-c.c Pttess
12 ) Copies o6 Zetteeu 6nom AZbeAta Tnantspotctation to AZbeAta Powell appnovting penmtt,6
13 ) F.cnanc.caQ. Statement - Gttating etc C ommun cty A/s s o ci.atio n
} 14) Received 6ttom AtbeAta UtxXAtc.es - Gttant Gott $25,000 00
15 ) Letter atom AZbeteta Planning BoaAd RE 1987 PZann cng Con6eAencdt
16 ) Toronto Dom.cncon Bank. RE- Financiat Rate Letter
17) Benden Fng.cnemcng Co"uttantz
18 ) Mun%cipaZ A6jaiu RE AtbWa Munccc.pat Pantnetushcp tin Local FmpY- oyment Pttogtcam
19 ) LetteA 6nom AZbeAta Hosp,itaLs 6 MedccaZ Hea.?th Cane RE DttumheUeA '87 Hosp,ctae Req
20 ) Muntcc.paZ D"ttuct o6 Peace #135 - Financ%at Statement
• 21 ) Vae Ptteventcon Bttanch - F.vte Loins Repotet Gott 1986
22 ) Copy o� Letter to Dtt McAuley atom Manu6actuAeAz RE: VickeAy, Rick
23 ) Mcnutets atom the Jan 14187 Tttochu 8 D,cztx,(,ct Rectteatcon BoaAd
Buadcng Petcm.cts
1 ) Jcm Fkntey - S F 27- 27 -21 -4 Pottch
2 ) Grant Da6oe PT S W 27- 30 -26 -4 Hog Bcutn Fatct ow to Ftn.ctsh
3 ) Fttank Day.( -Aon Pt S F 20- 31 -21 -4 S cngt e Famcty Res,cdence
i
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