HomeMy WebLinkAbout1985-12-17 Council Minutes0
AGENDA COUNCIL MEETING DECEMBER 17TH, 1985
1 Approval of Agenda
2 Approval of Minutes - December 10th, 1985
3 Approval of Accounts
4 Appointments
Foremen - 10.30 A M Item #5
Bernie Kathol & Monty McGregor - 2.30 P M Item #32
5 Meeting with Foremen
J C Jeffery Report
Reports
Review Establishment of Incentive Pay for 1986
Review Accident - Sandra Weir - Colin Austin
Review need to keep two extra employees on permanent staff
Review December wage rates - particularly for
two temporary employees if kept on over winter
Completion of Items tabled from last meeting-
6 Budget Review to end of October and end of November
7 Establish 1986 Road Program
8 Review 1986 capital requirements
9 Moving and Servicing Policy - Gravel Crew
10 Fuel tender for 1986?
11 Mobil Oil - Sour Gas Well near Wimborne (Need answer)
12 Letter from Association Utility Officers re. road
crossing policy
13 Letter of thanks from Village of Linden
14 Review operating costs for buggies, cats, etc
15 Disposal of Oily Wastes on Road Allowances - ERCB
16 Review Trochu Fire Hall Situation and Agreement
17 Review Three Hills fire agreement
18 Invitation to attend Annual Curling bonspiel in Didsbury
19 Review rental of M D Office basement
20 Review Letter from Tax Recovery Department, Municipal
Affairs re. Grainger, Swalwell and Wi.mborne properties
21 Letter from Association re ASEBP School Trustee
Coverage
22 Report from Municipal Affairs - Annual Inspection
23 Alberta Environment Employment Program
24. Letter from Government of Canada re. Forum Africa
Other Items:
25 Approval for agreement with Larry Edwards for road
diversion NE 30- 30 -23 -4
26 Letter from Jubilee re: Liability Insurance
27. Request from Dayton Unruh for Redesignation of NW 1 -30-
25-4
28 Review situation re- Allan Duer mobile on M D. road
allowance NE 19- 30 -25 -4 and NW 20- 30 -25 -4
29 Review possible cancellation of mobile home licence
fees
30 Review disposition of Alta Transportation Public
Assistance Grant funds left on hand
31 Set date for 1986 tax sale
32 Meeting With Bernie Kathol and Monty McGregor from
Alberta Transportation 2.30 P M
Review Redesign of SR 806 Linden South
Review study of Sharples Area
Discuss Red Deer River Hill - Tolman
Review funding for SR road projects
33 J C Jeffery Report
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undertaken in 1985
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COUNCIL MEETING DECEMBER 17TH, 1985
The Council meeting which adjourned on December 16th, 1985,
reconvened at 9.00 A M , December 17th, 1985 with all
councillors present
J C. Jeffery, Municipal Administrator and Mrs Jean
Wilkinson, Assistant Administrator were also present
Mr Boake moved approval of the December 10th council
meeting minutes
CARRIED
Mr Boake moved that the accounts presented for payment
today be approved subject to further review by the finance
committee of Richard A Maerz, and Bruce Hastie
CARRIED
Mr Jeffery reviewed his report covering the period December
10th to the 17th and various items were discussed
It was suggested that the M D should proceed with purchase
of the remaining land required to widen SR 836 to a 100 foot
right of way, with the exception of the area
through Sharples It appears there is about 5 miles
of road which is not widened Mr Campbell moved that the
M D proceed with acquisition of the necessary land to widen
SR 836 from SR 583 to Highway 9 to a 100 foot right of way
with the exception of the mile of road through the Sharples
CARRIED
There was discussion about the recent accident Sandra Weir
had with the M D gravel crew van and the accident was
definitely her fault After discussion of this matter, Mr
Code moved that Sandra Weir be given an appropriate warning
in writing that if she is involved in any more accidents
which are her fault, her employment with the M D will have
to be terminated
CARRIED
coulee
The possibility of purchasing the viewpoint area on the
Dinasour Trail (on Al Stanger's land) was discussed
and it was noted the area is fenced off now as Mr Stanger
had too many problems with people trespassing on his land
After discussion Mr. Code moved that the M.D contact Mr
Stanger and negotiate with him for purchase of the viewpoint
area and access to same
CARRIED
It was agreed Mr. Mueller should discuss this matter with
Mr Stanger.
Mr. Boake moved approval of the report given by Mr. Jeffery
CARRIED
There was discussion about which truck might be used to
carry the new sprayer unit if one is purchased
Mr Jeffery reviewed the budget reports prepared at the end
of October and at the end of November, and after discussion
Mr Mueller moved approval of same
CARRIED
Mr Jeffery read a letter from Jubilee Insurance regarding
® liability insurance claims which they are receiving There
was lengthy discussion about this matter, and Mr Boake then
moved to accept and file as information
CARRIED
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COUNCIL MEETING DECEMBER 17TH, 1985
Mrs Wilkinson reviewed the letter received from Albei
Municipal Affairs, Tax Recovery Branch and the governme
will not approve the acquisition of clear title by the
M D of the properties in Grainger Swalwell and Wimborne
the M D. is not offering a purchase price equivalent
greater than the appraised value of the properties
After discussion
reading to by -law
purchase and obtain
of this matter,
number 1086
clear title to
4, 5 & 6 in Block 4 Plan
39 and 40 in Block 4 Plan
9 and 10 in Block 2 Plan
in Block 2 Plan Wimborne
Mr.
this
Grainger
Grainger
Swalwell
7015 E F
Maerz moved fir
being a by -law
990 A 0 for $250
990 A 0 for $250
5050 A K for $1050
for $800 00
CARRIED
Campbell moved second reading to this by -law
CARRIED
Mr Boake moved that third reading be given to this by -law
at this time
CARRIED UNANIMOUSLY
Mr Mueller moved third reading to this by -law
CARRIED
The need to establish the 1986 road program was then
discussed in detail and Mr Campbell noted that his
priorities for 1986 will be as follows.
#1 - Stankievech Project - West of 34- 32 -22 -4 - 1 mile
#2 - Schmidt Project - West of 3 & 10 in 34 -24 -4 - 2 miles
#3 - Adam Project - South of 26- 33 -24 -4 - 1 mile
The following foremen then entered the council meeting.
George Rempel, Oris Rodger, Keith Smith, Alex Cunningham,
Norman Soder, Rick Vickery, Myles Maerz
Mr Soder reported as follows- Region meeting on the 11th,
grant claims to be done for the year end, and will be
reviewing A S B Policies Alot of backsloping forms to be
reviewed also
Mr Soder then left the meeting
The foremen were advised there will be a special meeting of
council on January 6th, 1986 to review 1986 wages and the
employee committee should arrange to attend this meeting in
�I the afternoon, and the foremen will see council on an
individual basis in the forenoon
Keith reported on the work done in the shop - 4 buggies, 9
graders, T -21 and D7F etc
He also reported it appears 4 tires and one rim have been
stolen from the shop along with a dipstick, battery and
radiator cap from the welding truck
They are considering asking Crown Tire to put the serial
number of all tires purchased on the invoice and it was
suggested that all tires should be branded to identify same
Keith suggested the locks at the shop should be changed
under the circumstances He noted the locks were changed
about 2 years ago It was also suggested there should be a
policy that no temporary employee should be given a key
to the shop for any reason and the permanent employees
should be advised of this policy
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COUNCIL MEETING DECEMBER 17TH 1985
Mr Hastie moved that Keith Smith be given authority to
change the shop locks and further moved that no temporary
employee be given a key to the shop or loaned a key for any
reason
CARRIED
There was discussion about the fence around the shop yard
and it was suggested this should be improved
Mr Code suggested that a log should be set up at the shop
and permanent employees should record the time and date when
they are making use of the shop during off hours
No decision was made concerning this suggestions.
Rick reported that the crew shut down on December 6th
and machinery moved back to the shop with the exception of
the Fiat Allis which is down at the Andrews Lowen Pit
ripping gravel so the gravel crew can haul it to a stockpile
site
Oris reported sanding is being done and some brushing work
There was discussion about brushing projects which should be
done and if agreements are required to remove trees on
private property
There was discussion about the number of roads which require
brushing including the F Hoppins Road and the Perry North
road and it was agreed that Reg should review these two
projects with Oris
George reported they are hauling gravel from the Andrews
Lowen Pit to the Horseshoe Canyon stock pile site, and will
then move to the Jack Lowen Pit to haul some to the
it Beveridge Lake site Will also have to go to the Garson Pit
to move gravel to various other sites
There was discussion about the spring on the road half mile
north of the Hesketh corner on SR 575 and it appears the
culvert has frozen over again There was discussion about
whether weeping tile might help to eliminate this annual
problem
George noted there are two gravel trucks which are should be
replaced in 1986, or they will require rri.otor jobs and
perhaps transmission work There was discussion about
what truck might be suitable for a sprayer truck
He also advised Council that the gravel crew will be shut
down over the Christmas holidays
He asked if Council would authorize the second shift of the
gravel crew to take half a day off with pay in order to
iI attend the Shop Christmas party to be held on Friday, or let
the shift work around the shop or do some brushing work that
day
Mr Hastie moved that the second shift of the gravel crew
not stock pile gravel on Friday, December 20th, 1985, but be
kept busy around the shop or cutting brush that day in
order that they may attend the Shop Christmas party that
afternoon.
CARRIED
Mr Rempel asked council about keeping the extra men on over
winter and if they were no satisfied with his work as he is
being asked now to work shift work and operate a loader or
run a truck
There was lengthy discussion about this matter and it was
noted there must be a foreman on each shift to make
decisions about operation of the crew because of
liabliity problems which could arise
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COUNCIL MEETING DECEMBER 17TH, 1985
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Mr Jeffery reviewed the increased cost for insurance in
1985, and read a letter received from Jubilee Insurance
concerning various types of liability claims which are being
received
Mr Jeffery also reviewed the number of employees presently
on staff and there was lengthy discussion about the need to
keep extra staff on over winter. There was also discussion
about whether each mechanic requires a helper in the shop
Council noted they are attempting not to add any employees
to the permanent staff
There was also discussion about the men loading their own
trucks and how much it would cut production on the crews
George felt the loader operator was very valuable as he
works on the pile breaking up lumps, keeping the loader
fueled up etc , while waiting for the trucks to come back
Alex reported he will be working on radio repairs now as the
signal generator has been repaired and returned to us
It was suggested that the two temporary employees still on
staff might be terminated and rehired in January or February
Mr. Rempel noted he had worked for the M D for over 25
years and felt rather distressed he now had to go back to
shift work
The foremen left the meeting at this time, and the meeting
adjourned for dinner between 12.30 P M and 1:30 P M
The situation concerning operation of the gravel crew over
the winter was again reviewed by Council, and Mr Hastie
moved that the previous motion made regarding keeping two
extra people on over the winter time be rescinded- that
David Burden and Glen Enzie be terminated effective December
20th, 1985; that George Rempel be advised he is to operate
a loader on one shift of the gravel crew if there is no one
else available to operate the loader; that George Rempel's
hours over the winter are to co- incide with one of the 8
hour shifts of the gravel crew and further moved that hiring
of temporary staff for the 1986 season be reviewed by
council later in January
CARRIED
Mr Hastie moved establishment of criteria for
incentive pay be tabled until the January 6th special
meeting of Council.
CARRIED
Council then continued with discussion regarding the 1986
road program
Mr Hastie noted his priorities for his area are as follows:
#1 - That portion of the road west of 1, 12, 13 & 24 in 33-
25-4 which can be built by the main crew and the road is to
be built to secondary 10 meter road standards 4 miles
#2 Hoppins Project - Road west of 1 & 12 in 34 -25 2 miles
#3. Adam Project - South of 27- 33 -24 -4 1 mile
There was discussion about whether SR 841 might be
designated by Alberta Transportation as a resource road and
it was suggested this be discussed with the Government to
see if there might be funding available to assist with
reconstruction of the road
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COUNCIL MEETING DECEMBER 17TH, 1985
Mr Hoff noted his priorities for Division 2 are-
#1 Litke Project - south of 3 & 4 in 29 -23 -4 2 miles
#2 Muchka Project - South of 13 and south of 17 & 18 in
29 -24 -4 - 3 miles
Mr Code noted his priorities for Division #1 are
#1 SR 841 - five miles
#2 SR 836 - M Anderson North - West of 20 and 29 in
30 -22 -4 2 miles
Mr. Boake noted his priorities for Division #3 are.
#1 Muchka Project - south of 14 in 29 -25 -4 - 1 mile
#2 SR 575 - South of 29 and 30 in 29 -26 -4 - 2 miles
There was discussion about the railway crossing which would
be involved with the Muchka Project and it was noted this
matter will have to be reviewed with Transportation and
C T C
Mr Maerz noted his priorities for Division 4 are.
#1 - South of 15 and 16 in 31 -25 -4 - on SR 582 - to be built
to secondary road standards 2 miles
#2 Kientz Road Intersection - S /SW 15- 32 -26 -4 plus
Oelke Road West of 29 and 32 in 32 -26 -4 - 2 miles
#3 Robertson Project- West of 2 & 11 in 31 -24 -4 - 2 miles
It was noted that as the Kientz Intersection job might not
be able to be done until 1987 because of bridge branch
involvement, priority for projects 2 and 3 could be
reversed, if necessary
Mr Mueller noted that his priorities for Division #5 are.
#1 King Hill South of 2 in 31 -22 -4
#2 Buggy work in Month of October for numerous ditch
cleaning projects
#3 Davidson Project - South of 1 in 31 -22 -4 1 mile
After further discussion about these projects and noting
there are too many miles to do in one season and where the
main crew should commence work in 1986 Mr Maerz moved that
the road projects in Division 1 2, 6 and 7 have priority
for start up of the main crew in the spring depending on the
weather conditions.
CARRIED
Mr Mueller moved to table finalization of the road program,
and consideration of 1986 capital requirements, and the
moving and servicing policies of the gravel crew until the
next meeting of Council
CARRIED
There was discussion about adjourning today's meeting to
Monday, December 23rd, and it was agreed this could be done
It was suggested that council have a road tour that day in
order to complete the plans for the 1986 road program
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COUNCIL MEETING DECEMBER 17TH, 1985
Mr Jeffery read a letter from the Alberta Utility Officers
Association regarding the AD HOC Committee which is
reviewing the pipeline road crossing agreements The
Utility Officers Association is suggesting that the mayor
concern is the ground disturbance regulations and that these
regulations should be changed to require a representative of
the pipeline owner to be on site during exposure
of the pipeline when required by the ground disturbance
regulations that pipeline owners once properly notified by
the road authority will be required to locate and hand
expose the pipeline with his crews, and if companies are
unable to provide crews to hand locate and or expose they
would be required to provide on going safety training in
maintenance and repair of pipelines for all municipal crews
that may be required to work on the companies pipelines
it was also noted that Mr Cunningham is no longer on the AD
HOC Committee
After discussion of this
M D advise ERCB and
Association that the M D
any responsibility or
companies' pipelines, nor
to be trained for this pu
matter, Mr Code moved
the Alberta Utilities
is unable and unwilling
liability for working
does it have sufficient
rpose
that the
Officers
to accept
on any
personnal
CARRIED
Mr Jeffery reviewed an informational letter from E R C B
regarding disposal of oily waste substances on road
allowances, and after discussion of this matter, Mr. Boake
moved to accept and file same as information and this
information be taken into consideration when the annual
review of M D policies is undertaken
CARRIED
Mr Jeffery reviewed the situation concerning the Trochu
Fire Hall and noted that Council had agreed in principle to
setting aside reserve funds for construction of a new fire
hall in future To date no legal agreement has been
prepared by the Town of Trochu concerning this matter, and
the Town appears to take the position that the existing fire
agreement adequately covers the situation However the
Historical Society do not wish to allow the M D and the
Town to store fire trucks in their building for a minimum
period of 15 years but wish this changed to 10 years
After discussion of this matter, and noting that the
Historical Society will have paid for the building in 10
years, Mr Boake moved that the M D agree to change
the guaranteed minimum period from 15 years to 10 years as
contained in Clause 3 of the letter dated November 16th,
1984, addressed to the Town of Trochu.
CARRIED
Mr Jeffery noted the Town of Three Hills have submitted a
new fire agreement and after discussion Mr Hastie moved
that a committee of R A Maerz, Harold Mueller and R G
Campbell review the proposed agreement and compare same
with the existing agreement with the Town of Trochu and
report back to the next regular meeting of Council
CARRIED
Mr. Jeffery reviewed the grants paid out by the various
urban municipalties from the Alberta Transportation
Public Assistance Grant Program and the matching dollars
paid back to the Urban Centers by the M D
After discussion of the distribution of the funds, and how
the excess funds might be used, Mr Hastie moved that the
M D pay a grant of $2500 00 to the Trochu Bus Society and
the balance of $5074 25 be paid to the E1troHills Dats
Society. CARRIED
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COUNCIL MEETING DECEMBER 17TH, 1985
Mr Bernie Kathol, and Mr. Monty McGregor from Alberta
Transportation entered the meeting at this time - 3.30 P M
and discussed various items with Council.
Mr McGregor showed Council the proposal for re- alignment of
SR 806 south of Linden as well as a plan for re- alignment of
SR 836 through the Sharples coulee
These proposals were reviewed and Mr McGregor suggested
Council review the proposals in more detail and decide if
they would wish to proceed with the re- alignments
The M D would be responsible for acquisition of any right
of way required, as well as removal of any improvements
which might need to be moved
If Council decide they wish to proceed with the re-
alignments, Alberta Transportation would have to do a much
more detailed design for both projects
The Sharples project would cost about $830,000.00 and the SR
806 pro3ect would be about $1,400,000 00 plus cost incurred
for purchase of land and removal of any improvements which
would have to be removed due to the change in the location
of the road The SR 806 road would be a 9 meter finished
paved surface, and would require a new bridge
Mr Kathol and Mr McGregor were advised that people are
still not happy about the Tolman River Hill situation The
guard rails are only 22 feet apart and it is a very
dangerous road for people moving farm equipment back and
forth across the river
Mr Jeffery reviewed costs the M D incurred for secondary
road projects in 1985 and Mr Kathol was given a letter
detailing these costs
There was brief discussion about the road going north from
the Schmautz Pit and the amount of gravel which is left in
that area, about availability of rip rap at the Garson Pit
as well as the possibility of changing the angle of a road
crossing a railway line Mr. Kathol suggested railway
crossings be discussed with their representative in
Edmonton who co- ordinates safety of road crossings with CTC
Mr McGregor was asked if the M.D. might commence using the
Highway 27 & 21 stock pile site now and Mr McGregor advised
this could be done as long as the stock pile was located
in the south west corner of the site so there would be no
vision problems for either Highway #21 or Highway #27
It was agreed council would have a look at the site tomorrow
on road tour, determine a safe location for the stock
pile and a letter be sent to Transportation confirming the
location
There was discussion about the Horseshoe Canyon view point
access road and the intersection of Highway #21 and Highway
#9
Mr Jeffery noted that the M.D has space available
downstairs for rent should Alberta Transportation require
any additional office space in this area
Mr. Hastie asked about the designation of the Gorr Road and
the road continuing north to the M D boundary as a
secondary road and Mr Kathol noted he would review his file
and send a letter concerning this matter
Mr. Hoff wished Mr. Kathol and Mr McGregor a Merry
Christmas and Mr. Maerz then moved this meeting do now
adjourn until 9.00 A M , Monday December 23rd, 1985.
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CARRIED
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Reeve Municip 1 l�dmi ist;Jtor
Time 4.15 P M
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J C JEFFERY REPORT COVERING PERIOD DECEMBER 10TH TO
DECEMBER 17TH, 1985
1 Should M D purchase all property along SR 836 from SR
583 to #9 Highway -not too many miles left to purchase
2 Lyle Gelinas approved half week winter holiday
Glen Wagstaff 1 1/2 days winter
Robert Gundlach approved half week winter holiday
Brian Plant - no change
Earl McRae - no change
Keith Smith approved one week
Rick Vickery - no change
Henry Wiens - no change
Leonard McCook - no change
Wallace Rasmussen - no change
Dan Thomas - no change
Gary Berquist - no change
3 Loaned Triple B. Construction 1200 yards of gravel and
we will take over their stock pile now in place at Old
Torrington Pit Now 614 yards - Their stock pile
approximately 2000 yards
4 Sandra Weir had another accident - 3rd time - her fault
June 1 84 hit cattleliner in dust storm - no fault
$24 500 damages
July 22nd, 1983 - Our distributor truck and our van -
equal fault $10,600 damages
Estimate for this accident - M D vehicle $900 00
No figures available for other vehicle as yet
5 July 23/85 - Marvin Moore suggested we consider
purchasing viewpoint on Dinosaur Trail - no decision made -
any action required on this request?
1
1916 Tainsh, Norman
1917
1918
co 1919
1920
1921
Alberta Health Care
Alberta Power
Artec Alloys
Arthurs R G B
Bruce Hannah Truck Lines
1922 Canadian Salt Company
1923 Edwards, Larry
1924 Eskimo Refrigeration
1925 Fabian George
1926 Fort Garry Industries
1927 Gehrings Transport
1928 Imperial Oil
1929 Kirks Sheet Metal
1930 Linden Trading Co -op
1931 Loomis Courier
1932
1933
1934
1935
It 1936
1937
Accounts Payable December 17 1985
Midnight Sign Co
Order of The Royal Purple
Prairie Bible Institute
Three Hills Collision & Paint
Town of Three Hills
Town of Trochu
1938 TransAlta Utilities
1939 U F A Trochu
1940 Union Tractor
9,730 20 Holdback on Acme Shop
1,162 00 Employee Coverage
11 38 Accounts
378 94 Machine Repair
1,894 00 Road widening
745 88 Fuel
2,011 82 Road Material
125 00 1985 Road Diversion Compen
225 00 Inventory
600 00 Dinner & Lunch at Xmas Par
115 36 Inventory
44 40 Freight
4,008 58 November Fuel
187 65 Machine repair & fixing heater at Torringto
72 11 Fuel dump trailer
18 85 Freight
332 00 Parking signs & front office sign
240 00 Meal for Perennial Weed Seminar
210 00 Machine repair, Equipment Rental
74 00 Machine repair
142 47 Water bills
1,320 00 1985 P A Transportation Grant
10 57 Street Lights
134 20 Fencing equipment for at radio tower
182 24 Inventory
TOTAL 23,976 65
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