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HomeMy WebLinkAbout1986-02-11 Council MinutesAGENDA COUNCIL MEETING FEBRUARY 11TH 1986 1. Approval of Agenda 1(a) Request from Petty Ray Geophysical re: use of M D Road Allowance by Bigelow Dam 2 Approval of Minutes - January 28th and 31st, 1986 3. Approval of Accounts presented for payment today 4 Appointment: Ross Rawlusyk, Palliser Regional Planning Comm 5 Three Hills Rural Fire Agreement - Report from Committee 6 Review other fire agreements - Torrington, Linden, Carbon, Trochu Review account from Village of Acme for broken hoses 7 J C. Jeffery Report - Jan 28th to Feb 11/86 8 Review suggestions for employee handbook 9 Review capital requirements - reports from committees? Price for Yazoo Mower and Price for Post Pounder 10 Speed Limit By -law Amendment 11 Review by -law for rural organization grants for 1986 12 Review need for road gravelling policy 13 Review possibility of using balance of M D Alta Disaster Services Grant ($1000.00) for Kneehill Ambulance Service 14 Report from Minister of Municipal Affairs - In Harmony Public & Private Interests of Municipal Councillors Report on Frant Structures - Alta Mun Affairs 15. Letter and Report from Debt Guidelines Steering Committee Alta Municipal Affairs 16 Letter from Alta. Municipal Affairs - re. energy management program 17 Review use of STEP program in 1986 - deadline for 18 Basement Rental 19 Alta Recreation - draft policy statement 20 Subdivisions- 21 Recreation Agreement with City of Drumheller i • D li COUNCIL MEETING FEBRUARY 11TH 1986 ------------------------------------ ------------------------------------ A regular meeting of the Council of the M D of Kneehill #48 was held in the M D Office, Three Hills, Alberta, on Tuesday, February 11th, 1986 commencing at 9.00 A M The following were present for the meeting. Otto Hoff Robert E Boake Richard A Maerz Harold Mueller Reginald G Campbell Division 2 (Reeve) Division 3 Division 4 Division 5 Division 7 J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Robert Perman representative from the Three Hils School Division Councillor Hastie and Code are away at an A S B conference Reeve Hoff called the meeting to order Mr Jeffery noted that Petty Ray Geophysical has requested permission to conduct a two mile stretch of its seismic drilling operation on SR 587, which is a light coat surfaced road The company is unable to cross private property along this two mile stretch as it is part of the Bigelow Dam wildlife area They have a side winder drill which will sit on the road allowance and drill test holes in the berm along the dam After discussion of this request Mr Boake moved that the M D relax its policy and allow Petty Ray Geophysical to use a two mile stretch of SR 587 and drill 8 seismic test holes in the berm along the road on condition the company accept responsibility for any damage to the road, that they have flag people on the road at all times during the seismic operation, the use of the road be limited to approximately 4 hours and the drill trucks stay in the middle of the road if at all possible during the drilling operation in order to avoid damage to the shoulders of the road CARRIED Reeve Hoff welcomed Mr. Perman to the meeting. Mr Mueller moved approval of the agenda for today's meeting CARRIED Mr Boake moved approval of the minutes of the January 28th and January 31st meetings of Council CARRIED m� 1^ 0 REQUEST FROM SEISMIC COMPANY RE USE OF M D ROAD SR 5K S G G�V G6 F.L,q10 Mr Mueller moved approval of the accounts presented for APPRa payment today, subject to further review by the finance ACCOUP committee of Robert E. Boake Otto Hoff Richard A Maerz and himself CARRIED %L 1 COUNCIL MEETING FEBRUARY 11TH 1986 Mr Jeffery reviewed the committee report regarding the proposed Three Hills Fire agreement, and various Items were discussed in detail, Including sale of the rescue unit to the Town of Three Hills, maximum share of utilities payable by the M D honorarium, compensation and insurance coverage, budget approval required by both parties notice of termination, save harmless agreement, storage for the water truck and cost for same, training allowance policy, flat rate charge for use of the rescue unit at rural fires, and assessment dollars allotted to the Three Hills Fire Area Mr Maerz moved that the M D agree to pay the sum of $1650 00 per year for storage of the M D rural fire truck in the Town of Three Hills's fire hall CARRIED Mr Mueller moved that the M D sell the rescue unit to the Town of Three Hills for the sum of $1 00 and the M D agree to either a charge for each rural fire call of up to $50 00 each or an annual charge of up to $825 00 on condition the appropriate liability release is included in the agreement saving the M.D. harmless from any liability which may be incurred as a result of the use of the rescue unit as an ambulance either in the urban or rural areas CARRIED Mr Boake moved that the M D agree to share on a 50 -50 basis the utilities for that portion of the building used as a fire hall by the Three Hills Fire Department CARRIED Mr Campbell moved that the M D agree to carry the accident and life insurance coverage for the fire department members on condition the Town of Three Hills cover the members with Workers Compensation and these costs be shared on a 50 -50 basis CARRIED Mr Maerz moved that the M D agree to 30 days notice of termination of the agreement, as long as fire protection will continue to be provided to the Three Hills Rural Fire area for a period of one year after notice of termination is given, that the annual budget for the fire department must be approved by both the Town and the M D , and the agreement must contain the necessary save harmless clauses CARRIED Mr Hoff moved the M D agree the Three Hills Fire Department annual honorarium payable by the M D of Kneehill Base Rate of $1600 00 (for attendance at practices etc ) plus $25 00 per rural fire call responsed to by the Fire D— artment, and a flat rate of $400 00 extra compensation the fire chief, and this same arrangement be offered to other fire departments, with the policy to be effective iary 1st, 1986 CARRIED •e was discussion about the rural fire areas and the �ssment dollars which could be allotted to the various Ls E THREE .E AGREEMENT 14 s be f N r N° Y yj Qokk`) COUNCIL MEETING FEBRUARY 11TH, 1986 ------------------------------------ ------------------------------------ The draft fire agreement from the Town of Three Hills was received at this time and council reviewed the agreement in detail Mr Boake moved that the M D agree to accept clause 19 in the said agreement which provides for six months written notice of termination of the agreement, and the portion of the previous motion regarding 30 days notice and coverage to continue for one year after notice of termination be rescinded CARRIED Clauses 4, 5 and 7 of the draft agreement were reviewed in detail Mr Boake moved t Department to use water truck for the access to the truck the summer months. hat the M D allow the Three Hills Fire A -3 - 1974 G M C white spray truck as a department on condition the A.S.B. have as required for spraying purposes during CARRIED _ Mr Maerz moved that the M D agree the M D water truck may be stored in the Three Hills Fire Hall during the period ✓� October 15th to April 15th each year and the M D pay the sum of $825 00 for storage of the vehicle during that time frame CARRIED There was further discussion about the use of the rescue unit at rural fires, and Mr Maerz moved that when the rescue unit is taken to a rural fire the M.D. pay to the Town of Three Hills the sum of $50 00 per f call and further moved there is no authority granted by the M.D to the the Town of Three Hills or the Fire Department to use the rescue unit as an ambulance on a rural fire call. CARRIED Mr Maerz moved that a new agreement be drafted by the M.D. and same be referred back to the Town of Three Hills for their further considertion. CARRIED ! r' REVIEW / There was discussion about the other fire agreements and the need to amend same with regard to honorarium and Mr. OTHER FIRE Campbell moved this matter be tabled until after the joint AGREEMENTS fire meeting has been held RE- HONORARIUM CARRIED The account submitted by the Village of Acme for the cost of ACCOUNT FOR two fire hoses was reviewed The hoses were damaged at the DAMAGED HOSES J R Jackson fire and had to be replaced Mr. Jeffery OF ACME VI OF noted that the hoses were six years old and had been tested © -TD TD T �ctT recently Mr. Mueller moved that the account of $500 00 QW� f�P��bL� submitted by the Village of Acme be paid CARRIED Mr Jeffery reviewed his Agriculture had been given for a welding course, but the grader shop on conditi graders are to be put back report He noted Department of J C JEFFER permission to use the A S B shop REPORT it is too small They are using Dn if the weather turns cold, the in the shop at night I COUNCIL MEETING FEBRUARY 11TH, 1986 ------------------------------------ ------------------------------------ The brushing required on the Reboul Neumiller Road was discussed and Mr Boake noted there are dead trees on private property and if these were killed as a result of M D spraying operations, it will be necessary for the M D to go on private property in order to clean them up. After discussion Mr Campbell moved that the brushing project be undertaken either by use of machinery or hand brushing and if it appears the M.D. was responsible for killing the trees as a result of its spraying operations, the M D will accept responsibility for removal of the fences in order to brush out the dead trees on private property CARRIED It was agreed this matter be discussed with Mr Soder The matter of the charge laid against Mr. Robert Kennedy while he was acting as a flagman was discussed and Mr Mueller moved that the M D agree to settle this matter by U�r` payment of the sum of $100 00 on condition Mr McKean provide the M.D. with a written release and further it is to be understood the M D is not by payment of the $100 00, Q acknowledging or accepting any liability or responsibility in this matter CARRIED Mr Mueller noted he would be unable to attend the next �gEN AT school division meeting on February 19th, and asked that MEETING either Mr Hastie or Mr Maerz attend this meeting Mr Mueller then moved acceptance of the report given by Mr Jeffery CARRIED DRAFT Mr Jeffery gave each councillor a copy of the draft 1985 OF 1985 financial statement which he proposes to put in the local FINANCIAL paper STATEMENT He advised he has done preliminary work on the 1986 budget, various items were discussed and it was noted the finance committee will be meeting shortly to work on the budget & 86 BUDGET There was discussion about the need to publish a statement of assets and liabilities in the paper but no decision was made Mr Jeffery noted he had discussed the matter of the request THREE HILLS from the Town of Three Hills for a grant to their proposed SWIMMING POOL swimming pool with Mr. Mike Welsh Solicitor, and reviewed PROJECT with council his comments It was agreed this matter would be discussed again after the public meeting has been held Council agreed that Mr Jeffery should publish the 1985 financial statement as drafted in the local paper along with other information normally provided for the ratepayers concerning the 1985 operations The meteing then adjourned for dinner between 12 00 Noon and 1.00 P M ,-,W, ,. Ross Rawlusyk from Palliser Regional Planning entered the KNEEHILL COAL meeting at this time and reviewed a proposed subdivision COMPANY submitted by Kneehill Coal Company for Part of the SE 14 -29- SUBDIVISION 23 -4 There was discussion about the many problems with this proposal and Mr Maerz moved that the M.D recommend that this subdivision application be refused � i CARRIED El COUNCIL MEETING FEBRUARY 11TH, 1986 Mr Rawlusyk left the meeting at this Mr Jeffery reviewed suggestions preparation of an employee handbook, Mr Campbell moved to table this m Code is present time he had drafted for and after discussion EMPLOYEE atter until Councillor HANDBOOK CARRIED 1 Mr Jeffery reviewed the capital requirements for 1986 and CAPITAL noted tenders had been put out for the large equipment and REQUIREMENTS truck tenders will be sent out shortly FOR 1986 Prices for a new mower have been obtained and after l�,,., , \v b discussion Mr. Mueller moved that a committee of Norman Soder, Reginald Campbell and J Finlay Code be appointed to NEW MOWER review the prices and purchase a new mower at a price not to exceed $13,000 00 CARRIED The need to purchase a post pounder was discussed and Mr NEW POST Boake moved that either Rick Vickery or Oris Rodger POUNDER and himself be appointed as a committee to review prices for same and be authorized to purchase a suitable V� post pounder at a price not to exceed $4500 00 CARRIED Mr Jeffery reviewed a draft by -law to amend the speed limit SPEED LIMIT by -law and after discussion of same, Mr Campbell moved BY -LAW first reading to by -law number 1091, this being a by -law to NO 1091 amend by -law number 1055 CARRIED Mr Mueller moved second reading to this by -law CARRIED Mr Boake moved that third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Hoff moved third reading to this by -law CARRIED Establishment of the 1986 grants to rural community organizations was then reviewed, and after discussion Mr RURAL COMM Maerz moved first reading to by -law number 1092 this being GRANTS a by -law to establish the following grants for rural BY -LAW NO community organizations: 1092 Allingham Community Association $700 00 Arthurville Community Association $600 00 Crossroads Community Hall Association $1000 00 Ghost Pine Athletic Association $600 00 Grainger Communtiy Hall $600.00 Hesketh Community Hall $1000 00 a Huxley Community Association $2600 00 Mt Vernon Community Association $700 00 Orkney Athletic Association $700 00 Over The Hill Community Association $700 00 Sarcee Butte Social Center $500 00 Sunnyslope Community Association $1000 00 ! Swalwell Community Association $2600 00 Three Hills Rural Community Association $700 00 1 Wimborne Community Center $2600 00 Total $16,600 00 CARRIED 5 t F E t E COUNCIL MEETING FEBRUARY 11TH, 1986 ------------------------------------ ------------------------------------ Mr Maerz moved second reading to this by -law CARRIED Mr Campbell moved that third reading be given to this by- law at this time CARRIED UNANIMOUSLY Mr Boake moved third reading to this by -law CARRIED The need to have a road gravelling policy was again reviewed and Mr Campbell moved that the road gravelling policy for 1986 be as follows. Each councillor is to prepare a list of the worst 10 miles of roads in his division and the gravel crew shall gravel these roads in the spring in rotation as weather dictates, and these roads are to be considered top priority before any other roads which require gravelling Mr Jeffery noted that the Kneehill Ambulance may be interested in making application for the balance of the Alberta Disaster Services grant which is available to the M D The Torrington Fire Department will be getting $1500 00 of the M.D. grant and if the Ambulance Board is agreeable the M D could apply for the balance of $1000 00 for up- grading the ambulance radio system, and the ambulance board would then reimburse the M D for the $1000 00 required to be spent in order to obtain the $1000 00 grant Mr Boake moved the M D apply for the $1000 00 grant from Alberta Disaster on behalf of the Kneehill Ambulance Board as long as the Ambulance Board is agreeable CARRIED Mr Jeffery reviewed the following reports which have been ROAD GRAVELLING POLICY FOR 1986 Aso w ALTA DISASTER SERVICES GRANT FOR RADIO UPGRADING AMBULANCE SYSTEM �0 prepared by various provincial departments- VARIOUS 1 Alta Municipal Affairs - In Harmony - The Public PROV REPORTS Interest and The Private Intersts of Alberta Municipal Councillors 2 Alta Municipal Affairs - Grant Structures Review Committee 3 Alta Municipal Affairs - Debt Guidelines Report 4 Alta Municipal Affairs - Energy Management for Municipalities Mr Maerz moved to accept and file these reports as information CARRIED STEP There was discussion about use of the STEP program this PROGRAM k\074% summer and Mr. Maerz moved that the M D apply for up to 6 � I\,-- persons under the Step Program for bridge painting and for flag persons for the paving and oiling crews roN CARRIED The need to rent the M D. office basement was reviewed and RENTAL OF Mr Maerz moved that the basement not be rented out at this M D OFFICE time SPACE IN CARRIED BASEMENT Mr Jeffery noted that Alberta Recreation has drafted a policy statement report and public hearings will be held in j\ ALTA REC future regarding this report Mr Campbell moved to accept POLICY and file as information STATEMENT CARRIED 0 6 t COUNCIL MEETING FEBRUARY 11TH, 1986 The City of Drumheller has forward an agreement for a joint recreation agreement and after discussion and noting the city had deleted the reference to requiring M D approval for capital projects over $5000 00 and had changed the rural representation on the board from 2 to 1, Mr Maerz moved that the M D agree to these two changes in the agreement, but the same be re- drafted with minor wording changes and returned to the city for their further consideration CARRIED Mr Campbell noted that the Small Division requires some brushing permission to have this work done now responsibility for removal of fences After discussion Mr Mueller moved with the brushing work required for time if the land owners are agreeable Crew Project in his work and requested with the M D assuming that the M D proceed this project at this CARRIED Mr Jeffery noted there is a new regulation coming into force that will require those holding a number one ` licence to hold an air ticket There is a course available in Red Deer which provides this training and it may be necessary for the M D. employees who drive the tractor trailer units to take this training in order to retain their number 1 licences It was noted further information should be obtained regarding this matter There was discussion about the M D policy concerning training for fire department volunteers, and Mr. Maerz moved that each fire department be advised the M D 's policy regarding training courses has been revised and now reads: The M D will pay a maximum of $600 00 per year for training courses for fire department volunteers CARRIED The previous M D policy referred only to the Fire School at Vermilion and the volunteers are taking other courses besides the one offered at Vermilion AGREEMENT WITH CITY OF DRUMHE'L ER FOR RECREATION PURPOSES �^ I alms, Sr'4 h—k SMALL CREW PROJECT BRUSHING REQUIRED J #1 LICENCE HOLDERS REQUIRE AIR TICKET FIRE DEPT TRAINING EXPENSE LIMITS NEW POLICY There was discussion about the soil testing done for borrow SOIL TESTING pits for re- construction of SR 575 from Highway 21 to Acme, FOR SR 575 and there has been concern expressed by a person regarding avadex and treflon already put on the land which may be required for borrow pits or road widening and it was agreed this likely is covered by the existing policy but would have to be discussed and negotiated at the time the backsloping borrow pit or land buying agreements are arranged Mr Maerz moved this meeting do now adjourn ADJOURN CARRIED TIME 3:15 Reeve AMP-, low W Mu ci P a Arator 0 Accounts Payable February 11, 1986 2165 M D of Kneehill #48 40,659 71 Janaury Hourly payroll 2166 Alberta Publications 50 00 For deposit accounts K -6 2167 A A M D & C 38,125 52 January Statement 2168 Acme - Linden Transport 31 25 Inv #69853, 69911 - Freight 2169 Action Automotive 33 64 Inv 4171840 - Inventory 2170 A G T 355 68 Accounts 2171 Alberta Power 20 26 Accounts 2172 Alpine Radio Systems 96 60 Radio Supplies 2173 Artec Alloys Ltd 86 61 Machine Repair 2174 Asbestonos Corp 307 09 Inventory 2175 Baerg, Bruce 109 00 Work done for Linden Fire Dept 2176 Blackie, Jan 50 00 1985 Stock pile rental 2177 Brenda Auto Supply 197 93 Inventory, Machine Repair, Supplies 2178 Bruce Hannah Truck Lines 163 92 Diesel For January 2179 Burroughs 440 00 Course for Herman P Martens 2180 C & F Tools 60 95 Inventory, Machine Repair 2181 Caltronics Communications 30 00 Inv # 12462 2182 C N R 292 84 Equipment Rental 2183 C W N G 848 83 Carbon Account 2184 Carbon Valley Motors 33 50 Carbon Fire Dept 2185 Copy Shop 30 75 Blueprints 2186 Corona Supplies 69 23 Inventory 2187 Courtney -Berg Industries 72 00 Linden Fire Dept work 2188 CrownMart 513 73 Supplies, Office building Repairs 2189 Danco Equipment 668 22 Inventory 2190 Dawonik, Ken 5 15 Supplies 2191 Fleet Brake Parts 78 00 Inventory 2192 Joe Friedrich 96 75 January Mileage 2193 Gehrings Transport 111 68 Jan Statement 2194 Gibbs Ford Mercury 749 09 Inventory 2195 Gregg Distributors 161 46 Inventory Machine Repair 2196 Guards Implements 10 87 Supplies 2197 H T Howe & Son 61 40 Inventory, Machine Repair 2198 Haskell, Vernon 2199 I C G Utilities 2200 Kirks Sheet Metal 2201 Kneehill Ambulance 2202 Lammles Electric 2203 Land Titles Office 2204 Loomis Courier 2205 Lowen Alex 2206 Lowen, Ralph & Lousia 2207 Macleods 2208 Manufacturers Life 2209 Metro Tech Systems 2210 Moore's Engine Professionals 7 00 Dinner 2,080 64 Accounts 130 98 Machine Repair, Supplies 8,617 69 Feb Rent & Jan Revenue 94 50 Machine Repair & Supplies 35 00 Service requests 29 13 Admin Freight & P/W Freight 50 00 1985 Stock Pile Rental 200 00 1985 Stock Pile Rental 60 55 Machine Repairs 6,005 93 Employee Benefits 103 95 Machine Repair 382 50 Machine Repair 2211 Nitom Agri. Systems 1 515 50 Supplies 2212 Peackok Inc 2,576 32 Inventory, Machine repair 2213 Pitney Bowes 60 60 Postage meter rental 2214 Plant, Brian 7 00 Meals 2215 Provincial Treasurer 15 00 Alberta Hansard Subscription 2216 Rainbow Courier 153 65 Freight 2217 Ray's Home Hardware 2218 Rempel, George 2219 Rempfer Milton 2220 Rollies Motor Products 2221 Select Printing 2222 Snap on Tools 90 63 Machine 7 00 Meal 48 00 Mileage 20,900 00 One 1985 66 38 Supplies 41 40 Tools Repair, Tools Bldg Repair 70 Series Truck 7/j., 2223 Soder, Norman 2224 Tainsh, Norman 2225 The Bolt Supply House 2226 Thompson, Ken 2227 Three Hills Bakery 2228 Three hills Foodarama 2229 2230 2231 2232 2233 2234 2235 Three Hills I D A ThreeHills Pop Shop Three Hills Tire Town of Three Hills Town of Trochu TransAlta Utilities Turbo Resources 40 00 Mileage 90 00 Legal Fees 18 65 Machine Repair 14 00 Meals 24 12 Combined Meeting & C A A M D C Meetings 42 54 Supplies Pharmacy 2 09 Notebook 133 00 Freight 15 00 Machine Repairs 3,152 72 1985 Fire Expenses & Water bills 15 409 71 1985 Fire Expenses & Swimming pool 10 57 Street Lights 91 00 Fuel for January 2236 United Farmers of Alberta 2237 Union Tractor 2238 Village of Carbon 2239 Westgate, Sharon 2240 Wheelco Holdings 2241 Willis Brush & Broom Dist TOTAL 2242 Boake, Robert 2243 Campbell, Reg 2244 Dept Of Communications 2245 Dixie's Trophies & Engraving 2246 Hoff, Otto 2247 Imperial Oil Ltd 2248 Maerz Richard 2249 Mueller, Harold 2250 Receiver General 2251 Welsh & Company 20 40 Machine repair 8,649 45 Inventory 26 50 Water Bill 93 68 1985 Min Ben Refund 14 86 Machine Repair 41 50 Supplies 1DD, /yU bU 994 47 January Timesheet 614 99 Janaury Timesheet 236 00 Radio Licence for 1986 65 20 Trophies for 1986 Funsneil 1,025 41 January Times 3,095 83 Janaury State 1,261 11 January Times 873 11 January Times 29,232 13 Janaury Remit 860 60 Legal Fees TOTAL 38 258 85 J. C Jeffery Report covering Period January 28th, 1986 to February lst, 1986 ------------------------------------------------------------ ------------------------------------------------------------ 1 Set March 27th, 1986 as employee day 2. Reboul Road could be brushed with crawler if fences are removed - back road not well used - still looking at Peters ProDect with Bruce Hastie 3. All clear with McKean - M D will have to pay $100 00 and he will drop all charges and give us a release Will cost us $1000 00 to carry on thru the court system We would have won but at $900.+ cost 4 Loader demonstration will be held Wednesday, February 12th to 14th, 1986 at the Torrington Pit. CORRESPONDENCE -------- - - - - -- -------------- 1 Red Deer College Seminar on Financial Assistance available for training programs etc 2 Brief from Alcohol Drug Education Association of Alberta 3 Letter from County of Paintearth disposal of surplus equipment 4 Statement from the Town of Trochu re: 1985 swimming pool operation 5. Letter from Alta Municipal Financing Corporation re. annual meeting, minutes, agenda, etc 6 Report re- use of Torrington and Linden Rubble pits 7 Copy of Letter from Norman Hoppins to Crop Protection Branch re: toad flax problems in M D 8 Three Hills School Division Minutes - January 22nd, 1986 9 Letter from Alta Manpower re: employment grants 10 Letter from Lion Business Machines 11 Letter from Kutchens re. air conditioning units 12 Letter from M D. Willow Creek - fire trucks for sale 13 Letter from M D Starland re. weather modification by- law PERMITS• ---------------- ---------------- 1 Mobil Oil - extension to existing control room Wimborne Gas Plant - $16,500 00 () ?i 1