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Home My WebLink About1984-08-28 Council MinutesAGENDA COUNCIL MEETING AUGUST 28th, 1984 1 Approval of Minutes - August 14th, 1984 2 Approval of Accounts to be paid August 28th, 1984 3 Appointments Public Hearing 1.00 P M - See Item # 13 4 Budget Comparison Run - August 15th, 1984 5 Shop & Foremen Committee Meeting - August 23rd, 1984 6 Road Tour Report 7 J C Jeffery Report - August 14th to August 28th, 1984 8 Request from Alta Bridge Branch - list of bridge priorities for 1985 9 Request from Airport Commission to fill cracks on airport runway 10 Review possible cost of M D. jackets 11 Letter from Metro Calgary & Rural General Hospital District re- Holy Cross Hospital 12 Review by -law 1045 re. Drumheller Health Unit - construction new building 13 Public Hearing - re- By -law 1044 - Stan Milan Redesignation Application 14 Subdivision - J Watt NW 31- 30 -21 -4 C Brosseau - SW 13- 31 -24 -4 15 Complete Review of M D policy book �i 16 Letter from Village of Linden - re- Alignment of SR 806 south of Linden COUNCIL MEETING AUGUST 28th, 1984 A regular meeting of the Council of the M D of Kneehill 448 was held in the M D Tuesday, August 28th, 1984 commencing at 9 00 A M Those present were J. Finlay Code Otto Hoff Robert E Boake Richard A Maerz Harold Meuller Bruce Hastie Reginald G Campbell Division 1 Division 2 (Reeve) Division 3 Division 4 (after 9 10 A M Division 5 Division 6 (after 9 05 A M ) Division 7 J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator Pres - left at 9.50 A M ) Mr Hoff called the meeting to order at 9.00 A M APPROVAL Mr Boake moved approval of the minutes of the August 14th meeting of Council MINUTES CARRIED APPROVAL Mr Campbell moved approval of the accounts to be paid today subject to ACCOUNTS further review by the finance committee of Otto Hoff and J Finlay Code iCARRIED Mr Jeffery reviewed a budget comparison run to the 15th of August 1984 BUDGET COMPARISON and after discussion Mr Code moved to accept the report given by Mr Jeffery s, CARRIED SHOP & The Shop & Foremen Committee minutes of August 23rd, 1984 were reviewed and various FOREMEN items discussed Mr Hastie noted Mr Ken Thompson advised him that there may be possible MEETING motor damage to the TS 14 back motor as it ran for 3 or 4 minutes after rolling over and there would be no oil in the motor There was discussion about whether the M D should hire trucks to assist with the paving program and it was noted there was no additional money 1984 PAVING budgeted for this purpose After discussion of gravel requirements and PROGRAM paving work to be done it was noted it would take at least a month to & GRAVEL gravel the necessary roads and at least a month to do the paving work REQUIRED With regard to the paving program it was noted all of the Buffalo Jump Park FOR ROADS road will not be done as the government is considering doing some work on the THIS FALL east end of this road It yeas also noted that the South Huxley Road will require some patch work this fall or the road will be lost There was discussion about the damage done to the South Huxley Road by Gulf Oil moving in an oil rig and it was generally agreed that Gulf should be billed for the damages caused to this road The Taylor Siding Road will requiring paving next year, the Allingham West road will require pavement in 1986 and the Gorr Road will have to be re -done either in 1985 or 1987 if the road will stand up that long It was generally agreed that the M D cannot afford to hire additional NO HIRED TRUCKS trucks to help with the paving program this year There was lengthy discussion about the possibility of stock piling the paving STOCK PILING chips closer to the paving projects so that 3 trucks could keep up to the CHIPS chip spreader and the rest of the trucks could be used to spread gravel if CLOSE TO weather did not permit paving to be done This would eliminate changing PAVING from boxes to trailers so often, which takes a full day PROJECTS Mr Maerz left the meeting at this time Time 9 50 A M MAERZ OUT There was further discussion about this matter and how much gravel might be lost by stock piling the chips twice and what site might be suitable for the Three Hills East Project The Manor Church parking lot was suggested and it was agreed that Mr Mueller should contact the Church Board to see if they would be willing to allow the M D to stock pile chips there for a period of time each year, �,j 0 COUNCIL MEETING AUGUST 28th, 1984 P 2 Mr Hastie moved that dump boxes be put on only three of the M D gravel trucks at this time so there will be four trucks with dump boxes hauling chips to the chip spreader and the remaining 3 trucks with trailers hauling chips from the pit to a suitable stock pile site close to the paving projects CARRIED It was agreed this would be an experiment to see if it would be economical to operate the paving program in this manner or whether too many chips would be lost due to stockpiling the paving material twice Mr Boake moved approval of the Shop & Foremen minutes of August 23rd, 198 CARRIED Mr Jeffery reviewed the Road Tour report dated August 23rd, and various items were discussed Cancellation of the old road diversion in SE 13- 32 -26 -4 was reviewed and Mr Campbell moved that the M D request Alberta Transportation to cancel the old road diversion as shown on Plan 3235 B Z , as it is no longer required for public access, on condition that the two land owners involved are willing to accept the land back into title with their present holdings CARRIED The entire calcium chloride program was then discussed in detail particularly whether the test program should be discontinued or not Mr Boake moved that the calcium chloride test program be continued in 1984 on the Fisher Davis Road, the Nacmine Road, the North Swalwell Road and the Linden West Road ROAD TOUR CANCEL OLD ROAD DIVERSIOr CAL CHLORIDE PROGRAM CARRIED Mr Campbell moved acceptance of the Road Tour Report CARRIED Mr Jeffery reviewed his report covering the period August 14th to J C JEFFERY August 28th, 1984 and he noted that Alberta Transportation will not pay REPORT anything towards the cost of investigation of the Teepee rings at the Garson Pit After lengthy discussion of this matter it was noted GARSON PIT that the M D could not afford to spend any money either TEE PEE RINGS It was suggested the Road Committee have a look at the pit when they are out on Road Tour next ' Mr Jeffery also reported that Mr Maynard Seiler will not sell any MAYNARD land to the M D for the widening of SR 575 at the Grainger Bridge SEILER at a price of $426 00 per acre as he had just purchased the land at LAND A/G a cost of nearly $4000 00 per acre After discussion of this matter Mr Code moved that further negotiations G S b be undertaken with Mr Seiler and he be offered the sum of $426 00 per acre for the land plus suitable compensation for inconvenience and general damages in an amount to be arrived at by the Road Committee and Mr Seiler, and the Road Committee report back to Council CARRIED Mr. Hastie moved that he be excused from discussion concerning the next item on Mr Jeffery's report - crop damage on the Hastie Bridge Project - HASTIE BRIDGE as he is personally involved PROJECT CARRIED Mr Hastie left the meeting at this time Mr Jeffery noted that the M D had not paid crop damages to the land owners HASTIE OUT involved with the Hastie Bridge Project on that area of land purchased from the land owners last fall As the legal survey of the new road has not REVISION TO been completed, the land owners have not yet been paid for the land LAND BUYING They seeded crop on the area to be taken for the new road but were unable A/G to harvest same before the road was actually constructed After lengthy discussion of this matter, and noting that the M D had actually purchased the land from the owners last fall, but no payment had been made to the land owners for the land purchased, Mr Campbell moved that the M D amend its land buying agreement to include a clause which would provide for payment of 10% interest from the time the agreement to buy land is signed until the land is actually paid for, following completion of the legal survey, and further moved that payment of the 10% interejgt be applicable ,�1� COUNCIL MEETING AUGUST 28th, 1984 P to land buying agreements for the Hastie Bridge Project and the Cannir (SR 836) Project • Mr Hastie returned to the meeting at this time Mr Boake moved approval of Mr Jeffery's report CARRI CARRI Alberta Bridge Branch has requested the M D provide them with a list o their 1985 bridge priorities and after discussion of same, Mr Campbel moved that the 1985 bridge priorities be 1 File 1703 SSW 2- 30 -26 -4 Haining Bridge 2 File 70976 SW 17- 29 -22 -4 Sharples Bridge 3 File 71175 WNW 26- 31 -26 -4 - Vetter Bridge 4 File 9375 SSE 16- 30 -25 -4 - Megli West Bridge 5 File 13199 ISW 17- 29 -22 -4 Sharples Bridge 6 File 6588 SSW 27- 30 -26 -4 Baerg Bridge 7 File 530 - SSE 17- 33 -26 -4 - Leischner Bridge 8 ENE 1 - 31 -26 -4 - Page Brid e establishment of Ne and further moved that the /1985 low level crossing priorities be tabled until the next meeting of Council LOW LEVEL CROSSINGS CARRIED has The Airport Commission /requested"Ithe MD fill cracks on the airport runway AIRPORT COMM and after discussion Mr. Boake moved that the M D. undertake this work for CRACK FILLING the Airport Commission and the Commission be charged for such work. AIRPORT CARRIED A Qe�cr -k O Mr Jeffery noted that Challenger Sportswear have submitted a price of M D JACKETS $49 95 for supply of an M D jacket �e(t r' r4 c� �L� q After discussion of this matter, Mr Boake moved that the matter be referred to the next employee meeting for discussion CARRIED Mr Jeffery read a letter from Metro Calgary and Rural General Hospital RE CLOSURE District No 93 in which they request support from the M D in their attempt OR CHANGE IN to keep the Holy Cross Hospital as an active treatment hospital USE OF HOLY After discussion of this matter, Mr Code moved to accept and file as information CROSS CARRIED HOSPITAL V^ The meeting then adjourned for dinner between 12.00 Noon and 1 00 P M DINNER Alex Cunningham and Ross Rawlusyk from Palliser Regional entered the meeting at this time Mr Mueller moved that the Council meeting do now adjourn in order to hold the public hearing scheduled for today at 1 00 P M �„ PUBLIC HEARING Mr Hastie moved that Council meeting do now reconvene, the public hearing having been completed Time 1 45 P M After discussion concerning by -law number 1044 this being a by -law to BY -LAW NO redesignate the South East Quarter of Section 17, Township 31, Range 22 1044 STAN W4th from Agricultural Conservation to Highway Commercial, Mr Mueller moved MILAN HIGHWAY second reading to by -law 1045 COMM SE 17 CARRIED 31 -22 -4 Mr Code moved third reading to by -law number 1044 CARRIED Mr Boake moved that Mr Milan be requested to enter into an agreement with the M D whereby he will agree to apply for redesignation of the balance of the SE 17- 31 -22 -4 back to an agriculture designation once the proposed subdivision of approximately 5 acres has been completed, or should the subdivision be not completed then he will apply for redesignation of the entire quarter section back to agricultural conservation CARRIED Mr Campbell moved to table the two subdivision applications - Watt and TABLE SUBDIVISIONS Brosseau - until the next meeting of council CARRIED f.. Mr Cunningham and Mr Rawlus'yk then left the meeting - Time 2.05 P M Mr Jeffery noted that Council should now consider giving third reading BY -LAW NO. to by -law 1045 which is a by -law to authorize the Drumheller Health 1P 1045 HEALTH j .. UNIT BUILDING COUNCIL MEETING AUGUST 28th, 1984 P 4 Unit to construct a new health unit building in Three Hills After discussion of this matter, Mr Code moved third reading to by law number 1045 CARRIED Mr Jeffery read a letter from the Village of Linden in which the Village requests the M.D and Alberta Transportation to give consideration to Ir re- alignment of SR 806 just immediately south of the Village 4e�c After discussion of this matter, and noting that two young people died � in a car accident there recently, Mr Campbell moved that Alberta c?? Transportation be requested to inspect this section of the road and discuss the possible re- alignment of the road with Council CARRIED POSSIBLE RE- ALINGMENT OF SR 806 BY VILLAGE OF LINDEN PAINTING It was noted that the white and yellow lines on some secondary roads YELLOW & WHITE need redoing -these being SR 806 and 805 (Acme North), SR 583 and the Wimborne LINES ON SR Plant Road and it was agreed Mr Jeffery should obtain a price for having ROADS these lines repainted and report back to Council Mr Hoff requested that the stop sign at the Acme Cemetery corner be replaced STOP SIGN AT with a larger sign The small stop sign that is there now is not very visible ACME CEMETERY due to the trees around the cemetery CORNER It was agreed this should be done Mr. Jeffery read a letter from Robert Byron in which Mr Byron offered to OFFER TO BUY purchase Lots 4 and 5 in Block 10 Swalwell for the sum of $1600.00 He ,wishes LOTS IN SWALWELI to put a mobile home there After discussion of this offer and noting that R BYRON council had established a policy that this area would be restricted to only new single family residences (not including moved in houses or mobile homes) Mr Campbell moved that the offer received from Mr Byron be refused mid CARRIED Mr Mueller noted that the remains of an old steel bin are still on some REMOVAL OF land owned by Witral Holdings and the metal could in a severe wind storm , SCRAP METAL blow onto the M D road It was agreed the land owner through its solictor CLOSE TO M.D be requested to have the scrap metal removed RnQn 0 Mr. Campbell moved that Item # 15 - review of M D policies - be tabled until the next meeting of council TABLE :.. CARRIED ITEM ��15_ Mr Code noted he may have a problem getting Mr Jack Barnes to sell the needed land for widening of SR 836 and if necessary he wi11 change his road priorities POSSIBLE and do only one mile of road at this location and another mile South of 1 in 30-23-4 GE OF Mr Mueller moved that this meeting do now adjourn Time 3 00 P M nn ROAD PROGRAM CARRIED DIVISION 1 ADJOURNMENT Reeve Mun ipal A mintrator 563 53674 53675 53676 53677 53678 53679 53680 ACCOUNTS PAYABLE FOR AUGUST 28, 1984 Ad CMI`SS ri�� %S 'Q -L Postmaster General M D of Kneehill- Payroll Allied Chemical Canada A A M D& C A G T Action Automotive Air Vac Brake Equipment Alberta Health Care 53681 Alberta Power Ltd 53682 Acklands Limited 53683 A G T Repairs 53684 Big 4 Motors 53685 Accurate Auto Body 53686 Caltronics Communications Ltd 53687 Crown Mart 53688 Civic Spring & Steering Ltd 53689 Downey Supplies Ltd 53690 Danco Equipment 53691 Ducs, Carol 53692 Eskimo Refrigeration Ltd 53693 Fort Garry Industries ltd �� • 53694 Fort Ignition ltd 53695 Gibbs Ford Mercury 14 53696 Karl Gundlach 53697 Hutton's Ltd 53698 Hauser Tractor & Equipment 53699 John C Jeffery 53700 J E Frere & Sons 53701 Larry's Office Equipment Centre 53702 Kirks Sheet Metal Ltd 53703 Ken Adams Petroleum Services 53704 LFP Construction 53705 Loomis Courier Service Ltd 53706 Marv's Upholstery 53707 P B I 53708 Rollies Motor Products 53709 Russelsteel 53710 Select Printing 53711 Superior Emergency Equipment 53712 Snap - on - Tools 53713 Three Hills School Division 460 53714 Three Hills Tire Ltd X3715 Town of Three Hills 3716 Three Hills I D A Pharmacy 3717 Trochu Home All Building Center 13718 Twin Tractor Ltd X3719 United Auto Electric Ltd 53720 Union Tractor Ltd 53721 Vulcan Machinery & Equipment 53722 Voytechek, John & Linda 53723 Workers Compensation Board 53724 Western Star Trucks 53725 Alberta Power Ltd 500 00 Postage for meter 35,209 98 Salaried payroll 15,600 66 To replace #53631 14 26' Canadian Flag 163 52' Monthly Account 54 00 Inventory 27 25' Inventory 1,190 00' Employee Benefits calcium Cholri 488 28' Monthly Account 225 16- Inventory, Supplies 4,545 41 Phoneline moves 120 60' Gasket set & spring 205 87' Windshield Replacement 429 83' Radio Supplies 26 55- Repairs 814 90- Repairs 210 97' Inventory 316 28' Inventory 15 00' Mileage 114 64° Inventory, Machine Repairs 783 48' Inventory 315 32 Inventory 1,181 92' Inventory 19 20' Mileage 520 36 Inventory, Repair Supplies 355 34, Machine Repair 84 00° Mileage & Subsistance 86 15 Inventory 27 00 Fixing typewriter 153 37' Culverts, Clamp, Brackets 19 40- Inventory 90 00- Huxley Water Repairs 8 55' Office freight 3 00' Repairs 45 00- Weld Machine Bearing Holder 930 38 Supplies, Inventory, ASB Machine Repairs 113 55' Repairs 47 42 Stationary 41 00' Torrington R F P 32 10 Tools 161 63' P/W Fuel for May, June, July -K Gundlach 50 00' Repairs 200 00' Three Hills R F P 22 98' Printing & Stationery 371 08' Window glass & Frame, Lath 261 38' Inventory 8 33, Inventory 243 64' Inventory 3 20 Inventory 535 00' Janitorial Service for August 8,583 75, Part of 1984 Compensation coverage 1,267 23' Inventory 628 44-' Powerline moves 53726 Azonic Oilfield Industries Ltd 2,625 00' Equipment rental 53727 Canadian Forestry Equipment 158 57' Materials 53728 Canadian General Electric 1,647 00- Shop Supplies 53729 S Christiansen 422 00' White paint 53730 Alvin Dugdale 50 001 Refund Redesignation l 53736 Modern Packaging Co Ltd 53737 James McMurtry 53738 Three Hills Glass 0 • 350 55` Parks 92 00, Mileage 82 00- Repairs TOTAL 86,899 73 ��,nBH 73 0� ACCOUNTS PAYABLE FOR AUGUST 28, 1984 53731 Domtar Chemicals Group 1,923 08- Fence Posts 53732 Fair Eye Construction 1,959 40- Equipment Rental 53733 House of Saws 38 00' P/W Tools 53734 Karen Hoover 17 77' ASB Extention - Food Preservation courses 53735 Keller Equipment 68 00' Repair Supplies 53736 Modern Packaging Co Ltd 53737 James McMurtry 53738 Three Hills Glass 0 • 350 55` Parks 92 00, Mileage 82 00- Repairs TOTAL 86,899 73 ��,nBH 73 0� J C JEFFERY REPORT AUGUST 14th to 28th, 1984 1 Alberta Transportation will do nothing with Teepee Rings at the Garson What are your wishes? 2 Alberta Transportation asked if the M D has any extra projects - Gave them Three Hills East at a cost of $70,000 per mile and advised wf would come up with more if they wished - Request from Bernie Kathol 3 Maynard Seiler will not sign land agreement regarding SR575 (Grainger Bx He has a small acreage 6 76 acres and he paid $25,000 00 for land or $2 per acre - M.D offer of 20 x assessment is $426 00 per acre - require a 1/3 of an acre from him 4 Crop damage on Hastie Project - we did not pay on new road area - Shoul Bought for a year and no payment for land made yet CORRESPONDENCE 1 Canada Fence & Pipe Ltd - brochure re. products available 2 Change of Address for Brownlee Fryett 3 Letter from Crosland Peacock received re. Gravel Truck Accident during dust storm Feel S Weir was responsible for accident. Letter turned over to Jubilee Insurance for their attention 4 Invitation to attend product presentation and display of new F9370 Conventional Diesel Thursday, August 30th 1984 5 00 P M. MacDonald RoomConvention Center Four Seasons Hotel, Calgary 5 Brochure from Federation of Canadian Municipalities re Election 6 Solid Waste Inceneration date 7, Letter from Mrs Osterman enclosing series of brochures designed to assist new Albertans 8 Information from Kamac Consultants re water well technology 9 Letter from Alberta Land Surveyors Assocation re surveying fees 10 Letter from Alberta Environment re financial assistance mosquito abatement program 11 Carbon & District Recreation Board minutes - July 9th, 1984 12 Letter from Alberta Energy re- sale of 1 59 acres to Vernon Brost - not their land application to be made to Alberta Transportation instead of Alta Energy 13 Letter from Alta Municipal Affairs re- M D population increased to include students at P B I and people annexed from I D #7 Population figure is now 6414 BUILDING PERMITS 1 David R Stone - Lots 1 & 2 in Block 8, Sunnyslope resident $20,000 00 2 Linda Shanks - SW 3- 33 -23 -4 - addition to mobile home $600 00 3 Richard Grabinsky - addition to residence NE 12- 29 -26 -4 - $2000 4 Church of God Pt SE 28- 30 -25 -4 - retaining wall and steps $2000