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HomeMy WebLinkAbout1986-11-18 Council Minutes0 0 • AGENDA COUNCIL MEETING NOVEMBER 18TH, 1986 --------------------------------------- - - - - -- 1. Approval of Agenda for today °s meeting Appointments- Keith Price 9:00 A M Oris Rodger - '> Ross Rawlusyk -1 00 P.M. Les Crawford - 1.30 P M 2 Combined meeting with A.S.B. - 9 :00 A M Discussion re. Toad Flax- Meeting with Keith Price 3. Approval of Minutes - November 3rd meeting requires correction 4 Approval of Accounts presented for payment today - Approval of Bank Statement for Month ending October, 1986 5. J C Jeffery °s report 6. Review draft letter. to Village of Linden and Village of Acme - re SR 806 7 Invitation from R Angus to attend Open House - Friday November 28th, 1986 at 10 00 A M. 8. Review Policy re: sale of gravel to M D ratepayers 9 Letter to Alberta Transportation re: Orkney View Point 10 Request for Dust Stop Control on Road North of Mobil Plant next spring - Bruce Hastie Review dust control policy - and letter from Environmental Dust ness 11 Leadership Effective /Course - Tabled from June 24/86 12 Letter from Alta Transportation re- Maintenance of S R 575 during the winter 13. Report from Otto Hoff re: Delores Kostrosky Land NW 20- 29 -24 -4 - SR 575 14 Report from Oris Rodger re Fiat Allis Crawler 15. Review Road over Three Hills Report from R A Maerz 16 Review sale of gravel to M D Starland from Garson Pit 17 Review Schramm Coulee Road Project compensation 18 Report re. Fence Roller owned by Ken Hoppins 19 Report from Oris Rodger re. hand operated line painting machine 20 Letter from Electoral Boundaries Commission -- M D letter of support re- Mrs. Christie °s brief 21 Retirement Gift Policy - for councillors 22 Letter from Alta Environment Water Resources re Keivers Lake Study 23 Kneehill Creek Water Management Study 24 Report re Swalwell Water Project 25 Review annual donation by -law 26 Review Grantville play park situation 27. Letter from Hudson Bay Route Association - membership fee due for 1987 28 Letter from Recreation and Parks re- Three Hills Master Plan 29 Letter from Alta Public Safety Services - by -law change required 30. Report from Office re- missed water billings in Huxley 31 Letter from Village of Acme re- RRAP New agreement required with Government re: RRAP 32 Municipal Affairs information bulletin re- Municipal Statutes Review Committee 33 Date for Official Opening of Keivers Lake? 34 Request for non smoking by -law for Office 35 Review prices received for "coffee corner" 36. Request for cancellation of mobile home licence fee 37 Review status of M.D. representative on Drumheller Recreation Board 38 Review Family Resource Council Study 39. Planning Commission matters: Copy of letter from Commission re- Trochu Annexation Notice of date for Stickel Subdivision appeal hearing Subdivisions: - Royal Bank SW 3- 31 -26 -4 - Otto Bertsch - N 1/2 17- 28 -23 -4 40 Development Appeal Board Hearing - 1.30 P.M. 41 Les Crawford DEVELOPMENT PERMIT NO 911 -86 COMBINED MEETING OF THE AGRICULTURE SERVICE BOARD AND THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL NUMBER 48 NOVEMBER 18TH, 1986 A combined meeting of the Council of the Municipal District of Kneehi 11 and the Agriculture Service Board lie1d on Tuesday November 18th, 1986 commencing at 9 00 A M The following were present J Finlay Code - Division 1 Otto Hoff Division 2 (Reeve) Robert E Boake Division 3 Harold Mueller Division 4 Bruce Hastie Division 6 (Entered the meeting at 9 05 A.M.) Lawrence Hogg Division 7 J C Jeffery, Municipal Administrator Mrs. Jean Wilkinson, Assistant Administrator was present and recorded the minutes Art Thomas, Assistant Ag Fieldman Norman Soder, Ag. Fieldman Dan Dole - Three Hills, Alberta, A S.B. Ratepayeer Member Keith Irving, Huxley, Alberta, A S B Ratepayer Member Scott Meers, District Agriculturist Finlay Code as Chairman of the A S B. took charge of the meeting Keith Irving moved approval of the Agenda for today's meeting Mr Art Thomas read the minutes of the September 19th A.S B meeting and after discussion Mr Scott Meers moved approval of same CARRIED Mr Soder gave his report and after discussion Mr Boake moved approval ofthe report. CARRIED Mr Code asked about the control of toad flax within the limits of the Village of Carbon and there was also discussion about an infestation of cow cockle east of Three Hills, and also in the north part of the M D CARRIED There was also discussion about the beaver control program and Mr. Hastie noted there is a beaver dam on land owned by Ron Smith in the Wimborne area and it was agreed the A S B should review the beaver control program again at its next meeting There was discussion about the high pressure sprayer and the need for repairs for it It was agreed Norman should get estimates for replacement of same and the matter would be reviewed during capital discussions to be held by Council There was discussion about whether other councillors would wish to attend the Provincial A S B conference in Lethbridge and it was agreed the following would attend Dan Dole, Keith Irving (possibly) Lawrence Hogg, J F Code, Bruce Hastie, R E Boake, Otto Hoff, R A Maerz and H Mueller if possible Mr Boake moved all councillors who wish are authorized to attend the provincial A S B. conference in Lethbridge in February of 1987. CARRIED Mr Thomas gave his report and reviewed various costs incurred for A S B work done in 1986 by his crew Mr Herb Plain and Mr Kim Butler from the M D of Rockyview entered the meeting at this time and were introduced Time 9 25 A M �� I"-- COMBINED COUNCIL AND A S B MEETING November 18th, 1986 P2 Mr Thomas noted total costs incurred for all roadside spraying was $87,031.43 Various items in Art's report were discussed and it was noted the costs incurred by the M D for tree planting was quite high - $8693.75. It was noted the M.D of Rockyview does not plant trees but rent the farmers the tree planter It was noted there is a $20 00 fee payable by people when they apply for trees, but the trees are supplied by the Province at no cost, and the M D will plant the trees if there is more than 300 trees ordered, at no cost It was agreed the A.S.B should review the possibility of increasing the fee to be charged at the time the trees are ordered There was discussion about road side seeding and the costs incurred by the M D The cost of seed is higher this year and there is about $5000 00 worth of grass seed still on hand Keith Irving moved acceptance of the report given by Mr. Thomas CARRIED There was discussion about using a motor grader to cut grass on the M.D. road sides and council agreed to discuss the matter at a later date. Art noted that their grass mower old and will have to be replaced in the near future He also asked if counci would like them to continue with the program of roadside grass mowing and if the width of the grass to be cut should be wider than 6 feet No decision was made at this time Scott Meers, D A gave his report and various items were discussed. Mr Hastie moved approval oaf the report given by Mr Mee rs CARRIED Mr. Thomas asked permission to take some courses at the Olds College in January and February of 1987. He explained his reasons for wishing to take the courses and what the courses covered He noted he would use his earned holidays (six weeks) to cover six weeks of the time he would be away and would ask council to allow him two weeks leave with pay, and also asked if the M D. would cover his tutition fees and allow him to drive A- 2 back and forth to Olds each day After discussion of this matter, Mr Boake moved Mr Thomas be given permission to attend the courses in Olds for the two month period, that he receive full pay during this period as long as he uses six weeks of his earned holidays, that the M D pay his tutition fees for the courses and allow him to drive A -2 (half ton truck) back and forth to Olds on a daily basis CARRIED The request to change the A S B meeting date to the 3rd Tuesday of each month was discussed and Mr Hoff moved the regular meetings of the A S B be held on the 3rd Tuesday of each month CARRIED The signing of various A S B plots was discussed, particularly the M McGhee continuous cropping plot and Mr Mueller moved that better signing be set up for the M D plots. CARRIED Mr. Keith Price, Mr Shafeek Ali and Ms Denise Maurice from Alberta Agriculture Crop Protection Branch entered the meeting at this time - 10 06 A M Mr Code noted he felt all councillors and the A.S.B. ratepayer members should attend a PAWM directors° meeting which is scheduled for early 1987 to learn more about this association and after discussion Mr Hoff moved that all councillors and the A S B ratepayer members be given permission to attend this meeting if they so wish. CARRIED Mr Code welcomed Mr Price and his staff to the meeting and they r • 0 COMBINED COUNCIL AND A S B MEETING NOVUMER 18th, 1986 P3 then made a presentation to council regarding toad flax and its control Mr Price noted Toax Flax is not a restricted weed but the M D can pass a by -law to make it a restricted weed in this area, but then the M D has an obligation and must issue weed notices in order to comply with the terms of the by -law He also discussed costs which will be incurred by the farmers and the M.D , and noted it is expensive and likely will exceed the amount of return from the land He also noted the council must determine what its objectives are when setting up the program and the goals must be realistic and achievable, and there must be sufficient resources available to carry out the program in the short term and also over the long term If the program is not carried out over a long term, the money expended would be wasted. There are three alternatives - one to contain the weed in the present area, second to allow it to spread more slowly and thirdly complete eradication of the weed The third alternataive is impossible, and the first likely ilpossible The only solution is to slow the spread of the weed. At this time the Province does not have extra resources available and local government must be able to sustain its control program over a long term Council should consider looking at holding information meetings with the farmers, getting an enforcement program underway in 1987 and do preliminary work to advise the people that the program will be undertaken and give them adequate warning that enforcement will be undertaken Then the operational (action) portion of the plan should be undertaken Council must look at whether its roadside spraying program is correct, is the correct rate of herbicide being used and is the infestation area mapped out Mr Price indicated there is a problem as the M D is looking for money from the Province to undertake this program and Alberta Agriculture would like to see a plan in place before looking at any funding from the Province to assist with the program Denise Maurice then gave her slide presentation and handed out some toad flax information complied by her department Mr Shafeek Ali also spoke to council and reviewed what other counties and municipal districts are doing to control the weed County of Red Deer is spraying up to the edge of crop land - one or two feet beyond the fence line Also doing Tordon spraying on private land and charging for chemicals costs. Other types of chemicals are being used by the farmers They also have 80 gallon sprayers and backpack sprayers available for the farmers to use. They have an information and enforcement program in place The County of Camrose undertakes inspection and records the infestations Their weed inspector carries a small sprayer and sprays small patches immediately on discovery Their spray crew then treats roadsides and large patches Everyone is on the lookout for the weed On private land the county supervises the application of Tordon, and provideds back pack sprayerrss free of charge. Their program is working well and they feel they have the problem under control The County of Athabasca carries out an inspection and mapping program and sprays road side. On private land the farmers do the work themselves They also do not feel it is a big problem The County of Lacombe has an inspection and mapping program and sprays roadsides Spraying on private land is done by the county They charge 40% of the total labour and equipment costs, and total chemical costs Most areas use Tordon 22 K on roadsides and Tordon 22K, Roundup or Amitrol T on private land. Mr Ali reviewed the 5 points for implementation of a successful program - 1 Inspection 2 Mapping (Record Keeping) 3 Action Plan (Control Methods - how and by whom) 4 Enforcement 5. Extension - follow up - long term basis. He also reviewed the types of weeds - nuisance, noxious and restricted Toad Flax is a noxious weed. He noted the M D has a by -law which makes the farmers responsible for weed control to the center of the road, but the M D is not enforcing it and is undertaking control of weeds in the ditch area Mr. Herb Plain from M D Rockyview cautioned about doing private spraying due to liability problems He noted th D of 40 40 COMBINED COUNCIL AND A S B MEETING NOVEMBER 18th, 1986 P 4 Rockyview does no private spraying at all but is concentrating on an information and public relationss program Reeve Hoff thanked everyone for coming and Mr. Hogg moved the combined meeting of the A S B , and Council do now adjourn CARRIED TIME 12 00 NOON - - - - -/ =Lrl- - - - - - - - ' ChGIrrrQn Muni�i peal Admi n trator i COUNCIL MEETING NOVEMBER 18TH, 1986 A regular meeting of the Council of the M.D of Kneehill No 48 was held on Tuesday, November 18th, 1986, commencing at 1 13 P M , following completion of a combined meeting of the Council and the Agricultural Service Board The following were present for the meeting PRESENT J Finlay Code Division 1 Otto Hoff Division 2 (Reeve) Robert E Boake Division 3 Harold Mueller Division 5 Bruce Hastie Division 6 Lawrence Hogg Division 7 J C. Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Ross Rawlusyk from Palliser Regional Planning Commission entered the meeting at this time Mr Hoff called the meeting to order and Mr Hastie moved APPROVAL approval of the agenda for today °s meeting OF AGENDA CARRIED Mr Mueller moved approval of the minutes of the November 3rd meeting of council subject to a correction on page 6 CORRECTION & as follows Add paragraph, after discussion of the C.W N APPROVAL OF Gas road crossing problem,as follows After discussion of MINUTES the need for erection of stop ahead signs on the Gorr North Road Project, Mr. Hastie moved that stop ahead signs be erected on the roads West of 36- 32 -25 -4 and on the road West of 1- 33 -25 -4 CARRIED Mr. Code moved approval of the accounts presented for APPROVAL OF payment today, subject to further review of same by Otto ACCOUNTS Hoff and himself CARRIED Mr Jeffery reviewed the bank reconciliation statement for APPROVAL OF the month ending October 31st, 1986, and after discussion BANK STATEMENT Mr Boake moved approval of the bank statement. CARRIED Mr Jeffery read a letter from Palliser Regional Planning Commission regarding their recommendation to the Local SUBDIVISIONS Authorities Board in connection with the proposed Trochu annexation application ETC Mr Jeffery also noted the J Stickel appeal hearing has been re- scheduled for Friday, November 28th, 1986 Mr Hogg moved to accept and file the letters as information CARRIED Mr Rawlusyk reviewed two subdivision applications with Counci 1 , as fol 1 ows Royal Bank of Canada SW 3- 31 -26 -4 - boundary adjustment After discussion of this application Mr. Hastie moved the M D recommend approval for the boundary adjustment subject to compliance with the terms and conditions as outlined by the staff of the commission CARRIED • COUNCIL MEEING NOVEMBER 18TH, 1986 PAGE TWO Patrick Madden - N 17- 28 -23 -4 - After discussion of this matter, Mr Hoff moved the M D recommend approval for this subdivision subject to compliance with terms and conditions as outlined by the staff of the commission CARRIED Mr. Rawlusyk left the meeting at this time - 2 16 P M Mr Jeffery reviewed his report and various items were J C discussed including the gravel crushing operations JEFFERY Mr Jeffery noted Mrs. George Andrews called and they will REPORT arrange to remove their fuel tank from M D road allowance next spring They cannot do it this fall as they must pour GORGE ANDREW cement and Mr. Andrews is presently ill in hospital FU, TANK ON Mr Mueller moved Mr. and Mrs Andrews be given until June ROAD ALLOWANCE 1st, 1987 to remove the fuel tank from the M D. road allowance and relocate same on their property in compliance with M D setbacks CARRIED Mr. Code moved acceptance of the report given by Mr. Jeffery. CARRIED Oris Rodger entered the meeting at this time. He noted the MEETING road crew would like permission to take Thursday November WITH ORIS RODGER 20th off in order to attend the funeral service for Janice Tetz, sister of two M D employees After discussion Mr COMPASSIONATE Boake moved that any M D public works employee may take LEAVE November 20th off if they wish to attend the memorial service for the late Janice Tetz CARRIED Mr Jeffery read the letter he drafted in connection with SR 806 and after discussion of this matter, Mr. Code moved SR 806 approval of the draft letter and directed same be sent to the Village of Linden and the Vi 1 1 age of Acme, with copies Ie)'<Crs Scr to the Linden Chamber of Commerce, The Honourable Mrs Connie Osterman, and Mr. Bernie Kathol, Regional Director of Alberta Transportation CARRIED There was discussion about the need for advisory speed signs ADVISORY on the curves on all M.D secondary roads, and Mr Code SIGNS ON moved that Oris Rodger and Robert Kennedy review and prepare M D SECONDARY a report covering all signs presently erected on M D ROADS secondary roads and bring a recommendation to counci 1 regarding the need for advisory speed signs on these roads, the number of signs which would be required, and if there is a particularly bad situation they be authorized to erect the X0, *- appropriate advisory speed signs CARRIED Mr. Jeffery noted R Council to attend an on November 28th, at Hogg, Otto Hoff, Har they wish Mr. Mueller moved to Angus have open house 10 00 A M old Mueller accept and forwarded a invitation to OPEN HOUSE at their facility in Calgary R ANGJS and it was agreed Lawrence Nov 28/86 and R A. Maerz attend if J. file as information CARRIED COUNCIL MEETING NOVEMBER 18TH, 1986 PAGE THREE Mr Jeffery handed out reports regarding the number of gravelled roads in each of the divisions using the new boundaries for council's information There was discusion about whether the motor grader operators should be using the old or new boundaries and agreed they should all use the new divisional maps now. There was lengthy discussion about grading M.D. roads, motor grader operators, gravelling roads, types of motor grader blades, cutting grass on M.D. roadsides and various other items There was also discussion about whether the M D should be selling gravel to ratepayers and how other areas handled this matter Mr Hoff moved the existing gravel policies be revised to include the provision any gravel sold to M D ratepayers must be loaded by M D equipment, and the change in policy be effective January 1st, 1987 CARRIED It was agreed this change in policy must be advertised in the paper Mr Rodger reviewed with council his proposals for the paving and base course improvement program for 1987. After lengthy discussion and agreeing that Council and the foremen should arrange a day and tour the M.D and other roads with Torchinsky Consulting, Mr Muleller moved that the 1987 base course program be as follows 1 Carbon South Road - 5 miles 2 Orkney Road - 6 miles 3 Linden East 3 miles(if time permits) CARRIED The 1987 paving program was discussed with Mr. Boake moved the 1987 paving program be 1 Allingham West - 4 miles 2 Linden West - 2 miles 3 Carbon South - 6 112 miles 4 Orkney - 6 miles 5. Linden East (West of Tracks) 3 miles - crushed from rocks Total - 21 112 miles approved) There was lengthy discussion program and Mr Boake moved contract be as follows Mr. Rodger, and as follows ROAD GRAVELLING SITUATION DIVISIONAL BOUNDARIES ETC SALE OF GRAVEL TO MD RATEPAYERS AMENDED PAVING & BASE COURSE PROGRAM FOR 1987 CJ V�P�nI Gam T rG �,} Rcc L V40k 4Je ck,�e, la }e a n o er.r-12 kg?ld if time permits 13 CARRIED SwFtw P d. d. -L--8 i '+\ Z- ''1 q • of the 1987 gravel crushing ""To "y'i? 3\ the 1987 initial gravel crushing 1987 GRAVEL CRUSHING 1 20,000 yards 1 112 inch Garson 2 25,000 yards 1 112 inch McNair 3 15,000 yards 1 112 inch Megli P 4 1,000 yards chips - Megli Pit 5 Chips to be crushed from rocks previously approved) 6 20,000 yards + 3/4 inch Megli P area) 7. 10,000 yards 3/4 inch McNair P 8 10,000 yards 3/4 inch Garson P (to be sold at M D cost to Sta COUNCIL MEETING NOVEMBER 18TH, 1986 - ------------------------------------ PAGE FOUR Mr. Jeffery was directed to contact Alberta Transportation regarding their pile of gravel at the Garson Pit Mr Jeffery read a letter from the Minister of Transportation in which he advises the province will allocate a maximum of $35,000.00 for purchase and improvements of the Orkney View Point area Mr Mueller moved to accept and file as information and a letter of thanks be forwarded to the Minister CARRIED ORKNEY VIEW POINT Mr Code moved this meeting do now adjourn until 9 00 A.M , Wesnesday, November 19th, 1987 at 9 00 A.M. ✓` ADJOURN CARRIED Time 5 00 P M. Reeve II J7iA;`mmi Munci 'istrator r