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Home My WebLink About1985-11-26 Council MinutesAGENDA COUNCIL MEETING NOVEMBER 26TH 1985 -------------------------------------- - - - - -- 1 Approval of Agenda 2 Approval of Minutes - November 4th meeting 3 Bank reconciliation statement month ending October 30 3a) Approval of accounts listed for payment today 4 J C Jeffery report - Nov 4 to November 26th 1985 5 Appointments. Meeting with Foremen - 10.30 A.M. Public Hearings - 1.30 P.M. Gerald Haller - 2 00 P M Des Carney 6 Road Tour Report - November 22nd, 1985 Rquest from George Van Doren for refund re. brush clearing and fence line levelling WNW 22- 34 -23 -4 7 Review date for Council Meetings in December December 10th and December 24th Joint meeting with A S B December 16th, 1985 P M NOTE. COMBINED MEETING DATE CHANGED TO JANUARY 31/86 8 Meeting with Foremen 9 Review interpretation of contract re- holidays slack time, etc 10. Alta Bridge Branch wish council to priorize six bridges 11 Report re: operating cost per hour for buggies & loaders, graders and crawlers 12 Letter from Darren Paget re: broken windshield Letter from Page Insurance re- damaged radiator Russell Vasselin 13 Letter from Alta Transportation re: King Hill Intersection improvement SW 2- 32 -22 -4 14. Letter from Town of Trochu re- radio licence Report re: Lyle Regehr and M D radio tower 15 Review Road sanding policy Refer all requests other than those covered by policy to Councillors? Letter from Village of Acme - request for street sanding 16 Letter from Dome Petroleum Ltd re. road improvement W of 10- 32 -22 -4 17 Letter from Alta Transportation re- 85/86 winter works program - brush clearing 18 Letter from Village of Acme re. Use of Linden Rubble Pit 19 Letter from Village of Acme re: need for culverts on SR 575 20. Review points raised at Convention 21. Does Council wish to join Federation of Canadian Municipalities 22 Letter from AAMD & C re. Solicitor General - default judgement program 23 Review status of old Wimborne Curling Club Property 24. Request from PAWM for 1986 membership fee 25 Letter from Hudson Bay Route Association - Membership Fee due $100.00 26 Review insurance problem - local rural community associations 27 Review need for employee handbook 28 Letter from Alberta Municipal Affairs Inspectors re: annual inspection 29 Letter from Government of Canada Canadian Emergency Co- Ordinator - Forum Africa 30 Review need to renew Tolman Park lease 31 Budget Review 32 1986 Capital Requirements 33. Information from Recreation Department of the Town of Three Hills re- new swimming pool proposal 34 Review distribution of M D recreation grant funds 35 Planning Matters - Two Public hearings AAMD & C proposed changes to subdivision regulations Set Dev Appeal Board Hearing - Review price of land use by -law 1 COUNCIL MEETING NOVEMBER 26TH, 1985 A regular meeting of the Council of the Municipal District of Kneehill #48 was held in the M D Office, Three Hills, Alberta, on Tuesday, November 26th, 1985, commencing at 9:00 A M The following were present• J Finlay Code Division 1 Otto Hoff Division 2 (Reeve) Robert E Boake Division 3 Richard A. Maerz (after 9:05 A M.) Division 4 Harold Mueller Division 5 Reginald G Campbell Division 7 Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Mr. Art Davis, representative from the Three Hills School Division entered the meeting at 9.10 A M Mr Hoff called the meeting to order and noted Mr Jeffery and Mr Hastie are both away on holidays W:��`1 Mr Code asked that Item #36 be added to the agenda - A S B Weed Survey A S B Mr Code then moved approval of the agenda as presented with r WEED SURVEY addition of Item Number 36 - A.S B Weed Survey CARRIED Mr Boake moved approval of the November 4th minutes of council meeting APPROVAL � CARRIED MINUFES Mrs Wilkinson reviewed the bank statement for the month of October, 1985, and after discussion Mr Campbell moved BANK approval of the statement STATEMENT CARRIED Mr Mueller moved approval of the accounts listed for APPROVAL payment today, subject to further review of the finance ACCOUNTS committee of R G Campbell, Harold Mueller, Otto Hoff and R A Maerz. CARRIED Mrs Wilkinson reviewed Mr Jeffery's report and various J C JEFFERY items were discussed, including the problem with amount of REPORT gravel removed from under water at the Old Torrington Gravel pit Mrs Wilkinson noted Mr Calder feels he has removed 39 500 yards and the M.D surveyor feels there is only 20,450 yards in the 5 piles After discussion of this GRAVEL AT matter, Mr Maerz moved that Pete Calder Crane Company be OLD paid the sum of $46,000 00 as a advance against the money TORRINGTON owing to him for crane work done at the Old Torrington Pit PIT with the balance to be paid when the pit run gravel PETE CALDER which has been stock piled in five piles is crushed next CRANE spring. CARRIED Various items of correspondence were reviewed Mr Hoff noted that the Local Authorities Board at the annexation CORRESPONDENCE hearing held for the Village of Carbon re. Perman land did not feel the M D had a case to request the road lying west SON of the land be included in the village boundaries, as this ANNEXATION request was not included in the M D 's letter submitted to PEgMAN LAND the Village of Carbon L' 1 COUNCIL MEETING NOVEMBER 26TH, 1985 The use of the Linden and Torrington rubble pits by urban residents was discussed and Mr Maerz moved that Mr Rempfer USE OF be advised no urban residents are to be allowed to make use RUBBLE PITS of either of the rubble pits until such time as an agreement BY URBAN for cost sharing has been arranged with the urban RESIDENTS centers concerned. Mr Rempfer has also indicated neither furnace works well in the trailers at the rubble pits and it was agreed these must REPAIR be repaired immediately. FURNACES AT RUBBLE Mr Boake moved approval of Mr Jeffery's report PITS CARRIED Mrs Wilkinson requested clarification regarding attendance at the Christmas supper and dance - are ATTENDANCE children allowed to come or not - and after discussion Mr. XMAS Code moved that attendance at the Christmas supper and dance PARTY be limited to employees, councillors and their partners CARRIED ROAD TOUR The minutes from the November 8th and November 20th MINUTES road tours were then reviewed and various items discussed as follows 1 Need to check speed limit on SR 583 east of Three Hills R K`' SPEED LIMIT and it was agreed the office should review the existing ON SR 583 speed limit by -law and bring a report back to Council RSV+ MAe cau ^C A 2 Mr Code reviewed for council the concerns expressed to J LOWEN him by Mr Jack Lowen regarding the condition of the J GRAVEL PIT Lowen gravel pit on SE 16- 29 -21 -4 Mr Lowen is not happy SE 16 -29 -21 as the pit area was not cleaned up before the crusher left and holes were left in the pit floor He felt the bottom of the pit should have been levelled off and the area left in a more tidy condition It was generally agreed there should be more supervision by the foremen when the crusher moves in and the area should be inspected by the foremen before the crusher leaves 3 The request from Crist and Dayton Unruh for construction REQUEST of a road west of SW 1- 30 -25 -4 (half mile) to provide access FOR ROAD to a possible subdivision on NW 1- 30 -25 -4 was discussed in CONSTRUCTION detail, and it was noted if this request is granted it would WSW 1- 30 -25 -4 be a change in previous M D policy It was noted there are UNRUH two bad hills which would have to be cut down so it could not be constructed as a blade grade with graders but would require some buggy and cat work It was noted there is a prairie trail in existance and access can be gained to the se�� land at least in the summer time Mr Dayton Unruh will be establishing a broiler operation on the proposed 20 acre subdivision if the land can be purchased and a subdivision obtained However before they can make this decision they must know if a road will be constructed to provide good access to the land Mr Campbell moved that the M D will, because the proposed development is for an intensive agriculture operation and will therefore continue the agricultural use of the land, make a committment to construct one -half mile of a minimum standard type road, on road allowance west of the SW 1 -30- 25-4, as time permits, but road construction will not commence until after Mr Crist Unruh and Mr Dayton Unruh have purchased the North West of 1- 30 -25 -4 have created the proposed 20 acre subdivision, and established the proposed intensive broiler operation on the subdivision CARRIED rc521 • s COUNCIL MEETING NOVEMBER 26TH, 1985 Mr. Mueller moved approval of the road tour minutes of November 8th and November 20th, 1985 CARRIED Mrs Wilkinson reviewed for council an account submitted by Mr. George Van Doren for fence line clearing West NW 22 -34- 23-4 Mr Van Doren had hired a cat to cut down and bury the brush along the west side of this quarter and he felt that the trees were on road allowance The account was for $470 00 After discussion of this request, Mr Maerz moved that the M D not pay the account submitted by Mr Van Doren CARRIED The need to change the date for the second meeting of council in December was discussed and agreed it would be reviewed again at the December 10th meeting of Council, when all council members are present. APPROVAL ROAD TOUR MINUTES ACCOUNT FROM GEORGE VAN DOREN WNW 22 34 -23 -4 � 'e;oce e C �P CHANGE DATE FOR COUNCIL MEETING IN DEC I Mr Code reviewed the proposed weed survey form prepared by Mr Soder, and the reasons for requiring a survey. Mr Soder wishes to have some instruction from the A S.B as to what weeds should receive priority in the M D. which weeds are the worst, and what areas have the more severe weed problems The A S B is asking each councillor to undertake a telephone survey of a number of farmers in their division in order to get some imput regarding this matter It was noted the form prepared by Mr. Soder is much too detailed to do over the telephone, and Mr Mueller moved that the councillors undertake a weed survey using a simplified survey form, and the results of the survey be brought back to the December 16th joint meeting with the A S B CARRIED Keith Smith, Rick Vickery, Oris Rodger, George Rempel and Alex Cunningham entered the meeting at this time. Rick reported as follows- - finished the Wilson project finished the Klassen culvert, working in the Megli Pit doing stripping but have shut down today as it is too cold One cat from the Small Crew is working on a brushing project, and the Small crew buggy is working at the Megli Pit also If the weather breaks should be able to finish stripping at the Megli Pit within a week Does council wish to proceed with the stripping work at the Old Torrington Pit and the Doug Hazelton Pit? Mr Rempel indicated to council that Mr Hazelton would not sell any gravel to the M.D unless the M D entered into an agreement with him which would guarantee Alberta Environment would allow removal of gravel from under water from his pit as well as from the Old Torrington Pit He had indicated he could not get a permit from Environment to remove gravel from under water in his pit It was noted this request to remove gravel from underwater in his pit had been discussed previously but the Council felt they could not make such a long term committment Mr Rempel felt the gravel removed from under water at the Old Torrington Pit could be crushed as it is quite dry and could likely get by without crushing any gravel at Linden Contractors Pit Also the M.D could open a pit on the Hutterian Brethren land if necessary 3 • Ill. t k° COUNCIL MEETING NOVEMBER 26TH, 1985 Rick asked if council wished to shut the crews down as soon as the stripping at the Megli Pit has been completed, and it was agreed after discussion that Rick be given authority to complete the stripping at the Megli Pit if weather permits and then shut down the construction crews Keith reported as follows - worked on 44 trucks and trailers SHOP over past month, as well as 7 buggies one crawler and 4 REPORT miscellaneous items Sand and salt shed nearly done, but cold weather holding up completion It was suggested any metal brackets clamps, bolts etc should be repainted to stop corroaion Keith noted all snow plow equipment is on. Also having a problem getting parts for the Galion grader Cannot start work on any major overhauls until the crews shut down Still having a problem with the end dump trailer - cracks, etc C -3 will require a major overhaul this winter Shop will start working on the D7F cat right away Alex reported as follows: - finished cemetery surveys - did six cemeteries this year and will likely do two next year - UTILITY Arthurville and Lumni. This will complete the project OFFICER Worked on the Megli Pit plan which must be sent to Alberta REPORT Environment. It appears there may be another 100,000 yards there but it may require removal of 15 feet of overburden to get 15 feet of gravel Reviewed the test hole reports on the pit with council. Attended Utility Officers convention - reviewed the water grant program and Small Power Producers Program Behind on radio repairs at this time as signal generator is in Ontario being repaired Town of Trochu has requested permission to use one channel on the M D radio frequency and have checked this request with Tim Petersen They have obtained their own town frequency but wish to have access to the M D radio frequency for emergency purposes Can see no problem with this request Oris reported as follows - finishing up snow fence UTILITY installation - still some in Division 4 and 6 to do Will FOREMAN have to fill sand and salt shed when it has been completed REPORT Sand will be hauled in from the Old Torrington Pit Sanding trucks ready to go. George reported as follows - hauling gravel in Division 2 until last Tuesday - shut down and stock piling gravel now GRAVEL Working from the McNair Pit stockpiling at Marshmann stock FOREMAN pile Put boxes back on the trucks Asked if council wish REPORT to run a double shift for stock piling this winter. It was suggested the office should contact Alberta Transportation to see if the M D could stock pile gravel at the Highway 21 and 27 site now. Doug Hazelton has about 2000 to 3000 yards crushed at the Old Torrington Pit, but is not working now There is an area stripped where he could crush gravel Mr Hazelton indicated to George that he would not crush the gravel removed from under water until spring There was discussion regarding how many shifts should be operated this winter to stock pile gravel, the number of regular employees who could work on the second gravel shift and whether it would be necessary to keep any additional men on over the winter It was noted there are five people on the gravel crew now and there are 7 other regular employees who could also run the gravel trucks There was also discussion about the temporary employees 4 t�w COUNCIL MEETING NOVEMBER 26TH, 1985 Keith asked council about the interpretation of the 1985 contract with regard to the abolishment of slack time and scheduling of 1984 holidays. He noted Mr Jeffery is taking the position that holidays which are taken in 1985 were earned in 1984 and therefore should be taken under the terms and conditions of the 1984 contract The employees feel that as of January 1st, 1985, slack time was done away with and therefore any holidays taken after January lst, 1985 whether earned in 1983 or 1984 should be able to be taken in accordance with terms and conditions laid out in the 1985 contract This interpretation is affecting quite a number of employees, because they have scheduled their holidays in 1985 in accordance with the 1985 contract - no more than 2 weeks taken in summer time frame, and were planning on taking the balance of holidays during the winter months Mrs Wilkinson reviewed notes left by Mr Jeffery concerning this problem Mr Jeffery feels the correct interpretation of the contract is that deletion of the incentive holidays time frame would only be effective at such time as each employee was entitled to take his 1985 holidays some time in 1986 Any holidays taken in 1985 should be taken in accordance with the 1984 contract However he requests council to make a motion to the effect that any employee would not lose holiday time by misinterpretation of the contract, provided they can show a prior pattern in how they were taking their holidays The foremen indicated to council they dial not agree with Mr Jeffery's interpretation and the employees feel that slack time was abolished as of January 1st 1985 and therefore any holidays taken in 1985 should be taken in accordance with the terms of the 1985 contract Keith also pointed out to Council that he along with Oris and George are paid a monthly salary and are on,,jYe salaried contract, but are actually treated�as'nv a &AS 4@l�ic works hourly employee They work a 9 hour day and do not earn overtime until after 9 hours Rick is a foreman, but is still paid on an hourly basis and is still on the hourly contract, so receives overtime after 8 hours a day The foremen paid on a monthly basis feel their holidays and sick days and any holiday payouts should be based on a 9 hour day as their contract says they must work a 9 hour day The foremen also noted they had not been given the chance in the past few years to negotiate their pay with Council Council agreed these matters would be reviewed during the 1986 wage negotiations The meeting then adjourned for dinner between 12.15 P.M. and HOLIDAY CLAUSE IN 85 CONTRACT DINNER 1.20 P M V1 Alex Cunningham and Ross Rawlusyk from Palliser Regional Planning Commission entered the meeting at this time A request has been received for the M D to loin the FEDERATION Federation of Canadian Municipalities - cost is per capita CAN based on population with minimum fee of $350 00 ,.4 MUNICIPALITIES Mr Maerz moved that the M D not loin this association. MEMBERSHIP CARRIED The Hudson Bay Route Association have requested the M D pay HUDSON BAY its membership fee in the association at this time ROUTE ASSOC. Membership is $100 00 per year After discussion Mr Boake L� moved that the membership fee of $100.00 be paid CARRIED 5 COUNCIL MEETING NOVEMBER 26TH, 1985 ------------------------------------ ------------------------------------ Mr Campbell moved that the Council meeting do now ad3c in order to hold the public hearing scheduled for today 1.30 P M CARRIED Mr Maerz moved that Council meeting do now reconvene, public hearing having been completed CARRIED Time 1 45 P M the Council then reviewed by -law number 1079, to redesignate the BY -LAW NE 22- 33 -23 -4 from agricultural conservation to agriculture NO 1079 Ross noted that if the redesignation is allowed an REDESI(NATION application for subdivision will follow and there is no real NE 22 -33 -23 reason to allow a subdivision at this time as there is no 4 definite buyer available for the proposed subdivision and no indication what use might be made of the land by any potential buyer It would fragment agricultural land After further discussion of this matter, and noting the land to be subdivided is very poor pasture with only about 40 acres of good cultivated land, Mr Mueller moved second reading to by -law number 1079 this being a by -law to amend the land use by -law 1061 by redesignation of the NE 22 -33- 23-4 from agricultural conversation to agriculture CARRIED Mr Campbell moved third reading to this by -law. CARRIED Mr. Code reported that PAWN is requesting payment of the 1986 membership fees at this time He reviewed the projects PAWN proposed by the association for next year and noted the REPORT association is hoping that most areas will pay a minimum of MEMBERSHIP $1000 00 membership fee Mrs Wilkinson noted the account received from PAWN FEE suggested a membership fee of 20 cents per capita and for PAYMENT the M D this would be $966 20 Ross noted that Palliser has requested funding from the $966 20 Province to enable the commission to hire a person to assist PAWN with some of its projects as Palliser has in past Ccl- (through Bill Ashton and Paul Fenwick) assisted the rojnb�e association with preparation of maps and other related matters LIA Mr Code moved that the M D pay its 1986 membership fee of $966 20 to PAWN at this time CARRIED Mr Boake moved that the Council meeting do now adjourn in public order to hold the public hearing scheduled for today at 2 00 4 hearing P M Time 2:00 P M Mr Campbell moved that the Council meeting do now reconvene the public hearing having been completed CARRIED Time 2 25 P M Council reviewed by -law number 1080, which is a by -law to BY -LAW amend the land use by -law number 1061 by redesignation of NO 1080 the south half of 10- 29 -21 -4 from agricultural conservation REDESIGNATION to agriculture S12 10 -29 -21 After discussion of this by -law and views expressed during the public hearing, Mr Campbell moved second reading to by- law number 1080 CARRIED Mr Maerz moved third reading to by -law number 1080 CARRIED 2 COUNCIL MEETING NOVEMBER 26TH 1985 Mr Mueller moved that Council meeting do now adjourn in DEV APPEAL order to hold a Development Appeal Board meeting BOARD CARRIED V1 MEETING Time 2.27 P.M. Mr Boake moved that Council meeting do now reconvene, the development appeal board meeting having been completed CARRIED TIME 2 30 P M Mrs Wilkinson reviewe subdivision regulations proposals with Council advise the Association proposed changes 3 changes which are proposed to the and Ross and Alex discussed these Mr Campbell moved that the M D the M D has no objection to the CARRIED Mrs Wilkinson reviewed M D policy regarding sale of copies of the M D land use by -law After discussion of this matter, Mr Maerz moved that the M D sell copies of the by- law at the following price Copy not in the grey ring binder $12 00 plus postage if required Copy in the grey ring binder $15 00 plus postage if required CARRIED Ross and Alex left the meeting at this time 2 55 P M Mr Code noted he had discussions yesterday with the Recreation Board in Drumheller with regard to inclusion of the Orkney, Hesketh and Over the Hill Community Associations in a Drumheller & District Recreation Board. The City of Drumheller will contact Terry Vaughn of Alberta Recreation to review the matter with him, and Mr Code therefore moved that discussion of Item Number 34 - M D distribution of recreation funds - be tabledl until January 14th, 1986 CARRIED Mr Code left the meeting at this time 3.10 P M Council then reviewed items discussed this morning with the foremen including. Purchase of gravel from Linden Contractor's pit Mr Campbell moved that the M.D. not proceed with purchase of any gravel from the Linden Contractor s pit until Mr Hazelton has a meeting with Council on December 10th, 1985 CARRIED Number of shifts for the gravel crew in winter time - Mr Maerz moved that the gravel crew run two (2) eight hour shifts during the winter time frame - maximum six trucks per shift CARRIED Interpretation of the 1985 contract with regard to holiday scheduling Mr Boake moved to table this matter until the next meeting of Council CARRIED 7 SUBDIVISION CHANGE TO REGULATIONS �A SALE OF M D LAND USE BY -LAW FEE FOR SAME Pa TABLE DISTRIBUTION OF M D FUNDS FOR 1986 T"'A ta. i Doi �Do SHIFTS FOR GRAVEL CREW IN WINTER 85 CONTRACT rzd C IS;! COUNCIL MEETING NOVEMBER 26TH, 1985 Mrs Wilkinson reported that Alberta Bridge Branch would like council to establish a priority list for six bridges which are due for replacement, or mayor improvements The bridges are- Vetter File 71175, Page File 2119• Kientz File 1084 Albrecht Low Level Crossing File 78996 Dann Low Level Crossing File 80878 ; Litke Culvert File 80887 Bridge Branch likely could do one or two bridges a year if funding is available. After discussion Mr. Maerz moved the bridge priority list be as follows- File 71175 Vetter - 1st File 80887 - Litke Culvert - 2nd File 1084 - Kientz - 3rd File 78996 - Albretch low level crossing - 4th File 80878 - Dann low level crossing - 5th File 2119 - Page bridge - 6th CARRIED Mrs Wilkinson gave each councillor a copy of Mr Jeffery's report regarding operating costs per hour for the crawlers graders and buggies and Mr Maerz moved to table this matter until the next meeting of Council CARRIED Mrs Wilkinson read a letter from Darren Paget and a letter from Page Insurance Ltd representing Russell Vasselin and it appears they suffered damage to their motor vehicles as a result of the operation of an M.D sand truck After discussion of these letters, Mr Campbell moved that the parties involved be advised the M D does not accept liability for this type of damage CARRIED PRIORITY LIST FOR SIX BRIDGES ALTA BRIDGE BRANCH i 5Q�,' ` Cie• (�," REPORT RE, COSTING ON MACHINES CLAIMS FROM D PAC17 AND RUSSELL VASSELIN 1e.��rs \r-,%(P Mrs Wilkinson read a letter from Alberta Transportation and '(c�b\e ALTA they have provided estimated costs for improvements to the TRANSPORT King Hill on SR 583 east of Three Hills They estimate it ESTIMATE will cost at least $140,000 00. After discussion Mr.d, COSTS KING Mueller moved consideration of this matter be tabled and HILL discussed when the 1986 road program is established sect INTERSECTION CARRIED I Mr Boake noted he had discussed the M D s decision RADIO regarding use of the M D. radio tower with a party TOWER involved in providing radio tower space to others and he was ,A USE pleased with the M.D 's decision The request from the Town of Trochu to make use of a channel TOWN OF on the M D radio frequency for emergency purposes was TROCHU USE reviewed and Mr Maerz moved that the Town of Trochu be M D RADIO allowed to make use of the M D radio frequency for FREQUENCY emergency purposes only, and further moved to accept the report given by Mr Boake �Pv CARRIED POLICY RE Mrs Wilkinson reviewed the existing policy regarding SANDING ROADS sanding gravel roads, and Mr Campbell moved that the Council confirm its existing policy and any calls received by the office from ratepayers for sanding other roads be referred to the divisional councillor CARRIED 1.11 (01 COUNCIL MEETING NOVEMBER 26TH, 1985 Mrs Wilkinson read a letter from the Village of Acme in which The Village Council request the M D undertake sanding REQUEST TO of same of their streets as they do not have equipment available SAND After discussion of this matter, Mr Boake moved STREETS IN the Village of Acme be advised the M D is unable to ACME undertake this type of work for any of the urban centers, v c' but the Village may, upon request and if necessary purchase a L t eic small amount of sand and salt mixture from the MAD CARRIED Mrs Wilkinson read a letter received from Dome Petroleum Ltd The company is concerned that they were not notified the M D planned to work over their pipeline during work on a road West of 10- 32 -22 -4 (Wilson Project). After discussion of this letter Mr Mueller moved to accept and file the letter as information and a reply be sent to Dome Petroleum Ltd , advising them council has been notified of their concerns. CARRIED It was agreed that this matter be reviewed with Rick Vickery Mrs Wilkinson read a letter from Alberta Transportation regarding the new winter works program which could be used to cover the cost of brushing on road intersections. After discussion of this program, Mr Boake moved to accept and file as .information CARRIED It was noted there are some brushing projects to be done this winter but these will be hand brushing projects which likely can be handled by the M D employees over the course of the winter Mrs Wilkinson read a letter from the Village of Acme The Village forwarded a cheque for 25% of the capital costs for the Linden Rubble Pit and have suggested that instead of sharing maintenance costs on the rubble pit, the Village would pay total maintenance costs for the transfer site which is used by both urban and rural residents, and the M D pay the Village s share of maintenance for the rubble pit After discussion of this matter and noting the rubble pit has not been open long enough to determine the annual maintenance costs, Mr Maerz moved the Village of Acme be advised the M D. would prefer to carry on with a shared cost agreement at this time, and the situation be reviewed in a year's time, when a full year's maintenance costs are available CARRIED Mrs Wilkinson read a letter from the Village of Acme regarding the need for culverts on the road north of the Village of Acme from SR 806 to SR 575 Mr Boake noted there is a culvert on this road dust to the west of the railway tracks, and it appears that Mr W.Beierle, one of the land owners involved has created a dam on a natural drainage course which runs through his property and this dam is causing the problem Mr Hoff moved that Mr Boake review this matter with the Village of Acme and bring a report back to council at a later date CARRIED Mr Art Davis left the meeting at this time DOME PET LTD CONCERN RE PIPELINE twr d s� BRUSH CLEARING PROGRAM ( U SHARING RUBBLE PIT COSTS ACME le E} ,-r- SCn+" NEED FOR CULVERTS ON SR 575 north of ACME DAVIS V1 OUT of COUNCIL MEETING NOVEMBER 26TH, 1985 The letter from the Alberta Association of M D & C DEFAULT regarding the proposed Default Judgement program was briefly JUDGEME�l, reviewed and Mr Maerz moved to accept and file as A PROGRAM information CARRIED Mr Mueller moved to table Item #23 until the next meeting TABLE of Council. " CARRIED Mr Mueller moved to table Item Number 20 and items number TABLE 26, 27, 28 29, 30, 31, 32 and 33 on the agenda until the It next meeting of Council CARRIED Mr Mueller moved that this meeting do now adjourn ADJOURN CARRIED TIME 5.05 M Reeve ASISr M icipal Administrator -� %W H CORRESPONDENCE NOVEMBER 4TH TO NOVEMBER 26TH, 1985 --------------------------------------------------- --------------------------------------------------- 23 Brochure re: Compu Software 24 Minutes from Drumheller Solid Waste Management meeting October 17th 1985 25 Report from Palliser re Carbon annexation of Perman Land 26 Brochure from CB Engineering Ltd 27. Letter from Alberta Treasury re: employee pension information seminars 28 Letter from Ladd Exploration re side slopes on road leading to 16- 16- 33 -23 -4 29 Letter from Alta Bridge Branch - will inspect 1986 bridge requests when in the area 30 Reports from Milton Rempfer re people using Linden rubble pit area including Village of Linden and Flexi -Coil 31 Policy in M D policy book - cost for seeding road sides - established at $500.00 per mile both sides approximately 6 acres of land 32 Letter from Petro Canada re acquisition of Gulf Bulk Stations 33 Copy of marks received by Glen Wagstaff from SAIT 34 Letter advising when David Tetz should attend his next training session for heavy duty mechanics 35. Minutes of Three Hills School Division meeting October 16th, 1985 36 Received grant from Alta Energy for septic tanks installed at Swalwell Fish Dam 37 Letter from Werner Jappsen Architect Ltd 38 Received RRAP agency fees for August and September $1040 00 39 Letter from Alberta Water & Wastewater Operators Association 40 Letter from Jubilee Insurance to Reed Stenhouse re- adjusters appointed for M D accidents 41 Letter from A G T re. attendance at Fall Convention BUILDING PERMITS ---------------- ---------------- 1 H R Campbell SE 30- 32 -26 -4 - tool shed & storage $2000 2 H K Toews - addition to dairy barn Pt NW 19- 30 -25 -4 $2000 3 H.K Toews - workshop Pt NW 19- 30 -25 -4 - $1000. 4 S F Davidson - second residence SE 20- 31 -21 -4 $15,000 5 Renaissance Energy gas plant LSD 4- 18- 32 -22 -4 $1 75 Million 6 Carl Peterson residence - Lot 7 Block 8 Huxley $37,000 7 Chester Toews - moved in residence to replace mobile SW 33- 30 -25 -4 - $6000 8 Murray Baerg - car garage NE 20- 30 -24 -4 - $14 000 9 Brian Bauer - 2nd residence for farm help NW 24- 32 -26 -4 - $10,000 10 Robert Loewen - addition to existing residence +� SE 24- 30 -25 -4 - $40,000 fi�r` N J C JEFFERY REPORT COVERING PERIOD NOVEMBER 4TH TO NOVEMBER 26TH, 1985 1 Oris renting another post pounder for $60 00 per day for approximately one week to get two crews working on snow fence installation 2 Suggestion for 1986 employee day - hold CPR course? 3 Robin Arthurs measured Torrington gravel piles November 12th, 1985. He feels there is approximately 20,450 cubic yards to date States not entirely accurate, but as accurate as possible without spending $10,000 to $12,000 50 yards per hour x 16 hours per day x 27 days = 21,600 cubic yards 70 yards per hour x 16 hours per day x 27 days = 30 240 cubic yards 90 yards per hour x 16 hours per day x 27 days = 38,880 cubic yards. Note - Robin advises George showed him what to measure and he believes there was -7 piles CORRESPONDENCE -------- - - - - -- 1 Alberta Utility Operator Magazine 2 Letter from A G T re. buried telephone cable -road from Kirkpatrick to Dunphy 3 Letter from Alta Municipal Finance Coporation re- interest rates 4 Letter from By -Law Enforcement Officiers Association 5 Letter from Alta Safety Council re Safe Driving Week 6. Letter from Alta Public Safety Services re: rescue kits 7 Information from Alta Fish & Wildlife re- change in regulations 8 Ralph Kientz paid balance of 1985 land rent $2500 00 9 Cheques received from Alta. Transportation for Hamlet Street Assistance Program Swalwell and Huxley 10 Minutes from Three Hills Recreation Board meeting November 5th, 1985 11 Building Permit obtained from Town of Three Hills for sand and salt shed 12 Notice of East Central Economic Development meeting November 22nd, 1985 - 13 Agenda for Three Hills School Division meeting Nov 13/85 14 Minutes from Fall Meeting of CAAMD & C at Balzac 15 Card of thanks from Glen & Janice Wagstaff for supper in Calgary after SAIT award ceremony. 16 Copy of Hanna Downtown Parking Study from Palliser Regional Planning Commission 17 Notice of Meeting - Big Country Tourist Association November 27th, 1985 - Three Hills 18 Letter from R Angus re extended warranty purchased for Cat and need to test oil samples regularly 19 Information re. Alberta Municipal Association for Culture 20 Minutes from Carbon Recreation Board meeting - October 14th, 1985 21 Letter from Alberta Rural Administrators Association 22 Letter from Town of Three Hills to Drumheller Health Unit - appointment of Cheter Davidson to Health Unit Board 1 CHFUUE REGISTER DATE PAYEE NAME 85/10/25 THOMPSON, KENN -TH E_ 85/11/01 BAUMAN, BRIAN 85/11/01 BERGQUIST, GARY B. 85/11/01 ENSMINGER, GARY 2 85/11/01 FLANAGAN, DAVID 85/11/U1 FRIEDRICH, JOSEPH QS /il 1 11 4 LCt TRIAL IVlc C 85/11/01 GLNDLACH, ROBERT K_ 85/11/01 HASKELL, VERNON K. 85/11/U1 KENNEDY, ROBERT D. 85/11/01 KNAPP, W DOUGLAS 95/11/U1 KOBER, S. L. DENNIS 85111/01 MCCOOK LEONARD J_ 85/11/01 MCMURTRY, JAMES R 85111/01 MCRAE, EARL T. 85/11/01 MEDING, ALAN G. 85111/01 MEDING, FkIAN E NUMEEk 85/11/01 RASMUSSEN, WALLACE F. R_ 85/11/01 MCPHERSON, SCOTT 85/11/01 SOWERbY, W. BRIAN 85111/01 TETZ, DAVID B_ 85111/01 TETZ, JOHNNY 85/11/01 THOMAS, DANNY J. S_ 439 85/11/01 VICKERY, RICHARD M_ s 4,185.13 N ' 85/11101 WEIR, SANDRA E. 442 85111/01 ENZIE, GLEN _._-__.A43____ 85/11/01 HUNTER, ART 444 2_'5111/01 BRAMLEY, DENNIS � 445 85/11/01 BURDEN, DAVID A.4 NUMEEk a! I RK 1•t t`I t 1� A K K L —__ STATUS 85/11/01 MCPHERSON, SCOTT 4,162 07 85111/01 TUPPER, JOHN 85111/01 ALbRECHT, DALE KINSEY, DALE 85111/01 TETZ, JOHNNY 2 1U6 51 85111/01 MCCOOK, LONNIE NUMEEk AivuUNT STATUS 436 4,162 07 OUTST 85/11/01 KINSEY, DALE 4s6 2 1U6 51 UUTST 439 1,F66.54 UUTST 44L 4,185.13 OUTST 441 L,042 0o OUTST 442 -,C!74 12 OUTST. _._-__.A43____ __ 1 4�.— U T s T_ — 444 2,066.99 Ot'TST_ 445 1,171_89 CUT;;T 446 2,109.43 OUTST. 447 2,066_64 OUTST 448 2,212.47 OUTST. 85/11/01 REMPFEk, MILTON W_ 450 1,765_33 OUTST_ 451 2,5es4.36 OUTST_ 452 1,9ol.40 OUTST. 453 2,176.73 OUTST_ 454 1,811_73 OUTST_ 85/11/01 WALESKY, LEON 456 1,767-67 OUTS T_ 457 1,832_57 OUTST_ 458 1,929.23 OUTST. 459 1,886.77 OUTST_ 46C 2,074.05 OUTST_ ZD5 _44— __�llISI___------- - - -. -- 462 1,470_221 OUTST. 463 2,053_01 OUTST_ 464 2,330.06 OUTST_ 465 1,972.23 OUTST. 466 1,745_20 OUTST_ 468 1,685 42 OUTST_ 469 1,794_82 OUTST_ 476 1,539_13 OUTST_ 471 1,972 23 OUTST. 472 1,729_27 OUTST. 1. c 85/11/01 KINSEY, DALE 474 629.72 OUTST_ 85/11/01 HILL, 6RIAN 475 1,345.62 UUTST_ 85111/01 LUGMA, BARBARA D. 476 1,278_43 OUTST. 85/11/01 BAERG, DEVON 477 1,411.86 OUTST_ 85/11/01 SAMPSON, JEFFEkY 478 11115_25 OUTST. 85111/01 SIEMENS, N_ —�� Y Z$2 .9 OUTST_ 85/11/01 REMPFEk, MILTON W_ 480 501.80 OUTST_ 85/11/01 CORRY, WALTER N. 481 1,661.13 OUTST_ 85/11/01 GREKE, ANTHONY J_ 482 1,655.82 OUTST_ 85/11/01 WALESKY, LEON 483 11592.77 OUTST. 85/11/01 WEIGUM, EkUCE 484 1,553 54 OUTST. NUMBER OF CHEQUES UNCASHED 49 TOTAL AMOUNT 88,267_55 NUMBER OF CHEQUES IN TOTAL 49 TOTAL AMOUNT 88,267_55 1. c s. 85/11/2[ MUNICIPAL DISTRICT OF KNEEHILL 0148 OUTSTANDING CHEQUE REGISTER DATE PAYEE NAME NUMBER AMOUNT —8.57 TT ! 85111/45 WILKINSON, M. JEAN 486 - 21077 -68 (5/11/25 MAkTENS, HERMAN P. 467 2,327.58 85111/25 GALES, LORI D. 488 11079.01 85/11/25 DUNAY, EDWARD M. 489 1.,221.62 85/11/25 DEAK, JENNIFER 490 1,363 -79 tTt-Z5 CL' "TWGTi -A- ff; -74L`E R. I; q 1 1,779-99 85/11/25 REi +'&EL, GEOPCE 492 2,417.61 85/11/25 ROCGEk, OBIS L. 493 [,02 -4.96 85/11/25 SMITH, KEITH J 494 1,786 59 85/11/25 WIENS, HfNkY M- 495 1,683.37 85/11/25 HAZEL, ALAN W. 496 1,736 93 -iW- 1 1125 7ESSICF; ---wAK vt: 497 1 822 85/11/25 GUNDLACH, KARL R- 496 . . 21138.27 85/11/25 KIMMEL, ALBERT 499 2,036 -59 85/11/25 ALBRECHT, DALE 500 942.98 85/11/25 TETZ, JOHNNY 561 1,786.93 85/11/25 KINSEY, DALE 502 1,419 26 tl ?/ZS —CU GM -A; B— A— R -UA—U— D 255 47 85/11125 BAERG, DEVON 504 199.8u 85/11/25 SORER, NORMAN F. 505 11952.29 NUMrdEP. (iF LhEOUES UNCA.SHED 21 TOTAL AMOUNT 36,02U.03 � c 1 1774 1775 1776 1778 1779 1780 Triple -B Trucking Truckline Turbo Resources Union Tractor Valley View Colony Village of Acme 1781 Village of Carbon 1782 Voytechek, John & Linda 1783 Wilkinson, Jean 1784 Wilson, Shirley 1785 Workers Compensation Board -� 1777 U F A TOTAL 2 778 76 Equipment Rental 1,544 87 Inventory 445 51 Fuel 216 69 Inventory 1,318 21 Water pumping at Torrington Pit 50 000 Utility Deposit - Acme Shop 596 50 Transporatation Grant & Water Bill 535 00 Janitiori.al Service for November 563 40 Expenses & Ambulance mileage 1,276 86 Backsloping /Borrow Pit 91187 50 Last paymert for 1985 Coverage 10 00 Shop Supplies 252,423 14 nc.fi November 26 1985 Accounts Payable Con't 1742 Land Titles 5 50 Service requests 1743 Larry's Office Equip 28 95 Servicing Typewriters 1744 Linden Contractors 15,174 00 Crushing & Cat Rental 1745 Lion Business Machines 450 00 Maintenance agreement 1746 Loomis Courier 9 60 Freight 1747 Lowen, Jack & Lorrie 4,208 00 Royalties 1748 M Carlton Welding 20 00 A S B Machine repairs 1749 Macleods 216 76 Oct Statement 1750 Mainline Farm Sales 42 20 Inventory 1751 Martens, Herman 199 20 Expenses 1752 Metro Tech Systems Ltd 14 85 Machine Repairs 1753 Nakaska, Joseph & Julia 1,072 14 Backsloping /Borrow Pit Agreement 1754 Oliver Industrial 9 03 Inventory 1755 Parts Plus 359 89 Inventory, Machine Repairs 1756 Petro Canada 49,260 69 Fuel 1757 Pitney Bowes 60 60 Rental for Postage meter 1758 Prairie Bible Institute 20 00 Tools 1759 Rainbow Courier 280 50 Freight 1760 Ray's Home Hardware 76 93 Machine Repairs 1761 Reliable Rug Care 26 90 Fuller Bowl Cleaner 1762 Rempfer, Milton 60 00 Mileage 1763 Schmidt, Heinz & Waltraud 334 56 Backsloping /Borrow Pit agreement 1764 Snap -On Tools 128 50 Tools 1765 Stankievech, Walter 2 796 72 Bakclloping /Borrow Pit Agreement 1766 Superwave Radiant Heat 299 00 Radiant Heater 1767 Tainsh, Norman 40 34 Legal Fees - Terry Nasaska 1768 Tele- Clinic Of Vernon 86 00 Carbon Rural Fire Dept 1769 Three Hills & District Seed Clean 72 00 Machine Repairs 1770 Three Hills Light Oilfield 540 00 Salt & Sand Shed 1771 Three Hills Tire 284 86 October Statement 1772 Town of Three Hills 360 00 A of Fire Dept Cost 1773 TransAlta Utilities 25 97 Stree Lights 1774 1775 1776 1778 1779 1780 Triple -B Trucking Truckline Turbo Resources Union Tractor Valley View Colony Village of Acme 1781 Village of Carbon 1782 Voytechek, John & Linda 1783 Wilkinson, Jean 1784 Wilson, Shirley 1785 Workers Compensation Board -� 1777 U F A TOTAL 2 778 76 Equipment Rental 1,544 87 Inventory 445 51 Fuel 216 69 Inventory 1,318 21 Water pumping at Torrington Pit 50 000 Utility Deposit - Acme Shop 596 50 Transporatation Grant & Water Bill 535 00 Janitiori.al Service for November 563 40 Expenses & Ambulance mileage 1,276 86 Backsloping /Borrow Pit 91187 50 Last paymert for 1985 Coverage 10 00 Shop Supplies 252,423 14 nc.fi Handwrittens 1686 Coffee Break 1687 Alberta Treasury 1688 Canada Post Corporation 1689 Dandi Buildings 1690 Demco Const 1691 J R Jackson Const 1692 Canada Post Corp 1693 Demco Construction 1694 J C Jeffery 1695 Dennis Iceton Accounts Payable November 26/85 95 25 8,715 59 230 00 17,360 00 15,500 00 2,625 77 1,000 00 3,600 00 635 75 691 48 Councillors and M D of Starland - Dinner October Pension Newsletter postage for Alta Agriculture Salt & Sand Shed Foundation - Salt & Sand Shed Acme Shop Postage for meter I of erection cost of Salt & Sand Shed Expenses Garbage pickup for October 1696 A A M D & C 21,597 52 October account 1697 A G T Repairs 1,800 00 Repairs 1698 Accurate Auto Body 1,711 61 Machine repairs 11699 Acklands 426 00 Inventory, Machine Repairs 1700 Action Automotive 545 64 Inventory 1701 Adeco Drilling & Engineering 56 20 Refund of overpayment of drilling fees 1702 Air Electric Services 68 50 Tools Machine Repair 1703 A G T Regular account 570 75 phone accounts November Timesheet 1704 Alberta Hospitals & Medical Care 1,162 00 November remittance Backsloping /Borrow 1705 Alberta Power 489 30 Accounts Backsloping /Borrow 1706 Allingham Com Centre 50 00 Backslopi.ng /Borrow Pit Agree 1707 Boake, R E 29 00 Reimburst expense - Dinner Assessment meeti.n€ 1708 Brenda Auto Supply 112 37 Inventory, Machine Repair 1709 Brosseau Pharmacy 6 99 Shop supplies Inventory 1710 Brost, Vern 616 14 Backsloping /Borrow Pit Agree 1711 Bruce Hannah Truck Lines 1712 Calder Cranes 1713 Caldraft 1714 Calgary Hose Headquarters 1715 Canadian National Railway 1716 Canadain Pacific Railway 1717 Cnaadi.an Salt Co 1718 C W N G 1719 C W N G 1720 Chevron Asphalt 1,200 30 Fuel 46,000 00 Removing gravel at Torrington Pit 279 50 Printing & Stationery 271 78 Machine repairs 228 52 Railway crossing maintenance 936 65 Railway Crossing maintenance 2,086 11 Salt 418 68 Accounts 77 80 Accounts 5,771 95 Asphalt 1721 Corona Supplies 183 62 Inventory -1722 Dawoni.k, Ken 79 00 Machine Repair 1723 Dole, Danny 230 60 November Timesheet 1724 Dole Dan & Laura 737 37 Backsloping /Borrow pit Agreement 1725 Edwards, B M 3,310 25 Backsloping /Borrow pit Agreement 1726 Feed -Rite Alberta Ltd 627 00 Fence post, wire 1727 Guards Implements 29 80 Machine repairs 1728 Gehrings Transport 288 60 Freight 1729 Gibbs Ford Mercury 183 76 Inventory 1730 Greenleaf Farm Supply 6,645 63 Stockpile gravel at Torrington Pit 1731 H T Howe & Son 91 03 Inventory, Machine Repair 1732 Hutterian Brethren - Valleyview 364 10 Backslopi.ng /Borrow Pit Agreement 1733 Huttons 528 11 Inventory 1734 Huxley, Frank & Jean 1,628 81 Backsloping /Borrow Pit Agreement 1735 I C G Utilities 182 64 Accounts 1736 Imperial Oil 3,049 67 October Statement 1737 Irving, D K 1738 J C Jeffery - Petty Cash 1739 Joseph DeBeaudrap 1740 Kennedy, Bob 1741 Kirks Sheet Metal 179 40 November Timesheet 86 16 Supplies, Postage, Misc Flower & Gifts 1,705 10 Backsloping /Borrow Pit Agreement 153 00 Safety Seminar 85 35 Supplies, Machine Repairs