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HomeMy WebLinkAbout1986-03-25 Council Minutes• 1 2 4� 4a 5 7 8 9 10 11 12 13. 14 15 16 17. 18 19 20 21. AGENDA COUNCIL MEETING MARCH 25TH, 1986 51 °e s000eeo s�voe°e000QiR =o ®es�R°oe_oeoe_ee°e Approval of Agenda Approval of Minutes - March 11th, 1986 meeting Approval of Accounts presented for payment today Appointments Harold Howe 10 30 A M Re Weather Modification See Item #23 Mr Cammert 11 00 A M Re Rosebud Gas Co -Op Lines See Item #24 Ross Rawlusyk 1 00 P M Planning Matters See Item #22 Completion of March 11th Agenda See March 11th agenda for items Decision re M D employee to apprentice as heavy duty mechanic Review March wage rates Review parks and cemetery minutes - March 5/86 meeting Review Alta Bridge Branch letter re various bridges in M D Review request from A G T for M D to pay 45% of costs of moving pedestal in alley in Huxley Letter from Alta Transportation re SR 836 - Sharples Road Letter from Marvin Moore re Hamlet Street Assistance Swal wel l $748 . 31 Review list of rental equipment Request for maps from councillors for 10 worst miles of roads to be gravelled in 1986 Letter from Alta Culture re Historic Sites or Structures Review possible water project for Swalwell Review 1986 Budget and 1986 Mi11 Rates - including business tax Contract with Westgate Sanitation expires May 1/86 Review possible liability of directors re Rural Community Organizations Cancel 1986 and portion of 1985 mobile home licence fee Complete 1986 municipal census affidavit Reports from various divisional meetings and summary of same Review minutes from Golden Hills Lodge meeting and other correspondence 22 Planning Matters Request for redesignation of NE 3- 30 -25 -4 Subdivision application NE 15 & SE 22 in 29 -25 -4 Report from Alex and Ross re access to public lands Information re title issued to 40 acres in SW 9- 31 -25 -4 with no access - 23 Meeting with Harold Howe re Weather Modification 10 30 A M 24 Meeting with Mr. Cammert re Rosebud Gas Co -Op Lines 25 Letter from Alta Weather Modification Co -Op Ltd request for $25,000 00 grant 1 C J COUNCIL MEETING MARCH 25TH, 1986 ° 0 4 4 4 8 2 '3 3 2 2 3 3 3 2 e o y e a e 2 S e s o e e o. e e o A regular meeting of the Council of the Municipal District of Kneehill #48 was held on Tuesday, March 25th, 19869 commencing at 9 00 A M The following were present J Finlay Code Otto Hoff (Reeve) after 1 00 P M Robert E Boake Richard A Maerz (Deputy Reeve) Harold Mueller Bruce Hastie Reginald G Campbell Division 1 Division 2 Division 3 Division 4 Division 5 Division 6 Division 7 J C Jeffery, Municipal Administrator Mrs. Jean Wilkinson, Assistant Administrator was present and recorded the minutes. Myles Burns, representative from the Three Hills Capital Deputy Reeve Maerz took charge of the meeting due to the absence of Reeve Hoff Mr Code moved approval of the agenda with addition of Items 26. Fence Problems APPROVAL 27 Culvert Request - Nakaska OF AGENDA 28 Calcium Chloride Request - South of Trochu 29 Review of Road Building Policy CARRIED Mr Hastie moved approval of the March 11th minutes APPROVAL OF CARRIED MINUTES Mr Campbell moved approval of the accounts presented for payment today, subject to further review by the Finance Committee of himself, Robert E Boake, Otto Hoff and R A Maerz CARRIED The suggestion for an employee handbook was reviewed by Mr Jeffery Mr Code noted that the book will have to be reviewed and revised annually Who would receive the book, how the book would be up- graded as well as whether it should be printed in booklet form was discussed After discussion Mr Boake moved that the outline for an employee book be accepted in principle and the office set up a draft employee booklet for further review by Council CARRIED Mr Jeffery noted that employee day has been set up for March 27th, and it was agreed the M.D would supply lunch for the employees that day Mr Jeffery read a letter from the Workers Compensation Board which outlined how future compensation levies will be arrived at Each individual employer will be charged the annual levy based on its own safety record. Mr. Mueller moved to accept and file this letter as information CARRIED Mr Jeffery noted that Mike Welsh, Solicitor for the M.D. has prepared a gravel lease for the M D in connection with the proposal to lease Linden Contractors pit. After discussion Mr Mueller moved that a committee of Bruce Hastie, Reginald G. Campbell, and J. C Jeffery be appointed as a committee to review the proposed gravel lease CARRIED 1 APPROVAL OF ACCOUNTS EMPLOYEE DAY LINDEN CONTRACTORS GRAVEL PIT y r —.6 VP COUNCIL MMEETING MARCH 25TH, 1986 �ss -R ss�- -R $oeeesss52 52 $oo�s!RsMdo_oovo Ir Jeffery read a letter from Alberta Transportation with regard to the railway crossing at SE 14- 29 -25 -4 - Wyndham )roject He reviewed the sketch submitted by Alta Transportation and their suggestion that only minor improvements such as signing and sight line clearance would )e required %fter discussion of this matter, Mr Hastie moved that this natter be referred to the Road Committee for review and i report be brought back to the next meeting of Council CARRIED ,fir. Jeffery read a letter from AAMD & C regarding the proposal to establish tests to determine road damage done by seismic operations It was noted that each municipality would have to appoint a member of council to review with the proposed industry committee any seismic operation conducted in the municipality. There was discussion about the existing M D policy of keeping seismic vehicles off light coat & heavy surfaced roads and it was suggested the M D. should carry on with its own policy Mr Code moved that the Association be advised the M D does not feel the suggested system of inspections will work as it will be too cumbersome and the M D will continue to enforce its policy of keeping seismic operations off its light and heavy surfaced roads, and will continue to co- operate with the companies with regard to the use of the M.D gravel roads CARRIED Mrs Wilkinson reported that Alberta Transportation are looking at the possible re- alignment of SR 836 (from SR 583 to SR 585 ) east one mile Mr Mueller moved to accept this report as information CARRIED Mr Jeffery read a letter of thanks from Mr Robert Kennedy with regard to the McBean situation and Mr Campbell moved to accept and file CARRIED Mr Hastie asked if Council might wish to review its insurance coverage with other companies besides Jubilee There is a company Kenmex Industries of Red Deer which would be interested in looking at the M D business This company is reviewing insurance coverage for County of Stettler and Provost After discussion Mr Hastie moved to accept and file and Kenmax Industries be advised to submit further information to the M D at a later date if they are successful in providing insurance coverage for other Counties and Municipal Districts CARRIED Mr Jeffery read a letter from the Drumheller Health Unit regarding the Management Advisory Committee which was formed by the Health Unit some years ago The M.D. member on this commitee is Art Taylor The Health Unit propose to reactivate this committee and want to know if the M D would like to appoint a new member or if Mr Taylor will remain on the committee After discussion Mr Code moved that the M D contact Mr Taylor and determine if he wishes to remain on the committee and if not the M D consider appointment of another person CARRIED ROAD PROJECT SE 14- 29 -25 -4 & RAILWAY CROSSING SEISMIC TESTS AAMD & C POSSIBLE P.E- ALIGNMENT SR 836 A I R KENNEDY LETTER OF THANKS ,^ REVIEW - INSURANCE COVERAGE? DRtZIH HEALTH UNIT MANAGEMENT ADVISORY COMMITTEE �o • +i COUNCIL MEETING MARCH 25TH, 1986 3 2 2° 2 3 8 3 3 8 4° 8 4 '2 2 8 4 8 2 8 3 2 2 ° 2 3 0 8 2 0 3 8 Mr Jeffery read a letter from Prairie Association for Water PAWM Management The Association has applied for a LEAD grant LETTER and wish to know if the M D has any specific water projects RECREATION After discussion A/G of this matter, Mr Boake moved that PAWM jCf be advised the M D is interested in the possibility of sew`, construction of dams, dugouts, weirs, etc., on all creeks in the Three Hills & District Recreation Master Plan every 5 the M D in order to retain water in the municipality for the area After discussion of this matter, Mr Mueller moved that the CARRIED M D re -draft the agreement to include the requirement that The Parks Committee minutes from the March 5th meeting were TABLE PARKS noted and Mr Mueller moved this matter be tabled until later MINA Cf today and be reviewed with Item #6 on today's agenda _ CARRIED Mr Jeffery noted that the Town of Three Hills have TOWN OF submitted a new recreation agreement Council reviewed the THREE HILLS agreement and it was noted that the town is suggesting the RECREATION board consist of 9 members - 3 from the M D including A/G one councillor and 6 from the Town including two councillors. There was also discussion about whether there should be a clause in the agreement which would limit the capital expenditures which could be entered into by the Town without the consent of the M.D., or whether the agreement should include a statement that the M D must review and approve the Three Hills & District Recreation Master Plan every 5 years This would keep the M D aware of proposed capital projects for the area After discussion of this matter, Mr Mueller moved that the M D re -draft the agreement to include the requirement that the M D. must approve the five year master plan, and the number of representatives from the M D on the board be three including one member of council, and there be six from the urban area including two members of town council CARRIED Mr Jeffery noted he had discussed the proposed Weather Modification project with M D of Starl and and County of WEATHER Mountain View and it was suggested that if Council agree to MODIFICATION make a grant to the Weather Modification Project, it be made PROTECT subject to obtaining approval from Alberta Municipal Affairs Council briefly discussed the matter and the number of votes at divisional meetings for and against the project was also reviewed Mr. Jeffery read the letter received from Alberta Weather Modification Co -Op Ltd., in which they request the M D make a $25,000 00 grant towards a project for rain modification and hail suppression in this area, as the Province will not undertake any cloud seeding in 1986 Mr Harold Howe and Mr Larry Edwards entered the meeting at this time Mr Howe explained what Alberta Weather Modification Co -Op Ltd is and what their proposal entails They wish to set up ground generators in the M D of Starland, M D of Kneehill and County of Mountain View in 1986 and are requesting the sum of $25,000 00 from each area to assist with the costs of the project He reviewed the brochure which was submitted with their letter Mr Edwards then spoke to Council and outlined his interest in the project lie noted that the Alberta Weather Modification Board will take this year to review its previous five years research and will not be seeding clouds this year Mr Howe noted the Board feel ground generators can cause clouds to precipitate, and if the project goes ahead I P Krick & Associates would be involved. It was noted by Council that the ground rules for assessment and evaluation of the project would have to be laid out prior to starting the project and the evaluation should be done by an independent person or group 3 COUNCIL MEETING MARCH 25TH, 1986 $:ass�-RR= RR RRR °RQ2R^s3RR°RRRRRRSM • Mr Howe stated that it would be better if all three munciaplities would become involved, but the project could likely be undertaken with participation from only two Mr Howe and Mr. Edwdards were thanked for coming and they left the meeting 11 05 A M Mr. John Cammert Service Manager for the Rosebud Co -Op further discussion about the request for entered the meeting at this time He noted the Co -Op have ROSEBUD gas lines in the hamlet of Hesketh which cross lots owned by GAS CO-OP the M.D., and in order for them to get all of their grants GAS LINES from Utilities and Telephones they must have easements HESKETH covering all their line installations The Co -Op would like moved that the M D to sign a blanket easement to eliminate the need set up a $25,000 00 conditional grant in for the co -op to survey the line installations The Council its 1986 has to date requested the lines be removed from the lots & BLANKET and installed in the lanes or streets of the hamlet EASEMENT Mr Cammert noted this would be a very expensive job as the entire hamlet would have to be surveyed in order to determine the location of the alleys The Co -Op would be willing to enter into an agreement with the M.D. whereby it would agree to remove the gas lines from the M D lots at any time and for any reason, at no cost to the M D , should the M D require them to be moved, if the M D. would sign the required blanket easement He also noted that one of the streets appears to run through a very boggy area in the hamlet and this area serves as a reservoir for the hamlet wells It is possible installation of gas lines through this area might disturb the water level After discussion of this matter, Mr Code moved that the Rosebud Gas Co -Op be given authority to leave the gas lines in their present locations and the M.D agree to sign a blanket easement on condition the M D 's solicitor is able to include in the blanket easement the necessary agreement that the Co -Op would remove the gas lines at no cost to the M D at any time should the M D require such removal CARRIED Mr Cammert left the meeting at this time There was further discussion about the request for REQEUST FOR GRANT $25,000 00 from the Alberta Weather Modification Co -Op Ltd., FOR WEATHER and after lengthy discussion of thi s matter, Mr H a s t i e MODIFICATION moved that the M D set up a $25,000 00 conditional grant in its 1986 budget, and ON CONDITION The Province provides financial support for the generator program for rain increase and hail suppression as proposed by the Alberta Weather Modification Co -Op, AND the County of Mountain View and M.D of Starland also agree to participate in the project and each agree to make a $25,000 00 grant towards the project, AND the Alberta Weather Modification Co -Op Ltd , set down the ground rules for evaluation and assessment of the program prior to commencement of the program, and agree the evaluation will be done by an independent body, AND THE M D. Of Kneehill #48 does not incur any liability as a result of the operation of the program in this area, AND Alberta Municipal Affairs advise the M D has the authority to make such a grant the M.D of Kneehill will contribute the sum of $25,000 00 towards the ground generator rain modification program CARRIED 4 • Mrs Wi1kin councillors Association Reginald G appointed as COUNCIL MEETING MARCH 25TH, 1986 4 2 2 4$ 2 4 2 2 4 4 2 4 4 4 2° 4 2 4 }2 4 3$ 4 2 4 4 4 2 u e e son noted that Council should appoint three as members of the Alberta Fire Chiefs and after discussion Mr Hastie moved that Campbell, Robert E Boake and Harold Mueller be members to the Fire Chiefs Association CARRIED Mrs Wilkinson reported that burning permits have been obtained for the Linden and Torrington Rubble Pits Mr Mueller moved to accept and file as information. CARRIED Mrs. Wilkinson reported that Wes McMann of Carbon has now signed the required agreement regarding installation of two texas gates on M.D road allowance After discussion Mr Hastie moved first reading to by -law number 1096, this being a by -law to authorize installation of two texas gates on M road allowance by Mr McMann CARRIED • Mr Mueller moved second reading to this by -law CARRIED Mr Boake moved that third reading be given to this by -law CARRIED UNANIMOUSLY Mr Campbell moved third reading to this by -law CARRIED After further discussion about the required width for these texas gates, Mr. Code moved Mr McMann be advised he must maintain a minimum of 24 feet opening across the M D road to allow large machinery to be moved across the texas gates, or he must install a gate in his fence to allow large equipment to by -pass the texas gates CARRIED The meeting then adjourned for dinner, between 12 00 Noon and 1 00 P M Ross Rawlusky entered the meeting at this time Reeve Hoff entered and took charge of the meeting at this time Mr Jeffery noted that Barry Mills had requested redesignation of the NE 3- 30 -25 -5 from agriculture conservation to agriculture in order to apply for a subdivision which would provide access to his building site. It was noted at the present time Mr Mills has to tresspass over Mr Klassen's land in order to reach his buildings, and this subdivision would provide him with the necessary legal access Mr Campbell moved first reading to by -law number 1095, this being a by -law to redesignate the NE 3- 30 -25 -4 from agriculture conservation to agriculture CARRIED Mr Campbell further moved that the public hearing be held on Tuesday, April 22nd, 1986, commencing at 1 15 P M , and notice of the public hearing be advertised in the local paper CARRIED Mr Boake moved that he be excused from discussions and voting on the next agenda as he is personally involved CARRIED Mr Boake left the room at this time. �1+ Mr. Code moved that discussion regarding the subdivision application submitted by R E Boake be tabled until the next meeting CARRIED fi 5 I MEIBERS OF ALTA FIRE CHIEF ASSOCIATION BURNING PERMITS WES MCMANN i TEXAS GATE i BY —LAW NUMBER 1096 e 4 MCMANN & WIDTH FOR ROAD OPENING RE. TEXAS GATES DINNER BY —LAW NO 1095 REDESIGNATION BARRY MILLS & NORMAN KLASSEN se ^� PUBLIC HEARING BOAKE EXCUSED FROM MEETING BOAKE SUBDIVISION COUNCIL MEETING MARCH 25TH, 1986 XS im 5R 9 2242RX sS8 i'RR R $2 22228 =2 SR 2XS °O Mr Boake returned to the meeting at this time Mr Boake moved to table the matter of access to public ACCESS lands, until Ross and Alex have their report prepared TO PUBLIC CARRIED LANDS Mr Jeffery advised Council that a 40 acre parcel in SW 9- PARCEL 31 -25 -4 was created many years ago and it does not have any CREATED legal access. Access to the parcel was gained through WITHOUT the quarter which lies immediately to the east of the 40 LEGAL ACCESS acres, and this quarter was owned by the same company SW 9- 31 -25 -4 Just recently the 40 acre parcel was transferred to a new owner This is for information only Ross noted that John Stalker has filed an appeal with the Planning Board because his subdivision was refused, and PLANNING Des Carney has also filed an appeal APPEALS Council will be advised of the dates for these appeals. Mr Cunningham entered the meeting at this time and advised Council that road widening was not taken along SR 841 ROAD WIDENING in front of the two gas plants REQUIRED After discussion it was suggested that a committee of Alex ON SR 841 and Finlay Code contact Canterra and Nova to see if the required road widening could be purchased Ross Rawlusyk and Alex Cunningham left the meeting at this time. The 1986 salaries were then reviewed Mr Jeffery reviewed 1986 items raised by the employees at the recent employee meeting SALARIES including 1 Mechanics feel there should be a more pregressive scale such as $1 00 per hour instead of 5 cents an hour for seniority 2 Suggested that clothing should be provided for the distributor operator 3. Mechanics noted they must spend money on tools and clothing 4 Employees feel the 45 cents offered should be increased to 90 cents. 5. Travelling time compensation based on one hour on a 9 hour day is not correct and it should be based on a 10 hour day 6 Mechanics should be recognized for having to go to work earlier than the rest of the crews Mr Jeffery also reviewed the 1985 salaries for the foremen which were based on a 9 hour day and reviewed for council what their rate would be if based on an 8 hour day, in order to compare with the hourly employees After lengthy discussion of this matter, including how the no pay for travel time will affect some of the M D employees such as the A S B employees cutting grass in various areas of the M D , and whether their starting time would be at the shop or the job site, and whether the two new trucks ordered should be used to pull the tar babies or used for some other job and older trucks used to pull the tar babies, and various other matters, Mr Hastie moved that the Council go into camera at this time CARRIED Mr Jeffery, Mrs. Wilkinson, and Myles Burns left the c� council meeting at this time Mr Maerz moved that Council meeting do now reconvene, the in camera meeting having been completed CARRIED COUNCIL MEETING MARCH 25TH, 1986 3 3 3 Mr Jeffery, Mrs Wilkinson and Myles Burns returned to the Council meeting at this time Mr. Code moved that the 1986 salaries be established as follows Herman Martens Jennifer Deak Lori Gales Edward Dunay Alex Cunningham Oris Rodger Salary based on an 8 hour day Keith Smith Salary based on an 8 hour day George Rempel Salary based on an 8 hour day John Jeffery Jean Wilkinson Norman Soder Art Thomas Mr. Maerz requested a recorded vote $35,000 00 ,1 $24,000 00 / $18,500 00/ $39,000 00/ $33,000 00-/ $33,000 00 $31,000 00 $32,000 00 $50,150 00� $40,000.00 $34,000.00' $22,000 00 In favour - Bruce Hastie, J Finlay Code, R. G Campbell, Otto Hoff, Harold Mueller, Robert E Boake Opposed - R A Maerz MOTION CARRIED Mr Mueller turned in his map of the worst 10 miles of road to be gravelled in the first round this spring Mr Boake moved to table the balance of the agenda until April 8th meeting of Council CARRIED Mr Maerz moved this meeting do now adjourn CARRIED TIME 3 00 P M - - -�-//- --- - - - - -- REEVE MUN IP�L ADMITRATOR Mu�/ VA GRAVELLING MAP for 1986 DIVISION 5 TABLE AGENDA TOTAL 282,938 471 7r I i ACCOUNTS PAYABLE March 25, 1986 2385 Three Hills Bantam Braves 250 00 Provincial Bantam 'B' 2386 Tainsh, Norman 100 00 Settlement for McBean 2387 Kneivel, Ed 225 00 Atam 'B' Provincial Tournament 2388 Three Hills School Div 150,000 00 Advance payment on 1986 requisition 2389 Acklands Ltd 533 10 Inventory, Machine Repair, Shop Supplies 2390 Action Automotive 173 43 Inventory 2391 A G T 789 93 Accounts 2392 Alberta Hospitals & Medical Care 1,162 00 Remittance for March 2393 Alberta Power Ltd 363 64 Accounts 2394 BiWay Welding 1,068 00 Carbon R F P 2395 Canadian Western Natural Gas 12 69 Accounts 2396 Carbon Plumbing & Heating 151 00 Carbon R F P 2397 Code, Finlay 19 46 Refund for pastries bought for Div meeting! 2398 Courtney -Berg Industries 11 04 Machine Repair 2399 Cunningham, Alex 295 00 Expenses for Convention 2400 Danco Equipment Ltd 153 00 Inventory 2401 Davies Electric Co 128 99 i Inventory, Machine Repair 2402 Drumheller Radiator & Battery Shop 295 00 Machine Repair 2403 Elsro Asphalt Ltd 183 50 Road Material 2404 Fort Garry Industries 875 96 Inventory 2405 George's Farms Centre 68,000 00 Two Deutz Tractors 2406 Hoff, Otto 42 00 Refund for foremans meals 2407 Inland Plastics 20 75 Carbon R F P 2408 Jassman Plumbing 13 95 Machine Repair 2409 Kellem Business Products 175 00 Rental of Paper Shredder 2410 Kennedy Robert 458 00 Water & Sewer Seminar 2411 Kirks SHeet Metal 319 31 Machine Repair 2412 Lesmith Crystals 21 15 Radio Repair Supplies 2413 Linden Contractors 25,200 00 Gravel Crushing 2414 Martens, Herman 72 50 Mileage & Meal 2415 Matus T V Service 18 00 Machine Repair 2416 McGregor Filtering Equipment 104 50 Inventory 2417 Moore's Machine Shop 662 75 Machine Repairs 2418 Parker's Machine Shop 2,859 00 Machine Repair 2419 Parts Plus 172 97 Inventory, Machine Repair 2420 Peacock Inc 897 53 Machine Repair 2421 Petro Canada Products 16,269 36 Fuel 2422 Prairie Brush 124 50 Shop Supplies a 2423 Rainbow Courier 127 25 Freight 2424 Safety Supply Canada 75 25 Shop Supplies 2425 Select Printing 83 00 Printing & Stationary 2426 Sinclair Radio Laboratories 1 146 98 Radio Capital 2427 Snap -On Tools 80 45 Tools 2428 Tele - Radio Systems 590 16 Radio Repair Supplies 2429 Three Hills Collision & Paint 74 00 Machine Repair 2430 Three Hills Pop Shop 31 25 Freight 2431 Three Hills School Div 672 57 Gas - Carbon & Trochu 2432 Three Hills Tire Ltd 194 00 Inventory 2433 Three Star Sports 3 25 Reflector for tower 2434 Town of Three Hills 331 13 Three Hills Fire Dept 2435 Twin Tractor 65 15 Inventory 2436 U F A 31 62 Machine Repair 2437 Valleyview Colony 7,200 00 Royalties - Gravel 2438 Wilkinson, Jean 10 40 Mileage TOTAL 282,938 471 7r I