Loading...
HomeMy WebLinkAbout1986-01-28 Council MinutesAGENDA COUNCIL MEETING JANUARY 28TH, 1986 ------------------------------------- - - - - -- 1 Approval of Agenda 2 Approval of Minutes - January 14th meeting Requires amendment re- Linden Contractors - _gravel royalties not gravel crushing 3 Approval of Accounts presented for payment today 4 Appointments. Public Hearing - 1 :30 P.M. Dayton Unruh 5 Letter from Pioneer Land Services Ltd 6 J C Jeffery Report - Jan 14 to 18th, 1986 7 Review 1986 fuel bids 8 Letter from Marvin Moore, Minister of Transportation Grant for SR 582 Regehr Hill etc. 9. Request policy from Council re- purchase of small non capital items (under $1000 00) 10 Review by -law number 1055 re. speed limits on M D. roads 11 Road Committee Report January 17th, 1986 12 Letter from Alta Transportation re- SR 841 13. Letter from Alta Power re- pole relocation on Hastie Job 14 Letter from County of Warner re. paving SR roads 15 AAMD & C - forwarding copy of Interim Ground Water Allocation Policy for Oilfield Injection Purposes 16 Re- Alignment of SR 806 south of Linden 17 Review proposed by -law re: bridge load limits 18. Review 1986 Capital Requirements 19 Review A S B budget for grants for 1986 Weed Survey A S B Policies Report re A S B Meeting January 27th, 1986 20. Set date for annual combined fire meeting Report from R A Maerz - meeting with Torrington Fire Department Report from R.A.Maerz and R G Campbell re: Three Hills Fire Agreement Request from Village of Acme to cover cost of two hoses broken at the J R Jackson Residence house fire 21 Set agenda for combined meeting on Friday, January 31st, 1986 22 Review by -law for 1986 recreation grants to rural community organizations 23 Report re. Three Hills Swimming Pool Proposal 24. Pass 1986 borrowing by -law Set date for 1986 Court of Revision Set date for 1986 annual meeting Re- affirm appointment of A S B members etc 25 Request from Edward to attend courses etc. 26 Alta. Water & Wastewater Seminar - March 11 to 14 27. Review 1986 Road Program 28 1 30 Public Hearing - Dayton Unruh NW 1- 30 -25 -4 29 Request to change NW 7- 29 -25 -4 from ag conservation to agriculture 30 Letter from Burnet, Duckworth & Palmer re- building encroachment N 1/2 31- 29 -22 -4 31 Subdivision - Kneehill Coal Company Ltd 32 Rosgen Estate - restrictive covenant removal 33 Report re CAAMD & C meeting Jan 24/86 34. Invoice from Community Planning Association of Alberta 1986 Membership fee $90.00 35 Letter re: Carbon annexation - Perman Land 36 Rental of M.D. Office basement? 37 Information from Alta Energy & Alta Mun Affairs 38. Minister Mun Affairs - Debt Guideline Steering Committee Report NOTE: Suggestion that this meeting adjourn until Friday, January 31st, 1986 at 9 -00 A.M to complete agenda 1 COUNCIL MEETING JANUARY 28TH, 1986 ----------------------------------- ----------------------------------- A regular meeting of the Council of the M D of Kneehill #48 was held in the M D Office Three Hills Alberta, on Tuesday, January 28th, 1986, commencing at 9.00 A. M. Those present were. J Finlay Code Otto Hoff (Reeve) Robert E Boake Richard A. Maerz Harold Mueller Reginald G Campbell Division 1 Division 2 Division 3 Division 4 Division 5 Division 7 J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes It was noted that Councillor Hastie is still away on vacation Reeve Hoff called the meeting to order at 9:00 A M There was discussion about the type of oil which should be put in the scrapers over winter due to the warm weather, as the scrapers will be used for pit reclamation shortly It was agreed this matter be discussed with Keith Smith on Friday It was also noted the next regular meeting of Council February 11th will fall on the same day as an A S B conference but after discussion it was agreed the regular meeting would have to be held that date Mr Code asked that discussion of the M D road gravelling policy be added to the agenda as Item #39. Mr Campbell asked that discussion of tree brushing projects be added to the agenda as Item #40 Mr Campbell then moved approval of the agenda as drafted with addition of items number 39 and 40 CARRIED The minutes of the January 14th meeting were reviewed and it was noted that the reference to gravel crushing with regard to Linden Contractors should read gravel royalties The M D had made arrangements to purchase 80,000 yards of gravel from Linden Contractor's pit which is located just to the south of the M.D gravel pit Mr Boake moved that the minutes be amended to make this correction and the minutes as amended be approved CARRIED PRESENT FEB 11/86 MEETING OF COUNCIL M D GRAVELLING POLICY FOR ROADS APPROVAL OF MINUTES Mr Mueller moved that the accounts presented for payment APPROVAL OF today be approved, subject to further review by the ACCOUNTS finance committee of Mr. Campbell Mr. Mueller Mr Maerz and Mr Hoff CARRIED Mr Jeffery read a letter from Pioneer Land Services in PERMISSION which they advise they wish to drill an oil well within half TO DRILL OIL a mile of Huxley After discussion of this matter, Mr WELL CLOSE TO, Campbell moved that the M D. would have no objection to HUXLEY drilling the well within half a mile of the hamlet of '��� Huxley CARRIED Mr Hoff and Mr. Mueller reported on the tour of the Cat CAT factories in Illinois ✓ TOUR ILLINOIS 1 COUNCIL MEETING JANAURY 28TH, 1986 Mr Jeffery reviewed his report covering the period January 14th to 28th, and various items were discussed ADDITION TO Mr Boake moved that the foremen be given permission to hire STAFF - PUBLIC David Burden as a permanent staff employee, as David WORKS Flanagen is leaving, and Glen Enzie be hired as a temporary summer employee, both to commence work Feburary 1st, 1986 CARRIED Mr Maerz moved that the M D not reimburse Oris Rodger or NO PAY FOR George Rempel for the day they went to Edmonton to discuss DAY IN pension options EDMONTON CARRIED It was noted that Albert Kimmel also went to Edmonton but he was on compensation at that time The request from the Trochu Gun Club for gravel was discussed and it was noted that a portion of the road in question is likely M D forced road diversion and the club has obtained volunteer trucking to haul the gravel There was also discussion about the need to construct a berm on the east side of the gun range site and whether the gravel dirt mixture stock piled at the Tolman stock pile site would be suitable for this purpose. It as also noted that the berm would be right along the edge of the lease site and would not comply with municipal setback requirements of 100 feet from property line Mr. Boake moved as follows. 1 The M D donate 40 yards of gravel to the Trochu Gun Club for use on the forced road diversion in order to improve the access to the gun club site 2 If the club wish to acquire additional gravel they may purchase same from the M D with the gravel to be taken from the Brunner Stock pile site - cost $3.50 per yard and the normal 100 yard limit apply 3 The M D agree to supply the Trochu Gun Club with 600 yards of the reject gravel dirt material stockpiled at the Tolman stock pile site, at no cost, subject to the following conditions- The material to be used for construction of the required berm on the east side of the gun range site. The Club provide the M D will a plot plan of the gun range site indicating measurements of the site and where the berm will be constructed on the site The club haul the gravel and construct the berm at their own cost 4. The M D agree to relax its setback requirements of 100 feet from edge of property and allow the berm to be constructed on the east property line of the gun range site, as long as no traffic vision problems will be created by construction of the berm along the property line CARRIED Mr. Boake gave a report regarding the Drumheller Solid Waste Management meeting held recently and noted that some areas are installing ladders on the inside of the transfer boxes Apparently some problems have arisen with people getting into the boxes and then not being able to get out Mr Campbell moved that the M D arrange to have ladders installed in the two transfer boxes located at the Three Hills site with the costs to be absorbed by the M D �- CARRIED There was discussion urban residents Mr Campbell moved Jeffery about the use of the transfer boxes by r approval of the report given by Mr r CARRIED 2 si TROCHU GUN CLUB REQUEST FOR GRAVEL \e) � S e^ DRUM SOLID WASTE ASSOCIATION LADDERS FOR TRANSFER BOXES APPROVAL J C JEFFERY REPORT COUNCIL MEETING JANUARY 28TH, 1986 ----------------------------------- ----------------------------------- Mr Jeffery then opened the fuel bids received 1 Petro Canada: (Gulf Canada) FUEL BIDS Reg Gas $0 3780 per liter Diesel $0.3470 per liter Federal Sales Tax included - but may not include other taxes such as federal excise tax 2 Esso Reg. Gas $0 396 per liter Diesel $0 392 per liter Plus federal excise tax of 3 5 cents per liter on gas and 2 0 cents per liter on diesel 3 U F A Reg. Gas $0 3810 per liter Leh Diesel (clear) $0 3600 per liter No mention as to whether excise tax included or not 4 Turbo Resources Reg. Gas $0 3834 per liter Diesel (clear) $0 3511 per liter Includes federal sales tax, federal excise tax and freight 5 Shell Canada - no bid 6 Federated Co -Op Reg Gas $0 387 per liter Diesel Clear $0 361 per liter Unclear whether price quoted includes excise tax or not. After discussion of this matter, and noting that Esso had also submitted a bid for oil and grease which was not requested and therefore was not considered, Mr Mueller moved the M D purchase its 1986 fuel requirements from Petro Canada (Gulf Canada) in Three Hills subject to confirmation that their quoted price is in fact the lowest bid CARRIED Mr Jeffery read a letter from the Honourable Marvin Moore cabinets etc. and after Minister of Transportation and the Goverment has agreed to to purchase provide the M D with $233,100 towards the costs incurred FUNDING for the Regehr Hill road project on SR 582, and $4800 00 for FROM GOVT chipping work done on SR 806 PU'T E r ! FOR REGEHR Mr Maerz moved that the M D forward a letter of HILL PROJECT appreciation and thanks to Mr Moore and the letter be + accepted and filed as .information CARRIED Mr Jeffery asked council to consider establishing a policy to cover purchase of small non capital items such as adding POLICY RE machines filing cabinets etc. and after discussion Mr SMALL NON Maerz moved that the office be given permission to purchase CAPITAL ITEMS any replacement non capital items or office equipment, such as FOR OFFICE adding machines filing cabinets, etc , if the cost is less TW TG than $500 00 per item PU'T E r ! CARRIED i 1 3 NOW- COUNCIL MEETING JANUARY 28TH, 1986 ------------------------------------ ------------------------------------ Mr Jeffery reviewed the existing M D speed limit by -law and M D SPEED noted some changes are required Mr Maerz moved that an LIMIT BY -LAW amending by -law be drafted to provide for a speed limit of 70 KMP from the northern boundary of Ruarkville to :I-V4 -tc3 the intersection north of the NW 7- 32 -23 -4, and to provide jo for deletion from the by -law of that portion of SR 583 which is now within the Town of Three Hills, and this draft bj' by -law be brought back to the next meeting of Council for further consideration. CARRIED NOT APPROVED Mr Jeffery noted that first time gravel had not been FIRST TIME approved for either the Perman or Malaka roads in Division ✓ GRAVEL 5. PERMAN OR MALAKA ROAD Mr Maerz moved that he be excused from voting on the matter of the road diversion which is located on his property - NE r EXCUSE FROM 6- 32 -25 -4. VOTING CARRIED R A MAERZ Mr Jeffery then reviewed the minutes from the road tour held on January 17th, 1986. MINUTES OF He noted that he & the road committee and Leo Brietzke had ROAD TOUR reviewed the site of the existing road diversion and they had agreed moving the forced road further to the south would MAERZ ROAD provide Mr Brietzke with proper legal access There was DIVERSION discussion about why the M D. could not brush out the existing road diversion or use the original road allowance and it was noted it would require a survey to determine the NE 6- 32 -25 -4 actual location of the existing forced road diversion as well as brushing out alot of trees, and construction of a road on road allowance would be very expensive for the limited use required C Mr Mueller then moved that the M D hire a surveyor and a ���X new road diversion be surveyed and dedicated as public access approximately 66 feet to the south of the existing diversion, as recommended by the road committee as long as the land for the new road diversion is given to the M D at no cost, and the existing road diversion be cancelled and the land be returned to title with the balance of the quarter section. CARRIED Mr Jeffery noted the old Swalwell hotel building has still OLD not be totally removed from the lots and council directed SWALWELL R" another letter be sent to the owner advising him the site ✓ HOTEL must be cleaned up I-e ID Mr Campbell asked that the condition of the Linden Access road be reviewed with the foremen at the next meeting Mr Jeffery noted that Gulf Resources had inspected with the Road Committee the road repairs undertaken by the M D on the south Huxley Road in order to repair the damage done by a water truck hauling water for Gulf Mr Code moved to accept and file the road committee report CARRIED Mr Jeffery read a letter from Alta Transportation in which they advise consideration will be given to the M.D 's request for funding for reconstruction of SR 841, and the M D will be advised of their decision in due course Mr Campbell moved to accept and file as information. CARRIED 0 �w REVIEW LINDEN ACCESS ROAD SR 841 REQUEST FOR FUNDING FROM PROVINCE COUNCIL MEETING JANUARY 28TH, 1986 Mr Code moved to table the letter from Alberta Power Ltd ALTAE POWER until the February 25th meeting of Council when Councillor ACCOUNT Hastie will be back. CARRIED Mr Jeffery read a letter from the County of Warner in which - the County requests all municipalities support the proposal COUNTY OF of the Minister of Transportation to pave all secondary WARNER roads in the province over the next ten years PAVING RE RE ROADS There was discussion about this matter, and whether the M D should make this proposal a priority in its own road program IN PROVINCE over the next ten years, and Mr Maerz moved that the M D tL-rl of Kneehill send a letter of support to the Minister of Ve t , with a copy of the letter to Mrs Connie Osterman, local M.L.A. CARRIED The AAMD & C have forwarded a copy of a paper prepared by the Department of Enivironment entitled Interim Ground INTERIM Water Allocation Policy for Oilfield IN]ection Purposes " GROUND WATER The Association requests all muncipalities to review the ALLOCATION report and submit any comments regarding the report to them POLICY as soon as possible After discussion of this matter Mr Boake moved that the �r Se n't �e M D support the Association's stand of restricting the use of well water for oilfield infection purposes �9 CARRIED Re- alignment of SR 806 south of Linden was reviewed again SR 806 SOUTH and Mr Jeffery noted Norman Tainsh had suggested the M.D. meet with the landowners who might be affected by the OF LINDEN proposed route 2 for re- alignment of the road to discuss the situation with them and see if they would be willing to enter into some type of an agreement with the M D CARRIED T6T 'r6 �a It was noted Mr Cunningham should be made aware of the proposed route in the event developments might be proposed for that area Mr Mueller moved that the Road Committee meet with the land owners involved on an individual basis and discuss the proposal with them and see if a restrictive covenant agreement might be arranged with them in order to protect the proposed route which likely will be developed in the i "^ future CARRIED Mr Jeffery reviewed a by -law to amend the present bridge BRIDGE LOAD load limit by -law number 1084 It is necessary to impose a LIMIT BY -LAW load limit on Bridge File 78558 WNW 5- 31 -25 -4, and this was NO 1088 not provided for in by -law 1084 After discussion Mr. Boake moved first reading to by -law number 1088 this being a by- law to amend by -law 1084, by adding a load limit for bridge file 78558 WNW 5- 31 -25 -4 of 10 tonnes for an HG Limit and 15 ������ Tonnes for an HS limit &,o -n.'1- CARRIED Mr Mueller moved second reading to this by -law `1 CARRIED Mr Maerz moved that third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Code moved third reading to this by -law CARRIED D� 5 i 'a $ COUNCIL MEETING JANUARY 28TH, 1986 There was discussion about the combined meeting scheduled for January 31st, 1986 at 1 :30 P M and the need to establish an agenda After discussion it was agreed the agenda for the meeting be as follows: Welcome by Reeve Hoff Introductions Approval of Agenda - Following items suggested Capital Gains and the Effect on Rural Canada 10 Year Secondary Road Paving Program proposed by Province CRP Grant Structure for recreation purposes Fire & Ambulance Protection Services More Revenue Sharing between the Province and Municipalities High Cost of Land Banking and other inventoried land Any other suggestions? Date for next meeting if people wish to have one Adjournment the the Council meeting then adjourned for dinner between 12.00 Noon i and 1.00 P M Mr Maerz moved that the following be delegates to the AAMD & C Spring Convention R G Campbell, Finlay Code Harold Mueller, Otto Hoff, R A Maerz, Bruce Hastie, R E Boake and further moved that Mr J C Jeffery be a voting delegate if one of the 7 councillors do not attend CARRIED The need to hold a parks committee meeting was then discussed but no date was set Mr. Jeffery reported that land belonging to Alan and Sharon Christofferson of Carbon has three years arrears of taxes owing and will be put in to the 1986 tax sale unless the taxes are paid prior to the date of the tax sale A solicitor in Calgary has requested the M D provide him with a letter authorizing Land Titles Office to register the transfer of the property to a new owner and to register a mortgage in order that the mortgage company will release the mortgage proceeds, and he has indicated the taxes would then be paid out in full from the mortgage proceeds It has been a long standing policy of the office that this would not be done and all taxes should be paid in full prior to the tax notification be discharged, or before the transfer of title to a new owner is registered After discussion of this matter, and noting that Norman Tainsh would act on behalf of the M D , if council wish, Mr Boake moved that the M D allow the transfer to be registered, and the mortgage to be registered as a second charge after the tax notification as long as Mr Tainsh imposes the trust condition on the other solicitor that the taxes must be paid from the mortgage proceeds CARRIED R. COMBINED MEETING AGENDA V DINNER SPRING CONVENTION Ir ss^ PARKS MEETING DATE FOR SAME? TAX NOTIFICATION CHRISTOFFERSON LAND r COUNCIL MEETING JANUARY 28TH, 1986 Edward Dunay M D. assessor, requests permission from EDWARD DUNAY council to attend some assessors' courses and the PERMISSION Assessor's annual convention in 1986, and after discussion TO ATTEND Mr Campbell moved that Mr Dunay be given to attend the COURSES courses he has outlined, as well as the Assessors' ° ETC 44 �'�' convention CARRIED \J\y VA Alex Cunningham and Robert Kennedy request permission to CUNNINGHAM attend the Alberta Water and Wastewater Seminar which is & KENNEDY scheduled for March of 1986 in Banff Mr Code moved that PERMISSION Mr Cunningham and Mr Kennedy be given permission to attend ✓ TO ATTEND this seminar COURSE CARRIED i�� v` Mr Jeffery asked for clarification from council regarding ROAD PROGRAM several road projects In 1985 the Kimmel, Bigelow and Frere low level crossing projects were approved - are these LOW LEVEL to be added to the 1986 program. CROSSINGS Mr Maerz moved that these three low level crossings be added to the 1986 road program ETC CARRIED ` The following first time gravel projects were approved in 1985: 1 Hesketh back road 2 MacDonald blade grade 3 Klassen Pheasant Farm road 4 J Hazelwood road and Mr. Jeffery also noted that the Dayton Unruh road half mile project will have to be added to the 1986 small crew program After discussion of this matter, Mr Boake moved that the four above noted first time gravel projects be done in 1986 and the small crew program be amended to include construction of the Dayton Unruh road if Mr. Unruh complies with the development conditions imposed by council CARRIED Mr. Jeffery reported on the recent CAAMD & C meeting held CAAMD & C here on January 24th, and after discussion of same, Mr MEETING Campbell moved to accept and file as information ✓ JAN 24 /86 CARRIED Mr Cunningham and Mr Ross Rawlusyk from Palliser Regional Planning Commission entered the meeting at this time 1:20 P.M. The Communtiy Planning Association of Alberta has forwarded COMM PLANNING an invoice for 1986 membership fee of $90 00 After ASSOCIATION discussion and noting the M.D. has not previously belonged MEMBERSHIP to this organization Mr Hoff moved to accept and file y` CARRIED The Acme Christian Academy has requested the M D. to amend its land use by -law by redesignation of the NW 7- 29 -25 -4 from agricultural conservation to agriculture The application was submitted by Mr Marvin Keim, owner of the land. Mr Maerz moved first reading to by -law 1089, this being a by -law to amend the M D. land use by -law 1061, by redesignation of the NW 7- 29 -25 -4 from agricultural conversation to agriculture CARRIED Mr. Campbell moved that the required public hearing be held on Tuesday, February 25th, 1986, commencing at 1:30 P.M. and notice of the public hearing be advertised in the local paper CARRIED 7 REDESIGNATE NW 7- 29 -25 -4 BY -LAW NO 1089 KEIM N9 PUBLIC HEARING o/ VIN COUNCIL MEETING JANUARY 28TH, 1986 reconvene, the public hearing having been completed '� The proposed subdivision for Kneehill Coal Company was noted TABLE and Mr Boake moved to table consideration of this mater SUBDIVISION until the next meeting of Council - -I Mr Boake moved third reading to this by -law CARRIED CARRIED Mr Jeffery reviewed the board order from Local Authorities CARBON Board which authorized the annexation of the Perman land ANNEXATION into the village of Carbon The annexation became effective which is encroaching onto the adjoining quarter owned by Mr January 1st, 1986 and Mrs Cannings Mr Cunningham indicated he did not have any record of any Mr Maerz moved to accept and file same as information -R animal shelter, and he does not know when the building was constructed If the building was constructed prior to the CARRIED Mr Mueller moved that the Council meeting do now adjourn in ADJOURN FOR order to hold the public hearing scheduled for today at 1 30 PUBLIC HEARING P M CARRIED Mr Campbell moved that the council meeting do now RECONVENE reconvene, the public hearing having been completed CARRIED After discussion of the request from Mr Dayton Unruh to BY -LAW redesignate the NW 1- 30 -25 -4 to agriculture, Mr Maerz moved NO 1085 second reading to by -law number 1085 CARRIED Mr Boake moved third reading to this by -law CARRIED Mrs Wilkinson read a letter received from Burnet, Duckworth REQUEST TO & Palmer, a law firm in Calgary who are acting on behalf of ISSUE ORDER Raymond and Sylvia Cannings The solicitors are requesting TO REMOVE the M. D. to instruct the owner of a 40 acre subdivision on BUILDINGS the NW 31- 29 -22 -4 to remove an animal shelter and fencing ENCROACHING which is encroaching onto the adjoining quarter owned by Mr CANNINGS and Mrs Cannings Mr Cunningham indicated he did not have any record of any building permit having been taken out for construction of an -R animal shelter, and he does not know when the building was constructed If the building was constructed prior to the M D establishing a land use by -law the building would be non conforming and it could not be re- constructed in that same location. Ross indicated he would research the problem for the M D and bring a report back to the next meeting of Council Alex was requested to review the situation with regard to development permits for the hog operation which was operated on the land and advise the existing land owners of the status of same If the hog operation has not been in use for more than 6 months the approval for the intensive use of the land is no longer valid Mr. Code moved to table this matter until the February 25th meeting of Council CARRIED Ross noted that Norman Tainsh on behalf of the Wilfred REMOVAL OF Rosgen estate requested Palliser Regional Planning RESTRICTIVE Commission and the M D to remove the restrictive covenant COVENANT ° ry from the SW 7- 31 -23 -4 After lengthy discussion of this matter, Mr Campbell moved Mr Tainsh be advised the M D. is ROSGEN ESTATE not willing o have restrictive covenant removed from the parcels of land involved CARRIED 8 COUNCIL MEETING JANUARY 28TH 1986 ----------------------------------- Mr Jeffery noted the Council must pass a new borrowing by- BORROWING law for 1986, and Mr Code moved first reading to by -law BY -LAW number 1090, this being a by -law to authorize borrowing from NO 1090 The Alberta Treasury Branch during 1986, with the borrowing not to exceed $1,500,000 00 at any one time CARRIED Mr Boake moved second reading to this by -law CARRIED Mr Campbell moved that third reading be given to this by- law at this time. CARRIED UNANIMOUSLY Mr Mueller moved third reading to this by -law CARRIED vd Mr Maerz moved that Court of Revision for 1986 be held COURT OF R on May 13th, 1986, commencing at 9.00 A M REVISION CARRIED 1986 There was lengthy discussion about whether the M D should NO ANNUAL hold an annual meeting this year, and Mr Campbell moved MEETING that divisional meetings be held by each councillor and no annual meeting be held HOLD DIVISIONAL MEETINGS MR MUELLER REQUESTED A RECORDED VOTE In favour. R A Maerz, J F Code, Robert E Boake Reginald G Campbell Opposed: Otto Hoff, Harold Mueller MOTION CARRIED Mr Code moved that the following persons be appointed as members of the A.S.B. for 1986 APPOINTMENT J. Finlay Code, Chairman and Council Member A S B MEMBERS Bruce Hastie, Council Member ETC FOR 1986 Dan Dole, Ratepayer Member Keith Irving, Ratepayer Member The Agricultural Fieldman A member from Alberta Agriculture Art Thomas, Secretary to the Board and further moved that Norman Soder Ag Fieldman, and Art Thomas Assistant Ag Fieldman be appointed as Pest Control Officer, Weed Control Officer, Soil Conservation Officer and Chemical Control Officer for the M D. of Kneehill #48 for the year 1986 CARRIED Mr Jim Simpson Administrator for the M D of Starland STARLAND requests Council to consider selling the M.D. of Starland REQUEST FOR another 10,000 yards of gravel from the Garson Pit in 1986 GRAVEL FROM After discussion and noting Starland had to date purchased GARSON PIT 20,000 yards from the Garson Pit Mr Campbell moved that the M D agree to sell the M.D. of Starland another 10,000 het LPr yards of 3/4 inch crushed gravel from the Garson Pit at a Sr'^t price sufficient to cover the cost of royalties, stripping, and crushing the gravel CARRIED Mr Soder entered the meeting at this time to review various A S.B. items with Council - Time 3:05 P M REVIEW A S B POLICIES ETC 9 f� COUNCIL MEETING JANUARY 28TH, 1986 ----------------------------------- ----------------------------------- Council reviewed the changes which Mr. Soder proposed for the A S B policies and after lengthy discussion Mr Maerz moved that the A S B and the Public Works departments draft up a list of items which the M D. normally rent out, and the price charged for same CARRIED The rates established by the Service Board for some of their equipment was reviewed and it was agreed these be discussed when the list of rental equipment has been prepared Mr Maerz moved approval of the A S B policies with the appropriate changes made by council today CARRIED Mr Soder reviewed for council the 1986 budget and grant application for the A S B program After discussion of the various items Mr. Code moved the M D approve the 1986 budget grant program as prepared. CARRIED There was discussion about the weed survey which is being conducted and Mr Boake moved this matter be tabled until February 25th, 1986 CARRIED There was discussion about the continuous cropping test being carried out on Mert McGhee's land, and Mr Soder was requestd to provide each councillor with a summary of the test results The minutes of the A S B meeting held January 27th were reviewed and there was discussion regarding the proposed Toad Flax Program for 1986 The A S B recommended the area to be sprayed by Desormone be established and that same area be sprayed each year for up to 4 years if necessary The A.S.B. board also recommend that patch spraying be done in an organized pattern starting in the S W corner of the M D and working north up to the area sprayed with Desormone, and then east along the south side of the area After discussion of this matter, Mr Campbell moved approval of the A S B recommendations regarding Toad Flax spraying program CARRIED Mr Mueller moved approval of the January 27th A S B minutes CARRIED Mr Soder left the meeting at this time Time 4 30 P M Various brushing projects were than discussed as follows: 1 Ben Schmidt Project 2 Frank Hoppins North 3 Hogg Project 4 Blair Project Mr. Campbell noted the Hogg and Blair projects needs to be repi.led and the other two projects will require cat work 10 t,A A S B GRANT BUDGET S A --n� cic�-,e .� WEED SURVEY CONTINUOUS CROPPING MCGHEE LAND MINUTES A S B MEETING TOAD FLAX PROGRAM BRUSHING PROJECTS COUNCIL MEETING JANUARY 28TH, 1986 Mr Jeffery noted that Mr Robert Peters of Wimborne has requested the M D brush out the intersection north of his property and is willing to allow the M D to go on his land in order to take out trees on his property as well The vision is bad at this intersection He also requested the M D install a stop sign at this intersection to stop the traffic from the north Mr Campbell noted there would be a half mile of fence on one of the projects which would have to be taken out before the work could be done The M D standard brushing agreement does not provide for the M D to take out any fences or pay for right of entry. Mr. Boake noted he has a project west of the NW 30- 30 -26 -4 and West West half of 31- 30 -26 -4 which requires hand brushing After discussion of these projects, Mr Boake moved that the 4 brushing projects outlined by Mr Campbell by approved. CARRIED It was agreed that Oris Rodgers be requested to inspect the Peters Brushing Project and the Reboul - Neumiller Project and report back to council as to whether it should be done and how it should be done - with machinery or by hand Mr Code asked about the existing M D road gravelling policy and he was advised that Mr Rempel gravels those roads (which have been previously gravelled - are not first time gravel situations) which he feels require same, after consulting with the local councillor and divisional grader operator Mr Code suggested a committee of two councillors and Mr. Jeffery might be set up to assist in setting up the gravelling program each year The suggestion that each councillor prepare a list of his worst 10 or 12 miles of roads each year and these roads be gravelled first, and then other roads in each division be gravelled later was also discussed Each division might be allotted 2000 yards on the first go round and an additional yardage for the second go round It was suggested this policy be drafted and discussed with Mr Rempel on Friday It was also suggested that the M.D gravel trucks should not work with the chip spreader - that private trucks should be hired for this work Mr Maerz moved that the balance of the agenda be tabled and this meeting do now adjourn until 9.00 A M Friday, January 31st, 1986 CARRIED Time 5.25 P M - -- - ----- - - - - -- Reeve A ni trator i 11 0 R PETERS BRUSHING PROJECT & REQUEST ,-7FOR STOP SIGN - r�bltd s -� iGb le � ROAD GRAVELLING POLICY i f TABLE AGENDA J C JEFFERY REPORT COVERING PERIOD JANUARY 14TH TO JANUARY 28TH, 1986 ------------------------------------------------------------ ------------------------------------------------------------ 1. David Flanagan will be terminating his employment with the M D effective January 30th, 1986 Recommend replacement as he was permanent employee. Foremen would have to agree on replacement 2. Foremen report that when brushing work comes up there is no one available so would have to shut down a gravel truck in order for someone to go brushing Would like to hire 2 men - one to replace Flanagan and one for a spare when George is not operating Shop has Ken and Bud when they are not working elsewhere Keith could use more help in shop as well Lyle was a great help in the shop and is now running gravel truck 3 George Albert & Oris went to Edmonton on January 13th to check on pension and pension options Will we pay them for the day - Oris will be retiring in 4 1/2 years, George 2 1/2 years Albert any time 4 Trochu Gun Club would like to purchase (or have donated) approximately 80 yards of gravel for their entrance road etc They would also like to know what council s policy is regarding the Tolman pile of gravel They have to construct a berm on the east side of the gun range - approximately 225 feet long by 12 feet wide by 6 feet high and it will take about 600 yards of gravel to do this Phone Doug Kaiser re. decision 5828 or 5472 CORRESPONDENCE JANUARY 14TH, 1986 TO JANUARY 28TH, 1986 -------------------------------------------------------- -------------------------------------------------------- 1. Minutes Drumheller Solid Waste Management meeting January 16th, 1986 2 Letter of thank you sent to R Angus from Council & Staff re: trip to Illinois 3 Letter from Travel Alberta 4 Brochure re Dandi Building Systems 5 Seminar re. Construction Liability 6 Letter of thanks from Acme School Volleyball Team 7 Application compled for Extended Coverage for Cummins motor 8 Letter from Trail Mapping Service 9 Alta Recreation - Draft Policy Statement 10 Report from Sarcee Butte Social Center for 1985 11 Letter from Bisson Foam & Fibre Systems re- roof repairs 12 Municipal Law Bulletin from Alta Mun Affairs 13 Letter from Canadian Association of Geophysical Contractors 14 Alta Mun Affairs revision to official population list 15 Notice of Directors' Meeting Big Country Tourist Assoc Jan 29/86 16 Minutes of Carbon Recreation Board meeting Dec 9/85 17. Report re- ratepayers using transfer boxes at Three Hills 18 Letter from Opportunities Canada 19 Letter from Alta Transportation re. 1985 Public Transportation Grant and use made of same 20 Letter from Minister of Culture re- Community Recreation Cultural Grant Program BUILDING PERMITS: ---------------- ---------------- 1 Dancek Brothers - SE 7- 28 -20 -4 - dugout $2400 00 2 Nova NW 35- 29 -24 -4 - instrument building $6200 1 ACCOUNTS PAYABLE January 28, 1986 2073 Dominion Life 2074 M D Of Kneehill - Payroll 2075 J C Jeffery 2076 Kneehill Ambulance Service 6,005 93 Employee benefits 31 571 08 January salary & Dave Flanagan 230 30 Expense account 5,922 60 Revenue -Dec , Rent -Jan , Insurance - Accident 2077 A R M A A 100 00 Membership Dues 2078 Action Automotive 26 28 Inventory 2079 Adams, George & Cheryl 50 00 Road Rental 2080 A G T 657 32 Accounts 2081 Alberta Health Care 1,162 00 Remittance for January 2082 Alberta Power Ltd - Pole Moves 3,291 65 Pole Moves 2083 Alberta Power 1,611 61 Regular accounts 2084 Alberta Water & Waste Assoc 140 00 Registration fee for Alex Cunningham & B 2085 Andrews, Paul 300 00 1986 Stock Pile Kennedy 2086 Arthurs, R G B 5,808 80 Projects - Groeneveld, Keivers Lake 2087 Arthurville Comm Assoc 186 25 1986 Stock Pile Site Rental 2088 Atkinson Ra& -at ^r Repair 25 00 Lachine Repairs 2089 Big Country To -ri.st Assoc 483 10 1986 Membership Fees 2090 Biggs, Myrtle 191 14 1985 Min Ben 2091 Binet, John 540 00 Radio Repairs 2092 Brian's Service Cente 564 80 Machine Repairs 2093 Burroughs Canada 1,496 40 Maintenance 2094 Bylaw Enforcement Off Assoc 60 00 Registration Fee for Course - A Cunningham 2095 C & F Tools 70 00 Inventory, Machine Repairs 2096 C P Rail 10 00 Wimborne Sewer Easement under their tracks 2097 C N R 30 00 Pipe crossing agreement 2098 C W N G 108 33 Acme Heat 2099 Canadian Wheel In d 40 77 Inventory 2100 Charlebois, Robert 180 00 1986 Road Rental 2101 Co -op Petroleum Services 14 04 Gas for burning at Rubble Pits 2102 County of Wheatland #16 50 00 Membership fees for C A A M D & C 2103 D Butters Holdings 106 15 Tools 2104 Dyck, Dan 81 04 1985 Min Ben - 2105 Edwards, Larry 125 00 1986 Road Rental 2106 Equipment Sales & Service 299 00 Inventory 2107 Esau Fred 1,902 80 Gravel Royalties 2108 Eskimo Refrigeration 16 01 Inventory 2109 Festival Ford 87 60 Inventory 2110 Fort Garry Industries 860 36 Inventory 2111 Franklin Supply 4 60 Machine Repairs 2112 Garson, George 50 00 1986 Road Rental 2113 Garson, Victor 2114 Gehring, Candy 2115 Gelinas Lyle 2116 Huxley, Frank & Jean 2117 Imperial Oil Canada 2118 J C Jeffery - Petty Cash 2119 Jaffray, Keith 2120 James, Randy & Tyler 2121 Jubilee Insurance 2122 Kerns Robert 1,398 40 Gravel Royalties 94 00 C P R course - Carbon Fire Dept 91 00 11 if 11 if it 251 25 1986 Stock Pile site rental 890 75 December statement - Fuel 15 71 Postage, Notebooks, Licences 106 52 1985 Min Ben 200 00 1986 Road Rental 17,763 00 Insurance 232 50 1986 Stock pile site rental 2123 Linden Contractors 25 000 00 Advance on gravel royalties 2124 Loomis Courier -99- CANCELLED 2125 Lowen, Ken 650 00 1986 Road Rental 2126 Lowen, R & Blackie, J & Blackie,J 00 0 1986 Stock pile rentalGafnceik.�-_J 2127 MacDougall, Joan 137 31 1985 Min Ben 2128 Maclin Ford 2129 Marshmann, Merle 2130 McArthur, Austin 2131 Merle Anderson Estate 2132 Midland Vegetation Control 251 00 Inventory 125 00 1986 Stockpile Site Rental 79 13 1985 Min Ben 322 50 1986 Stock Pile rental 129 00 Machine Repairs /1 2133 Oliver Industrial 128 70 Inventory 2134 Petro Canada 17 850 51 Fuel 2135 Price, Ray 102 69 1985 Min Ben 2136 Progressive Bearing 199 21 Inventory 2137 Provincial Treasurer 100 00 1984 Assessment Manual 2138 Rainbow Courier 124 25 Freight 2139 Reed, Terry 150 00 Alberta Fire Training School - Carbon R F D. 2140 Regehr, Murray 68 40 1985 Min Ben 2 2141 Rollies Motor Products 11 851 97 1 Ton GMC Truck & Dec Statement 2142 Roszel Mfg & Dist 24 00 Shop Supplies 2143 Snap on Tools 110 00 Tools 2144 Snooke, Roy & Emma 208 75 1986 Stock pile 2145 Tetz, David 137 69 1985 overductions in CPP & UIC 2146 The Bolt Supply House 15 74 Machine Repairs 2147 Three Hills Bakery 7 07 Pastries - A S B Meeting 2148 Three Hills Foodarama 45 00 Food for Shop Party 2149 Three Hills Glass 215 00 Machine Repair 2150 Three Hills School Div 86 00 Paper Purchased 2151 Toews, Harvey 44 93 Balance of purchase price for Linden Pit 2152 Town of Three Hills 559 32 1985 Fire Expenses 2153 TransAlta Utilities 98 27 Accounts 2154 Trentham, Tracey 155 00 1986 Stock Pile Rental 2155 U F A -06- CANCELLED 2156 Voytechek, John & Linda 535 00 Janitor Service for January 86 2157 Wagstaff, Glen 108 77 1985 Min Ben 2158 Weimer, Allan David 3 36 1985 Min Ben 2159 Weir, Sandra 11 29 1985 Overdeduction in CPP & UIC 2160 Westgate Sanitation 691 48 January Garbage pickup 2161 Western Star Trucks 1,127 74 Inventory i 2162 Wilkinson, Jean 10 40 Mileage ' 2163 Wi.rch, Daniel 25 68 1985 Min Ben I 2164 Ziegler, Emil 50 00 1986 Annual Road Rental i 147,343 25 �3oJ O ©��lab �ncsL1��L 47 ,Ot�3 as I l�