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Home My WebLink About1984-10-23 Council MinutesL; 1 2 3 4 5 6 7 8. 9 AGENDA ORGANIZATIONAL MEETING OF COUNCIL OCTOBER 23rd, 1984 Call to order by Municipal Administrator Municipal Administrator - call for nomination for Reeve for ensuing year Election and Oath of Office for Reeve Nomination and Election of Deputy Reeve and Oath of Office for Deputy Reeve Set up Committees for the year 1984 -85 By -law for Members of Court of Revision Set dates for regular meetings of Council Bank resolution for the ensuing year Adjournment AGENDA REGULAR MEETING OF COUNCIL OCTOBER 23rd, 1984 -------------------------------------------------- - - - - -- 10. Approval of Minutes of Council Meeting - October 9th, 1984 - motion needs correction 11 Accounts to be paid today as per list - 13 Bank Reconciliation Statement for the month ending September 30th, 1984 14 Appointments. 15 J C Jeffery report - Christmas Party, Christmas Holidays 16 1984 Annual by -law for donations 17 Letters from Association re 1984 Fall Convention dates Meet with Specific Government Officials' Government reply to Spring Resolutions 18 Minutes from A S B Meeting - October 15th, 1984 How many councillors going to A S B conference - November 14th, 1984? for catering purposes 19 Review dog control by -law and agreement 20 Advertisement re possible new Seed Cleaning Plant Three Hills 21 Notice of joint recreation meeting - November 7th, 1984 in Torrington $9.00 per plate 22 Review Rubble Pit situation NE 19- 30 -25 -4 23 Report re- gas pumps on municipal road allowances 24 Request from Village of Torrington - 30 yards of gravel 25 Request for redesignation - W & L Toews SE 18- 30 -25 -4 26. Subdivisions- - S Milan SE 17- 31 -22 -4 A Reimer NE 24- 30 -25 -4 F Weisenburger - Block B Plan 6680 A P H le 27 Set date for dev appeal board hearing - go into Dev Appeal Moard Hearing to do so 28 Request for redesignation - H A Steiger SW 6- 30 -25 -4 01 ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL #48 The organizational meeting of the Council of the Municipal District of Kneehill #48 was held on Tuesday, October 23rd, 1984, commencing at 9.00 A M It is to be noted that the proper notice of the date, time and place for the said organizational meeting was given to the councillors Those present were• J Finlay Code Division 1 PRESENT Otto Hoff Division 2 Robert E Boake Division 3 Richard A Maerz Division 4 Harold Mueller Division 5 Bruce Hastie Division 6 Reginald G Campbell Division 7 J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator CALL TO ORDER Mr Jeffery, Municipal Administrator, called the meeting to order at 9.00 A M , and requested nominations for the position of Reeve for the 1984 -85 year Mr Maerz nominated Otto Hoff for the position of Reeve NOMINATIONS FOR REEVE Mr Jeffery called for nominations a second and a third time, but no further nominations were received Mr Mueller moved that nominations cease CARRIED Mr Jeffery declared Mr Otto Hoff elected as Reeve for the ensuing year and had Mr Hoff complete his oath of office as reeve Mr Jeffery then turned the meeting over to Mr Hoff Mr Hoff then called for nominations for the position of Deputy Reeve Mr Code nominated Richard A Maerz for the position of deputy reeve Mr Hoff called for nominations a second and a third time, but no further nominations were received Mr. Campbell moved that nominations cease CARRIED Mr Hoff declared Mr Maerz elected as deputy reeve for the ensuing year and had Mr Maerz complete his oath of office as deputy reeve Mr Hoff reported he had attended the 75th Anniversary Celebrations for the Trochu Hospital and it was a very nice occasion There is a book which documents the occasion and it was agreed Mr Campbell should obtain a book for the M D library The 1984 -85 committees were then discussed and Mr Mueller moved that the committees for the ensuing year be as follows- NOMINATIONS FOR DEPUTY REEVE 75th ANNIVERSARY TROCHU HOSPITAL 1984 -85 COMMITTEES 10 Golden_ Hills_ Lodge Harold Mueller ORGANIZATIONAL COUNCIL MEETING OCTOBER 23rd, 1984 P 2 1 Kneehill Ambulance Committee._ ----------------------- - - - - -- 11 Emergen v Measures Committee - - -- -------- - - - - -- Bruce Hastie Otto Hoff Richard A Maerz J C Jeffery 2 Palliser _Regional_Planninq-Commission Otto Hoff �r 12 Fence & Land Aqreements -------- - - - - -- - -- - - - - -- Ri.chard A Maerz, Alternative 'C Local Councillor Foreman of Crew undertaking the 3 Parks & Cemeteries --------------- - -- project Otto Hoff Richard A Maerz 13 Regional-Resources Project__ ------ - - - - -- Reginald G Campbell Norman Soder R E Boake Herman Martens ��r% 4 Drumheller Health Unit_ �G ---------------- - - - - -- 14 Seed _Cleaninq_Plants_ �Ckk Harold Mueller Rosebud - J Finlay Code 15 J Finlay Code KIBA - Robert E Boake Three Hills - Harold Mueller & R A Maerz 5 EMloyee_Committee_ Bruce Hastie Reginald G Campbell 15 Shop_ &_Foremen Committee Robert E Boake Bruce Hastie J Finlay Code R G Campbell 6 Recreation_ Board Foreman \LkkV 'G Gravel Foreman Aare- Linden - R E Boake Utility Foreman Torrington - Bruce Hastie Shop Foreman Richard A Maerz - alternate Ag Fieldman Three Hills Richard A Maerz Small Crew Foreman Harold Mueller - alternate Municipal Administrator Trochu - Reginald G. Campbell Carbon - Otto Hoff 16 Three Hills School Division J Finlay Code - alternate --------------------------- Drumheller - (If Required) - J Finlay Code Attendance at their meetings Alternate - Harold Mueller to be rotated among council members commencing with Division 1 in the month of November 7 Road-Committee -------- - - - - -- R E Boake R G Campbell 17 Executive - Central Association AAMD & C Alternate Members --------------------------------- Bruce Hastie Otto Hoff Harold Mueller Richard A. Maerz Divisional Councillor (if possible) 18 Alberta Agricultural Development J C Jeffery Corporation -------------------------------- 8 Finance Committee --------------- -- Otto Hoff Otto Hoff 19 Drumheller Solid Waste Association Harold Mueller ---------------------------------- Bruce Hastie Robert E Boake J Finlay Code - alternate 9 Fire Committee 20 Further Education Co -Ordination --------- -- -- -- Council R G Campbell -------------------------------- Bruce Hastie J Finlay Code y Richard Maerz (alternate Harold Mueller) R A Maerz, alternate Otto Hoff (alternate - J Finlay Code) Robert E Boake 10 Golden_ Hills_ Lodge Harold Mueller ORGANIZATIONAL MEETING OF COUNCIL OCTOBER 23rd, 1984 P 3 21 Agricultural_ Service Board Harold Mueller, Chairman J Finlay Code, Council Member Allen Becker, Ratepayer Member and one of. Dan Dole, Three Hills Ronald C Smith, Wimborne Angus Park, Trochu Herman Penner, O 22 Three -Hills - - Aiort Commission_ - - - - - -- Harold Mueller Richard A Maerz J C Jeffery (or his designate) and he further moved a councillor unable to attend a meeting may appoint an alternate member to act in his place on all committees with the exception of the Drumheller Health Unit, the Court of Revision, the Agricultural Service Board and Alberta Agricultural Development Corporation and further moved that a list of the committees be published in the local paper for k �0 the information of the ratepayers o }J CARRIED V Mr Maerz requested permission from council to attend some of the Planning Commission meeting with Mr Hoff and after discussion it was agreed that any councillor should be free to attend meeting of the commission with Mr Hoff if they so wish in order to help them become more familiar with the operation of the planning commission Mr Hoff noted the new building at Hanna for the commission is progressing quite nicely ROSEBUD Mr. Code reported that the Rosebud Seed Plant has presented a final financial SEED PLANT report covering the costs of building the plant and the M D will now be in C a position to pay out the final disbursement of funds to the plant \cam The total cost of the plant was about $900,000 00 C`'��„ The terms for A S B ratepayer members was discussed and it was agreed the ,N TERM OF intent of the policy was that ratepayer member terms should be 3 years, bu tc FARMER the terms should not all terminate in the same year. MEMBERS There was discussion about the members of the Alberta Surface Reclamation Committee SURFACE and it was noted these members - Emil Heinrich and Gordon Park - have been on the RIBS committee for many years It was agreed Mr Jeffery should contact Clarence Harrison of Environment and determine how the committee is established by the government and obtain some information about the operation of the committee and regulations for same Establishment of the Court of Revision for 1985 was then reviewed and Mr Maerz moved first reading to by -law number 1049, this being a by -law to establish the court of revision for 1985 as follows. Members.- Robert E Boake, Harold Mueller, J Finlay Code, Otto Hoff, and Reginald G Campbell Clerk - J C Jeffery or Mrs Jean Wilkinson, in his absence CARRIED P/Ir Hastie moved second reading to this by -law CARRIED Mr Mueller moved that third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Boake moved third reading be given to this by -law at this time CARRIED COURT OF REVISION BY -LAW 1049 Civ ORGANIZATIONAL MEETING OF COUNCIL OCTOBER 23rd, 1984 P 4 The dates for regular meetings of council was then discussed and Mr Hastie REGULAR moved that the regular meetings of council be held on the 2nd and 4th Tuesday DATES FOR of each month COUNCIL MEETINGS CARRIED Banking for the M D for the ensuing year was discussed and Mr BANKING FOR Campbell moved that the M D carry on its banking with the Alberta ENSUING YEAR Treasury Branch in Three Hills for the ensuing year, and the signing officers be one of the Reeve or Deputy Reeve, together with one of the Municipal Administrator or Assistant Administrator, and that one of the Municipal Administrator or Assistant Administrator be authorized to sign the payroll cheques for employees CARRIED 1985 RATE OF The 1985 rate of pay for councillors was then discussed and Mr. PAY FOR Code moved that the rate of pay for councillors be left at $110 00 tr' COUNCILLORS per day, the meal reimbursement rate be kept at $5 00 for breakfast, $7 00 for dinner and $9 00 for supper and the mileage rate be kept ��, DEALS & MILEAGE at 40� per mile or 25G per kilometer, with the maal reimbursement RATES FOR 1985 to be payable to councillors and employees while outside the M D of Kneehill on M D business CARRIED RATE OF PAY FOR Mr Boake moved the rate of pay for attendance at the 1984 Fall ATTENDING Convention be as follows FALL CONVENTION Actual Hotel Costs, Total Registration Fees tfor husband and wife) total mileage costs from Three Hills, parking costs, and per diem for councillors, plus reimbursement for meals at the rate of $50 00 per day and further moved that Mr Jeffery receive the same reimbursement with the exception of the per diem CARRIED Mr Campbell moved that the organizational meeting of council do now adjourn. ADJOURN CARRIED Time 10.45 A M Reeve ici 1 Administrator COUNCIL MEETING OCTOBER 23rd, 1984 P 1 Following completion of the 1984 -85 organizational meeting of the Council of the M D of Kneehill #48, the regular meeting of council commenced at 10:45 A.M , with all councillors present There was discussion concerning a motion made in the October 9th minutes (page 4) regarding the MCR grants and Mr Maerz requested the minutes be corrected CORRECTION as the motion should have read as follows: & APPROVAL OF MINUTES " Mr Maerz moved that the $3300 00 not yet allotted be retained by the M D for use on the Orkney Community Association Project, and if the Orkney Community Association cannot proceed with their project, the funds be retained for use in the Drumheller Recreation Area by either the Over The Hill Community Association or the Hesketh Community Association if Mr Code moved that the minutes of the October 9th meeting of council as amended be approved CARRIED Mr Boake moved approval of the accounts to be paid today as per list presented subject to further review by the Committee of Richard A Maerz and Reginald G Campbell CARRIED Mr Jeffery reviewed the bank reconciliation statement for the month of September, and after discussion Mr Mueller moved approval of the bank 1 statemrent as presented CARRIED Mr Jeffery reviewed his report covering the period October 9th to October 23rd as follows 1 Request from office to be closed on December 24th, 1984 After discussion of this request and noting most staff have holidays left Mr Code moved that the entire M D (office, P W staff and others) be shut down for December 24th, 1984, on condition there be some men available for snow plowing should this be necessary 2 There was lengthy discussion concerning holding the annual staff Christmas Party and whether a bonus would be a more appropriate way of expressing thanks to the entire staff Mr Campbell moved that in lieu of holdi.nq the large annual christmas party for the staff, a bonus of $50 00 be given to all office staff, all permanent public works staff, the four temporary A.S B employees, and any temporary public works employee who has worked for the M D on a temporary summer basis for two or more summers • • L 0 MW A � Mr Mueller moved that a bonus of $100 00 be given to all office staff, all permanent public works staff, the four temporary A S B employees, and any temporary public works employee who has worked for the M D on a temporary summer basis for two or more summers It is to be noted that the council and employees will be holdinq the annual curling bonspiel in January or February and the ind -iv dual office and public works Christmas get togethers will also be held Mr Jeffery then reviewed the balance of his report and various items were discussed Gulf Oil has offered to pay $10,000 00 towards the cost of repairing the damages they caused on the light coat surfaced road (South Huxley Road) by moving a rig over the road during bad weather After discussion of this matter, Mr Hastie moved that the M D accept the payment of $10,000 00 towards the cost of repairs for this road at this time, and Gulf Oil be advised they will be given a report on the total costs incurred in repairing the road when the work is done next spring CARRIED The meeting then adjourned between 12.00 Noon and 1.00 P.M. APPROVAL OF ACCOUNT'S 12MA1011 MMM1120 J C JEFFERY REPORT CLOSURE OF OFFICE OR BONUS? c Ise ` t BONUS GULF OIL PAYMENT FOR ROAD DAMAGE DINNER COUNCIL MEETING OC'T'OBER 23rd, 1984 P 2 Mr Frank Wesseling from Palliser Regional Planning Commission entered the meeting at this time PHOTO OF A photograph of the present council and staff was taken and the regular COUNCIL & STAFF meeting of council resumed at 1.30 P M f Mrs Wilkinson reviewed an application for redesignation of the SE 18- 30 -25 -4 REDESIGNATE from agriculture conservation to agriculture The owners of the quarter SE 18 -30 -25 are Walter and Lydia Toews of Stettler and they wish to have the land redesignated and subdivide a 20 acre parcel for their son Lorne, who is WALTER TOEWS presently operating a dairy operation at that location BY -LAW NO After discussion of the matter, Mr Boake moved first reading to by -law 1050, this being a by -law to amend the land use by -law 913 to redesignate 1050 the SE 18- 30 -25 -4 from agriculture conservation to agriculture CARRIED Mr Campbell moved that the required public hearing be held on Tuesday, PUBLIC November 27th, 1984, commencing at 1:15 P M , in the M D Office, Three HEARING Hills, and notice of the public hearing be advertised in the local paper "J CARRIED Mrs Wilkinson then reviewed an application for redesignation of the SW 6- 30 -25 -4 from agriculture conservation to agriculture. The owners of the quarter are Harvey & Coreen Steiger and they wish to have the land redesignated in order to obtain separate title to a 50 acre parcel of land containing their existing intensive cattle and cutting horse ranch Mr Campbell moved first reading to by -law 1051, this being a by -law to amend the land use by -law 913, by redesignation of the SW 6- 30 -25 -4 from agriculture conservation to agriculture CARRIED Mr Maerz moved that the required public hearing be held on Tuesday, November 27th, 1984, at 1:30 P M in the M D Office, Three Hills, and notice of the public hearing be advertised in the local paper CARRIED Mr Wesseling then reviewed with council the application submitted by Stan Milan for a 6 acre highway commercial parcel of land in SE 17- 31 -22 -4 along Highway 27 After lengthy discussion and review of the report prepared by Palliser Regional Planning Commission concerning this proposed subdivision, Mr Maerz moved that the M D recommend the subdivision be refused on the basis that the development would be located on good agriculture land CARRIED REDESIGNATE SW 6 -30 -25 HARVEY STEIGER BY -LAW NO 1051 .i Y.M. M, SUBDIVISION S MILAN SE 17 -31 22 -4 There was brief discussion concerning the proposed subdivision for the ALLEN NE 24- 30 -25 -4 - Allen Reimer for a 9 99 acre parcel - on which there is REINER now located one or more intensive uses and two houses SUBDIVISION It was agreed that Mr Reimer would have to apply for an intensive subdivision NE 24 -30 which would require a redesignation of the land, and he would also require a 25 -4 development permit approving the intensive uses on the smaller parcel of land, as a condition of obtaining the subdivision It was agreed this subdivision application would be reviewed at a later meeting of council FRED Mr Maerz moved that the subdivision application submitted by Mr Fred WEISENBURGE Weisenburger of Huxley be tabled until the next meeting of council SUBDIVISI@I CARRIED Mr Hastie moved that the council meeting do now adjourn in order to sit HOLD as Development Appeal Board � DEV APPEAL CARRIED BOARD Mr Code moved that the council meeting do now reconvene, A MEETING CARRIED Mr Wesseling noted the Palliser Regional staff are still working on up- dating the M.D. land use maps for the new by -law and it is hoped this work will be completed shortly / Mr Wesseling then left the meting - 2.30 P M. COUNCIL MEE`T'ING OCTOBER 23rd, 1984 P 3 Council then continued with its review of Mr Jeffery's report There was discussion about the need for a stop sign at the Finn Hall FINN HALL corner and after discussion it was agreed the yield sign should be INTERSECTION left and a crossroad ahead sign be installed, and it was further YIELD SIGN agreed Mr. Kennedy should ensure the yield sign is located in the proper spot according to government regulations It was agreed that the Read Committee should meet with Alberta Transportation and the Village of Linden regarding the possible re- alignment of SR 806, south of Linden There was discussion about the lack of service being provided by Ferguson Supply for the Champion graders and it was agreed that when Ferguson come out to demonstrate their new grader this matter be discussed with them Mr Maerz moved to accept Mr Jeffery's report Council then reviewed the 1983 donation by -law and what donations, if any,should be made in 1984. Mr Maerz moved first reading to by -law 1052, this being a by -law to authorize donations as follows Salvation Army $500 00 Cystic Fibrosis $100.00 Can Nat Institute for the Blind $200 00 Total $800 00 Mr Campbell moved second reading to by -law 1052 Mr Boake moved that third reading be given :: mW MEETING WITH ALTA TRANSPORTATION RE SR 806 FERGUSON SUPPLY LACK OF SERVICE ON CHAMPION GRADERS 1984 DONATION BY -LAW NO 1052 b 'a V/ k a,(� r A-6 eUy CARRIED to this by -law at this time CARRIED UNANIMOUSLY Mr Mueller moved third reading to this by -law It was agreed that the possibility of retaining membership in the Hudson Bay Route Association would be reviewed at the next meeting of council 1ri HUDSON BAY ROUTE ASSOCIATION MEMBERSHIP DATE Mr Jeffery advised that the dates for the spring convention (not fall convention) CHANGE have been changed from March 26th and March 27th to April 2nd and 3rd SPRING CONVENTION The Association advises that if any council wishes to meet with any government officials at the fall convention they should advise the �^ association so arrangements can be made �,^ CiUV' T The Association has forwarded the replies from the government about the 5X°1 V'6REPLIES TO 1984 spring resolutions, and it was agreed a copy of these replies should be Cou ,4-\ RESOLUTIONS given to each councillor The minutes of the A S B meeting of October 15th were reviewed briefly and it was noted the Ag Service Board is hosting the Regional Conference here on November 14th It was agreed that the office staff could attend the dinner if they so wish, and the following councillors likely will attend - J Finlay Code, Harold Mueller, R E Boake, Otto Hoff, Bruce Hastie and R A Maerz Resolutions to be presented to the conference by the local A S B were then reviewed and discussed 1 Riparian Rights - Mr Boake moved that this resolution be presented by the local A.S.B. to its Fall Conference CARRIED 2 Alberta Crop Insurance - Mr Mueller moved that this resolution be re- worded to have it read individual quarter sections, rather than individual parcels, and then the resolution be be submitted to the A S B Fall Conference CARRIED RESOLUTIONS FOR A S B CONFERENCE COUNCIL MEETING OCTOBER 23rd, 1984 P 4 Mr Jeffery noted that the agreement regarding hiring Tri -Eagle Services for enforcement of the dog control by -law has been returned by the company signed, but not under the seal of the company The owner of the company has also deleted references in the contract to what constitute a breach of the contract After further discussion of this matter, Mr Boake moved this matter be tabled until November 27th, 1984, so Mr Jeffery may obtain further information regarding the reasons for deletion of this portion of the contract CARRIED Mr Jeffery noted that the Three Hills & District Seed Cleaning Plant are holding their 1984 annual meeting on November 7th and tentative plans will be reviewed at that meeting regarding a new seed cleaning plant Mr Maerz explained to council that the Seed Plant Board is merely putting its name on a list with the government for funding for a new plant and if and when these funds are available from the government the board will decide at that time if a new plant should be proceeded with There is no obligation on the part of the board to proceed with a new plant There was also discussion about the fact that the Seed Plant should be setting funds aside over the years in order to have funds available for at least a portion of costs of a new plant Mr Maerz moved to accept and file as information CARRIED Mr Jeffery noted that the joint recreation board meeting will be held on November 7th 1984 at the Torrington Community Center Cost is v $9 00 per plate The following councillors will attend - R.A Maerz,,,r and wife, Bruce Hastie and wife, Harold Mueller and wife, Robert E Boake ardwife Mr Jeffery read a letter from the Drumheller Health Unit regarding the proposed dry disposal site near Linden - NE 19- 30 -25 -4 j The Health Unit has approved the use of the proposed site subject to various regulations and the use of the site by other municipalities was then discussed, as well as if there is a pressing need to establish another site at this time The Torrington site has not been used to any great extent so far It was moved by Mr Maerz that the M D consult with the Village of Linden and the Village of Acme to determine if there is a need for a rubble site in that area and if the villages would be willing to share costs for such a project CARRIED It was requested Mr Jeffery check with the Town of Trochu to determine how many rural ratepayers are using the site at Trochu Mr Jeffery noted that the gas pumps for the Win-borne Gas Bar and likely for L 61 G Dube's service station in Wimborne are located on M D road allowance 0 The M D solicitor suggested the M D grant an easement for the encroachment r� and this easement contain a save harmless clause Jubilee Insurance have advised the M D liability insurance would cover any losses should there be an accident or fire After discussion of this matter, Mr Mueller moved that the owners be requested to enter into the necessary agreements with a save harmless clause, in order to protect the M D from any liability CARRIED -To �" The Village of Torrington wish to purchase 30 yards of crushed gravel from the 3 M D , and Mr Maerz moved the Village be given permission to purchase this gravel from the Schmautz Pit CARRIED Mr Ray RaM_aff from Niagara on the Lake has requested council to cancel i _a the 3% penalty levied on his 1984 taxes His 1984 tax notice was forwarded to an address in Edmonton, and Mr Rat2laff has not lived in Edmonton since 1970 His former address was Linden. After discussion Mr Hastie moved that the penalty of $45 91 levied against Mr Ratiaff's property in 1984 be cancelled. CARRIED COUNCIL MEETING OCTOBER 23rd, 1984 P 5 Alberta Environment has announced a drought emergency water supply program to provide municipalities and individuals with assistance for drilling DROUGHT new wells, if their existing water supply has been depleted as a result of the EMERGENCY summer drought After review of this information, Mr Campbell moved to accept WATER SUPPLY and file as information PROGRAM CARRIED The Electoral Boundaries Commission has presented its final report to the II'EC government concerning changes to the electoral divisions BOUNDARY After review of the changes proposed for the 'Three Hills area, Mr Campbell CHANGES moved to accept and file as information V N FOR THE CARRIED PROV Mr Maerz left the meeting at this time - 4.20 P.M. MAERZ OUT C •4 •.e�0 Mr Jeffery then read a letter from the Mt Vernon Community Association GRANTS in which the association protest the proposed reduction in their annual MT VERNON grant from the M D MT VERNON Mr Jeffery then read a second letter from Mt Vernon Community Association INSURANCE in which they advise they would like the M D to insure their community center REQUEST through Jubilee Insurance for $30,000 00 After lengthy discussion of how the M D would handle covering individual community center buildings and ensure they were adequately covered, and noting that Jubilee would insure each organization on their own, and not w within the M D insurance policies, as long as the M D would guarantee � payment of the insurance premiums, Mr Mueller moved that each individual community center carry its own insurance policy with Jubilee Insurance and the M D agree to guarantee payment of their annual insurance premiums. CARRIED SHOP & The Shop & Foremen Committee meeting minutes of October 22nd, were reviewed FOREMEN MINUTES and various questions discussed It was agreed and Mr Boake moved that SR 583 be sealed and light coat surfaced this fall if the weather holds There was lengthy discussion about the lack of gravel on roads this year LACK OF GRAVEL and establishment of gravelling priorities for 1985 ON ROADS It was agreed that the gravel crew should be working only 10 hour days now GRAVEL CREW After discussion Mr. Campbell moved that the main crew complete the Swalwell 10 HOUR DAYS Road Project and then the crews go to ditch cleaning and reclamation work at the gravel pits if the weather is still suitable MAIN CREW CARRIED FINISH PROJECT There was discussion about the need for two mechanics on the main crew MECHANICS ON but no decisions were made MAIN CREW Mr Hoff noted there is a water hearing for the South Saskatchewan River WATER STUDY Basin Judy and Penny Waddell has offered to assist the M D with preparation SOUTH SASK of a brief However it was agreed previously that the MD would be backing the brief presented by Palliser Regional Planning Commission and not submitting one of its own There was brief discussion about the Alberta Wheat Pool tearing down DEMOLITION two elevators - one at Sharples and one at Bircham, and how the rubble will be OF TWO disposed of ELEVATORS Mr Mueller moved that this meeting do now adjourn CARRIED Time 5.30 P ML/ Reeve ici 1 AdmLstrE 1 ii 11 � II 11 y 11� � I1� � x y ol b I I Fy 11� ~ m n I I( h I � b I � � II y II H II n I IN y 14Z O II II x It 2 lil � � H h I 1 � I .A I Co 1 I I I 1 1 1 I I I I I t I I I I I I I 1 I I I I I I I I 1 I I I I I I I I 1 I I 1 1 I 1 I I I t I a, a a y 1 5 , ►, 1 1 1 b y 1 I y I I I (!1 I W 1 t to I I rt (D I I I I U1 (np i C rt I �LijJ [TJ 1 1 "Cb 1 O I f�D I y y I I b zii I rt 1 (D 1 U) I � l I I (�D I N !� O I�rt (nD 1 1 1 10 I 1 a 1 1u I o I I b 1 1 i!1 1 r, N I I 1 1 � 1 1 I Cq 1 1 1 1 rt 1 1 I 1 1 C N I I 1 O 1 b , Q, t I 1 1 I 1 1 0 I I I I I 4 1 1 1 I I 1 I'll I 1 1 I I I Q 1 1 1 1 1 I I I I I I I 1 I I I I I I 1 I I 11 I I I 1 I I I I 1 I I I I 1 i I I 1 1 1 1 I I i I n 1 I 1 I IW I IW I Iw 1,'ty 1 1 1 1 I 1 a I +O 1 1 I I I I W I 1 IN III I� I� I Ic Ia 1 1 1 I � 1 � n I I 1 III r 10 r IN I I Y IN 10 h I I I G a I I 1 1 1 I 1 N I Z 1 I 1 1 ((DD I to 1 I 1 Im IW 10 1 10 I 14= Iv IN I IN 1 rt 1 1 I 1 I a I I I I I I I N Im I ILO Iw I N I-' I I 1 1 1-7 I-P7 I 1 1 I I I 1 I I I 1 1 1 I I I 1cn Iw 'J' I 1 I 1 I 1 1 1 1 1 I I 1 1 I IJ (D 1 I I I I 1 I I I I IW I Iw 1 1 1 IW I 1 1 I 1 I� s✓ I I I I I 1 1 r r 1 r 1 a 1I ► 1 1 � 1 I N to N l0 1 lC 1 1 Fi I I I 1 I 1 I I I 1 I I I I 1 I 1 I 10 1 0 11 I 1 I ycn I 1 ! 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F 1 O I 1 1 10 1 10 I 1 cn co IW 10o 10 IN N I ro t N I I Y xo I Kn b I I-F N 1 :o m I I 1 1 W I 11 N I 1 1 Iv Iw I 10 10 I 1 I I O (OD-) I I• 1J :cn 1 I Irn Icn I 1 1 10 10 I I I IW too I 1 ro i 1 I 1 1 ii 11 � II 11 y 11� � I1� � x y ol b I I Fy 11� ~ m n I I( h I � b I � � II y II H II n I IN y 14Z O II II x It 2 lil � � H h I 1 � I .A I Co 1 I I I 1 1 1 I I I I I t I I I I I I I 1 I I I I I I I I 1 I I I I I I I I 1 I I 1 1 I 1 I I I t I OUTSANDING CHEQUES PAYROLL GENERAL -- - - - - -- ---------- - - - - -- 1,18.85 - - - - - -- 5 864 -------------------- 1,738 90 -------- r------- - - - - -- - - - - - -- - - - - -- 8057 1,736.80 53866 683 40 643.71 53867 150 00 RORO 85 53868 1,250 32 3,740.21 00 General 53873 381 00 1,000 00 24,300.00 285.00 53876 1 044 96 53831 132 40 53878 120 17 53833 784 57 20.00 53835 11190.00 03.02 440 25 5 85.50 535,00 689.05 R 42 176.41 52252 la7A5 53855 78 00 53860 1,685.00 361 74 1,322.01 Outstanding Loans Cash on Hand Deposited SUBMITTED ------- I _JOHN _CJEFFERY_REPORT COVERING THE PERIOD OCTOBER 9th to 23rdL - - - 1984 - - - - - ------------------------- - - - - -- - -- 1 Request for permission to close office December 24th, 1984 2 Gulf Oil, Bruce, Reg, R E Boake and myself met Terry Walker from Gulf and Jim Biggs engineer on project- Agreed it was okay for Gulf to leave M D road with only touch up and seeding - no more culverts required Gulf agreed to contact us regarding pavement damage - Location South of 16 & 17 and West of 17 in 34 -25 -4 Offered to pay $10,000 00 October 22/84 3 Frere North - Finn Hall Corner - agreed to move yield sign back to the south and a bit closer to the road 4 Lahrmann Construction - Harold, R E Boake, Reg and I met with Dave Lahrmann, owner, along with his foreman Minor and Larry Parliament from Alta Transportation regarding condition of SR 837 It was agreed as follows. a) Grade haul road both south and north past Rocks to Highway 27 using material to infill bad holes as necessary b) Patch a few holes at south end past our pavement in old ID area as well as one hole dust south of Ferry turnoff c) Balance of project acceptable in light of ongoing permanent solution with Alberta Transportation as per discussions with Bernie Kathol last council meeting 5 Meeting October 25th, 1984 at 10 00 A M , at Village of Linden Office re. SR 806 Bernie Kathol, Monty McGregor, Mayor Sam Megli. Do you want Road Committee to meet with them? 6 Ferguson Supply will demonstrate a new 740A grader on November 12th, 1984 all day CORRESPONDENCE OCTOBER 9th, 1984 to OCTOBER 23rd, 1984 1. Information from Alta Bridge Branch re- bridge authorization 13974 2 3 4 5 6 7 0 9 10 11 12 13 14 15 16 17 18 19 1 2 3 4 5 6. Minutes of October lst Three Hills Recreation Board meeting Three Hills School Division Minutes - October 10th,1984 Alta Development Officers Association training course MIC Life Insurance coverage for GM vehicles Information re. Proposed widening of Acme railway crossing P C R Hamlet Discussion Paper prepared by Alta Municipal Affairs - preparing definition of a hamlet to be consistent over the province Reg Resources Meeting - October 18th, 1984 at M D Office, Three Hills (Cancelled) to be held October 24th, 1984 Infomration re. new Canon Copier Minutes from Carbon Recreation Board meeting Sept 11/84 Information from ICG re propane News Release from AUMA Brochures from UMA Minutes Drumheller Solid Waste Association meeting - Sept 13/84 Volunteer Recognition Award - Energize 85 Letter from Vanguard Concrete - sewer pipe for municipal purposes exempt from sales tax Letter from AAMD & C Union Tractor no longer member of Trade division Letter from AAMD & C re employee benefit plan through AUMA Thank you card from Oliver Industrial Supply BUILDING PERMITS• Andrew Groneneveld - NW 18- 28 -21 -4 - 2nd residence for farm help $18,000 00 Ralph Belt - NE 1- 32 -24 -4 - shop & loading dock addition $7000 00 Dwayne Smith - NE 16- 34 -25 -4 - machine shed $20,000 00 Rick Vickery - NW 9- 34 -25 -4 - machine shed $15,000 00 Barry Vickery SW 16- 34 -25 -4 - machine shed $15,000 00 Adam Bertsch - SE 10- 30 -22 -4 - addition to shop $7500 00 ACCOUNTS PAYABLE OCTOBER 23, 1984 53987 Postmaster General 127 20 A S B postage for Bulletin 53988 Jack Hazelwood 104 54 Postage for Bulletin 53989 Allen Becker 133.00 Replacement of cheque #51514 53990 A G T 714 87 Accounts 53991 Air Vac 49 53 Inventory 53992 Alberta Health Care 1,190 00 Employee benefits 53993 Alberta Power 213 96 Accounts 53994 Allied Chemical 2,400 00 Calcium chloride 53995 Acklands Ltd 593 85 Machine Repair, Inventory, Tools 53996 John Binet 60 00 Fire costs -Acme radio 53997 Border Paving 1 496 55 Asphalt 53998 Burroughs 250 00 Maintenance contract on acct payable pro 53999 Accurate Auto Body 189 31 Repair Supplies 53000 C N R 348 07 Railway maintenance 54001 Fort Garry Industries 481 75 Inventory 54002 Franklin Supply Co 19 60 Fire Department repairs 54003 Guards 367 87 A S B Machine repairs 54004 Gulf Canada 38,535 57 Fuel 54005 Hannas Seeds Ltd 3,255 12 grass seed 54006 John C Jeffery 446 00 Edmonton Course 54007 Petty Cash 16 74 Postage, fuses 54008 Kirks Sheet Metal 25 15 Transformer for office furance 54009 Land Titles Office 121 00 Serivc e requests 54010 Lammle's Electric 20 00 Computor Room Air Conditioner 54011 Linden Agri Centre 109 05 Inventory 54012 Oliver Agricultural 386 00 Harrows 54013 Page Farm Fuel Sales 6 00 Propane -- — 54014 Rema Tip Top Distributors 190 06 Machine repair, Tools 54015 Red Deer Welding Supplies 9 90 Demurrage on C/O Tank 54016 Ray's Home Hardware 126 97 Sept Statement 54017 Reimer Industries Ltd 148 00 Concrete - - 54018 Three Hills Glass 71 50 Saftey Glass 54019 Three Hills School Division 98 84 Gas used from Carbon Supply 54020 Three Hills Tire Ltd 7 00 Machine Repairs 54021 Trans Alta Utilities 10 57 Street Lights in Bircham 54022 Twin Tractor 122 77 Inventory 54023 Village of Carbon 1,941 43 Upgrading Radio System & Water bill 54024 John & Linda Voytechek 535 00 Janitorial services for October 54025 Waterous Power Products 233 82 Inventory 54026 Workers Compensation Board 8,583 75 Last payment for WCB 54027 Big 5 Contracting 3,310 50 Pannels 54028 Canadian Forestry Equip 70 77 Assessment tapes (measuring) 54029 Courtney -Berg Industries 1,085 00 Linden Fire & Inventory 54030 A Kimmel 29 85 Mileage 54031 Brian Lei.schner 105 50 Backsloping /Borrow Pit Agreement 54032 Kenneth Leischner 105 50 Backsloping /Borrow Pit Agreement 54033 Midnight Sign Co 4 00 Copies of Gravel prints 54034 Reinhold & Bernice Muench 170 DO Backsloping /Borrow Pit Agreement 54035 Angus Park 714 00 Backsloping /Borrow Pit Agreement 54036 Mary Jean Robertson 135 07 1984 Min Benefit refund 54037 Shea Holdings Ltd 12 56 Flagging material 54038 Dorris & C T W sherring 63.50 Backsloping /Borrow Pit Agreement 54039 C T W Sherring 25 50 Backsloping /Borrow Pit 54040 Sunalta Appraisals 457 34 Annual revision fee & Addendum No 6 54041 Charles A Wyndham 1,477 50 Backsloping /Borrow Pit Agreement TOTAL 71,506 93 1� Road Projects Not Completed 1984 1) Paving #841 2 miles 2) Paving #837 2 miles 3) 1st time gravel W of 6 -29 -21 Division #2 1) Main Crew Rebuild Swalwell West Project W of 17 &20 -30 -24 2 miles 2) 1st time gravel W of 17,20 &29 -28 -24 3 miles Division #3 1) Main Crew Acme Cemetery North Rebuild W of 30 &31 -29 -25 2 miles 2) Kimmel low level crossing S /SW 3 -31 -26 3) 1st time gravel W of 10 -31 -26 1/10 mile 1) Allingham West Main Crew S of 3 &4 -32 -26 2 miles 2) Paving - P B I road 2 mile 1) Paving Three Hills East 5 miles 2) Paving #837 4 miles 3) Small Crew 9 miles 4) Andrews Project W of 6 0-31 -22 1 mile 4) Small Crew & Blade grade Malaka Project In 29 &30 -31 -21 1 mile 5) Blade Grade MacDonald Project W of 10 -31 -22 2 mile Division #6 1) Paving Wimborne Plant Road 22 miles Division #7 1) Small Crew Frere Project S of 28 -32 -23 4 mile 2) Small Crew Meding Project W of 26 -32 -23 4 mile 3) Paving Buffalo Jump 9 miles 4) Calcium Chloride Huxley 1 mile Proposed Road Program 1985 Division #1 1) Lowen Project W of 15 &22 -29 -21 2 miles 2) Church Project W of 30 01 -29 -21 2 miles 3) Wood Project S of 1 92 -30 -23 2 miles Division #2 1) Schuler Project S of 4 &5 -29 -23 2 miles 2) Muchka Project S of 18 -29 -24 & S of 13 -29 -25 2 miles Division #3 1) Sherring Project S of 14 -29 -25 1 mile 2) Keim Project W of 4 &9 -29 -26 2 miles 3) Acme Cemetery North W of 6 -30 -25 1 mile Division #4 1) Allingham West Project S of 5 96 -32 -26 2 miles Division #5 1) Brosseau Project W of 13 &24 -31 -24 2 miles 2) Wilson Project W of 3 &10 -32 -22 2 miles 3) Davidson Project S of 1 &2 -31 -22 2 miles Division #6 1) Vickery Project W of 9 -34 -25 1 mile 2) Moren Project S of 26 -34 -25 1 mile 3) Hoppins Project W of 1 &12 -34 -25 2 miles 4) Cunningham Project S of 27 -33 -24 1 mile Division #7 1) Cunningham Project S of 26 -33 -24 1 mile 2) Schmidt Project W of 3 &10 -34 -24 2 miles 3) Stankevich Project W of 34 -32 -22 1 mile Would like 1985 program set AS SOON AS POSSIBLE and proposed program for 1986 for both main & small crews l�