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HomeMy WebLinkAbout1984-05-22 Council MinutesCOUNCIL MEETING MAY 22nd, 1984 A regular meeting of the Council of the Municipal District of Kneehill #48 was held in the M D Office, Three Hills, on Tuesday, May 22nd, 1984 commencing at 9.00 A M Those present were. J Finlay Code Division 1 Otto Hoff Division 2 (Reeve) Robert E Boake Division 3 PRESENT Richard A Maerz Division 4 Harold Mueller Division 5 Bruce Hastie Division 6 N Reginald G Campbell Division 7 John C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Reeve Hoff called the meeting to order at 9 00 A M Mr Boake moved approval of the minutes of the May 8th meeting of APPROVAL Council MINUTES CARRIED 0 Mr Hoff asked when road bans would be taken off the light coat surfaced roads After lengthy discussion of this matter and noting that Alberta Transportation report there should be bans still in place on some of the heavy paved roads, it was agreed information should be obtained from other areas to see if they still have bans on and the matter discussed later today Mr Jeffery reviewed the bank reconciliation statement for the month ending April, 1984, and after discussion of same, Mr Hastie moved approval of the bank statement as presented CARRIED Mr Jeffery reviewed the account received from Master Wood Craft in Linden for construction of the new council room table Mr Maerz noted he was not satisfied with the table as it was not constructed in accordance with instructions given After lengthy discussion of the matter, Mr Campbell moved that the account owing to Master Wood Craft be paid, amount of $3716 34 CARRIED ROAD BANS REMOVED? BANK STATEMENT f ACCOUNT FOR NEW CO ROOM TABLE Mr Jeffery noted that the counter in the main part of the office OFFICE had to be moved in order to make more room for the desks, and RENOVATION computer terminals and wondered about the possibility of recovering the front panelling on the counter It has discoloured. After discussion of this matter, it was agreed councillors should have a look at the n counter and discuss the matter later today Mr Jeffery noted that Crossroads Gas Co -Op have submitted an CROSSROAD account for moving the gas line on the Hastie Bridge Project - ^ GAS CO -OP total cost $9864 00 After discussion of the same, Mr Code moved ACCOUNTT,Ve. that the account be accepted and paid HASTIECd CARRIED BRIDGE-" Mr Jeffery then reviewed in detail the changes which Canadian ROAD Western Natural Gas have suggested be made in the M D road crossing CROSSING agreement A copy of their letter is attached to these minutes AGREEMENT and after lengthy discussion of the requested changes, Mr Mueller CHANGES moved as follows- C W N GAS Item No 1 - request for signature of only one agreement to cover all crossing - NOT ACCEPTABLE Item No 2 - changing distances quoted in CM to Meters, etc ACCEPTABLE Item No 3 - Addition of metric measurement after imperial measurement 5t . ACCEPTABLE Item No 4 - Addition of words to end of Clause 6 ACCEPTABLE,. Item No 5 - Adding words "plowing in to clause 7 - NOT ACCEPTABLE Item NO 6 - Adding word "reasonable to clause 9 - NOT ACCE TABLE 4, i Item No COUNCIL MEETING MAY 22nd, 1984 P 2 i 7 - Changes to clause 11 - add word Written and add to end of clause 11 - paragraph to make any second relocation or lowering at expense of the M D if same required within 20 years Clause acceptable on condition term is changed from 20 years to 15 years Item NO 8 - Clause 13 add to the end of clause words to impose responsibility on M D not to allow construction close to their high pressure pipelines - NOT ACCEPTABLE Item NO 9 - Clause 14 - add words to impose responsibility on M D NOT ACCEPTABLE Item No 10 - Clause 16 - notice change from sixty hours to 48 hours ACCEPTABLE Item NO 11 - Clause 20 - add definition of business day - ACCEPTABLE I REGULATION CHANGES. ' Item NO 1 _ Clause 1 6 - add definition of development road NOT ACCEPTABLE Item No 2 - Clause 1 12 change Chapter 275 of Alta Statutes to Chapter P -8 - acceptable as long as after review of statutes there is nothing determential to M D position Item No 3 - Clause 2 1 - change - all pipelines to All Proposed Pipelines CHANGE NOT ACCEPTABLE Item No 4 - Clause 2 3 - Change word The contractor to The Company NOT ACCEPTABLE - would accept WORDS The Company and or Its Contractor Item No 5 - Clause 2 4 - (Typed in our agreement as 3 4 in error) add words to impose responsbility on M D - NOT ACCEPTABLE Item No 6 - Clause 2 5 - Change word "satisfaction" to "reasonable satisfaction" NOT ACCEPTABLE Item NO 7 - Clause 2 6 - delete word "expose - M D cannot accept this change and agreement must remain as is Item No 8 - Clause 3 4 - change cm to meters and other word changes ACCEPTABLE Item No 9 - Clause 3 6- replace existing clause with their wording ACCEPTABLE acceptable and further moved that the proposed /changes be made to the agreement and it be forwarded to Michael Welsh, Solicitor , in Edmonton for comparison with the previous agreement to ensure none of the changes are determinental to the M D , before final acceptance by the M D CARRIED Mr Frank Weesling from Palliser Regional Planning entered the meeting at this time to review planning matters with Council DEV Mr Jeffery read a letter received from Triple R North West Riverfront APPEAL Association (Division of Red River Retreat Association) in which the HEARIN( registered owners of the land, buildings and development located on MESTON lands - Pt NE 34- 29 -21 -4- appeal the STOP WORK ORDER placed against PROP; the property by the M D Mr Boake moved that the Development Appea V_f Board hearing be set for Tuesday, June 12th, 1984 at 1 00 P M the hearing be held in the M D office in Three Hills, Alberta, (Council Chambers) and notice of the appeal hearing be advertised in the local paper and notice of the appeal hearing be circulated to the Q adjoining land owners within a one mile radius of the said property CARRIED MEGLI The proposed Megli Subdivision in the Village of Linden was then SUB discussed The proposal appears to indicate access will be obtained LINDEN f rLI COUNCIL MEETING MAY 22nd, 1984 P.3 from SR 806 There is a service road proposed, with an access off of SR 806 AFter discussion of this matter and the access into the Feed Rite feed mill, and noting that Palliser Regional is suggesting a term of approval for subdivision will be arranging some satisfactory solution for access to the proposed subdivision with the M D , it was moved by Mr Maerz that the M D would have no objection to the proposed subdivision as long as a condition was imposed on the subdivision that the Village of Linden would have to negotiate with the M D for some reasonable and suitable solution for access kt CARRIED It was agreed that the Road Committee and Mr Cunningham should 15t�' likely meet with the Village of Linden Council to discuss the matter Mr Weesling reviewed with council the proposed boundary PROPOSED adjustment for the subdivision already existing at Equity BOUNDARY Pt SE 31- 32 -23 -4 It was noted the garage built there encroaches ADJUST onto the balance of the quarter section and the owners of the SE 31 balance of the quarter have agreed to sell the owners of the subdivision 32 -23 sufficient land to correct this problem The parcel would still be less than 4 acres After discussion of this matter, Mr Campbell moved that the M D would not have any objection to the proposed V% boundary adjustment on condition the applicants obtain the necessary relaxation of the M D land use by -law to allow for a smaller than 4 acre parcel CARRIED SUBD Mr Weesling then reviewed a proposed isolation of existing farmstead NW 14 on NW 14- 31 -23 -4 - Lloyd Trentham After review of the proposal 31 -23 Mr Mueller moved that the M D would have no objection to the -4 proposed isolation, subject to normal conditions CARRIED PUBLIC Mr Hastie moved that the council meeting do now adjourn in order HEARING to hold the public hearing scheduled for 10.30 A M today s CARRIED Mr Maerz moved that the council meeting do now reconvene, the public hearing having been completed CARRIED Mr Jeffery reviewed the terms of by -law number 1034, which was given first reading on April 10th, 1984 This by -law will amend land use by -law 913 to allow for a larger than 10 acre isolation of existing farmstead on SE 8- 30 -26 -4 No adverse comments to this proposal had been received in the public hearing held today Mr Boake moved second reading to by -law 1034 CARRIED Mr Code moved third reading to this by -law CARRIED Mr Weesling then asked council if they wished to review the proposed new land use by -law today and after discussion it was agreed that council should set a special day to do this and VA it was agreed this be done on Tuesday, May 29th, commencing at 9 00 A The matter of the Drumheller Airport Vicinity Protection Area was BY -LAW No 1034 CHANGE LAND USF BY -LAW VA NEW LAND USE BY -LAW M briefly reviewed and Mr Code noted he had not been able to attend DRUM the public hearing scheduled for May 1st, 1984 After discussion AIRPORT Mr Code moved that the M D should attend thg ?�HTi4 hearing .kf� PROT and request that no land within the M.D of Kneehill be included �o ZONE within the Drumheller Airport Vicinity Protection Area ,31 -22 -4 Mr Jeffery his proposed will be held in Hanna this hearing on behalf of the M D CARRIED SON CARRIED S noted that Stan Milan's appeal against refusal of`� MILAN highway commercial subdivision on SE 17- 31 -22 -4 ok APPEAL on Wednesday June 6th, 1984 commencing at 2:00 P.M. �� SE 17 It was agreed that Richard A Maerz should attend ► ,31 -22 -4 on behalf of the M D CARRIED SON COUNCIL MEETING MAY 22nd, 1984 P 4 Mr Jeffery reviewed a letter received from the Town of Three Hills in which the town advise they wish to proceed with an ANNEXATION application for annexation of P B I and the hamlet of Ruarkville OF P B I & and the small parcel of land just immediately north of Ruarkville RUARKVILLE owned by Mr Art Chamberlain TO TOWN OF It appears that the town may hold a plebiscite on June 7th 3 HILLS to see what its ratepayers feel about the proposal before proceeding with the annexation application The funds expended by the M D on the road north of the Dairy King were noted and there was discussion as to whether the M D U might be able to recover any portion of these costs from the town Mr Weesling noted his office would be glad to provide assistance to the M D if they felt they should prepare a brief to be presented to the annexation hearing Mr Campbell moved that the M.D. arrange a meeting with the Town of Three Hills to discuss this proposal following completion of the town plebiscite, and Mr Jeffery should arrange a date for such meeting CARRIED CARRIED The bids received for supply of fuel to the M D for a six month FUEL BIDS period were then reviewed as follows 1 Shell Canada Ltd - Gas 30� per liter - clear diesel .283 per liter 2 Gulf Canada - gas 31� per liter, clear diesel 279 per liter 3 Esso Canada - gas 28 8� plus 1 5� per liter - 30 3( clear diesel - 29(,, per liter - 10G per liter discount on oil After discussion of this matter, Mr. Hastie moved that the bid from Esso be accepted for the six month period July 1st to December 31st, 1984, and the gas and diesel be re- tendered again at that time CARRIED It was also agreed that the use of only Esso oils be discussed with the shop foreman and mechanics before re- tendering the fuel contract The Shop & Foremen Minutes of May 18th were then reviewed and various SHOP items discussed & The installation of the back up alarms was reviewed and Mr Smith FOREMEN was instructed by phone to get prices for the alarms, verify the MEETING regulations as to which trucks require the alarms and report back to council at the next meeting Mr Hastie moved that the %�1 Ing and chiping of the Mobil Plant road 1' be done this year, (addition to the 1984 paving program) and that the culvert obtained for a creek crossing in Division 3 be installed AMENDMENT Mr Weesling reviewed a proposed by -law to provide for either LAND USE a redesignation of the land owned by Mr Fred Weisenburger in BY -LAW Huxley or for a change in the boundaries of Huxley to take Mr FRED Wei.senburger's land out of Huxley After discussion of this WEISENBURGEI matter and noting that Mr Weisenburger had in fact requested HUXLEY his land be removed from the hamlet, Mr Campbell moved first Ien} reading to by -law 1038, this being a by -law to amend land use by -law 913 to amend the boundaries of the hamlet of Huxley by BY -LAW deletion of the property owned by Mr Weisenburger 1038 CARRIED Mr Boake moved that the public hearing be held on Tuesday, DATE FOR June 26th, 1984 commencing at 1.00 P M , in the M D Office in PUBLIC Three Hills, and the notice of public hearing be advertised HEARING in the local paper CARRIED The meeting then adjourned for dinner between 12 00 Noon and DINNER 1 00 P M Mr Jeffery then reviewed the road ban situation in other areas close to the M D and after further discussion of this matter, ROAD Mr Boake moved that the bans on all light coat surfaced roads BANS be lifted from 60% to 90% effective immediately REMOVED CARRIED The bids received for supply of fuel to the M D for a six month FUEL BIDS period were then reviewed as follows 1 Shell Canada Ltd - Gas 30� per liter - clear diesel .283 per liter 2 Gulf Canada - gas 31� per liter, clear diesel 279 per liter 3 Esso Canada - gas 28 8� plus 1 5� per liter - 30 3( clear diesel - 29(,, per liter - 10G per liter discount on oil After discussion of this matter, Mr. Hastie moved that the bid from Esso be accepted for the six month period July 1st to December 31st, 1984, and the gas and diesel be re- tendered again at that time CARRIED It was also agreed that the use of only Esso oils be discussed with the shop foreman and mechanics before re- tendering the fuel contract The Shop & Foremen Minutes of May 18th were then reviewed and various SHOP items discussed & The installation of the back up alarms was reviewed and Mr Smith FOREMEN was instructed by phone to get prices for the alarms, verify the MEETING regulations as to which trucks require the alarms and report back to council at the next meeting Mr Hastie moved that the %�1 Ing and chiping of the Mobil Plant road 1' be done this year, (addition to the 1984 paving program) and that the culvert obtained for a creek crossing in Division 3 be installed COUNCIL MEETING MAY 24th, 1984 P 5 The need to purchase a new Brillion Grass Seeder this year NO was discussed and noted it was not budgeted for After NEW GRASS review of this matter Mr Maerz moved that the M D not purchase SEEDER a new grass seeder in 1984 and Mr Soder be instructed not to spend in 1984 alot of money on repairs for the old seeder that a parks committee meeting should be held PARKS May 29th, 1984 in the afternoon CARRIED MEETING A new tank for the spray truck was discussed and various SPRAY possibilities reviewed It was agreed Mr Soder should get TRUCK prices for two new fibre glass tanks and prices to repair TANKS the tank, and report back to council at the next meeting the It was agreed that a parks committee meeting should be held PARKS May 29th, 1984 in the afternoon or root picking would be the responsibility of MEETING Mr. Code moved approval of the Shop & Foremen Minutes of May 18th, 1984 CARRIED d Cc The possibility of having the streets in Swalwell light coat LIGHT CT. surfaced was discussed and Mr Hoff moved that the streets be surfaced with light coat material this summer and the M D�2 }�� SURFACING ae apply for the balance of the Hamlet Street Assistance Grant yen STREETSL for Swalwell - approximately $9000 00 STREETS CARRIED It was noted the cost to do the streets will be about $15,000 00 J C Various items from Mr Jeffery's report were then reviewed as follows JEFFERY The matter of the Tee Pee Rings found at the Garson Pit was REPORT discussed and Alberta Transportation has been asked to take responsibilty for the necessary research No decisions regarding this matter will be made until a reply has been received from Alberta Transportation The possibility of establishment of a lump sum payment policy LUMP for rock picking on backsloping borrow pit agreements for main �. SUM and small crew projects was discussed, and it was generally POLICY agreed that the M D should follow its existing policy of picking ROCK the rocks and roots only once following completion of a project PICKINC and any other rock or root picking would be the responsibility of the farmer involved Mr Jeffery reviewed gravel spread on roads to date as follows- GRAVEL Division 1 - 11,718, Division 2 0, Division 3 0, Division 4 1698, REPORT Division 5 100 , Division 6 14,794, Division 7 1,114, Total 29,424 v+ yards Mr Boake moved to accept the report given by Mr Jeffery CARRIED Mr Jeffery reviewed minutes from recent road tours ROAD and various items were discussed TOUR 1 Specifications for texas gate as outlined in minutes of Road Tour MINUTE. April 30th and it was noted that the gates should be set on pre -cast cement blocks Mr Hastie noted that the main crew had removed texas gates in order p o$e $e. to complete the road project at the Hastie Bridge Project and it was 9tJ�A generally agreed that the M D traxscavator should replace these gates 13U'gi when the project has been completed Mr Maerz moved that the specificiations as outlined in the Road Tour TEXAS minutes of April 30th be accepted as the M D specifications for GATE texas gates installed on M D road allowances on condition the T SPEC gate is constructed from pipe and not wooden ties, and it set on t � i'l pre cast cement footings ep" ` l e ` CARRIED ROAD Mr Hoff moved that the M D request Alberta Transportation to close CLOSURE the unused public road access in Section 34- 27 -21 -4 and return the land to the owners involved, on condition that the land owners Sec 34- agree to consolidate the land back into title and agree to 27 -21 exchange land required for the road which was constructed and never 4 surveyed and taken out of title CARRIED od COUNCIL MEETING MAY 22nd, 1984 P 6 Mr Campbell moved approval of the RoadCommlttee Minutes of j April 30th, 1984 ROAD COMM CARRIED TOUR It was agreed Mrs Kay Elliott should be contacted about the _^`,_,MINUTES\ texas gate installed on M D road allowance near SW 24- 29 -24 -4 The minutes of the Road Tour held on May 4th were then reviewed and it was agreed Andex Oil must be contacted and an agreement f TEXAS GATES obtained from them regarding the texas gate installed on M D 16- 29 -23 -4 road allowance at 16- 29 -23 -4 It was agreed the land owner of the acreage on 15- 31 -25 -4 DAM TOO (Terry Toews ?) be advised his dam is located too close to the M D CLOSE TO road allowance ROAD The location of a lagoon too close to M D road allowance LAGOON SW 5- 34 -24 -4 was discussed and the Road Committee was requested to TOO CLOSE inspect the lagoon and report back to council TO ROAD It was noted the Bridge at 26- 31 -26 -4 is moving off of its cement BRIDGE piling and Alberta Bridge Branch should be requested to inspect „� INSPECTION the bridge as soon as possible � 26- 31 -26 -4 Mr Hoff moved that Alberta Transportation be requested to cancel the unused private road in the Ej 23- 29 -24 -4 as it is no longer CANCEL required on condition the owners of the quarter sections involved UNUSED ROAD are willing to accept the land back into title with their land Ej 23- CARRIED �' (" 29 -23 -4 ✓ Mr Code moved approval of the RoadTour Minutes of May 4th, 1984 ROAD TOUR CARRIED MINUTUES MAY 4/84 Can Am Land Services on behalf of its client Pan Canadian Petroleum have requested permission from the M D to drill a well within 100 WELL meters of the M D undeveloped road allowance, to install road NE 21-33 - approaches as indicated on their plan and to install texas gates 23 -4 at two locations on M D road allowance After discussion of this TEXAS GATE matter, Mr Boake moved that the company beadvised they may drill the well within 100 meters of the undeveloped road aonofruc iandand ETC �) if the company is willing to accept responsibility €or7mainfenance of the texas gates as required by the Act, the M D will pass the required by -law for installation of the gates, and further moved that the road approaches are approved on condition they comply with existing M D regulations CARRIED Mr Jeffery reviewed recent discussions held with Mr Almer Weisenburger regarding rental for the pasture at the Old Torrington Pit, and LEASE OF it was agreed he would pay $500 00 per year for the reduced pasture area if the M D would do some work for him to re -grass the disturbed area PASTURE fence the rubble area off and various other items OLD TORR. PIT Mr Jeffery also read a letter received from the Health Unit regarding AND use of the old Torrington Pit area for a rubble pit The Health Unit RUBBLE could make the area useable if it complied with various conditions outlined in the letter After discussion of this matter, it was agreed that the PIT M D should hire a contractor to complete the installation of the fence, if the price is satisfactory, and Mr Hastie moved the M D obtain prices for installation of the fence from contractors and report back to council ✓ at the next meeting, and further moved that the sides of the rubble pit be pushed back by Mr Haskell with the traxscavtor as soon as possible. CARRIED MEETING Mr James Perman of Carbon entered the meeting at this time and discussed in great detail his dissatisfaction with the M D with regard to the WITH installation of Canadian Western Natural Gas service lines across M D JIM road allowances He indicated he had been waiting for gas to his new PERMAN house for over six months and was very unhappy about the situation After lengthy discussion of various possible solutions to the situation V, and explanations by council to Mr Perman about the problem with C W N G Mr Perman and Mr Jeffery left the meeting in order that Mr Perman D,W COUNCIL MEETING MAY 24th, 1984 P 7 might review the M D file with Mr Time 4 35 P M Jeffery in more detail Mrs Wilkinson read a letter received from Honourable Marvin I PRIVATATION Moore Minister of Transportation re privatization of their M D operation and the need for Municipal Districts and Counties �A OPERATIONS to do likewise After discussion of same, Mr Meuller moved to accept and file as information CARRIED 6 estimated COSTS TOCAT The /cost to re -align the road west of Trochu West of 18- 33 -23 -4 ALIGN were reviewed (costs estimated by Alberta Transportation) ROAD WEST- and after discussion of same Mr. Campbell moved to accept and OF file same as information and Alberta Transportation be advised p 18- 33 -23 -4 the M D will not likely be proceeding with this project at this time ' CARRIED LOW LEVEL CROSSING It was noted that the comments requested from Alberta Transportation regarding improvements to the low level crossing between Sections 15 and 16 in 33 -23 -4 have not yet been received CARRIED MOVE APPROACH Mrs Wilkinson noted Kevin Price of Swalwell recently purchased FOR KEVIN the SE 2- 32 -25 -4 and wishes to move the road approach to another PRICE location He has asked if the M D would do the work for him After discussion of this request and noting it does not meet \t} existing M D Policy and also noting that the approach was `+P just recently installed following completion of the re- construction `A a of the Gorr Road, and also noted that the proposed location for the 1pel approach would likely not meet M D sight distance requirements, Mr Campbell moved that Mr Cunningham inspect the proposed location G�" and determine if the new location would comply with existing M D regulations for road approaches and report back to the next meeting of Council and further moved that the M D would not be willing to move the approach should the new location be suitable CARRIED NEW POLICE Mrs Wilkinson reviewed briefly the proposed New Police Act ACT PROPOSED and it appears if this act is passed the M D would be required BY GOVT to pay $15 00 per capita for police protection, or it could 5,61 '(o set up its own police enforcement system After discussion of this matter, Mr Mueller moved that the M D forward a letter to the AAMD & C outlining its objections to the proposed act CARRIED DOG BY -LAW Mrs Wilkinson gave each councillor a copy of a proposed dog contpx�0A1F and enforcement by -law and after brief discussion Mr Boake moved this „�,•'Q�'� matter be tabled until the next meeting in order that each councillor might review the proposed by -law CARRIED Mrs Wilkinson noted an invitation,addressed to Mr Jeffery and Council, had been received with regard to the opening of the new hospital on on Friday June lst, 1984 HOSPITAL fir Hastie moved to accept and file as information OPENING CARRIED Mr Hoff noted that the residents of Swalwell have requested change in the location of two stop signs near the Community Center Ater discussion Mr. Hoff moved that the stop signs located on the street west of the Community Hall be removed and7stop sign be placed on the north side of Main Street by the Swalwell Community Center and a stop sign on the south side of Main Street where Main Street intersects with Railway Avenue Mr Hoff also reported on the soltuion to Carbon by the M D sand and salt pile and at that location The sand and salt pile CARRIED the problem created soil sterilent used a CHANGE STOP SIGNS IN \\�4 SWALWELL VA SAND AND in SALT CONTAMINATION CARBON SHOP has been removed and M/ COUNCIL MEETING MAY 24th, 1984 P 8 Mr Soder suggests that the area used should be rototilled up and the top layer of soil removed and refilled with some gravel This will eliminate any future contamination coming from the area and running down the alley The grass killed in Mr Leon Coates' yard will be removed and replaced with new sod, and if Mr Coates wishes the one tree killed will have to be replaced AFter discussion of this matter, Mr Boake moved to accept and approve the report given by Mr Hoff CARRIED Mr Code noted that that portion of SR 575 down to Nacmine will have to be repaired,otherwise the entire road will be lost as the surface is breaking up quite badly However if the road is to be rebuilt next summer there would not be much point in spending alot of money on it It was agreed that Mr Code and Mr Rodger should inspect the road and determine what it would cost to repair the worst spots on the road The installation of a checkerboard sign on the south side of Highway #27 about I mile east of Mel Albrecht's was reviewed and agreed this should be checked into The list of accounts to be paid today was reviewed and Mr Campbell moved approval of the account subject to further I review by himselfand Mr Hoff I CARRIED Mr Hastie noted that there were some 24" culverts removed from the road on the Hastie Bridge Project which are not suitable to be put back and he would like permission to install two of these culverts in the creek at the Elmer Albretch low level crossing location and cover same with cement This would improve the crossing considerably He also noted that there is enough culvert there to improve the Frere low level crossing also It was agreed that Rick and Lyle should inspect these locations and determine the approximate cost of installing the culverts and cementing same in place There was discussion about the King Hill on SR 583 east of Three Hills and Mr Meuller noted it is breaking up very badly It was agreed that the road must be ripped up as soon as possible Mr Jeffery returned to the meeting at this time and reviewed his discussions with Mr Perman Mr. Perman asked if perhaps the M D and I C W N G could enter into a different kind of agreement for low pressure lines (i e plastic service lines) and it was agreed that Alex should investigate this as a possible solution and the matter could be discussed again by council, It was also suggested that this meeting i might adjourn until Tuesday, May 29th, at 8 00 A M in order to further discuss this possible solution Mr Campbell asked the Road Committee to check out a possible location for a road approach for Mr Edgar Riep (on Hutterite Land to the north of Mr Riep's house) Mr Riep has made an agreement with the Hutterites to go through their land in order to get access to some of his other land Mr Code moved that this meeting do now adjourn until 8.00 A M , Tuesday \A May 29th, 1984 CARRIED Time 5.30 P M - - - -- - - - -- - - - -- - - -- - ��( -- - - - - -- Reeve Municipal Ad nistrator OUTSANDING CHEQUES PAYROLL GENERAL _ --------------------------------------------------------------------------------------------- - - - - -- ------------------------- 7677 1217 95 -- - - - - -- ------------------- I 51271 15.00 51475 7 79 51514 133 00 51641 50 00 51902 58 65 51929 90 39 51934 10 28 51950 75 00 51964 _10,400 00 51974 1,204.00 51978 75 00 51984 1,800.00 51994 272.53 55 48.00 52002 21.74 60.00 14 694.93 Outstanding LoanG Cash on Hand Deposited SUBMITTED TO COUNCIL THIS DAY OF A, D 19 Reeve Municipal Administrator • r L JOHN C JEFFERY REPORT MAY 8th to MAY 22nd, 1984 1 Richard A Maerz and Otto Hoff agreed office could keep Laurie Paget on unitl Carol Ducs returns - at $5 00 per hour - Carol returning to work approximately June 4th, 1984 2 Gave Council table to P B I who dismantled it and removed 3 Office parking lot - would likely be better to haul away cement base and landscape and have it paved when hot mix plant comes in this summer - what are your wishes? 4 Chevron Asphalt advises no problem with spraying SP6 on top of Calcium Chloride 5 Tee Pee Rings at Garson Pit - have attempted to have Alberta Transportation take responsibility for same, but if they do not accept it, we will have to pay archeologist for study - approximately $1000 00 and then pay some consultant after consultation with Alberta Culture to dig up area prior to crushing any more gravel Approximate cost $10 000 00 It is to be noted there is a very stiff penalty for not following procedures laid out 6 Terminated Superior Waste Disposal for garbage pick up and hired Westgage Sanitation effective May 14th, 1984 - May end up in court over termination of contract 7 Monty McGregor advised by phone May 17th, 1984 - tenders due in Friday or Monday regarding work on Highway 421 Will be squaring off intersection of Highway 421 and #27 and will do work on M D road to the east in order to make the intersection safer 118 Suggest consideration of a lump sum policy for rock picking when making backsloping borrow pit or other agreements for road projects ?? CORRESPONDENCE May 8th to May 22nd, 1984 1 Three Hills School Division Minutes - May 9th, 1984 2 Report from Alta Housing - for 1982 -83 3 Request from Eugene Tepper re- ditch cleaning on West half of 1- 34 -24 -4 Crew is doing work now 4 Letter from Attorney General re personal property registration guide (chattel mortgages) 5 Brochure re land use planning studies 6 Reg Resources Project - Notice of Meeting - May 17th, 1984 Minutes of April 19th meeting j� 7 Information re 7th International Trade Fair - Waste Disposal Industry - Munich, Germany ' 8 Brochure from Alberta Culture re- historical resources 9 Notice of Director's Meeting - Big Country Tourist Association - Wed May 23/84 Hanna 10 Notice from Ken Adams Petroleum Re prices for hired equipment if 11 Copy of Letter from Alberta Local Authorities Board re- Grantville debenture for Red Deer River Water Project 12 Minutes from CHrbon & District Rec Board April 9th,1984 13 County of Strathcona has equipment for sale i 14 Letter from Hudson Bay Route Association - re annual convention in April, 1984 15 Brochure from GMT Research & Consulting Ltd re municipal administration systems 16 Memo from G F 0 A Association 1984 Conference St Albert May 17th and 18th 17 Three Hills Hospital - requisition for 1984 $20,843 15 18 Minutes of Drumheller Solid Waste Association meeting April 19th 1984 19 Requisition from Alta Planning Board for 1984 $19,901 11 20 Report from Jubilee re damage award - to girl injured on toboggan at winter sports center Activity arranged by School Commission 21 Information from AAMD & C regarding Senior Management Courses 22 Information re- machinery and equipment assessment changes proposed by Government from AAMD & C 23 Information re announcement made by Marvin Moore re Road Grants(from Association) 24 Report from Alta Building Standards re proposed renovations to Orkney Hall 25 Letter from Murphy Oil re prices for SC70/250 Road Oil for 1984 BUILDING PERMITS• Allen Kerns Swalwell - Lots 18, 19 in Block 2 Swalwell Garage $5000 Otto Hoff - SW 17- 28 -23 -4 - Storage Shed $15,000.00 o "; V Account Payable - May 22, 1984 Handwritten cheques- 52102 Receiver General 52103 Three Hills Band Parents Assoc 31,176 38 Income tax 125 00 Provincial Music Festival 52144 Soder, Norman 52145 Tainsh, Norman 52146 Three Hills School Division 52147 Trentham Transport 52148 TransAlta Utilities 52149 Triple -D Windows 52150 Truckline Parts 52151 United Auto Electric 52152 Village of Carbon 52153 Allied Chemical Services Ltd 52104 A G T 829 98 Monthly accounts ^ 52105 Alberta Power Ltd 300 92 Monthly accounts 52106 Acklands 164 01 Inventory, Shop Supplies • 52107 Alberta Government Telephones 1,800 00 Repairs 52108 Big 4 Motors 12 18 Inventory 52109 Air Electric Services Ltd 52 75 Tools 152110 Caltronics Communications Ltd 11,578 00 Radios, supplies & parts . 02111 C W N G 308 89 Monthly account 152112 Capital Printers 4 00 Advertisement - A S B ,• X52113 Carbon Valley Motors 49 56 Repairs - Carbon Fire truck 52114 Chevron Asphalt Ltd 4,815 45 Crackfiller _ _ 52115 C T A Courier 312 00 April Freight 52116 Downey Supplies Ltd 57 74 Inventory 52117 Drumheller Radiator & Battery 255 00 Machine Repair 52118 Drumheller & District Solid Waste 25,115 28 Remainder of 1984 Requistion '•- 152119 Eskimo Refrigeration 483 96 Inventory, Repair Supplies 52120 Fort Garry industries 34,843 00 3 Dump Trailers & trade in of 2 trailers 52121 Gehring's Transport 191 53 Freight 52122 Gaurd's Implements Ltd 54 88 Filters 052123 Hannah Seeds Limited 3,224 00 Grass Seed 52124 Petty Cash/ J C Jeffery 83 13 Fuel, etc 52125 Kneehill Ambulance 4,132 93 Revenue - April 52126 Ki.rk's Sheet Metal Products 87 70 Bench top 52127 Land Titles Office 41 00 Servie requests 52128 Lammle's Electric & Refrigeration 1,455 79 Shop Supplies 52129 Linden Motors Ltd 87 42 GAs, OI1 - Linden Fire Truck 52130 Linden Agri- Centre ltd 1,262 25 Inventory repairs 52131 Macloeds 161 64 Supplies, repairs 52132 Mainline FArm Sales Ltd 9 50 Machine Repair 52133 Mery & Ron's Service Ltd 47 85 Fuel 52134 Oliver Industrial Supply Ltd 364 38 Inventory, Machine Repair 52135 Praire Book Room 15 50 Machine Repair 52136 Praire Bible Institute 84 50 Machine Repair 52137 Page Farm Fuels 5 75 Propane 52138 Petwa Canada Ltd 280 38 Maintanence kit, Flow indicator 52139 Pitney Bowes 60 60 Office postage 52140 Rollies Motor Products Ltd 6,900 00 1984 1 Ton • 52141 Receiver General for Canada 10 00 Radio License amendment 52142 Safety Supply Canada 171 66 Shop Supplies ••• 52143 Superior Emergency Equipment Ltd 175 00 Valve for Linden Fire Truck 52144 Soder, Norman 52145 Tainsh, Norman 52146 Three Hills School Division 52147 Trentham Transport 52148 TransAlta Utilities 52149 Triple -D Windows 52150 Truckline Parts 52151 United Auto Electric 52152 Village of Carbon 52153 Allied Chemical Services Ltd 16 60 Expenses to pick up trees - Strathmore 161 21 Legal Fees - Superior Disposal 284 28 Gas Purchases 12 25 Freight 64 52 Monthly account 78 30 Repair window - R -1 13 89 Inventory & parts 662 32 Inventory 26 00 Carbon shop -Water & Sewer 5,763 50 Herbicides 23 00 2,564 00 2,100 00 850 00 137 77 151 20 1984 PASWC catalogue Corral Panel & Posts Land Levelor Fire call - Meston Farm Power line moves Inventory 0,10")/ 52154 Atomic Press Ltd 52155 Big 5 Contracting Ltd ^ 52156 Case Power & Equipment 52157 City of Drumheller 52158 Farm Electric Services 52159 Festival Ford Sales Ltd 16 60 Expenses to pick up trees - Strathmore 161 21 Legal Fees - Superior Disposal 284 28 Gas Purchases 12 25 Freight 64 52 Monthly account 78 30 Repair window - R -1 13 89 Inventory & parts 662 32 Inventory 26 00 Carbon shop -Water & Sewer 5,763 50 Herbicides 23 00 2,564 00 2,100 00 850 00 137 77 151 20 1984 PASWC catalogue Corral Panel & Posts Land Levelor Fire call - Meston Farm Power line moves Inventory 0,10")/ 1i —0 Accounts Payable - May 22/84 con't 52160 Foothills International Trucks 52161 Gavon, John 52162 Hazelwood Jack 52163 Lesmith Limited 52164 Murray's Tools Inc 52165 Regional Resources Project #1 52166 Reid Crowther & Partners Ltd 52167 Reimer Industries Ltd 52168 R G B Arthurs 52169 Forrington Fuel & Service Centre 52170 Twin Tractor Ltd TOTAL 13 78 Seal 150 00 1 week training at A F T S 104 06 Postage for box stuffers 1,676 00 Radio Crystals 48 00 Supplies 1,780 00 1984 Requisti.on 642 66 Structure investigation - new crane 441 00 Office Sidewalk 1 334 80 Survey N E 30- 30 -21 -W4 M Mcghee 72 00 Torrington Fire truck - fuel etc 816 75 Inventory 151,179 38 �7w.