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Home My WebLink About1986-01-14 Council MinutesAGENDA COUNCIL MEETING JANUARY 14TH, 1986 ------------------------------------------- 1. Approval of Agenda 2 Approval of Minutes - December 16th, December 17th and December 23rd, 1985 Council Meetings 3 Bank Reconciliation Statement First Closing December 31st, 1985 AND Motion to approve accounts listed for payment today 4. Appointments 10 00 A M - Jim Bishop - Weather Modification See Item #9 11.30 A M - Leo Brietzke - Re- Road Diversion See Item #11 ?? - Review with Keith and George - gravel crew moving and servicing policies See Item # 8 ?? - Norman Soder - review A S B Policies and purchase of new spray truck See Item #18 and #6 5 Establish 1986 blade grade program Establish 1986 first time gravel program 6 Review 1986 capital requirements New sprayer truck - report from J Finlay Code 7. Establish 1986 incentive pay system? 8 Review moving and servicing policies of gravel crew 9 Meeting with Jim Bishop re: rain modification 10 Road Committee Minutes - December 18th & December 19th 1985 11 Letter from R A Maerz re. road diversion and appointment with Leo Brietzke re: road diversion 12 Report- Finn Hall Intersection & Government Culvert Harold Mueller 13 Review signing on road approaching W Evans bridge West of W 1/2 34- 31 -24 -4 - Report R A Maerz 14 Review proposed plans to re -align SR 806 south of Linden Review proposed plans to change SR 836 through Sharples 15 Three Hills Fire Department - request from Town to pay $1500 00 for storage of tank truck - old agreement cost was $1 00 Set date for committee to review Three Hills Fire Agreement 16. Letter from Town of Three Hills re: new swimming pool 17 Review distribution of 1986 M D recreation funds to Towns, Villages and City of Drumheller 18 Letter from Jubilee Insurance re- claim received for damage done to trees - Has Weed Survey been completed? Review A S B policies and A S B handbook policies 19 Request from Alex Cunningham and Robert Kennedy to attend Water and Wastewater Operators Annual seminar Banff - March 11th to 14th 1986 20 Letter from Edward Dunay - permission to attend annual assessors convention, symposium and other seminars 21 Review by -law number 1055 - possible revisions required 22. Review outdoor music festival request 23. Set agenda for combined meeting - January 31/86 24 Letter from County of Warner re- proposal to pave all secondary roads in the province in next 10 years 25 Letter from AAMD & C re- Interim Ground Water Allocation Policy for Oilfield Injection Purposes 26 Review rental of M D Office basement area? Any suggestions 27. Order from Local Authorities Board - annexation to Village of Carbon 28 Letter from Alta. Municipal Affairs re. methods of reducing operating costs Letter from Minister of Municipa Affairs re- Debt Guideline Steering Committee report 1 t\ �a is COUNCIL METING JANUARY 14TH, 1986 ---------------------------------- A regular meeting of the Council of the M D. of Kneehill #48 was held in the M D Office, Tuesday, January 14th 1986, commencing at 9.00 A M The following were present J Finlay Code Otto Hoff Robert E Boake Richard A Maerz Harold Mueller Reginald G Campbell Division 1 Division 2 (Reeve) Division 3 Division 4 Division 5 Division 7 J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Councillor Hastie was not present as he is away on holidays Reeve Hoff called the meeting to order. Approval of the agenda was discussed and the following items added - Problem with Torrington Fire Department Radio System Item #29 and Report re- meeting with Drumheller Hospital Board Item #30 Mr Code moved approval of the agenda as drafted with items number 29 and 30 as noted above added Mr Mueller moved approval of the December 16th December 17th, December 23rd 1985 and January 6th, 1986 council minutes CARRIED Mr Jeffery reviewed the bank reconcilation statement for the month ending December 30th, 1985 (first closing) and after discussion of same, Mr Campbell moved approval of the statement as presented CARRIED Mr Boake moved approval of the accounts presented for payment today, subject to further review by the finance committee of Robert E Boake, R G Campbell, R A Maerz, and Otto Hoff. CARRIED Mr Jeffery s report covering the period December 23/85 to January 14/86 was then reviewed and various items discussed including a brief budget report Mr Jeffery noted that the R C.M.P have laid a charge of possession of stolen property against the person responsible for stealing tires oil and gas from the M D There was discussion about whether the party might be allowed to work off the cost of restitution and it was agreed this matter would be reviewed after the case has been heard by the courts and the matter would also be discussed with the foremen The request from Cranston Construction to purchase gravel from the M D Brunner stock pile was discussed and Mr Mueller moved that Cranston Construction be given permission to purchase up to 2000 yards of gravel from the Brunner Stock pile site at a price of $3 50 per yard 1 PRESENT APPROVAL OF AGENDA APPROVAL OF MINUTES BANK STATE=T APPROVAL OF ACCOUNTS J C JEFFERY REPORT CRANSTON CONSTRUCTION PURCHASE OF GRAVEL BRUNNER STOCK PILE COUNCIL - MEETING -- JANUARY - 14TH, -1986 Mr Jeffery noted that Doug Hazelton asked if the D would advance him $25 000.00 as a p,aent on gravel r i C ay �(' S sC ll ,�-� `\ �' Cl,. t"oc N. 1 �'- h�- -s�u11 ro ,a P— = --�r� He had advised he will be starting to crush gravel again around the end of ro January, and is purchasing a new cone for his crusher D HAZELTC ADVANCE FOR ,l- GRAVEL �Ri o� After discussion of this matter, Mr Campbell moved that the $25,000 0( M D advance Linden Contractors the sum of $25 000 . 00 � 6 against, �s 1�6 gravel GrFUS t. l' 0 G y e, e- o�a1�c� CARRIED' Lj Mr Boake moved approval of Mr Jeffery's report and the correspondence received CARRIED APPROVAL OF REPORT FA There was discussion about establishment of a 1986 blade 1986 BLADE grade program and a first time gravel program, and Mr Hoff GRADE PROGRAM noted he had one mile of road north of 19- 28 -24 -4 to be put on the blade grade program After further discussion Mr Code moved that the 1986 blade grade program be as follows: 1 North of 19- 28 -24 -4 - one mile - to be constructed with Division 2 and 3 motor graders and further moved that first time gravel be approved for the one mile of road CARRIED It was noted that further items could be added to this program at a later time There was discussion about the need to put gravel on the MAID ROAD Malaka forced road and Mr Mueller noted he did not feel it GRAVEL was necessary as it is only used to gain access to fields and no one lives on that portion of the road It was agreed Mr Jeffery should check to see if the road was previously approved for gravel Mr Maerz noted that the Torrington fire department require TORR RADIO a new radio system as their existing system does not work SYSTEM FOR The handhelds do not provide them with adequate coverage and FIRE DEPT they are using their own C B radios Mr Cunningham entered the meeting and reviewed the situation with council He noted the handhelds are not meant to provide coverage over a long distance and they will not replace a mobile radio Alex noted he could discuss the matter with the Torrington Fire Department and attempt to get their system working better He also agreed to find out what price was paid for the handhelds when they were purchased Mr Maerz noted he would attend a meeting the Department has planned and will get back to Alex if more information is required Mr. Jeffery noted Mr Jim Bishop is to meet with Council WEATHER today to review Weather Modification. MODIFICATION Mr James T Bishop, Mr Raymond Dau and Mr Elmer Currie entered the meeting at this time Mr Bishop noted they were advised to form a society which they are doing and it will be called "Atmospheric Seeding and Research Mr Bishop, Mr Kober, Dan Dole, Gil Giesbrecht and William Jones are the persons forming the society COUNCIL MEETING JANUARY 14th, 1986 ----------------------------------- ----------------------------------- Mr Bishop then presented a letter to council and reviewed the need to increase the rain fall in this area Their group feel that seeding the clouds is decreasing the rain fall and they would like to try using ground generators to seed the clouds as this method was used some years ago and the rainfall was better that year and the crop yields were much higher They therefore wish the M D to hold a plebecite to see if the landowners of the M D would be willing to pay a levy to raise money to fund this project They feel it would be an average cost of 25 cents per acre Mr Bishop noted this program would not be in conflict with Alberta Weather Modification Council but would work with them. Mr Dau and Mr Currie noted they both were in favour of this proposal Mr Bishop noted in answer to a question that the plebicite should cover the entire municipality He also advised council that he did not yet have a contract in place to operate the ground generators or provide the aircraft to seed the clouds, but the association they are forming would be prepared to operate a program including ground generators and aircraft for a cost of 25 cents per acre and the program would run from May lst, 1986 to September lst, 1986 He noted there would be about 100 ground generators. He also noted they are presenting this proposal to Starland And Mountain View Mr. Bishop was advised that the Council must comply with Section 276 of the Municipal Government Act with regard to Weather Modi.ficiation and it is too late to process a petition before February lst this year Therefore his group would have to have a firm contract to present to council for their consideration There was discussion about the need to have a performance bond from the society He was advised that his group could if they wished proceed to collect money directly from the farmers and carry out their experiement on their own without involving the M D This would be the quickest way. There was discussion about what would happen if Starland and Mountain View did not participate and they felt a small program could still be operated in Kneehill Mr. Mueller asked if their group would have access to radar and also who would lay out the ground rules for evaluation of the program It was suggested the ground rules for evaluation would have to be laid out prior to starting the program and likely Mr Bishop's organization should not be the group to evaluate the results of the program The delegation left the meeting at this time After further discussion of this matter, Mr Code moved to table this request until such time as the Atmospheric Seeding and Research Society presents council with a firm contract for provision of weather modification in the M D and council would consider the matter further at that time CARRIED Mr Maerz noted he feels there should be additional signs erected on the road west of the west half of 34- 31 -24 -4 due to the winding road as it approaches the Evans bridge. He reviewed with council suggestions made by the signman and Mr Maerz then moved that three checker board signs and two caution signs be erected as suggested by Mr Kennedy CARRIED 3 5Q� SIGNS ON ROAD WEST OF 34- 31-24-4 COUNCIL MEETING JANUARY 14TH, 1986 Mr Hoff noted there should be a stop sign erected at the north west corner of the NW 35- 29 -24 -4 so that traffic coming from the south would yield to the east -west traffic There are alot of trees in that area which obstructs the visi Mr Hoff then moved that a Stop sign be erected at the North west corner of the NW 35- 29 -24 -4 so the traffic from the south travelling north would have to yield to the east - traffic CARRIED Mr Mueller noted he, Ken Thompson and Rick Vickery had reviewed the Finn Hall intersection the other day and if the intersection is improved, the culverts located to the north of the intersection should be extended It would mean the road construction would cover about one quarter of a mile in all directions. After discussion of this matter, Mr Campbell moved that Alberta Transportation be requested to review the project, do some survey work and determine grade lines, so council could review the extent of the project CARRIED Mr Leo Brietzke entered the meeting at this time 11 30 A M Mr Maerz noted he has a personal interest in Item Number 11 on the agenda He wished to present his letter to council as a ratepayer of the M D. and explain the situation He then moved that he be excused from voting on any decision which might be made regarding this matter. CARRIED Mr Jeffery read the letter received from Richard A Maerz in which he asked council to cancel the existing road diversion on his property NE 6- 32 -25 -4 The road diversion cuts off about 3 acres of his land and is overgrown with trees He noted that people are making use of his land to the south of the road diversion in order to gain access to the SE 7- 32 -25 -4 and he does not wish to be put in the position of losing that land for public access if he continues to allow the public to tresspass He noted that Leo Brietzke crosses his land in order to get to his land SE 7- 32 -25 -4 and he would be willing to enter into some sort of agreement with Mr. Brietzke so he could still get to his land Mr Jeffery noted he had discussed this matter with Norman Tainsh, Solicitor and he had suggested if Mr Maerz and Mr Brietzke wished to enter into some sort of an agreement it would be best to survey an easement Mr Maerz noted he would be willing to give the M D the land necessary to survey a new road diversion to the south of the existing road diversion if the M D would return the land in the old road diversion back to his quarter section. This would provide Mr. Brietzke with the necessary legal access and the M D would not have to brush out the existing road diversion or put the road back on original road allowance Mr Brietzke noted he wishes to retain legal access to his property, and does not wish to resolve this problem by having an easement agreement with Mr Maerz Mr Maerz left the meeting at this time. After discussion, Mr Boake moved that the Road Committee of Mr Campbell, Mr. Jeffery and himself along with Mr Leo Brietzke review the situation and determine how many feet south of the existing road diversion a new road diversion should be located and bring a report back to council CARRIED Ell REQUESTED CLOSURE OF ROAD DIVERSION NE 6- 32 -25 -4 R A MAERZ R A MAERZ OUT OF MEETING ti V COUNCIL MEETING JANUARY 14TH, 1986 ----------------------------------- ----------------------------------- R A Maerz returned to the meeting at this time MAERZ BACK The meeting then adjourned for dinner between 12:00 Noon and DINNER 1.00 P M `^ There was discussion about the 1986 whether there should be a special matter with the foremen There was also discussion about th new computer system for the office Mueller moved that the M D agree computer system from Burroughs and system, and the computer system be to exceed $38,000 00 capital requirements and meeting to review this 1986 CAPITAL MEETING request to purchase a and after discussion Mr NEW COMPUTER to purchase a new B -25 SYSTEM FOR be a test site for this OFFICE purchased at a price not $38,000 00 CARRIED (-a c1 v �sQct ;wCCrna w.� Mr Code reported on the various spray trucks he and Norman ROAD TOUR Soder had looked at and they feel no decision should be made SPRAY TRUCK regarding which type to purchase yet constructed 4 /10th of a mile of There was also discussion about what type of tank should be purchased - stainless steel, plastic or alumunium The M D is also paying He noted they could purchase a truck chassis from Garrett him for the same access route Motors in Carbon on reasonably short notice ROAD ACCESS After discussion of this matter, it was agreed that Council` might wish to reduce its will adjourn its regular meeting on January 28th until 9:00 Cc.k' A M , Friday, January 31st, and council will meet with the foremen to review the 1986 capital requirements at that rental for the access road time. through Mr Charlebois' land Establishment of an incentive pay system for 1986 was also ANNUAL discussed at length Items reviewed were how It would be INCENTIVE established the goals which would have to be established PAY FOR 1986 for the crews, whether the foremen would be able to judge which employee would be entitled to incentive pay, and how 4 the system established for part time help in 1985 was used by the foremen They had been given a range of pay rates for part time employees and it was agreed Mr Jeffery should the minutes of the December review how the foremen had made use of that system 19th road tour Mr Code moved the foremen be instructed that all new f full and part time employees are to be appraised after CARRIED completion of three months, and the written appraisal is to be turned into the office and retained on file CARRIED It was suggested that the foremen be allowed the range of pay rates for part time employees again this year as this might assist them in working towards developing their management skills Mr Jeffery reviewed the December 19th road tour minutes and various items were discussed including ROAD TOUR 1. Robert Charlebois advised the office C W N Gas has MINUTES constructed 4 /10th of a mile of road to get to a well and is paying him for this access road The M D is also paying R CHARLEBOIS him for the same access route to provide access for Jack ROAD ACCESS Barnes He suggested the M D might wish to reduce its FOR JACK BARNES annual road rental being paid to him from $300.00 to $180 00 Mr Code moved that the annual rental for the access road REDUCTION IN through Mr Charlebois' land be reduced from $300 00 to ANNUAL $180.00 per year, and Mr Charlebois be sent a letter RENTAL thanking him for bringing this matter to council's attention ^ CARRIED Mr Mueller moved acceptance of the minutes of the December 19th road tour f CARRIED 5 COUNCIL MEETING JANUARY 14TH, 1986 Mr. Jeffery then reviewed the road tour minutes of December 18th, 1985, and various items were discussed including. 1 Lease with Almer Weisenburger - part of the Old Torrington Pit land - lease is good until Dec 31/86 rental is $500.00 per year Mr. Weisenburger has not had much hay or pasture from the land the past year due to the lack of rain in the area and the extra land taken from the lease area for the rubble pit and gravel pit. After discussion of the recommendation not to charge him any rental for use of the land in 1986, Mr. Campbell moved that there be no rental charged to Mr. Weisenburger for 1986 for the lease,on condition he keep his cattle confined and away from the M.D gravel operation, and further moved that the lease is to terminate on December 31st 1986 as outlined in the lease CARRIED The need to have a fire guard plowed around the Torrington rubble pit was also discussed and there was a suggestion made that Tordon be put around the actual pit area to prevent weed growth. After discussion Mr Boake moved that a fire guard be maintained around the inside perimenter of the fenced area at the Torrington Rubble Pit CARRIED There was discussion about the rent being paid by Ralph Kientz for the Schmautz land He is presently paying $5000 00 a year in two equal installments of $2500 00 each It was noted that there is 72 acres of cultivated land - not 68 as indicated in the lease and 205 acres of pasture land not 242 After lengthy discussion of this matter as to the rent presently being paid for use of pasture land, the number of cattle the land could maintain, and the present farming situation in the area, Mr Mueller moved that the rent for the remaining portion of the lease (April lst, 1986 to September 30th, 1986) be reduced to $4000 00,such rental to be payable in two equal installments of $2000 00 each one on April 1st, 1986 and one on September 30th, 1986, and this reduction be granted due to the changed farming circumstances and weather conditions in this area, and because 35 acres of pasture has been lost due to the increased gravel stripping on the land CARRIED George Rempel and Keith Smith entered the meeting at this time 3:05 P M and reviewed with Council how the gravel crew organizes its truck services whether a mechanic might do this work on Saturday when the gravel crew is not working, or whether a mechanic could start work early or work late once a week in order to complete a vehicle service,whether trucks are coming in to be serviced in the middle of a shift or not, and whether the shop might make use of a student on work experience to help the mechanics and keep the shop cleaned up George noted there are two trucks which should be replaced this year - T18 and T 27 and he was advised the capital requirements will be discussed with the foremen on January 31st. George suggested he might get prices for two new trucks and have this information available for that meeting He also indicated they would require a new loader this year The Fiat Allis is still a problem to get started. ROAD TOUR ALMER WEISENBURGER OLD TORR PIT • � se � FIRE GUARD AT OLD TORR RUBBLE PIT RALPH KIENTZ RENT FOR SCHMAUTZ PIT LAND REDUCTION TO $4000 GRAVEL CREW SERVICING & MOVING POLICIES COUNCIL MEETING JANUARY 14TH 1986 ----------------------------------- ----------------------------------- The gravel crew moving policies were then discussed Mr Rempel was asked if the councillors each gave him a list of their worst 10 or 12 miles of road if this would help him plan his work for the season This would ensure each area received some gravel each year George agreed this would assist him There was also discussion about whether there should be a trailer with the crew all the time in order to move the loader It was suggested that a heavier larger and longer trailer would be a benefit Keith asked if it was necessary to keep the shop open 10 hours a day during the winter time It is now open from 7 to 5, and two people come in at 7 and work till 4 and 2 come in at 8 and work till 5 Council agreed they would discuss this matter George and Keith left the meeting at this time. Council reviewed the contract with regard to the shop hours and the contract states the shop will be open 10 hours a day year round No change was made Mr Maerz and Mr Campbell agreed they would meet on Monday January 20th at 9.00 A.M. to review the Three Hills Fire agreement, and report back to the next council meeting Council reviewed the plans to re -align SR 806 south of Linden and after discussion of the high costs which would be involved and the value which still remains in the existing road, Mr Maerz moved that the M D shelve this project at this time due to the high costs which would be incurred, that Alberta Transportation be advised the project should be revived at such time as the road surface has deteriorated to a point where it requires replacement, that the M D not allow any additional buildings to be placed in or near the proposed P -2 re- alignment route and the M D file a caveat or notification against the land in this area to notify people that the M D has an interest in acquisition of additional road right of way some time in the future CARRIED Mr Jeffery reviewed the proposed re- alignment of SR 836 through Sharples and Mr Code noted he was not happy with any of the proposals put forth by Transportation. Mr. Code then moved that this matter be referred back to Transportation for further study to see if there is a more suitable route for re- alignment of the road CARRIED Mr Jeffery noted that the Town of Three Hills has billed the M D $1500.00 for storage of the water truck, and after discussion Mr Mueller moved that this account be referred to the committee of Mr Campbell and Mr Maerz and same be considered along with the new Three Hills Fire agreement which has been submitted to the M D by the Town of Three Hills CARRIED Mr Jeffery read a letter from the Town of Three Hills regarding the proposed new swimming pool for the town The Council has not yet made a firm committment to construct the new pool and is waiting for the report from the Three Hills Recreation Board before making their final decision The Recreation Board require a committment from the M D to contribute $70 000 00 in order to complete their report. Mr Mueller noted that P B I may not be providing excess steam heat to heat the water in the new pool due to economic conditions After further discussion of this matter, Mr Mueller moved this matter be tabled until a firm committment has been made by the Town of Three Hills regarding construction of a new pool CARRIED 7 �� NEED TO I _ KEEP M D SHOP OPEN 10 HOURS A DAY M CHANGE Aav%s 4 k4� i`h COMMITTEE s TO REVIEW THREE HILLS FIRE A/G PLAN TO REALIGN SR 806 SHELVED FOR NOW REALIGNMENT SR 836 AT SHARPIES TABLED CHARGE FOR STORAGE OF WATER TRUCK THREE HILLS FIRE DEPT NEW POOL FOR TOWN OF THREE HILLS �C � A V COUNCIL MEETING JANUARY 14TH, 1986 Mr Jeffery read letters from the various urban centers regarding the M D. proposal to change the method of payment of recreation grants to the urban centers. The Village of Linden is opposed and all other centers favour a change to using facilities as a basis for calculation of the grant Mr Code noted that the City of Drumheller are pursuing entering into a recreation agreement with the M D of Kneehill After further discussion of this matter, Mr Maerz moved first reading to by -law number 1087, this being a by -law to establish recreation grants for various urban centers, with the grants to be payable to the urban centers in 1987, after receipt of their 1986 recreation report and financial statement, with the grants to be as follows: Town of Three Hills $16,451.00 Town of Trochu $16,450 00 Village of Acme $ 9,065 00 Village of Carbon $ 9,065 00 Village of Torrington $12,386.00 Village of Linden $ 5 000 00 City of Drumheller $ 3,583 00 Total $72,000 00 CARRIED Mr Mueller moved second reading to this by -law CARRIED Mr Code moved that third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Code requested a recorded vote for third reading Mr Maerz moved third reading to this by -law CARRIED IN FAVOUR Reginald G Campbell, Harold Mueller, R A Maerz, Otto Hoff, Robert E Boake OPPOSED: J F Code It is to be noted that calculation of the grants to the urban centers was based on whether the urban center had a swimming pool and skating rink and established a minimum payment of $5000 00 BY -LAW 1087 RECREATION GRANTS FOR URBAN CENTERS Mr Jeffery read a letter from Jubilee Insurance in which they cite a claim they have experienced because permission INSUR was not obtained from all the owners of a parcel of land LETTER Mr Maerz moved to accept and file as information and table the balance of item number 18 - weed survey and A S B TABLE A S B policies until the next meeting of council WEED SURVEY CARRIED & POLICIES Mr Jeffery noted that Robert Vetter on behalf of the Sunn slo e Sports Association has requested permission to OUTDOOR MUSIC hold another outdoor music festival in July of 1986, but FESTIVAL they wish to reduce the number of security people they must hire and the number of portable toilets they must provide. 1, They also wish to run the festival from 11:30 A.M. to 8 00 P M After discussion of this request Mr. Maerz moved that the Municipal Administrator be authorized to accept an application for holding such an outdoor music festival CARRIED (� M EA COUNCIL MEETING JANUARY 14TH, 1986 ----------------------------------- ----------------------------------- Mr Hoff and Mr Code reported they had met with the MEETING WITH Drumheller Hospital yesterday and the purpose of the meeting DRUM HOSPITAL was to see if the surrounding municipalities would agree BOARD that the hospital board should not accept funding from the Province of about $6 1/2 Million dollars to construct a new auxiliary hospital, and other funds to up -grade the existing general hospital but rather wait until the province was willing to provide the funds for an entirely new hospital ALP complex at a different location Estimated costs for such a facility is $21 Million After discussion Mr Campbell moved that the M D. write a letter to the Drumheller Hospital Board advising the M D supports the idea of construction of an entirely new hospital complex, rather than making renovations to the old hospital. CARRIED Mr. Boake moved that the balance of the items on the agenda TABLE be tabled until the next meeting of council BALANCE OF CARRIED AGENDA Mr Code moved that this meeting do now adjourn CARRIED ADJOURN Time 5:25 P M - - -- -/ - -- - - - - -- - - � - - - - -- Reeve Mu cipal Ad'� mi strator 9 J C JEFFERY REPORT PERIOD COVERING DECEMBER 23RD, 1985 TO JANUARY 14TH, 1986 ------------------------------------------------------------ ------------------------------------------------------------ 1 After last cheque run it appears there will be- Actual Revenue $7 958,625 87 Reserves $ 215,000 00 Parks ($ 75,000 00) Gross Revenues --------------- $8 - 098 625.87 Actual Expenditures $7,140,444 39 Accounting & Auditor $ 9,150 00 Capital $ 626,069 76 Three Hills Fire $ 11,280.87 Trochu Fire $ 6,563 88 Torrington Fire $ 3,058 06 Water $ 9,500 00 Pesticide Container $ 6,000 00 Recretion $ 71,146 00 Seed Plants $ 40,000 00 Total Surplus Capital Surplus $280,623 Operating Deficit ($105 210.) Net $175,413 Inventory Adjustments ? ? ? ? ? ?? $7 923 212.96 $ 175,412 91 ($310,000 00 ) 2 Scott McPherson was in and apologized for theft of 3 cases of oil, $88 80, tires $354 30 and approximately $1000 00 worth of gas Did not take battery, dip stick and radiator cap Has been charged with possession of stolen property and will likely get probation and community service work Would we accept restitution thru work if offered ?? Likely in neighborhood of $2000 to $2500. loss. 3 Robert Cranston would like to purchase 1800 or 1900 yards from Brunner Stock Pile for a government contract CORRESPONDENCE DECMEBER 23RD, 1985 TO JANUARY 14TH, 1986 --------------------------------------------------------- --------------------------------------------------------- 1 Alta. Energy and Natural Resources - public notice re. lands available for agricultural purposes 2 Letter from Delta Bow Valley - competitive rate for hotel accomodation for municipal employees 3 County of Ponoka requires Pupil Transportation Supervisor - Job Advertisement 4 Notice of Directors meeting of CAAMD & C - Friday, January 24th, 1986 - 1:30 P M - M D Office 5 Notice from Jubilee advising computers should be marked in case of theft 6 Recreation News - regional report 7 M D Starland job advertisement for assistant administrator 8 Village of Acme - assessment slip for new shop in Acme Land $4000 Shop $26,510 - Exempt 9 Pardee Equipment - used equipment for sale 10 Notice of Annual Organizational Meeting of Drumheller Solid Waste Management Associatin - January 16th, 1986 1.00 P M , and minutes from last meeting 11 Alta Municipal Finance Corporation - interest rates 12 Notice of Annuaal Meeting of Manufactures Life Insurance Company and proxy form 13 Account and Letter from Big Country Tourist 1 s Association re. 1986 dues 14 Letter from Alta Transportation re load limits which should not run over culverts during installation - copies given to Ken and Rick 15. Alta Human Rights Commission - seminar - January 29th, 1986 in Drumheller 16 Letter from Alta Transportation - permission to use Highway 27 & 21 stock pile site 17. AUMA seminar on How to Negotiate your Collective Agreement 18 Booklet from Cornerstone - Journal of Alberta Historical Resources Foundation 19 Seminar on How to Construct a winning business plan 20 Letter of thanks from Trail Mapping Service for map order 21 Bulletin from Prairie Association for Water Management. 22 Letter from Hudson Bay Route Association 23 Job Advertisement - County of Lamont P W Supervisor 24 Alta Municipal Affairs - information bulletin - re: various by -laws - drafting information 25 Letter from Alta Recreation Edmonton Office program co- ordinator leaving - new person is Tom Cameron 26 Letter from Burroughs re Herman Martens - completion of advanced hardware /software /operators course 27 Received dividend from AAMD & C $14,089 54 28 Letter from Alta Manpower -re- discontinue issuance of second class journeyman certifi.cat 29 Letter from Jubilee re. fire at Stettler School and need to budget for increase in fire insurance premiums 30 Letter from Alta Labour re- claim of Robert Voros Claim disallowed 31 Letter from Norman Tainsh re J R Jackson and Acme Shop - no bills left owing so most of money released to him. 32 Financial Statement from Sunnyslope Community Association - for 1984 33 Thank you letter from Myrtle Heyer 34 Minutes of Three Hills School Division - December 11/85 and November 20th, 1985 35. A.S B Minutes - December 16th meeting 36 Three Hills Chamber of Commerce did not proceed with project to put Xmas lights on Three Hills Water tower so donation not made 37 Minutes of Three Hills Parks and Recration Advisory Board meeting - December 5th, 1985 38 Copy of resolutions passed at the 85 Fall Convention - submitted to government 39 List of councillors and administrators of all M D and Counties, towns villages and cities. - Alta Mun Affairs BUILDING PERMITS ---------- - - - - -- 1. Alex MacKay - Pt NW 21- 31 -24 -4 - greenhouse etc $5000 00 K ROAD COMMITTEE A road tour was held on December 18th, 1985 with Robert E Boake, R G Campbell, George Rempel and J C Jeffery present 1 Met at Torrington Pit to review lease situation with Mr Almer Weisenburger Recommend to Council that Mr Weisenburger be allowed to use pasture or hay it to end of lease term at no charge providing he keeps his cattle contained and they do not interfere with our operations 2 Rubble Pit Area - should be hayed and fire guarded Snow fence is required along north side of rubble pit so we can keep the road and gate clear - have advised Oris 3 Schmautz Pit - Ed Dunay to check acres involved as rent seems too high Rent of $5000 00 per year based on 68 acres cultivated land and 242 acres of pasture and 10 acres of gravel Actual now is 70 acres of cultivated, 205 acres of pasture and 45 acres of gravel pit What are your wishes J C J fer Municipal m nistrator I',