HomeMy WebLinkAbout1986-11-18 Council Minutes0
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AGENDA COUNCIL MEETING NOVEMBER 18TH, 1986
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1. Approval of Agenda for today °s meeting
Appointments- Keith Price 9:00 A M
Oris Rodger - '>
Ross Rawlusyk -1 00 P.M.
Les Crawford - 1.30 P M
2 Combined meeting with A.S.B. - 9 :00 A M
Discussion re. Toad Flax- Meeting with Keith Price
3. Approval of Minutes - November 3rd meeting
requires correction
4 Approval of Accounts presented for payment
today -
Approval of Bank Statement for Month ending October, 1986
5. J C Jeffery °s report
6. Review draft letter. to Village of Linden and Village of
Acme - re SR 806
7 Invitation from R Angus to attend Open House -
Friday November 28th, 1986 at 10 00 A M.
8. Review Policy re: sale of gravel to M D ratepayers
9 Letter to Alberta Transportation re: Orkney View Point
10 Request for Dust Stop Control on Road North of Mobil Plant
next spring - Bruce Hastie
Review dust control policy - and letter from Environmental
Dust ness
11 Leadership Effective /Course - Tabled from June 24/86
12 Letter from Alta Transportation re- Maintenance of
S R 575 during the winter
13. Report from Otto Hoff re: Delores Kostrosky Land
NW 20- 29 -24 -4 - SR 575
14 Report from Oris Rodger re Fiat Allis Crawler
15. Review Road over Three Hills Report from R A Maerz
16 Review sale of gravel to M D Starland from Garson Pit
17 Review Schramm Coulee Road Project compensation
18 Report re. Fence Roller owned by Ken Hoppins
19 Report from Oris Rodger re. hand operated line painting
machine
20 Letter from Electoral Boundaries Commission --
M D letter of support re- Mrs. Christie °s brief
21 Retirement Gift Policy - for councillors
22 Letter from Alta Environment Water Resources re
Keivers Lake Study
23 Kneehill Creek Water Management Study
24 Report re Swalwell Water Project
25 Review annual donation by -law
26 Review Grantville play park situation
27. Letter from Hudson Bay Route Association - membership fee due
for 1987
28 Letter from Recreation and Parks re- Three Hills Master Plan
29 Letter from Alta Public Safety Services - by -law change
required
30. Report from Office re- missed water billings in Huxley
31 Letter from Village of Acme re- RRAP
New agreement required with Government re: RRAP
32 Municipal Affairs information bulletin re- Municipal
Statutes Review Committee
33 Date for Official Opening of Keivers Lake?
34 Request for non smoking by -law for Office
35 Review prices received for "coffee corner"
36. Request for cancellation of mobile home licence fee
37 Review status of M.D. representative on Drumheller
Recreation Board
38 Review Family Resource Council Study
39. Planning Commission matters:
Copy of letter from Commission re- Trochu Annexation
Notice of date for Stickel Subdivision appeal hearing
Subdivisions: - Royal Bank SW 3- 31 -26 -4
- Otto Bertsch - N 1/2 17- 28 -23 -4
40 Development Appeal Board Hearing - 1.30 P.M.
41 Les Crawford DEVELOPMENT PERMIT NO 911 -86
COMBINED MEETING OF THE AGRICULTURE SERVICE BOARD AND THE
COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL NUMBER 48
NOVEMBER 18TH, 1986
A combined meeting of the Council of the Municipal District of
Kneehi 11 and the Agriculture Service Board lie1d on Tuesday
November 18th, 1986 commencing at 9 00 A M
The following were present
J Finlay Code - Division 1
Otto Hoff Division 2 (Reeve)
Robert E Boake Division 3
Harold Mueller Division 4
Bruce Hastie Division 6 (Entered the meeting at 9 05 A.M.)
Lawrence Hogg Division 7
J C Jeffery, Municipal Administrator
Mrs. Jean Wilkinson, Assistant Administrator was present and
recorded the minutes
Art Thomas, Assistant Ag Fieldman
Norman Soder, Ag. Fieldman
Dan Dole - Three Hills, Alberta, A S.B. Ratepayeer Member
Keith Irving, Huxley, Alberta, A S B Ratepayer Member
Scott Meers, District Agriculturist
Finlay Code as Chairman of the A S B. took charge of the meeting
Keith Irving moved approval of the Agenda for today's meeting
Mr Art Thomas read the minutes of the September 19th A.S B
meeting and after discussion Mr Scott Meers moved approval of
same
CARRIED
Mr Soder gave his report and after discussion Mr Boake moved
approval ofthe report.
CARRIED
Mr Code asked about the control of toad flax within the limits
of the Village of Carbon and there was also discussion about an
infestation of cow cockle east of Three Hills, and also in the
north part of the M D
CARRIED
There was also discussion about the beaver control program and
Mr. Hastie noted there is a beaver dam on land owned by Ron Smith
in the Wimborne area and it was agreed the A S B should review
the beaver control program again at its next meeting
There was discussion about the high pressure sprayer and the need
for repairs for it It was agreed Norman should get estimates
for replacement of same and the matter would be reviewed during
capital discussions to be held by Council
There was discussion about whether other councillors would wish
to attend the Provincial A S B conference in Lethbridge and it
was agreed the following would attend
Dan Dole, Keith Irving (possibly) Lawrence Hogg, J F Code,
Bruce Hastie, R E Boake, Otto Hoff, R A Maerz and H Mueller
if possible
Mr Boake moved all councillors who wish are authorized to attend
the provincial A S B. conference in Lethbridge in February of
1987.
CARRIED
Mr Thomas gave his report and reviewed various costs incurred
for A S B work done in 1986 by his crew
Mr Herb Plain and Mr Kim Butler from the M D of Rockyview
entered the meeting at this time and were introduced Time 9 25
A M ��
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COMBINED COUNCIL AND A S B MEETING
November 18th, 1986 P2
Mr Thomas noted total costs incurred for all roadside spraying
was $87,031.43 Various items in Art's report were discussed and
it was noted the costs incurred by the M D for tree planting was
quite high - $8693.75. It was noted the M.D of Rockyview does
not plant trees but rent the farmers the tree planter
It was noted there is a $20 00 fee payable by people when they
apply for trees, but the trees are supplied by the Province at no
cost, and the M D will plant the trees if there is more than 300
trees ordered, at no cost It was agreed the A.S.B should
review the possibility of increasing the fee to be charged at
the time the trees are ordered
There was discussion about road side seeding and the costs
incurred by the M D The cost of seed is higher this year and
there is about $5000 00 worth of grass seed still on hand
Keith Irving moved acceptance of the report given by Mr. Thomas
CARRIED
There was discussion about using a motor grader to cut grass on
the M.D. road sides and council agreed to discuss the matter at a
later date. Art noted that their grass mower old and will have
to be replaced in the near future He also asked if counci would
like them to continue with the program of roadside grass mowing
and if the width of the grass to be cut should be wider than 6
feet
No decision was made at this time
Scott Meers, D A gave his report and various items were
discussed. Mr Hastie moved approval oaf the report given by Mr
Mee rs
CARRIED
Mr. Thomas asked permission to take some courses at the Olds
College in January and February of 1987. He explained his
reasons for wishing to take the courses and what the courses
covered He noted he would use his earned holidays (six weeks)
to cover six weeks of the time he would be away and would ask
council to allow him two weeks leave with pay, and also asked if
the M D. would cover his tutition fees and allow him to drive A-
2 back and forth to Olds each day After discussion of this
matter, Mr Boake moved Mr Thomas be given permission to attend
the courses in Olds for the two month period, that he receive
full pay during this period as long as he uses six weeks of his
earned holidays, that the M D pay his tutition fees for the
courses and allow him to drive A -2 (half ton truck) back and
forth to Olds on a daily basis
CARRIED
The request to change the A S B meeting date to the 3rd Tuesday
of each month was discussed and Mr Hoff moved the regular
meetings of the A S B be held on the 3rd Tuesday of each month
CARRIED
The signing of various A S B plots was discussed, particularly
the M McGhee continuous cropping plot and Mr Mueller moved that
better signing be set up for the M D plots.
CARRIED
Mr. Keith Price, Mr Shafeek Ali and Ms Denise Maurice from
Alberta Agriculture Crop Protection Branch entered the meeting at
this time - 10 06 A M
Mr Code noted he felt all councillors and the A.S.B. ratepayer
members should attend a PAWM directors° meeting which is
scheduled for early 1987 to learn more about this association and
after discussion Mr Hoff moved that all councillors and the
A S B ratepayer members be given permission to attend this
meeting if they so wish.
CARRIED
Mr Code welcomed Mr Price and his staff to the meeting and they
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COMBINED COUNCIL AND A S B MEETING
NOVUMER 18th, 1986
P3
then made a presentation to council regarding toad flax and its
control Mr Price noted Toax Flax is not a restricted weed but
the M D can pass a by -law to make it a restricted weed in this
area, but then the M D has an obligation and must issue weed
notices in order to comply with the terms of the by -law He also
discussed costs which will be incurred by the farmers and the
M.D , and noted it is expensive and likely will exceed the amount
of return from the land He also noted the council must
determine what its objectives are when setting up the program and
the goals must be realistic and achievable, and there must be
sufficient resources available to carry out the program in the
short term and also over the long term If the program is not
carried out over a long term, the money expended would be wasted.
There are three alternatives - one to contain the weed in the
present area, second to allow it to spread more slowly and
thirdly complete eradication of the weed The third alternataive
is impossible, and the first likely ilpossible The only
solution is to slow the spread of the weed. At this time the
Province does not have extra resources available and local
government must be able to sustain its control program over a
long term Council should consider looking at holding
information meetings with the farmers, getting an enforcement
program underway in 1987 and do preliminary work to advise the
people that the program will be undertaken and give them adequate
warning that enforcement will be undertaken
Then the operational (action) portion of the plan should be
undertaken Council must look at whether its roadside spraying
program is correct, is the correct rate of herbicide being used
and is the infestation area mapped out
Mr Price indicated there is a problem as the M D is looking for
money from the Province to undertake this program and Alberta
Agriculture would like to see a plan in place before looking at
any funding from the Province to assist with the program
Denise Maurice then gave her slide presentation and handed out
some toad flax information complied by her department Mr
Shafeek Ali also spoke to council and reviewed what other
counties and municipal districts are doing to control the weed
County of Red Deer is spraying up to the edge of crop land - one
or two feet beyond the fence line Also doing Tordon spraying
on private land and charging for chemicals costs. Other types of
chemicals are being used by the farmers
They also have 80 gallon sprayers and backpack sprayers
available for the farmers to use. They have an information and
enforcement program in place The County of Camrose undertakes
inspection and records the infestations Their weed inspector
carries a small sprayer and sprays small patches immediately on
discovery Their spray crew then treats roadsides and large
patches Everyone is on the lookout for the weed On private
land the county supervises the application of Tordon, and
provideds back pack sprayerrss free of charge. Their program is
working well and they feel they have the problem under control
The County of Athabasca carries out an inspection and mapping
program and sprays road side. On private land the farmers do the
work themselves They also do not feel it is a big problem
The County of Lacombe has an inspection and mapping program and
sprays roadsides Spraying on private land is done by the county
They charge 40% of the total labour and equipment costs, and
total chemical costs Most areas use Tordon 22 K on roadsides
and Tordon 22K, Roundup or Amitrol T on private land.
Mr Ali reviewed the 5 points for implementation of a successful
program - 1 Inspection 2 Mapping (Record Keeping) 3
Action Plan (Control Methods - how and by whom)
4 Enforcement 5. Extension - follow up - long term basis.
He also reviewed the types of weeds - nuisance, noxious and
restricted Toad Flax is a noxious weed.
He noted the M D has a by -law which makes the farmers
responsible for weed control to the center of the road, but the
M D is not enforcing it and is undertaking control of weeds in
the ditch area
Mr. Herb Plain from M D Rockyview cautioned about doing private
spraying due to liability problems He noted th D of
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COMBINED COUNCIL AND A S B MEETING NOVEMBER 18th, 1986
P 4
Rockyview does no private spraying at all but is concentrating on
an information and public relationss program
Reeve Hoff thanked everyone for coming and Mr. Hogg moved the
combined meeting of the A S B , and Council do now adjourn
CARRIED
TIME 12 00 NOON
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' ChGIrrrQn
Muni�i peal Admi n trator
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COUNCIL MEETING NOVEMBER 18TH, 1986
A regular meeting of the Council of the M.D of Kneehill No
48 was held on Tuesday, November 18th, 1986, commencing at
1 13 P M , following completion of a combined meeting of the
Council and the Agricultural Service Board
The following were present for the meeting PRESENT
J Finlay Code Division 1
Otto Hoff Division 2 (Reeve)
Robert E Boake Division 3
Harold Mueller Division 5
Bruce Hastie Division 6
Lawrence Hogg Division 7
J C. Jeffery, Municipal Administrator
Mrs Jean Wilkinson, Assistant Administrator was present and
recorded the minutes
Ross Rawlusyk from Palliser Regional Planning Commission
entered the meeting at this time
Mr Hoff called the meeting to order and Mr Hastie moved APPROVAL
approval of the agenda for today °s meeting OF AGENDA
CARRIED
Mr Mueller moved approval of the minutes of the November
3rd meeting of council subject to a correction on page 6 CORRECTION &
as follows Add paragraph, after discussion of the C.W N APPROVAL OF
Gas road crossing problem,as follows After discussion of MINUTES
the need for erection of stop ahead signs on the Gorr North
Road Project, Mr. Hastie moved that stop ahead signs be
erected on the roads West of 36- 32 -25 -4 and on the road West
of 1- 33 -25 -4
CARRIED
Mr. Code moved approval of the accounts presented for APPROVAL OF
payment today, subject to further review of same by Otto ACCOUNTS
Hoff and himself
CARRIED
Mr Jeffery reviewed the bank reconciliation statement for APPROVAL OF
the month ending October 31st, 1986, and after discussion BANK STATEMENT
Mr Boake moved approval of the bank statement.
CARRIED
Mr Jeffery read a letter from Palliser Regional Planning
Commission regarding their recommendation to the Local SUBDIVISIONS
Authorities Board in connection with the proposed Trochu
annexation application ETC
Mr Jeffery also noted the J Stickel appeal hearing has
been re- scheduled for Friday, November 28th, 1986
Mr Hogg moved to accept and file the letters as
information
CARRIED
Mr Rawlusyk reviewed two subdivision applications with
Counci 1 , as fol 1 ows
Royal Bank of Canada SW 3- 31 -26 -4 - boundary adjustment
After discussion of this application Mr. Hastie moved the
M D recommend approval for the boundary adjustment subject
to compliance with the terms and conditions as outlined by
the staff of the commission
CARRIED
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COUNCIL MEEING NOVEMBER 18TH, 1986
PAGE TWO
Patrick Madden - N 17- 28 -23 -4 - After discussion of this
matter, Mr Hoff moved the M D recommend approval for this
subdivision subject to compliance with terms and conditions
as outlined by the staff of the commission
CARRIED
Mr. Rawlusyk left the meeting at this time - 2 16 P M
Mr Jeffery reviewed his report and various items were J C
discussed including the gravel crushing operations JEFFERY
Mr Jeffery noted Mrs. George Andrews called and they will REPORT
arrange to remove their fuel tank from M D road allowance
next spring They cannot do it this fall as they must pour GORGE ANDREW
cement and Mr. Andrews is presently ill in hospital FU, TANK ON
Mr Mueller moved Mr. and Mrs Andrews be given until June ROAD ALLOWANCE
1st, 1987 to remove the fuel tank from the M D. road
allowance and relocate same on their property in compliance
with M D setbacks
CARRIED
Mr. Code moved acceptance of the
report given by Mr.
Jeffery.
CARRIED
Oris Rodger entered
the meeting
at this time. He noted the
MEETING
road crew would like
permission
to take Thursday November
WITH ORIS RODGER
20th off in order to
attend the
funeral service for Janice
Tetz, sister of two
M D employees
After discussion Mr
COMPASSIONATE
Boake moved that any
M D public
works employee may take
LEAVE
November 20th off if
they wish to
attend the memorial
service for the late
Janice Tetz
CARRIED
Mr Jeffery read the letter he drafted in connection with SR
806 and after discussion of this matter, Mr. Code moved SR 806
approval of the draft letter and directed same be sent to
the Village of Linden and the Vi 1 1 age of Acme, with copies Ie)'<Crs Scr
to the Linden Chamber of Commerce, The Honourable Mrs
Connie Osterman, and Mr. Bernie Kathol, Regional Director of
Alberta Transportation
CARRIED
There was discussion about the need for advisory speed signs ADVISORY
on the curves on all M.D secondary roads, and Mr Code SIGNS ON
moved that Oris Rodger and Robert Kennedy review and prepare M D SECONDARY
a report covering all signs presently erected on M D ROADS
secondary roads and bring a recommendation to counci 1
regarding the need for advisory speed signs on these roads,
the number of signs which would be required, and if there is
a particularly bad situation they be authorized to erect the X0, *-
appropriate advisory speed signs
CARRIED
Mr. Jeffery noted R
Council to attend an
on November 28th, at
Hogg, Otto Hoff, Har
they wish
Mr. Mueller moved to
Angus have
open house
10 00 A M
old Mueller
accept and
forwarded a invitation to OPEN HOUSE
at their facility in Calgary R ANGJS
and it was agreed Lawrence Nov 28/86
and R A. Maerz attend if
J.
file as information
CARRIED
COUNCIL MEETING NOVEMBER 18TH, 1986
PAGE THREE
Mr Jeffery handed out reports regarding the number of
gravelled roads in each of the divisions using the new
boundaries for council's information
There was discusion about whether the motor grader operators
should be using the old or new boundaries and agreed they
should all use the new divisional maps now.
There was lengthy discussion about grading M.D. roads, motor
grader operators, gravelling roads, types of motor grader
blades, cutting grass on M.D. roadsides and various other
items There was also discussion about whether the M D
should be selling gravel to ratepayers and how other areas
handled this matter
Mr Hoff moved the existing gravel policies be revised to
include the provision any gravel sold to M D ratepayers
must be loaded by M D equipment, and the change in policy
be effective January 1st, 1987
CARRIED
It was agreed this change in policy must be advertised in
the paper
Mr Rodger reviewed with council his proposals for the
paving and base course improvement program for 1987.
After lengthy discussion and agreeing that Council and the
foremen should arrange a day and tour the M.D and other
roads with Torchinsky Consulting, Mr Muleller moved that
the 1987 base course program be as follows
1 Carbon South Road - 5 miles
2 Orkney Road - 6 miles
3 Linden East 3 miles(if time permits)
CARRIED
The 1987 paving program was discussed with
Mr. Boake moved the 1987 paving program be
1
Allingham West -
4 miles
2
Linden
West -
2 miles
3
Carbon
South -
6 112 miles
4
Orkney
-
6 miles
5.
Linden
East (West
of Tracks) 3 miles -
crushed from rocks
Total
- 21 112 miles
approved)
There was lengthy discussion
program and Mr Boake moved
contract be as follows
Mr. Rodger, and
as follows
ROAD
GRAVELLING
SITUATION
DIVISIONAL
BOUNDARIES
ETC
SALE OF
GRAVEL TO
MD RATEPAYERS
AMENDED
PAVING & BASE
COURSE
PROGRAM FOR
1987
CJ V�P�nI
Gam T rG �,} Rcc L
V40k 4Je ck,�e, la }e
a n o er.r-12 kg?ld
if time permits
13
CARRIED
SwFtw
P d. d. -L--8 i '+\ Z- ''1 q •
of the 1987 gravel crushing ""To "y'i? 3\
the 1987 initial gravel crushing 1987
GRAVEL CRUSHING
1
20,000
yards
1 112 inch Garson
2
25,000
yards
1 112 inch McNair
3
15,000
yards
1 112 inch Megli P
4
1,000
yards
chips - Megli Pit
5
Chips
to be
crushed from rocks
previously
approved)
6
20,000
yards
+ 3/4 inch Megli P
area)
7.
10,000
yards
3/4 inch McNair P
8
10,000
yards
3/4 inch Garson P
(to be
sold
at M D cost to Sta
COUNCIL MEETING NOVEMBER 18TH, 1986 -
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PAGE FOUR
Mr. Jeffery was directed to contact Alberta Transportation
regarding their pile of gravel at the Garson Pit
Mr Jeffery read a letter from the Minister of
Transportation in which he advises the province will
allocate a maximum of $35,000.00 for purchase and
improvements of the Orkney View Point area
Mr Mueller moved to accept and file as information and a
letter of thanks be forwarded to the Minister
CARRIED
ORKNEY
VIEW POINT
Mr Code moved this meeting do now adjourn until 9 00 A.M ,
Wesnesday, November 19th, 1987 at 9 00 A.M. ✓` ADJOURN
CARRIED
Time 5 00 P M.
Reeve
II
J7iA;`mmi Munci 'istrator r