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Home My WebLink About1986-11-25 Council MinutesAGENDA COUNCIL MEETING NOVEMBER 25th, 1986 1 Review need to have meeting with other municipalities re- Provincial Municipal Statute Review Committee 2 J C Jeffery Report - period November 18th to November 25th, 1986 and Budget Review 3 Discussion re- 1987 Capital Requirements Meeting with Foremen - 10.00 A M 4 Set date for Official Opening of Keivers' Lake Park 5 Review no - smoking by -law for office 6 Letter of resignation from Norman Soder- effective February 28th, 1987 7 Copy of letter from Village of Acme to Mrs. Connie Osterman 8 D Thiessen sold gravel crusher - Review gravel price - tabled from September 9th meeting 9 Request to cancel account owing $494 52 - Road Damage 10 Review Schmramm Coulee Project 11 Review Road over the Three Hills - report from R A Maerz 12 Planning Matters. Meeting with Ross Rawlusyk 1 Request for Certificate of Legal Access - Irene Kirby 2 Letter from Palliser Regional re Access to Brian Hannah land in Acme off SR 806 3 Public Hearing - Redesignation of SW 27- 30 -26 -4 - Grant Dafoe 1 30 P M 4 Subdivision application Grant Dafoe - SW 27- 30 -26 -4 13 Meeting with Mats Bergman 2.00 P M 1 Review Kneehill Creek Management Study 2 Review Swalwell Water Project 14 Review Keivers Lake Water Supply Project 15 Letter from Premier Getty re Rick Hansen - Man in Motion World Tour Appointments Foremen - 10 00 A M Ross Rawlusyk - 1 :00 P M Mats Bergman - 2.00 P M r W ACCOUNTS PAYABLE November 24, 1986 3932 A.A M D & C 24 00 Name Tags 3933 Acme Linden Transport 18 00 Freight for Linden R.F.P. 3934 Alberta Government Telephones 30.09 Accounts 3935 Alberta Power Ltd. 463 75 Monthy Accounts 3936 Binet, John 6,775 36 Radio Repairs 3937 Caltronics Communications 33.00 Radio Repairs 3938 Canadian Pacific Ltd 5 00 Rental - Gatine 3939 Canadian Western Natural Gas 72 94 Accounts 3940 Dole, Danny 231.20 November Timesheet 3941 Domtar chemicals Sifto Salt 2,139 25 Salt for Roads 3942 Esau Auto Service 47 50 Fuel for Linden R F P. 3943 Fenten Bergman Engineering 800.00 Swalwell Water System 3944 Fort Garry Industries Ltd. 30.00 Inventory 3945 Golden Hills Lodge 13,908 75 Balance of 1986 Requistion 3946 Gregg Distributors 187 65 Inventory, Machine Repair 3947 Health Consultants 91.42 Repair line locator 3948 Irving, D Keith 124.40 November Timesheet 3949 J.C. Jeffery - PETTY CASH 23 00 Remembrance Day Wreath 3950 Jassman Plumbing 315 10 Repairs at Swalwell Well 3951 Linden Contractors 68 00 Fuel for Cat Loader 3952 Loomis Courier Service 3953 Maerz, Richard 3954 McGregor Filtering 3955 Oliver Industrial 3956 Olympia Paint & Tile 3957 P S I Fluid Power 3958 Page Farms Fuels Ltd 3959 Petro Canada Ltd. 3960 Rainbow Couriers Ltd 3961 Safety Supply Canada 10 30 Courier services 661 70 MapHolder from Starland 256 24 Inventory 197.46 Inventory, Machine Repair 374.80 Keivers & Swalwell paint 747 00 Inventory 73.37 Machine Repairs 37,396.82 Fuel 233 00 Freight 152 55 Linden R F P 3962 Three Hills School Div. 490,166.75 1986 Requisition 3963 Town Of Three Hills 378 22 Water bills 3964 Voytechek, John & Linda 535 00 November Services 3965 Wollersheim Earthmoving Co 477 75Dozing, Burying at #575 557049 37 �;;q'l COUNCIL MEETING - NOVEMBER 25TH, 1986 A regular meeting of the Council of the Municipal District of Kneehill Number 48 was held on Tuesday, November 25th, 1986 commencing at 9 00 P M The following were present for the meeting J Finlay Code Division 1 Otto Hoff Division 2 (Reeve) Robert E. Boake Division 3 Richard A Maerz Division 4 Harold Mueller Division 5 Lawrence Hogg Division 7 J. C. Jeffery, Municipal Administrator Mrs Jean Wilkinson was present and recorded the minutes. Reeve Hoff called the meeting to order at 9 10 A M Mr Jeffery noted he had contacted most of the surrounding municipalities and the majority of them are very interested in having a meeting to review the Municipal Government Act and provide imput to the government regarding the rewrite of all acts which relate to munciipal government, particularly the municipal government act It was agreed each muncipality should review the municipal government act on its own before holding a combined meeting. It was also suggested and agreed the government should be requested to delay its deadline for imput into this matter from December 31st, 1986 until March 30th, 1987 After further discussion Mr. Maerz moved that the Minister of Municipal Affairs be requested to delay the deadline for submissions to the Municipal Statutes Review Committe until March 30th, 1987, that the M.D. Council meet as a committee on December 4th to discuss this matter and review the municipal government act, and Mr Jeffery be authorized, using the tentative dates of December 15th and 16th, to rent a meeting room which would be acceptable to the other municipaliities, either in Red Deer or Calgary, in order that a Joint meeting can be held to further discuss this matter. CARRIED Mr. Jeffery reviewed his report covering the period November 18th to November 25th He also read a letter from Norman Soder in which he advises he will be retiring on February 28th, 1987. Mr. Jeffery noted Mr Soder°s pension benefits are calculated based on his last five years salary, and wondered if council would establish his 1987 salary at this time in order that the pension board can properly predetermine his pension options After lengthy discussion of this matter Mr Code moved to accept the letter of resignation from Mr Soder effective February 1st, 1987 CARRIED No decision was made regarding Mr.Soder °s 1987 salary at this time Mr Jeffery reviewed his budget report and after discussion Mr Boake moved to accept and file as information. CARRIED Rick Vickery, Oris Rodger, Alex Cunningham, Keith Smith, and George Rempel entered the meeting at this time and discussed with council their capital requiiurements for 1987. Alex Cunningham - l. Telephone line to the Carbon Tower and Telephone Interconnect Estimated Costs $2000 or Alternative to telephone line - purchase of two Mobile Aurora phones for Oris and Rick - Estimated Cost $8000 A L MUNICIPAL GOVERNMENT ACT REVIEW J C JEFFERY REPORT RETIRIIMENT NORMAN SODER 1987 CAPITAL REQUIREMENTS COUNCIL MEETING - NOVEMBER 25TH, 1986 ------------------------------------- ------------------------------------- 2 Pipeline Locator - Estimated Cost $3800 3 Water Line Leak Locator - $3000 4. 20 Mobile Radios $20,000 Mr Cunningham noted there are some budget items which will have to be considered in 1987 such as increase in the DOC licence fees for radios, Water and Sewer line cleaning and increased radio maintenance Keith Smith 1 New half ton truck for shop and retain T -43 for parts pick up in town Estimated Cost $15 000. 2 Parts Room addition 30 feet by 100 feet - estimated cost $75,000 3 Relace heating and ventilation in the shop $10,000 4. Small equipment items - estimated $10,000 Oris Rodger for Small Crew 1 100 H P Tractor with front wheel assist and cab - trade in Kabota or keep for other purposes $40,000 2 Air Compressor for shack $ 3,000 Oris Rodger 1. Some type of grass mower to put on a motor grader $20,000. Retain one older motor grader for this purpose It was agreed Oris and Keith should look into this matter and report back to council Rick Vickery 1 New motor grader - trade in P -9 $130,000 2. New half ton 4 x 4 to replace T -41 $ 20,000 3. New Lunch trailer - dispose of T -34/66 school bus 3 $ 20,000 4 Hi Hoe Track Type back hoe $120,000 George Rempel 1 New truck with 400 HP motor to pull 16 wheel trailer and jeep - Cat motor with retarder or Cummins with jake brake Trade in T -25 $100,000. 2 New half ton super cab and short box to replace T -38 $ 15,000 3 New van - Trade in T -42 or keep for council road tours - and dispose of jeep $20,000. 4 New lunch trailer - $10,000. 5. New light plant- 25 KV similar to existing light plant $10,000. 6 3 new belly dump trailers and trade in 3 oldest trailers $45,000 Division Graders 1 Purchase at least 2 graders and trade in either P -4, P5 or P -6 $250,000. A S B 1 New Yazoo tractor $ 8,500. 2. New road side grass mower $ 6 500. 3 Three Point HItch grass seeder $ 500 4 New half ton and keep A -3 for weed inspections $15,000 5. Portable High pressure sprayer $ 3,000. D 71 COUNCIL MEETING - NOVEMBER 25TH, 1986 op New motor grader shed $130,000. scellaneous Purchae new TS 14 and keep older TS 14 (R -4 for ditch cleaning 2. New Fire Truck for Linden 3 Fire Hall for Trochu $130,000. $ 75,000 The foremen were instructed to turn in their For Sale Lists 1�,,,e^ for council to review GdP�o�►5 Mr Rodger was directed to review the capital list, priorize Ta the items and report back to council Mr. Jeffery noted D Thiessen of Linden has sold his gravel D THIESSEN crusher as it was too small and he is no longer in the SOLD GRAVEL gravel crushing business. The M.D has 4500 yards of gravel CRUSHER at his pit and he has indicated he would buy it back if the M.D. does not want it George noted it would not be used for a year or two but the M D should keep it There was discussion with Mr. Rempel regarding stockpiling DINNER over the winter and the meeting then adjourned for dinner between 12 00 Noon and 1 00 P M Alex Cunningham Development Officer and Ross Rawlusyk from request to Palliser Regional Planning Commission entered the meeting at SW 27 -30- this time 1 00 P.M 26 -4 from agriculture Ross reviewed with council the request received from Mr to agriculture Stan Schumacher on behalf of Mrs. Irene Kirby for a CERTIFICATION certificate of legal access. After discussion of this OF LEGAL request and review of the aerial photograph and the report ACCESS from the road committee, Mr Hogg moved the M.D. wi 1 1 grant IRENE KIRBY a certificate of legal access to allow separation of and SECTION 25-28 - creation of separate titles for the following lands 22 -4 Those portions of the North East and North West Quarters of 1'A VJ``1� }�r Section 25 in 28 -22 -4 owned by Mrs Kirby in one title, and s90� �e those portions of the south east and south west quarters of 1061, by redesignation section 25 owned by Mrs Kirby in another title, on condition 27- 30 -26 -4 from the applicant submit a properly completed certificate of legal access for signature by the M D , and on condition that the owner of the land Mrs Irene Kirby agree to enter into a consolidationn agreement for those portions of the North East Quarter and the North West Quarter of Section 25 as the North West Quarter does not have any legal access, and access can only be gained through the North East Quarter CARRIED Mr Jeffery read a copy of a letter from the Palliser SR 806 ACCESS Regional Planning Commission to the Village of Acme regarding the problems of access from land owned by Brian FRCS` Hannah on to SR 806 After discussion of this matter Mr VILLAGE ACME Boake moved to accept and file the letter as information CARRIED Mr Maerz moved council meeting do now adjourn in order to V1 hold the public hearing scheduled for today at 1 30 P M CARRIED Mr Code moved that Council meeting do now reconvene, the , public hearing having been completed. CARRIED Time 1 45 P M Council discussed the request to redesignate the SW 27 -30- REDESIGNATION 26 -4 from agriculture conservation to agriculture in order SW 27- 30 -26 -4 to allow for creation of an intensive subdivision for a hog DAFOE operation. Mr. Maerz moved first reading to by -law number BY -LAW NO 1112 1112 this being a by -law to amend the M.D. land use bylaw 1061, by redesignation of the SW 27- 30 -26 -4 from agriculture COUNCIL MEETING - NOVEMBER 25TH, 1986 ------------------------------------- ------------------------------------- conservation to agriculture. CARRIED Mr. Hogg moved second reading to this by -law CARRIED Mr Boake moved that third reading be given to this by -law at this time. CARRIED UNANIMOUSLY Mr Mueller moved third reading to this by -law CARRIED Mr. Hogg moved to table consideration of the subdivision application submitted by Mr and Mrs Grant Defoe until the next meeting of Council DAFOE SUBDIVISION CARRIED Alex Cunningham and Ross Rawlusyk left the meeting at this time. Mr Maerz moved to table consideration of a date for the official opening of Kei vers Lake Park until the first KEIVERS PARK meeting of Council in January, 1987 OPENING CARRIED Mr Maerz presented for council's consideration a no smoking !i by -law for the M.D. Office After review of the draft by- J -SAW law, lengthy discussion of this request, and review of the i- suggestion that council could adjourn once or twice a day to tk13 allow the smokers time for a cigarette, Mr. Maerz moved first reading to the no smoking by -law as drafted with the NO SMOKING penalty for an offense under the by -law to be set at $50 00 BYLAW CARRIED Mr Code moved second reading to this by -law. ,N�! CARRIED C�o b3��G Mr Hogg moved third reading be given to this by -law at this C V.` time '.` -C a � \ AS THE MOTION WAS NOT CARRIED UNANIMOUSLY THIRD READING WAS r NOT GIVEN TO THE BY -LAW. Mats Bergman from Fenton Bergman Engineering entered the meeting at this time 2 45 P M and discussed the Kneehill , Creek Management Study in detail with Council. It appears there is sufficient flow in the creek to fill up KNEEHILL storage basins, which could be created by making use of old oxbows or construction of a dugout and the flow could also CREEK be held back by construction of weirs in the creek Mr. MANAGEMENT Bergman noted the report has bene submitted to Alberta Water STUDY Resources for their approval The Department appear to be happy with the report but are making no committment for funding of projects as outlined by the report due to budget restraints Mr Bergman noted each individual farmer would have to submit a request to the M.D for assistance with a L proposed project, and the project would have to be submitted by the M.D to Alberta Water Resources to see if they would assist with partial funding of the project. Mr Bergman reviewed with Council another provincial grant program which is available from Alberta Transportation and��,./ Utilities whereby a group of farmers could form a co -op and the government would assist them with putting in a line and pumping water from a river creek or well to provide them with a better source of water The M D would not have to be involved with this type of a program, but would have to be involved with the Alberta Water Resources program After further discussion of this matter, Mr. Maerz moved the k 'C M D approve the report prepared by Fenton Bergman and�e�z forward same to Alberta Water Resources for approval and request financial assistance from the province towards the costs incurred for preparation of the report. CARRIED The need to have a meeting with the ratepayers along the MEETING Kneehill Creek and others who might be interested was WITH discussed Mr Code moved that a public meeting be RA'T'EPAYERS y COUNCIL MEETING - NOVEMBER 25TH, 1986 ------------------------------------- ------------------------------------- arranged for Thursday, January 22 report with individuals who might undertaking an individual project the meeting be held in the Carbon commencing at 1 30 P.M. nd, 1987 to review the be interested in on the Kneehill Creek, and Community Center CARRIED Mr Bergman noted their costs for preparation of the report are higher than anticipated and after discussion Mr Boake moved that fees for Fenton Bergman for preparation of the Kneehill Creek Management Study be approved up to a maximum of $13,000 00 CARRIED Mr Bergman then reviewed the Swalwell Water Project with council and there was discussion of same, review of possible frontage costs and monthly water accounts, and whether the M D was prepared to proceed with the proposed water system due to the number of vacant lots in the hamlet and the number of non - resident land owners Mr Hoff moved the M D approve the report prepared by Fenton Bergman for the Swalwell Water Project, and the report be submitted to Alberta Transportation and Utilities for approval and for financial assistance towards the costs incurred for preparation of the report Mr Code requested a recorded vote In Favour Otto Hoff, Robert E Boake, R A Maerz, Harold Mueller, Lawrence Hogg Opposed - J Finlay Code MOTION CARRIED Mr Maerz moved the M D send a letter by double registered mail to all land owners in the hamlet of Swalwell advising them of the estimated costs for the proposed water system and requesting their advice as to whether they are in favour of the M D proceeding with the project or not CARRIED Mr Cunningham and Mr. Mats Bergman left the meeting at this time. Mr Maerz moved approval of the accounts submitted for payment today, subject to further revvew by Mr. Hoff and hi me] f. CARRIED FEES FOR KNEEHILL CREEK STUDY $13,000 00 MAXIMUM SWAT WEL WATER PROJECT _J a k v �O APPROVAL OF ACCOUNTS Mr Code moved approval of the November 18th and 19th APPROVAL OF council meeting minutes. ` MINUTES CARRIED Mr Jeffery read a copy of a letter from the Village of Acme addressed to Mrs Connie Osterman in connection with SR 806 T,f'TFR RE. Mr Hogg moved to accept and file as information SR 806 CARRIED Mr Code left the meeting at this time 4 50 P.M Mr. Maerz noted he had not been able to review the road over the Three Hills Mr Mueller noted that as the area was now in his division he had reviewed it and felt that when time and equipment was available the balance of the road - about 1 112 miles should be constructed. After discussion of this matter, Mr Boake moved to accept and file as information CARRIED Mr. Boake moved the M.D retain ownership of the gravel crushed by D Thiessen for the M D and stockpiled on Mr Thiessen °s land near Linden CARRIED n ROAD OVER THE THREE HILLS ie GRAVEL PILE AT THIESSEN GRAVEL PIT I� COUNCIL MEETING - NOVEMBER 25TH, 1986 The request to cancel an account charged to Canadian Pioneer CANCEL Oi 1 s Ltd , for road damage was di scu%ed and Mr Muel 1 er MIS ACCOUNT moved the account in the sum of $494 52 be cancelled $494 52�� o CARRIED Mr Maerz moved to table discussion of the Schramm Coulee � 'i Project until the next meeting of Council TABLE � CARRIED M COULEE DISCUSSIONS Mr Maerz moved to table discussion re price charged for GRAVEL PRICE gravel sold to ratepayers until all councillors are present TABLED CARRIED Mr Jeffery read a letter from Alberta Environment regarding the possiblity of increasing the water level in Keviers KEIVERS LAKE Lake and after discussion Mr Maerz moved to table this [,DATER LEVEL matter until the first meeting of council in January, 1987. CARRIED Mr Jeffery read a letter from Premier Getty regarding Rick Hanson Man in Motion Tour and after discussion Mr Mueller moved to accept and file as information CARRIED Mr Jeffery noted the 2nd would be December 23rd, a this meeting be cancelled regarding cancellation of councillors. meeting of Council in December nd after discussion Mr Maerz moved and the appropriate notice the meeting be sent to all CARRIED The annual curling bonspiel of the CAAMD & C will be held on January 9th, 1987 at Carseland and it was agreed a team from Kneehill would attend It was also agreed no office Christmas party be held this year. Mr Maerz moved this meeting do now adjourn CARRIED TIME 5 25 P M REEVE M U N I,�C /`IP-AL MIKIISTRATOR CANCEL DEC 23 MEETING OF COUNCIL ANNUAL BONSPIEL NO XMAS OFFICE PARTY ADJOURN