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Home My WebLink About1987-01-27 Council MinutesAGENDA COUNCIL _ MEETING 27TH 1 Approval of Agenda 2. Approval of Minutes - January 13th and January 21st, 1987 3 Approval of Accounts presented for payment today 4 Appointments Oris Rodger - 9 00 A M. Ross Rawlusyk - 1 00 P M - See Item 18 Fire Chiefs - 2 30 P M - See Item 17 5 J C. Jeffery's report Review 1986 Financial Statement 6 Review Dust Control Program - Environmental Dust Control Ltd 7. Minutes - Foremen's meeting 8 Review 1987 Road Program Letter from Town of Three Hills - Economic Development Committee 9 Review 1987 Capital Requirements 10. Report re Kneehill Creek Meeting January 22/87 at Carbon 11 A.S.B Minutes - January 20th, 1987 Meeting 1987 Program Summary and Projected Budget for Provincial Grant Programs Only Letter from County Vulcan re possible loss of phenoxy herbicides Review Assistant Ag Fieldman Position? 12 Establish 1987 Recreation Grants - Urban Centers and Rural Community Organizations. 13 Review Obstructions on or near M D Road Allowances 14. Review possible gravel source - A Thurn land in Rockyview 15. Letter of Appeal from The Arthritis Society 16 Request from Walter Maerz re Road Problem NE 10- 32 -25 -4 17 Meeting with Fire Chiefs to review 1986 Fire Statements and review 1987 Budgets Review need for new Fire Truck for Linden Department Review request from Three Hills Departmentn for permanent water truck 18 Planning Matters Referral from I D 7 - NW 18- 28 -19 -4 - Subdivision for Old Coal Mine Site Ross Cullum Subdivision - SW 21- 21 -23 -4 is Resolution from City of Calgary for Change in Planning Act and letter from Rockyview - report from Ross Rawlusyk Application for Redesignation - Lonepine Holstein - SE 21 -30- 26-4 19 Adjourn meeting until Friday January 30th, 1987 e��, vqk. ri COUNCIL MEETING JANUARY 27TH, 1987 PAGE 1 A regular meeting of the Council of the Municipal District of Kneehill Number 48 was held in the M D Office, Three Hills, Alberta, on Tuesday, January 27th, 1987, commencing at 9 12 A M The following were present J. Finlay Code Otto Hoff(Reeve) Robert E. Boake Richard A. Maerz Harold Mueller Bruce Hastie Lawrence Hogg for the meeting D i v i s i o n 1 PRESENT Division 2 Division 3 Division 4 Division 5 Division 6 Division 7 J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes. Grant Alford, Representative from the Three Hills Capital Oris Rodger, Public Works Superintendent, entered the meeting at this time. Reeve Hoff called the meeting to order and asked for a motion to approve the agenda. Mr Code asked to have Item Number 20 added - SR 841 - Culvert Extensions and Mr Boake then moved approval of the agenda with the addition of Item Number 20 CARRIED Mr Boake moved approval of the January 13th Council meeting minutes CARRIED Mr Mueller moved approval of the accounts presented for payment today, subject to further review by the finance committee of Reeve Hoff and himself CARRIED There was discussion about the need to establish the 1987 recreation grants, and after discussion Mr. Maerz moved first reading to by -law number 1116, this being a by -law to establish the 1987 recreation grants to be paid to the Urban Centers as follows City of Drumheller $3583 00 Town of Three Hills $16451 00 Town of Trochu $16,450 00 Village of Linden $ 5 000 00 Village of Torrington $12,386.00 Village of Carbon $ 9,065 00 Village of Acme $ 9,065 00 TOTAL $72,000 00 APPROVAL OF AGENDA 1 1 APPROVAL MINUTES APPROVAL OF ACCOUNTS V BY -LAWS NO 1116 and 1117 l�.y 4.Aw c�cnG with the grants to be paid in the year 1988, following receipt of the 1987 financial statements, and the reports to be received no later than the 30th of April, 1988, or the grant will be cancelled CARRIED Mr. Mueller moved second reading to this by -law. CARRIED Mr Boake moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Hogg moved third reading to this by -law. CARRIED COUNCIL MEETING JANUARY 27TH, 1987 PAGE 2 Mr Maerz then moved first reading to by -law number 1117 , this being a by -law to establish the 1987 recreation grants to be paid to the following rural community organizations Allingham Community Association $700 00 Arthurville Community Association $600.00 13y_w �4n� Crossroads Agricultural Society $1000 00 Ghost Pine Athletic Association $600 00 (ebL- Grainger Community Hall $600 00 Hesketh Community Hall $1000 00 Huxley Community Hall $2600.00 I Mt. Vernon Community Association $700 00 Orkney Athletic Association $700.00 Over The Hill Community Association $700 00 Sarcee Butte Social Center $500 00 r Sunnyslope Community Association $1000 00 Swalwell Community Association $2600 00 Three Hills Rural Community Association $700 00 Wimborne Community Center $2600 00 with the said grants to be paid to the organizations in 1987 following receipt of their 1986 financial statements and reports, and the said reports to be received prior to April 30th, 1987 or the grant will be cancelled CARRIED Mr. Mueller moved second reading to this by -law CARRIED Mr Boake moved that third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Hogg moved third reading to this by -law CARRIED Mr. Jeffery noted Mr Walter Maerz registered a complaint Walter Maerz about a drainage problem on his land - NE 10- 32 -25 -4 and COMPLAINT after discussion Mr Hastie moved this complaint be NE 10- 32 -25 -4 invesitigated by the Road Committee and a report brought DRAINAGE back to Council at a later date. CARRIED PROBLEM i Q b t A io r�1 Mr Jeffery reviewed his report covering the period January 21st to January 27th, 1987, and he asked Council to consider J C JEFFERY • setting up reserves of $400,00.00 for 1986 After REPORT discussion of this request Mr Hastie moved $400,000.00 be set up as reserves in the year 1986 CARRIED Mr. Jeffery then reviewed the draft 1986 financial statement and noted there would be about a $20,000 00 surplus. After DRAFT 1986 discussion Mr Hastie moved approval of the financial FIN STATEMENT statement report given by Mr. Jeffery CARRIED It was agreed the financial statement for 1986 be published in the paper in the same manner as done in 1986 Mr. Jeffery noted Mr. Kimmel is coming back to work February 2nd, and Mr Jesske worked for two days but then had to go REPORT RE back on Short Term Disability He also noted two people EMPLOYEES were put on permanent staff and one temporarya employee was ON S T D hired on the gravel crew due to the above noted employees �a b�e� being on short term disability After discussion Mr. Maerz moved to table this matter until the next meeting of Council CARRIED Mr Jeffery noted Denver Eitzen is still unhappy with the DENVER EITZEN Klassen culvert installation. He wants the area backsloped PROBLEM WITH to a 5 to 1 slope and Oris noted it would take two weeks KLASSEN CULVERT ,INSTALLATION COUNCIL MEETING JANUARY 27TH, 1987 PAGE 3 work with two buggies to do this Mr. Eitzen advised he is 10 not happy with the $500 00 offered as compensation for the CHANGE IN POLICY land used for the culvert installation and after discussion tear on the machine He felt the work should be done by a of this matter, Mr. Hogg moved the Road Committee meet with Mr Maerz moved that any ripping work done by the M D to Mr Eitzen and discuss his concerns. AEG c h��,�,•� exceed government rate for the machine used CARRIED Mr Mueller moved approval of Mr Jeffery's report APPROVAL J C It was also suggested the M D should consider making use of a pup trailer behind the belly dump trailers to haul more CARRIED JEFFERY REPORT Mr Jeffery reported a representative from Environmental Dust Control Products met with him recently and Mr Jeffery reviewed with council the brochure the company wish to send DUST CONTROL out to the M D ratepayers It was suggested a copy of the PROGRAM M D policy on dust control should also be forwarded to the 1eE��S nr ratepayers. Mr Hogg moved Environmental Dust Control Ltd be given permission to send out the proposed brochure to the M.D. ratepayers along with a copy of the M D dust control policy and further moved that Environmental Dust Control Products be given a list of M D ratepayers CARRIED Mr. Jeffery noted it took the M D. grader 14 hours to rip a GAGYI field for Mr Gagyi to stop soil drifting, and he has been SOIL EROSION & billed $1024 80 for this work It cost the M D $725 80 RIPPING COSTS (fuel, replacement teeth for the ripper and employee's time) Oris noted the work was very hard on the grader and CHANGE IN POLICY the ripper, and the government rate for the grader used RE RIPPING would not be sufficient to cover M D. costs and wear and tear on the machine He felt the work should be done by a n cat with a ripper not a motor grader After discussion Mr Maerz moved that any ripping work done by the M D to prevent soil erosion be done with a crawler at a rate not to AEG c h��,�,•� exceed government rate for the machine used CARRIED Mr Jeffery reviewed the minutes from the recent foremen's meeting and various suggestions were discussed by Council FOREMEN'S MINUTES It was also suggested the M D should consider making use of a pup trailer behind the belly dump trailers to haul more gravel, or consider running a double shift on the gravel crew in the summer time The M 0. road program and whether M.D. road standards should be reduced somewhat to cut costs was also discussed, and it was suggested that comparing the Schmidt Road Project which has been engineered and the Blair Project which was not, may give Council some idea of the difference in construction costs and whether the standards ✓, should be reduced The need for ditch cleaning was also discussed and whether making use of an engineer would save the M D money It was suggested that a surveyor should be offsetting pins on all main crew and small crew projects It was noted other areas do not pay for a borrow pit if the area were the dirt was taken from blends into the road construction but consider it to be backsloping and pay at that rate instead of the higher rate for a borrow pit If the area is farmable after the road construction has been completed it should likely be consider backsloping After further discussion Mr. Maerz moved to accept the minutes as information CARRIED There was discussion about whether a motor grader operator should be reporting to the Public Works Superintendent or his councillor, and although the council feel they must still have imput in to what his motor grader operator does, • Oris does have the right to pull the operator if he requires the help for some other work \ �c Mr Hastie moved to table consideration of the 1987 capital TABLEIG requi i rements and the 1987 road program until the February CAPITAL & ROAD 4th meeting of council PROGRAM CARRIED 4 4 COUNCIL MEETING JANUARY 27TH 1987 PAGE 4 There was discussion about the proposed Linden Fire truck It was agreed that the budget committee should meet on Monday, February 2nd to start preliminary work on the 1987 budget The meeting then adjourned for dinner between 12 07 P M and 1 00 P M. Councillors Hastie and Maerz left the meeting at this time as they had a funeral to attend Mr Cunningham and Mr Rawlusyk entered the meeting at 1 00 P M Mr. Rawlusyk reviewed with Council the applicaton from Ross Cullum for a subdivision on Pt SW 21- 31 -23 -4 80 acre parcel. Mr. Cullum wishes to subdivide 10 acres from his 80 acres and after discussion Mr Code moved this matter be tabled until the February 4th meeting of Council so Mr Cullum can meet with Council to discuss his proposal CARRIED The subdivision of the old coal mine site in N W 18- 28 -19 -3 (in I D Number 7) adjacent to the M.D. boundary was then reviewed and Mr Mueller moved the M D would have no objection to this proposed subdivision CARRIED The application from Lone Pine Holsteins for redesignation of SE 21- 30 -26 -4 from agricultural conservation to agriculture was discussed and Mr. Boake moved the required public hearing be held at 1 30 P M., February 24th, 1987, and notice of the public hearing be advertised in the local paper CARRIED The proposal from the City of Calgary to request an amendment to the Planning Act which would force the Provincial Planning board to comply with the regional plans and or land use by -laws when making decisions on appeals was discussed again and Mr Rawlusyk reviewed with Council some comments made by Mr Paul Fenwick, Director of Palliser Regional Planning Commission After lengthy discussion of this matter and the request from the M D of Rockyview for all rural areas to oppose this requested change in the act, Mr Code moved to accept and file the letter and report from Mr Fenwick as information CARRIED Mr Rawlusyk reviewed with council the decision of the Provincial Planning board in connection with the J Stickel subdivision, and he then left the meeting at 2 04 P M Mr Jeffery reviewed the results of the Kneehill Creek meeting held in Carbon on January 22nd, and noted the ratepayers passed a resolution asking the Province look into diverting the Red Deer River through the creeks in this area to provide more and better water for the farmers He also noted that 12 people would still like to have a dam, weir or dugout constructed to provide them with more water Mr Cunningham noted Mats Bergman suggested the 12 people be sent a form which would commit them to pay up to $1000.00 each to cover the costs of undertaking the preliminary engineering investigations to determine if a dam, dugout or weir would be suitable for their proposed location It was also suggested the M D should have a firm committment from Alberta Water Resources for their 75% share of the costs for these projects Mr. Boake then moved to table this matter until Friday, January 30th, 1987 so a more accurate estimate of BUDGET MEETING FEB 2/87 DINNER HASTIE & MAERZ OUT ROSS CULLUM SUBDIVISION SW 21- 31 -23 -4 SUBDIVISION IN I D #7 APPLICATION RE- DESIGNATION SE 21- 30 -26 -4 REQUESTED CHANGE TO PLANNING ACT BY CITY OF CALGARY J, STICKEL I SUBDIVISION APPEAL DECISION I KNEEHILL CREEK MEETING r COUNCIL MEETING JANUARY 27TH 1987 PAGE 5 engineeringn costs might be obtained from Mr Bergman CARRIED There was brief discussion about the request to ask the government to divert the Red Deer River through the local creeks but no decision wass made. Mr Cunningham reviewed the Swalwell Water Project briefly with Council and noted he had meet with Alberta Environment with regard to their concerns about the type of system proposed and the reverse osmosis filtering system proposed to remove the flouride from the water. Environment indicated they would like to provide extra capital funding now in order to cut down on future operating costs and suggested the M..D might look at taking water from the Swalwell Dam and treating this water, look at a pipeline from the Town of Three Hills, or drill a well with a good source of water and pipe it to the hamlet They also indicated if the M D drilled a well and piped the water to the hamlet P F R.A. might provide some additional funding REQUESTED DIVERSION RID DEER RIVER SWALWELL WATER PROJECT The fire chiefs entered the meeting at this time - Gary Adam, Roy Enzie, Ken Wohl from the Trochu Department, Lyle Regehr from the Linden Department, Ken Geisbretch from the MEETING WITH Carbon Department, Keith Martin from the Three Hills FIRE CHIEFS Department and Garnet Bauer from the Torrington Department. The fire chiefs gave their reports and presented their 1987 budget figures (with the exception of the Three Hills as the BUDGETS, REPORTS Town has not yet finalized their budget) EI'C There was discussion about the use of breathing apparatus by a person who has a beard and it was noted this is against the law There was concern expressed as to whether Workers Compensation or the Insurance Company would provide coverage for a fireman with a beard who entered a fire wearing breathing apparatus and something happened to him. It was agreed the M.D. would have to check this out Linden noted they would like to acquire new pagers and replace their existing ones which are 8 to 10 years old Mr Maerz returned to the meeting at this time -3 07 P.M. Three Hills noted the town pumper is now 10 years old and • will have to be replaced in 5 or 10 years They are also still having problems with the M.D. pumper truck brakes. It was agreed the M.D could now pick up the old water truck as it has been stripped. However the department still feel they must have a water truck full time and it must be stored inside. It was noted that each of the other departments had acquired a water truck using their honorariums with some assistance from the M D , and Mr Martin noted the Three Hills Department had purchased and equipped the Three Hills Rescue Unit with their honorarium. Linden indicated they have two private trucks which they equipped with dump valves and these are available to their department at any time, so with their water truck they have a fairly good supply of water BREATHING APPARATUS CONCERNS WATER TRUCK FOR THREE HILLS It was agreed the Three Hills water truck matter should be discussed by the Fire Committees of the M D , and the Town After further discussion Mr Maerz moved the fire department budgets be referred to the M D Budget committee and the Three Hills Fire Department letter regarding the need for a water truck be referred to the M.D. (Three Hills) Fire Committee for further discussion with the Town of Three Hills CARRIED 1�J • COUNCIL MEETING JGNUARY 27TH, 1987 PAGE 6_ Trochu indicated they are having continuing problems with their radios, and it was agreed Mr Cunningham should get together with them and try to resolve the problems All departments were advised they should contact Alex if they have problems with their radios Torrington advised they do not need their M D radios anymore and these can be picked up The matter of gaining access to public buildings in case of a fire was discussed Mr Ken Wohl left the meeting at this time Lyle Regehr noted the previous estimate they arrived at for a new fire truck did not include equipment and therfore the price he quotes today includes everything they feel they need on the truck There was lengthy discussion about the type and cost of the truck they are looking at (including the need for a diesel motor), storage for the truck, whether the old truck would be kept as a back up unit, the price estimate ($158,711.00 - M D' s share would be $119,033 25) and the need for the department to up -grade their radio equipment. Ken Giesbretch and Garnet Bauer left the meeting at this time - 4 38 P M It was noted if the M D does truck it will be necessary to would change manay things on not wish to purchase a diesel re -do the specifications as it the truck. There was also a question about whether privately owned trucks used for hauling water (such as the two trucks equipped by the Linden Fire Department) would be covered by M D insurance or whether the operator of the truck would be covered by accident insurance and it was agreed this would have to be checked into by the M.D. It was noted the Village of Linden has $40,000 00 available to put towards the purchase of a new fire truck and if the M D puts a limit on their share perhaps it may be necessary to look for donations from the area residents to come up with the extra funds to get the truck the department feel is required, or look at a different cheaper truck review their capital to have an answer for Reeve Hoff advised the council would budget on Friday January 30th and try the Linden Fire Department soon LINDEN SPECIFICIATIONS FOR NEW TRUCK INSURANCE COVERAGE FOR PRIVATELY OWNED TRUCKS HAULING WATER TO FIRES? The firemen were thanked for coming and they left the meeting at this time Time 5 05 P M Mr Maerz moved this meeting Friday,January 30-0 , 1987. Reeve do now adjourn until 9 00 A.M., CARRIED Mun-t pal' Admi nipator :DI • r �i ACCOUNTS PAYABLE JANUARY 26, 1987 Hand Written 4306 M D of Kneehill $33,309 83 January Payroll IdW 4307 Robert Adam 14 58 Minimum Benefit Rebate 4308 Alberta Government Telephones 616 39 Accounts 4309 Alberta Health Care 1 162 00 January Remittance 4310 Alberta Power Ltd 536 70 83 00 Accounts Registration for Seminar 4311 Alberta Water & Wastewater Operators 4312 Artec Alloys Ltd 359 52 Machine Repair 4313 Arthur Becker 524 09 Minimum Benefit Rebate 4314 Otto Bertsch 700 99 Minimum Benefit Rebate 4315 Big Country Tourist Association 483 10 1987 Affiliation Renewal 4316 Sharon Brown 142 82 Minimum Benefit Rebate 4317 Canadian Western Natural Gas 116 64 Account 4318 Corona Supplies 105 40 Inventory �^ 4319 Denver Eitzen Excavating 250 00 Swalwell Dam Supplies 4320 Drumheller & District Soild Waste 20,192 00 Advance Payment 4321 Erica's Catering 135 00 Catering Perennial Weed ® Meeting 4322 Fenton Bergman Engineering 140 00 Kneehill Creek - Overall Management Study 4323 Keith Goossen 132 98 Minimum Benefit Rebate 4324 Gregg Distributors Ltd 84 96 Inventory 4325 Huttons Ltd 32 95 Inventory 4326 International Harvester Can 48 97 Inventory 4327 D K Irving 124 40 January Timesheet 4328 J C Jeffery - Petty Cash 25 59 PW Fuel, Admin Postage 4329 Keith Jaffray 113 76 Minimum Benefit Rebate 4330 Jubilee Insurance Agencies 3,705 00 Ins, Liab & Bond PW Truck & Equip Ins 4331 Michael Keet 41 08 Minimum Benefit Rebate 4332 Lynco Products 139 10 Shop Supplies .� 4333 Manufactureres 6,845 43 AB Health Care & Dom Life January Remittance 4334 Marv's Upholstery 92 60 Machine Repairs N` • 4335 McCoy Brothers Group 180 00 Inventory 4336 McGregor Filtering Equipment 109 45 Inventory 4337 Terrance McIvor 74 22 Minimum Benefit Rebate 4338 Millman's Communication Service 108 00 Radio Repair Supplies 4339 Peacock Inc 188 10 Machine Repair 4340 Michael Penner 127 90 Minimum Benefit Rebate 4341 Teresa Peterson 91 98 Minimum Benefit Rebate 4342 Petro Canada 21,376 28 December Fuel Purchases 4343 Mitchell Price 138 56 Minimum Benefit Rebate 4344 Rainbow Courier 338 15 December Freight 4345 Rema Tip -Top Distributors 116 00 Inventory 4346 Repco Surfacing Equipment 74 60 Inventory 4347 Sew It Seams 5 16 Machine Repairs 4348 Snap on Tools 58 45 PW Tools 4349 John Stalker 33 31 Minimum Benefit Rebate 4350 David Stewart 68 48 Minimum Benefit Rebate 4351 Norman Tainsh 92 38 Legal Fees - Becker - Bumper 4354 4355 4356 4357 4358 4359 4360 4361 0 i • ACCOUNTS PAYABLE JANAURY 26, 1987 32 40 ASB Extension Three Hills Bakery Misc Flowers & Gifts 12 60 ASB Extension Three Hills I G A 378 76 Printing & Stat, PW Fuel Three Hills School Division 372 56 Water Bills Town of Three Hills 9 10 Fence Posts & Repairs United Farmers of Alberta Village of Carbon 785 50 1986 Transfer Site Costs & 1986 Carbon R F P 535 00 Janitor Services John & Linda Voytechek 10 40 Amb Meeting Mileage Jean Wilkinson 35 00 Rent- Jan21/87 Wimborne Community Centre Perennial Weed Control Wimborne Gas Bar & Confectionary - _- _ 30277 PW Fuel Total $95,901 12 C J C REPORT JANUARY 21ST, 1987 TO JANUARY 27TH, 1987 1 NEED MOTION TO SET UP $400,000.00 IN RESERVES SURPLUS $20,000 00 2 ALBERT KIMMEL IS NOW BACK TO WORK - HARVEY JESSKE CAME BACK FOR TWO DAYS - BUT UNABLE TO CONTINUE - WILL LIKELY GO ON LONG TERM DISABILITY UNTIL FINISHES PHYSIOTHERAPY TREATMENTS WHAT ARE YOUR WISHES? 3 DENVER EITZEN UNHAPPY WITH OFFER RE ROAD AT THE KLASSEN CULVERT INSTALLATION FEELS ONLY SOLUTION IS TO BACKSLOPE PROPERLY - CANNOT FARM SOUTH EAST CORNER OF FIELD - STATES WAS TOLD ONLY GOING TO TOUCH HIS PROPERTY NEAR CULVERT - NOT CUT HILL - UNHAPPY WITH PREVIOUS PROJECT NORTH OF NW 9- 30 -25 -4 - NEVER SEEDED GRASS INSIDE PROPERTY LINE - APPROXIMATELY 5 OR 6 YEARS AGO. 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