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HomeMy WebLinkAbout1985-12-17 Council Minutes0 AGENDA COUNCIL MEETING DECEMBER 17TH, 1985 1 Approval of Agenda 2 Approval of Minutes - December 10th, 1985 3 Approval of Accounts 4 Appointments Foremen - 10.30 A M Item #5 Bernie Kathol & Monty McGregor - 2.30 P M Item #32 5 Meeting with Foremen J C Jeffery Report Reports Review Establishment of Incentive Pay for 1986 Review Accident - Sandra Weir - Colin Austin Review need to keep two extra employees on permanent staff Review December wage rates - particularly for two temporary employees if kept on over winter Completion of Items tabled from last meeting- 6 Budget Review to end of October and end of November 7 Establish 1986 Road Program 8 Review 1986 capital requirements 9 Moving and Servicing Policy - Gravel Crew 10 Fuel tender for 1986? 11 Mobil Oil - Sour Gas Well near Wimborne (Need answer) 12 Letter from Association Utility Officers re. road crossing policy 13 Letter of thanks from Village of Linden 14 Review operating costs for buggies, cats, etc 15 Disposal of Oily Wastes on Road Allowances - ERCB 16 Review Trochu Fire Hall Situation and Agreement 17 Review Three Hills fire agreement 18 Invitation to attend Annual Curling bonspiel in Didsbury 19 Review rental of M D Office basement 20 Review Letter from Tax Recovery Department, Municipal Affairs re. Grainger, Swalwell and Wi.mborne properties 21 Letter from Association re ASEBP School Trustee Coverage 22 Report from Municipal Affairs - Annual Inspection 23 Alberta Environment Employment Program 24. Letter from Government of Canada re. Forum Africa Other Items: 25 Approval for agreement with Larry Edwards for road diversion NE 30- 30 -23 -4 26 Letter from Jubilee re: Liability Insurance 27. Request from Dayton Unruh for Redesignation of NW 1 -30- 25-4 28 Review situation re- Allan Duer mobile on M D. road allowance NE 19- 30 -25 -4 and NW 20- 30 -25 -4 29 Review possible cancellation of mobile home licence fees 30 Review disposition of Alta Transportation Public Assistance Grant funds left on hand 31 Set date for 1986 tax sale 32 Meeting With Bernie Kathol and Monty McGregor from Alberta Transportation 2.30 P M Review Redesign of SR 806 Linden South Review study of Sharples Area Discuss Red Deer River Hill - Tolman Review funding for SR road projects 33 J C Jeffery Report 1 Bridge undertaken in 1985 g. � • C u COUNCIL MEETING DECEMBER 17TH, 1985 The Council meeting which adjourned on December 16th, 1985, reconvened at 9.00 A M , December 17th, 1985 with all councillors present J C. Jeffery, Municipal Administrator and Mrs Jean Wilkinson, Assistant Administrator were also present Mr Boake moved approval of the December 10th council meeting minutes CARRIED Mr Boake moved that the accounts presented for payment today be approved subject to further review by the finance committee of Richard A Maerz, and Bruce Hastie CARRIED Mr Jeffery reviewed his report covering the period December 10th to the 17th and various items were discussed It was suggested that the M D should proceed with purchase of the remaining land required to widen SR 836 to a 100 foot right of way, with the exception of the area through Sharples It appears there is about 5 miles of road which is not widened Mr Campbell moved that the M D proceed with acquisition of the necessary land to widen SR 836 from SR 583 to Highway 9 to a 100 foot right of way with the exception of the mile of road through the Sharples CARRIED There was discussion about the recent accident Sandra Weir had with the M D gravel crew van and the accident was definitely her fault After discussion of this matter, Mr Code moved that Sandra Weir be given an appropriate warning in writing that if she is involved in any more accidents which are her fault, her employment with the M D will have to be terminated CARRIED coulee The possibility of purchasing the viewpoint area on the Dinasour Trail (on Al Stanger's land) was discussed and it was noted the area is fenced off now as Mr Stanger had too many problems with people trespassing on his land After discussion Mr. Code moved that the M.D contact Mr Stanger and negotiate with him for purchase of the viewpoint area and access to same CARRIED It was agreed Mr. Mueller should discuss this matter with Mr Stanger. Mr. Boake moved approval of the report given by Mr. Jeffery CARRIED There was discussion about which truck might be used to carry the new sprayer unit if one is purchased Mr Jeffery reviewed the budget reports prepared at the end of October and at the end of November, and after discussion Mr Mueller moved approval of same CARRIED Mr Jeffery read a letter from Jubilee Insurance regarding ® liability insurance claims which they are receiving There was lengthy discussion about this matter, and Mr Boake then moved to accept and file as information CARRIED DJ 1 W A �G `� `�-^& Leta ` I' ,,ee A kr -A A A COUNCIL MEETING DECEMBER 17TH, 1985 Mrs Wilkinson reviewed the letter received from Albei Municipal Affairs, Tax Recovery Branch and the governme will not approve the acquisition of clear title by the M D of the properties in Grainger Swalwell and Wimborne the M D. is not offering a purchase price equivalent greater than the appraised value of the properties After discussion reading to by -law purchase and obtain of this matter, number 1086 clear title to 4, 5 & 6 in Block 4 Plan 39 and 40 in Block 4 Plan 9 and 10 in Block 2 Plan in Block 2 Plan Wimborne Mr. this Grainger Grainger Swalwell 7015 E F Maerz moved fir being a by -law 990 A 0 for $250 990 A 0 for $250 5050 A K for $1050 for $800 00 CARRIED Campbell moved second reading to this by -law CARRIED Mr Boake moved that third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Mueller moved third reading to this by -law CARRIED The need to establish the 1986 road program was then discussed in detail and Mr Campbell noted that his priorities for 1986 will be as follows. #1 - Stankievech Project - West of 34- 32 -22 -4 - 1 mile #2 - Schmidt Project - West of 3 & 10 in 34 -24 -4 - 2 miles #3 - Adam Project - South of 26- 33 -24 -4 - 1 mile The following foremen then entered the council meeting. George Rempel, Oris Rodger, Keith Smith, Alex Cunningham, Norman Soder, Rick Vickery, Myles Maerz Mr Soder reported as follows- Region meeting on the 11th, grant claims to be done for the year end, and will be reviewing A S B Policies Alot of backsloping forms to be reviewed also Mr Soder then left the meeting The foremen were advised there will be a special meeting of council on January 6th, 1986 to review 1986 wages and the employee committee should arrange to attend this meeting in �I the afternoon, and the foremen will see council on an individual basis in the forenoon Keith reported on the work done in the shop - 4 buggies, 9 graders, T -21 and D7F etc He also reported it appears 4 tires and one rim have been stolen from the shop along with a dipstick, battery and radiator cap from the welding truck They are considering asking Crown Tire to put the serial number of all tires purchased on the invoice and it was suggested that all tires should be branded to identify same Keith suggested the locks at the shop should be changed under the circumstances He noted the locks were changed about 2 years ago It was also suggested there should be a policy that no temporary employee should be given a key to the shop for any reason and the permanent employees should be advised of this policy it 2 n i? u 1A • COUNCIL MEETING DECEMBER 17TH 1985 Mr Hastie moved that Keith Smith be given authority to change the shop locks and further moved that no temporary employee be given a key to the shop or loaned a key for any reason CARRIED There was discussion about the fence around the shop yard and it was suggested this should be improved Mr Code suggested that a log should be set up at the shop and permanent employees should record the time and date when they are making use of the shop during off hours No decision was made concerning this suggestions. Rick reported that the crew shut down on December 6th and machinery moved back to the shop with the exception of the Fiat Allis which is down at the Andrews Lowen Pit ripping gravel so the gravel crew can haul it to a stockpile site Oris reported sanding is being done and some brushing work There was discussion about brushing projects which should be done and if agreements are required to remove trees on private property There was discussion about the number of roads which require brushing including the F Hoppins Road and the Perry North road and it was agreed that Reg should review these two projects with Oris George reported they are hauling gravel from the Andrews Lowen Pit to the Horseshoe Canyon stock pile site, and will then move to the Jack Lowen Pit to haul some to the it Beveridge Lake site Will also have to go to the Garson Pit to move gravel to various other sites There was discussion about the spring on the road half mile north of the Hesketh corner on SR 575 and it appears the culvert has frozen over again There was discussion about whether weeping tile might help to eliminate this annual problem George noted there are two gravel trucks which are should be replaced in 1986, or they will require rri.otor jobs and perhaps transmission work There was discussion about what truck might be suitable for a sprayer truck He also advised Council that the gravel crew will be shut down over the Christmas holidays He asked if Council would authorize the second shift of the gravel crew to take half a day off with pay in order to iI attend the Shop Christmas party to be held on Friday, or let the shift work around the shop or do some brushing work that day Mr Hastie moved that the second shift of the gravel crew not stock pile gravel on Friday, December 20th, 1985, but be kept busy around the shop or cutting brush that day in order that they may attend the Shop Christmas party that afternoon. CARRIED Mr Rempel asked council about keeping the extra men on over winter and if they were no satisfied with his work as he is being asked now to work shift work and operate a loader or run a truck There was lengthy discussion about this matter and it was noted there must be a foreman on each shift to make decisions about operation of the crew because of liabliity problems which could arise 3 • COUNCIL MEETING DECEMBER 17TH, 1985 ------------------------------------ ------------------------------------ Mr Jeffery reviewed the increased cost for insurance in 1985, and read a letter received from Jubilee Insurance concerning various types of liability claims which are being received Mr Jeffery also reviewed the number of employees presently on staff and there was lengthy discussion about the need to keep extra staff on over winter. There was also discussion about whether each mechanic requires a helper in the shop Council noted they are attempting not to add any employees to the permanent staff There was also discussion about the men loading their own trucks and how much it would cut production on the crews George felt the loader operator was very valuable as he works on the pile breaking up lumps, keeping the loader fueled up etc , while waiting for the trucks to come back Alex reported he will be working on radio repairs now as the signal generator has been repaired and returned to us It was suggested that the two temporary employees still on staff might be terminated and rehired in January or February Mr. Rempel noted he had worked for the M D for over 25 years and felt rather distressed he now had to go back to shift work The foremen left the meeting at this time, and the meeting adjourned for dinner between 12.30 P M and 1:30 P M The situation concerning operation of the gravel crew over the winter was again reviewed by Council, and Mr Hastie moved that the previous motion made regarding keeping two extra people on over the winter time be rescinded- that David Burden and Glen Enzie be terminated effective December 20th, 1985; that George Rempel be advised he is to operate a loader on one shift of the gravel crew if there is no one else available to operate the loader; that George Rempel's hours over the winter are to co- incide with one of the 8 hour shifts of the gravel crew and further moved that hiring of temporary staff for the 1986 season be reviewed by council later in January CARRIED Mr Hastie moved establishment of criteria for incentive pay be tabled until the January 6th special meeting of Council. CARRIED Council then continued with discussion regarding the 1986 road program Mr Hastie noted his priorities for his area are as follows: #1 - That portion of the road west of 1, 12, 13 & 24 in 33- 25-4 which can be built by the main crew and the road is to be built to secondary 10 meter road standards 4 miles #2 Hoppins Project - Road west of 1 & 12 in 34 -25 2 miles #3. Adam Project - South of 27- 33 -24 -4 1 mile There was discussion about whether SR 841 might be designated by Alberta Transportation as a resource road and it was suggested this be discussed with the Government to see if there might be funding available to assist with reconstruction of the road 0 -r G ) � 49d o'-1�11 is i u C7 COUNCIL MEETING DECEMBER 17TH, 1985 Mr Hoff noted his priorities for Division 2 are- #1 Litke Project - south of 3 & 4 in 29 -23 -4 2 miles #2 Muchka Project - South of 13 and south of 17 & 18 in 29 -24 -4 - 3 miles Mr Code noted his priorities for Division #1 are #1 SR 841 - five miles #2 SR 836 - M Anderson North - West of 20 and 29 in 30 -22 -4 2 miles Mr. Boake noted his priorities for Division #3 are. #1 Muchka Project - south of 14 in 29 -25 -4 - 1 mile #2 SR 575 - South of 29 and 30 in 29 -26 -4 - 2 miles There was discussion about the railway crossing which would be involved with the Muchka Project and it was noted this matter will have to be reviewed with Transportation and C T C Mr Maerz noted his priorities for Division 4 are. #1 - South of 15 and 16 in 31 -25 -4 - on SR 582 - to be built to secondary road standards 2 miles #2 Kientz Road Intersection - S /SW 15- 32 -26 -4 plus Oelke Road West of 29 and 32 in 32 -26 -4 - 2 miles #3 Robertson Project- West of 2 & 11 in 31 -24 -4 - 2 miles It was noted that as the Kientz Intersection job might not be able to be done until 1987 because of bridge branch involvement, priority for projects 2 and 3 could be reversed, if necessary Mr Mueller noted that his priorities for Division #5 are. #1 King Hill South of 2 in 31 -22 -4 #2 Buggy work in Month of October for numerous ditch cleaning projects #3 Davidson Project - South of 1 in 31 -22 -4 1 mile After further discussion about these projects and noting there are too many miles to do in one season and where the main crew should commence work in 1986 Mr Maerz moved that the road projects in Division 1 2, 6 and 7 have priority for start up of the main crew in the spring depending on the weather conditions. CARRIED Mr Mueller moved to table finalization of the road program, and consideration of 1986 capital requirements, and the moving and servicing policies of the gravel crew until the next meeting of Council CARRIED There was discussion about adjourning today's meeting to Monday, December 23rd, and it was agreed this could be done It was suggested that council have a road tour that day in order to complete the plans for the 1986 road program 5 clv:� e c_A 6:�111 A 0 Amok ^q 1 0 COUNCIL MEETING DECEMBER 17TH, 1985 Mr Jeffery read a letter from the Alberta Utility Officers Association regarding the AD HOC Committee which is reviewing the pipeline road crossing agreements The Utility Officers Association is suggesting that the mayor concern is the ground disturbance regulations and that these regulations should be changed to require a representative of the pipeline owner to be on site during exposure of the pipeline when required by the ground disturbance regulations that pipeline owners once properly notified by the road authority will be required to locate and hand expose the pipeline with his crews, and if companies are unable to provide crews to hand locate and or expose they would be required to provide on going safety training in maintenance and repair of pipelines for all municipal crews that may be required to work on the companies pipelines it was also noted that Mr Cunningham is no longer on the AD HOC Committee After discussion of this M D advise ERCB and Association that the M D any responsibility or companies' pipelines, nor to be trained for this pu matter, Mr Code moved the Alberta Utilities is unable and unwilling liability for working does it have sufficient rpose that the Officers to accept on any personnal CARRIED Mr Jeffery reviewed an informational letter from E R C B regarding disposal of oily waste substances on road allowances, and after discussion of this matter, Mr. Boake moved to accept and file same as information and this information be taken into consideration when the annual review of M D policies is undertaken CARRIED Mr Jeffery reviewed the situation concerning the Trochu Fire Hall and noted that Council had agreed in principle to setting aside reserve funds for construction of a new fire hall in future To date no legal agreement has been prepared by the Town of Trochu concerning this matter, and the Town appears to take the position that the existing fire agreement adequately covers the situation However the Historical Society do not wish to allow the M D and the Town to store fire trucks in their building for a minimum period of 15 years but wish this changed to 10 years After discussion of this matter, and noting that the Historical Society will have paid for the building in 10 years, Mr Boake moved that the M D agree to change the guaranteed minimum period from 15 years to 10 years as contained in Clause 3 of the letter dated November 16th, 1984, addressed to the Town of Trochu. CARRIED Mr Jeffery noted the Town of Three Hills have submitted a new fire agreement and after discussion Mr Hastie moved that a committee of R A Maerz, Harold Mueller and R G Campbell review the proposed agreement and compare same with the existing agreement with the Town of Trochu and report back to the next regular meeting of Council CARRIED Mr. Jeffery reviewed the grants paid out by the various urban municipalties from the Alberta Transportation Public Assistance Grant Program and the matching dollars paid back to the Urban Centers by the M D After discussion of the distribution of the funds, and how the excess funds might be used, Mr Hastie moved that the M D pay a grant of $2500 00 to the Trochu Bus Society and the balance of $5074 25 be paid to the E1troHills Dats Society. CARRIED C: � VP� t , ,n U 2 r`' `t off' A k 0 F COUNCIL MEETING DECEMBER 17TH, 1985 Mr Bernie Kathol, and Mr. Monty McGregor from Alberta Transportation entered the meeting at this time - 3.30 P M and discussed various items with Council. Mr McGregor showed Council the proposal for re- alignment of SR 806 south of Linden as well as a plan for re- alignment of SR 836 through the Sharples coulee These proposals were reviewed and Mr McGregor suggested Council review the proposals in more detail and decide if they would wish to proceed with the re- alignments The M D would be responsible for acquisition of any right of way required, as well as removal of any improvements which might need to be moved If Council decide they wish to proceed with the re- alignments, Alberta Transportation would have to do a much more detailed design for both projects The Sharples project would cost about $830,000.00 and the SR 806 pro3ect would be about $1,400,000 00 plus cost incurred for purchase of land and removal of any improvements which would have to be removed due to the change in the location of the road The SR 806 road would be a 9 meter finished paved surface, and would require a new bridge Mr Kathol and Mr McGregor were advised that people are still not happy about the Tolman River Hill situation The guard rails are only 22 feet apart and it is a very dangerous road for people moving farm equipment back and forth across the river Mr Jeffery reviewed costs the M D incurred for secondary road projects in 1985 and Mr Kathol was given a letter detailing these costs There was brief discussion about the road going north from the Schmautz Pit and the amount of gravel which is left in that area, about availability of rip rap at the Garson Pit as well as the possibility of changing the angle of a road crossing a railway line Mr. Kathol suggested railway crossings be discussed with their representative in Edmonton who co- ordinates safety of road crossings with CTC Mr McGregor was asked if the M.D. might commence using the Highway 27 & 21 stock pile site now and Mr McGregor advised this could be done as long as the stock pile was located in the south west corner of the site so there would be no vision problems for either Highway #21 or Highway #27 It was agreed council would have a look at the site tomorrow on road tour, determine a safe location for the stock pile and a letter be sent to Transportation confirming the location There was discussion about the Horseshoe Canyon view point access road and the intersection of Highway #21 and Highway #9 Mr Jeffery noted that the M.D has space available downstairs for rent should Alberta Transportation require any additional office space in this area Mr. Hastie asked about the designation of the Gorr Road and the road continuing north to the M D boundary as a secondary road and Mr Kathol noted he would review his file and send a letter concerning this matter Mr. Hoff wished Mr. Kathol and Mr McGregor a Merry Christmas and Mr. Maerz then moved this meeting do now adjourn until 9.00 A M , Monday December 23rd, 1985. - - - -1 CARRIED -- ------ - - - - -- - - - - -- -- -- - - - - -- Reeve Municip 1 l�dmi ist;Jtor Time 4.15 P M C kv w� 5 Ie ), t 'e r !;Cr' 'V 7&1 W.." 9 J C JEFFERY REPORT COVERING PERIOD DECEMBER 10TH TO DECEMBER 17TH, 1985 1 Should M D purchase all property along SR 836 from SR 583 to #9 Highway -not too many miles left to purchase 2 Lyle Gelinas approved half week winter holiday Glen Wagstaff 1 1/2 days winter Robert Gundlach approved half week winter holiday Brian Plant - no change Earl McRae - no change Keith Smith approved one week Rick Vickery - no change Henry Wiens - no change Leonard McCook - no change Wallace Rasmussen - no change Dan Thomas - no change Gary Berquist - no change 3 Loaned Triple B. Construction 1200 yards of gravel and we will take over their stock pile now in place at Old Torrington Pit Now 614 yards - Their stock pile approximately 2000 yards 4 Sandra Weir had another accident - 3rd time - her fault June 1 84 hit cattleliner in dust storm - no fault $24 500 damages July 22nd, 1983 - Our distributor truck and our van - equal fault $10,600 damages Estimate for this accident - M D vehicle $900 00 No figures available for other vehicle as yet 5 July 23/85 - Marvin Moore suggested we consider purchasing viewpoint on Dinosaur Trail - no decision made - any action required on this request? 1 1916 Tainsh, Norman 1917 1918 co 1919 1920 1921 Alberta Health Care Alberta Power Artec Alloys Arthurs R G B Bruce Hannah Truck Lines 1922 Canadian Salt Company 1923 Edwards, Larry 1924 Eskimo Refrigeration 1925 Fabian George 1926 Fort Garry Industries 1927 Gehrings Transport 1928 Imperial Oil 1929 Kirks Sheet Metal 1930 Linden Trading Co -op 1931 Loomis Courier 1932 1933 1934 1935 It 1936 1937 Accounts Payable December 17 1985 Midnight Sign Co Order of The Royal Purple Prairie Bible Institute Three Hills Collision & Paint Town of Three Hills Town of Trochu 1938 TransAlta Utilities 1939 U F A Trochu 1940 Union Tractor 9,730 20 Holdback on Acme Shop 1,162 00 Employee Coverage 11 38 Accounts 378 94 Machine Repair 1,894 00 Road widening 745 88 Fuel 2,011 82 Road Material 125 00 1985 Road Diversion Compen 225 00 Inventory 600 00 Dinner & Lunch at Xmas Par 115 36 Inventory 44 40 Freight 4,008 58 November Fuel 187 65 Machine repair & fixing heater at Torringto 72 11 Fuel dump trailer 18 85 Freight 332 00 Parking signs & front office sign 240 00 Meal for Perennial Weed Seminar 210 00 Machine repair, Equipment Rental 74 00 Machine repair 142 47 Water bills 1,320 00 1985 P A Transportation Grant 10 57 Street Lights 134 20 Fencing equipment for at radio tower 182 24 Inventory TOTAL 23,976 65 c�