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HomeMy WebLinkAbout1986-12-09 Council Minutes0 AGENDA COUNCIL MEETING DECEMBER 9TH, 1986 1 Approval of agenda 2. Approval of minutes - November 25th meeting Approval of Accounts presented for payment today Approval of Bank Reconciliation Statement for November, 1986 3 Appointments Oris Rodger - 10 30 P M Doug Hazelton - 12 00 N000n Ross Rawlusyk - 1 00 P.M. Don Lammle & others -Three Hills Scout Group - 4 00 P M 4. Request permission to close office - January 2nd, 1987 5 Review Oris Rodger °s salary - as per motion May 27th, 1986 Meeting with Oris Rodger P.W.S. 6 J. C. Jeffery report - Report re 1986 tool purchases 7 Medial Certificate - Glen Wagstaff 8 Review uncompleted 1986 road program 9 Road Committee Reports - November 21st and December 1st, 1986 10. Review shop heating and ventilation - price from Kirks 11 Review 1987 Capital requirements Review Items for Sale List 12 Review price for M D. gravel- $7.00 at stock piles, $3 50 at pits Review summary of hauling rates from other municipalities Meeting with Doug Hazelton (Lunch) at 12 00 Noon 13 Letter from Alta Bridge Branch re Bridge File 75784 WSW 16 28 -20 -4 - SR 841 14. Review Schramm Coulee Project 15 Report from Oris Rodger re need for advisory signs on Secondary Roads 16 Report from Oris Rodgers re fuel consumption by motor graders. 17 Report from Oris Rodger re line painting machine. 18 Set date for 1987 tax sale - Suggest May 26th, 1986 19 Consider cancellation of old road diversion on Plan 6369 B M West half of 35- 32 -25 -4 - Georgina G Bayes 20. Review ministerial order granted re farm residences in Foothills not being exempt from assessment 21 Review request for exemption from 3% and 12% penalties Hutterian Brethren of Huxley 22 Request from Office to not levy 12% penalty on $200 00 taxes owing by Mr Allen Reimer - due to office error Request from Office to write off old miscellaneous accounts and old mobile home licence fees 23 Review distribution of balance of Alberta Public Assistance Transportation Grant 24 Review payment of Sunnyslope Community Association Grant 1985 Financial and Information Report not yet received 25 Set Date for Annual Fire Meeting 26 Discussion re purchase of new fire truck for Linden Fire Protection Area 27 Alta Municipal Affairs Newly Elected Officals Seminars January 20th in Calgary or January 21 in Drumheller 28 Letter from Village of Carbon re payment of recreation grant for 1986 29 Review Interim Report - Labour Legislation Review Committee 30. Review By -Law Number 1113 - No Smoking By -Law - has not received third reading 31 Review obstructions on road allowance - Stan Milan 32 Dev Appeal Board Meeting - 1 00 P M 33 Subdivisions 34 Meeting with Three Hills Scout Group re M D Lot in Grantville - 4 00 P.M 35 Review Parks Committee Minutes - December 5th, 1986 36 Review Cancallation of Road Diversion - S 112 1- 33 -23 -4 37 Review possible cancellation of accounts 38 Letter from Canadian Landmasters Resource Services Ltd COUNCIL MEETING DECEMBER 9TH, 1986 PAGE 1 A regular meeting of the Council of the Municipal District of Kneehill Number 48 was held in the Council Chambers, M.D. Office, Three Hills, Alberta, on Tuesday, December 9th, 1986, commencing at 9 00 A M. The following were present J Finlay Code Division 1 Otto Hoff Division 2 (Reeve) Robert E Boake Division 3 Richard A Maerz Division 4 (until Harold Mueller Bruce Hastie Lawrence Hogg 12 00 Noon) Division 5 Division 6 Division 7 J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes PRESENT Reeve Hoff called the meeting to order and there was a APPROVAL OF request to add Item Number 39 - Buggy Work - Gorr North Road AGENDA to the agenda Mr Maerz then moved approval of the agenda as presented with the addition of Item Number 39 CARRIED Mr. Hastie moved approval of the minutes of the November 25th meeting of Council APPROVAL OF CARRIED MINUTES Mr Mueller moved approval of the accounts presented for APPROVAL OF payment today, subject to further review by the Finance ACCOUNTS Committee of Otto Hoff and himself. CARRIED Mr. Jeffery reviewed the bank reconciliation statement for APPROVAL OF the month ending November, 1986, which showed a balance of BANK STATEMENT $3,000,967 93, and Mr. Code moved approval of the bank reconciliaton statement as presented CARRIED. Mr Jeffery noted the office has requested permission to CLOSE OFFICE shut down Friday January 2nd, and after discussion Mr. JANUARY 2nd, Mueller moved the office be given permission to close 1987 Friday, January 2nd, 1987 C..p,4�1 CARRIED 1` Mr Jeffery reviewed a motion passed by Council on May 27th, ORIS RODGER 1986 with regard to Mr Oris Rodger °s salary as public works SALARY REVIEW superintendent The motion stated Council would review his jA, arw performance and if warranted would give him an salary JPnn� increase of $2000 00 per annum effective January 1st, 1987 After discuswsion of this matter, Mr Hogg moved Oris �a,snt Rodger °s annual salary be increased by $2000 00 effective January 1st, 1987 as per the motion passed by Council on May 27th, 1986. CARRIED Mr Jeffery reviewed his report and there regarding gravel crushing and Mr Mueller Garson Pit rock pile clean up and gravel Linden Contractors is presently crushing and although some of the rock piles have are still alot of piles which must be cl was discussion J C JEFFERY reported on the REPORT crushing He noted 1 1/2 inch gravel GARSON PIT been crushed there eaned up. There was discussion as to whether the M D would make use USE OF JAW of a jaw crusher at all its pits, and it was noted the M.D. CRUSHER does make use of a considerable amount of rip rap in a year ==�M O COUNCIL MEETING DECEMBER 9TH, 1986 PAGE 2 The correspondence was reviewed and Mr Code asked if the A.S.B. should take part in the Trochu Trade fair in 1987 It had been suggested the M D should put a booth in the Three Hills Trade Fair in 1987 as it had a booth in Trochu in 1986 Mr Code then noted the A.S B would discuss the matter further and bring a recommendation back to Council Mr Hoff reported he had discussed with Allen Becker the need for Alberta Bridge Branch to get in on Mr. Becker °s land in order to remove the Grainger Bridge and he was quite willing to allow their crews to enter on his land without the need for a written agreement Mr Jeffery reviewed the amount of tools lost or worn out and the dollar amount of tools purchased by each mechanic in 1986 Two mechanics had purchased tools in excess of the limit of $250 00 After discussion Mr Mueller moved approval of Mr Jeffery °s report, and the tool report and further moved the overages for tools purchased in excess of the $250 00 limit be taken into consideration in 1987 CARRIED Mr Jeffery noted both Glen Wagstaff and David Tetz have submitted medical certificates to cover the days they were off due to the recent death of Janice Wagstaff and which are in excess of the compassionate leave allowed under the contract After discussion of this matter, Mr. Hastie moved that the medical certificates not be accepted and the days not covered by compassionate leave must be covered by use of holdiays or be taken as leave without pay CARRIED Mr Jeffery reviewed the projects which were on the 1986 road program and not completed in 1986 There was also discussion about the 1987 road program and whether the uncompleted projects from the 1986 program would form part of the 1987 road program Mr. Code noted all pipeline companies should be putting their lines at least 8 to 10 feet down regardless of whether the roads will be worked on by the M.D. or not Mr Jeffery noted this would require an amendment to the road crossing agreement Oris Rodger entered the meeting at this time 10 15 A M ii There was discussion about the need to reduce M D. road standards as there is too much time being spent moving dirt and whether the M D should be hiring an engineer to engineer road projects. It was suggested each councillor should review his division and establish his priorities and bring same back to council for discussion. Mr. Code noted the M D should establish a long range policy regarding road construction Mr Jeffery noted he will watch all road crossing applications carefully, particularly on those roads which may be worked on within the next two or three years I Mr Boake moved to accept the report given by Mr Jeffery regarding the uncompleted road projects CARRIED !I Mr. Jeffery noted that Manufacturers Life has chosen not to pay Rick Vickery Short Term Disability from October 14th to the time he returned to work as he had been farming during that period of time. Mr. Jeffery reviewed the minutes December 1st road tours and seve Mr Code noted a buggy should be Road some time so that more work back slopes The rubble pile on been cleaned up as yet. It was from the November 21st and ral items were discussed taken back to the Lowen Pit can be done on the road George Boles' land has not agreed this matter would be AS B IN TRADE FAIRS I REMOVAL, OF ' GRAINGER I BRIDGE i ICS ter up�� �o -4 fie(_ j �:1 \av fir• k r ",. DAVID TEITZ & GLEN WAGSTAFF COMPASSIONATE LEAVE & SICK DAYS 1986 ROAD PROGRAM & REVIEW 1987 ROAD PROGRAM Wil Al %14 RICK VICKERY S T D DENIED FOR A PERIOD OF TIME ROAD TOUR MINUTES =I',-/ C� �! COUNCIL MEETING DECEMBER 9TH, 1986 PAGE 3 reviewed again in the spring There was discussion about the work done on SR 575 from Highway 21 west, and Mr. Jeffery noted 6 miles can be written off. Mr. Hoff moved approval for first time gravel (screenings) for the road West of 6- 29 -2!Y-4 - about one quarter of a mile CARRIED SR 575 ACME EAST FIRST TIME GRAVEL W 6- 29 -2#-4 The low level crossing on road allowance West of 16- 30 -25 -4 LOW LEVEL was discussed as well as the possible liability which might be incurred by the M D because of the condition of the CROSSING crossing which was installed by the land owners without west of 16 -30- 25 -4 permission It was noted signs had been erected closing off the road and these had been removed. The land owners of the N 112 17- 30 -25 -4 cross the creek and go north in order to get to Linden and their children likely catch the school bus after crossing the creek The only other access they have to a road allowance is on the west side of the NW of 17 It would require installation of a proper low level crossing and about a quarter of mile of road construction in order to gain access to the gravelled portion of the road north and east of their land. Mr. Maerz moved the M D erect a road closed ahead sign and a road closed sign on the road west of 21- 30 -25 -4 at the end of the gravelled portion and a letter be sent to the land owners of the N 1/2 of 17- 30 -25 -4 advising them they do not have the right to work on an M D road allowance without written permission from the Council, tt t and in future they must not remove any M D road signs CARRIED �s�u There was discussion about whether the M D should be snowplowing this road and Oris noted there is already snow fence put up beyond the end of the gravel and after further discussion it was agreed Joe Friederich be advised he is not to plow the road beyond the end of the gravel. The piles of dirt pushed up to the M D road allowance West PILES OF DIRT of 11- 31 -25 -4 was discussed and as backsloping will likely NEAR ROAD be done on this road next spring, it was agreed this matter AILk)WANCE be reviewed at that time. Mr. Code moved acceptance of the road tour reports. CARRIED Mr Jeffery noted Kirks quoted an estimated price of HEATING & $35,000.00 to replace the heating and improve the VENTILATION ventilation in the M D shop This price does not include M D SHOP electrical work Mr Code moved Mr Smith obtain another quote as the price from Kirks seems rather high, and the Ye%4N +0 40 matter be discussed again when the second quote has been received %r CARRIED Mr. Jeffery gave each councillor a list of the 1987 capital 1987 CAPITAL items requested, firstly priorized by the foremen and then LISTS priorized by Mr Rodger Oris noted he needs to know if the Council intend to purchase three new belly dump trailers next year, and if not, the shop will have to do alot of work on the three older trailers There was discussion about what graders should be traded in and prices obtained by Oris for two lunch trailers. It was agreed a special meeting will have to be called in order to review the 1987 capital requirements Mr Maerz moved that a committee of Oris Rodger and Harold PURCHASE THREE Mueller be given permission to purchase three new belly BELLY DUMP dump trailers and trade in the three oldest trailers, at a -- TRAILERS price not to exceed $50,000 00 CARRIED 11 COUNCIL MEETING DECEMBER 9TH, 1986 PAGE 4 ------------------------------------------------- ------------------------------------------------- Mr. Jeffery noted third reading was not given to by -law number 1113 last meeting and after discussion Mr Maerz moved third reading to by -law number 1113, this being a law to prohibit smoking in the M D. Office except in designated areas. Mr Mueller requested a recorded vote IN FAVOUR - R A Maerz, Bruce Hastie, J F Code, Otto and Lawrence Hogg OPPOSED - Harold Mueller and R.E Boake MOTION CARRIED Mr Maerz left the meeting at this time BY -LAW NO by- 1113 NO SMOKING BY -LAW Hoff The meeting adjourned between 12 15 P M and 1 30 P M for dinner Mr Cunningham, Development Officer for the M D., and Ross Rawlusyk from Palliser Regional Planning Commission entered the meeting at this time, and Ross reviewed two subdivision applications with council as follows Grant Dafoe - Intensive subdivision SW 27- 30 -26 -4 - After discussion and noting the applicants plan to establish two intensive hog operations, one on the subdivided parcel and one on the balance of the quarter, and discussing whether there would be a potential problem with setback requirements from residences to the intensive hog operation,as well as possible pollution of the creek, Mr Boake moved the M.D. recommend approval for this proposed subdivision, subject to compliance with conditions as outlineed by the staff of the Commission CARRIED It was suggested the M D should review its land use by -law and make changes in order to more closely regulate disposal of manure, to establish setbacks from residences to intensive operations, to prohibit spreading of manure within a certain distance of any creek, and to require any intensive operation to provide a minimum of six months storage Ross and Alex were asked to review the by -law and draft up some recommendations for changes to the land use by -law. � rd 3 6 sG R A MAERZ OUT DINNER SUBDIVISION SW 27- 30 -26 -4 y� c CHANGES TO LAND USE BY -LAW The application submitted by Paul and Patricia Vasseur for an isolation of existing farmstead on SE 12- 32 -23 -4 was SUBDIVISION reviewed and Ross noted there is a possibility of SE 12- 32 -23 -4 insufficient side yards. After discussion Mr Mueller moved the M.D. recommend approval for this subdivision on ape condition Mr and Mrs Vasseur provide the commission with a lcI ;r surveyor °s certificate which will indicate the location of s� the buildings and determine if the parcel as proposed would comply with the M.D setback requirements, and compliance with other conditions as outlined by the staff of the commission CARRIED Mr Hastie moved Council meeting do now adjourn in order to DEV hold a Development Appeal Board meeting V, APPEAL BOARD CARRIED MEETING Mr Boake moved council meeting do now reconvene, the Development Appeal Board Meeting having been completed CARRIED Ross wished everyone a Merry Christmas and left the meeting at this time - 2 25 P M Mr Cunningham also left the meeting at this time Oris Rodger and Rick Vickery entered the meeting There was discussion about the need to hold a special CAPITAL meeting to discuss capital, and Mr Hogg moved to table this MEETING matter until the next meeting of Council CARRIED TABLED W, COUNCIL MEETING DECEMBER 9TH, 1986 PAGE5 There was discussion about the need to improve the back and side slopes on the Gorr North Road. Mr. Hastie and Rick advised council there is a possibility of getting a borrow pit on J Christie °s land and the dirt could be hauled on to the road during the winter months in order to improve the side slopes Mr Meuller moved the main crew be authorized to undertake work on the Gorr North road using 3 buggies, 2 cats, and possibly a grader in order to improve the side slopes on the Gorr North Road CARRIED Mr Vickery left the meeting at this time The need to increase the price for gravel being sold by the M.D to ratepayers was discussed, and Mr Mueller moved that the price for gravel obtained at an M D pit be raised to $4 00 per yard, and there be no change in the price of gravel obtained from an M D stock pile site. CARRIED Shay There was discussion about gravel haul rates used and paid by other municipalities, and whether the M.D. should purchase more trucks or hire rental trucks to assist with the paving and gravelling program. Mr Hogg moved to accept the report on gravel haul rates as information. CARRIED Mr Jeffery read a letter from Alberta Bridge Branch in which they advise their department will supply ends for the culvert located at WSW 16- 28 -20 -4- (on SR 841) as the existing culvert is too short due to the road construction It will be necessary to obtain permission from the land owner in order to extend the culvert out on to her land, and Mr. Code agreed he would see the land owner and obtain an agreement Mr Boake moved that Mr Code meet with Mrs Mary Klamski, the land owner and obtain the necessary permission to allow installation of the culvert extensions CARRIED There was discussion about the Schramm Coulee Project and whether the M D should re -do the job next spring in order to widen the road and install a bigger culvert It was noted the road surfce through the coulee area will have to be repaved. Mr. Hogg moved that the Schramm Coulee Road Project be tabled and discussed when establishing the 1987 road program CARRIED I GORR NORTH I ROAD WORK ON SIDE SLOPES kV`�5 vJ INCREASE IN GRAVEL PRICE AT PITS $4 00 PER YARD GRAVEL HAUL RATES, ETC CULVERT EXTENSIONS WSW 16- 28 -20 -4 per e k SCHRAMM COULEE ROAD PROJECT � 6 R� r Mr. Rodger reported advisory speed signs have been erected ADVISORY on SR 806 but the rest of the roads have not been inspected SPEED SIGNS as yet Mr Code moved to accept the report given by Mr ON SR 806 Rodger CARRIED Mr Rodger reported that Joe Friederich had some diesel CONSUMPTION fuel spills which accounted for the larger amount of diesel DIESEL FUEL, fuel charged to the fuel account for his divisional grader BY DIV MOTOR Mr Hoff moved to accept the report as information GRADERS CARRIED Mr. Rodger noted Alberta Transportation advised the M D LINE PAINTING should not consider purchase of a line painting machine, but MACHINE merely re -paint the lines by hand After discussion Mr. Mueller moved to accept and file the report as information v' CARRIED Mr Rodger left the meeting at this time 4 06 P M. e�/ COUNCIL MEETING DECEMBER 9TH, 1986 PAGE 6 inspect the old road Don Lammle, Steve Kopjar, Ted Kubenic, Mrs Pat Wildeman, GRANTVILLE Kevin Spencer and Ernie Thompson entered the meeting at this LOT time, 4 06 P M , and discussed with Council the possibility SCOUT & GUIDES of the Scout Group taking responsibility for the maintenance MOVEMENT and up -keep of the lot owned by the M D in Grantville and DIVERSION SW 35- 32 -25 -4 presently used as a play park. They also suggested the M D might consider turning the property over to the Scout and Guide Movement so some time in future they would have land orb << available on which to construct a Scout Guide Hall They 5 }rte suggested if this was done the Scout Guide movement would Order granted retain the play park equipment on the lot and maintain it for the residents of the area farm residences in They advised the Kinsmen Club of Three Hills is the official FARM RESIDENCES sponser of the Scout Movement in Three Hills and they have indicated they will provide some funding to assist the �v, Scouts with provision of maintenance for the lot and plays ' equipment They advised there are about 75 children i involved in Scouts, Guides, Brownies and Cubs in the area, the movement is quite strong and they feel it will ORDER FOR continue to be strong Mr Lammle noted they had no CARRIED concrete plans formulated for acquisition of land and FOOTHIT'T S construction of a building, and it would be at least 3 or 4 of Huxley did years before they could acquire sufficient funding to construct a building He noted there are swings, a teeter penalty deadlines and totter and some other equipment on the lot now, and over the REQUEST TO CANCEL years he and Darrel Adam have looked after cutting the grass 12% penalties levied. on the lot However the equipment has not been maintained TAX PENALTIES and is in need of some repairs The delegation was thanked request be denied for coming and left the meeting at this time HUTTERIAN There was discussion about this request, and Mr Hastie moved the M.D. look into the feasability of allowing the Scout and Guide Movement to make use of the property (perhaps on a 99 year lease basis) and report back to the next meeting of Council CARRIED Mr Code moved the 1987 tax sale be held on May 26th, 1987 DATE FOR 1987 commencing at 1 00 P.M TAX SALE CARRIED i Mr. Boake moved the Road Committee inspect the old road diversion as shown on Plan 6369 B M in the South West of OLD ROAD 35- 32 -25 -4 to see if same might be canclled and bring a DIVERSION SW 35- 32 -25 -4 report back to Council CARRIED Mr Jeffery read a copy of a Ministerial Order granted to the M D of Foothills whereby all farm residences in FARM RESIDENCES Foothills are subject to assessment ASSESSMENT After discussion Mr Hastie movoved to accept and file as MINISTERIAL information. ORDER FOR CARRIED FOOTHIT'T S Mr Jeffery noted the Hutterian Brethren of Huxley did not pay their 1986 taxes prior to the penalty deadlines and now REQUEST TO CANCEL wish council to cancel the 3% and 12% penalties levied. TAX PENALTIES After discussion Mr Code moved this request be denied and HUTTERIAN the penalties not be cancelled BRETHREN CARRIED �XI \e�Fii Mr Jeffery noted that due to an office error, Mr. Allen Reimer did not pay $200 00 of the 1986 taxes levied on Roll Number 2209 - NE 24- 30 -25 -4 when he paid the rest, and the office have requested council cancel the penalty levied on the unpaid $200 00 After discussion Mr. Boake moved the 12% penalty levied on the unpaid taxes of $200 00 owing on the NE 24- 30 -25 -4 be cancelled CARRIED TAX PENALTY CANCELLATION NE 24- 30 -25 -4 Mr Jeffery reviewed the money paid out by the M D. from ALTA PUBLIC the Alberta Transportation Public Assistance Grant of ASSISTANCE GRAM COUNCIL MEETING DECEMBER 9TH, 1986 PAGE 7 $14,493 00 and noted there is still $5081 83 left undistributed. Several groups have applied for special funding, and after discussion Mr Mueller moved the remaining funds be divided equally between the Town of Three Hills to assist with the costs of sidewalk ramps installed this year, the Eltrohills Dats Society to assist with costs of operation of the handibus, the Trochu Bus Service to assist with costs of transportation of senior citizens, and The Three Hills Housing Authority (Robertson Manor Group) to assist them with costs of transportation to surrounding towns for recreational purposes CARRIED Mr Hastie moved to table Item 24 on the agenda until the next meeting of Council. CARRIED Mr Jeffery asked if council wished to have a joint fire meeting in 1987, and after discussion Mr Boake moved the fire chiefs be requested to meet with Council on January 27th, 1987, to present their 1986 reports and their 1987 budgets CARRIED Mr. Jeffery noted the Linden Fire Department would like to purchase a new fire truck chassis before the year end. They estimate the total cost for the truck will be $130,000 After discussion Mr. Hoff moved that the matter be tabled until the next meeting of Council and a committee from the Village of Linden and the Linden Fire Department be requested to meet with council at 2 00 P M to discuss the purchae of a new truck. CARRIED Mr Hogg noted he would request Superior Fire to cost out a fire truck equivalent to the one purchase by the Trochu Fire Department for comparison purposes Mr Jeffery noted there is a newly elected councillor's seminar scheduled for January 20th in Calgary and January 21st in Drumheller, and after discussion Mr. Boake moved to accept and file as information CARRIED Mr Jeffery read a letter from the Village of Carbon in which they request the M D pay the recreation grants to the urban centers in the current year rather than waiting until that year °s reports have been received by council in the following year. This would help their cash flow problems. After discussion Mr Boake moved this matter be tabled until the next meeting of Council. CARRIED Mr Boake moved to table Items 29, 35, 36, 37 and 38 on the agenda until the next meeting of Council CARRIED The matter of obstructions being placed on or near road allowances was discussed and it was noted Stan Milan has not yet moved the bales which are sitting on road allowance Another complaint regarding bales has been received and it was noted there are many grain bins in the M.D. which are too close to the roads and create snow traps Mr Mueller moved that the councillors for the divisions concerned contact the land owners and request them to move the obstructions away from the road allowances a distance sufficient to comply with the M.D. land use by -law, and the matter be discussed again at the next meeting of Council CARRIED M., �� QI-s �e TABLE ITEM 24 JOINT FIRE MEETING? I NEW FIRE TRUCK LINDEN A NEWLY ELECTED COUNCILLORS' SEMINARS REQUEST FOR RECREATION GRANT CARBON OBSTRUCTIONS I ON OR NEAR ROAD ALLOWANCES Mr. Code discussed with council the need to consider a e� COUNCIL MEETING DECEMBER 9TH, 1986 PAGE 8 ------------------------------------------------- ------------------------------------------------- replacement for Mr Norman Soder , Ag Fieldman, and Mr Mueller moved the A S B discuss this matter and bring a recommendation to the next meeting of council. CARRIED Mr Hogg moved this meeting do now adjourn CARRIED Time 5 47 P.M - -- G- �, - - - - - - - - - - _ z -- + -- - -- i Reeve Municipal dmini r for V AG FIELDMAN REPLACEMENT