HomeMy WebLinkAbout1984-03-13 Council Minutes1�q
AGENDA COUNCIL MEETING MARCH 13th, 1984
43
Review
1984 recreation by -laws
Review letter from Swalwell for additional funding
44
Review
capital costs for office
for 1984( permission to order new terminals)
45
Review
radio bids
46
Letter
from Mr Earl Fraser re
not agreeable to road closure
47
Letter
from MacDonalds Fencing -
request for work
48
Mis Public
Work complaints
Clare Herron - West of 12- 33 -27 -4
Mr Weimer - W of 20- 33 -26 -4
49
Letter
from County of Red Deer -
work on road West of 16 -& 21 - 34 -26 -4
Bempco
Engineering Surveyors re
account for replacement survey stakes
50
Review
R P Andrews agreement re-
gravel pit clean up again
Review
air search for gravel results
51 Subdivisions
1 SW 16- 29 -26 -4 - R Fischer
2 SE 4- 31 -21 -4 - Ronald Ferguson
3 SE 17- 31 -22 -4 - Stan Milan - Highway Commercial subdivision
4 SE 8- 30 -26- 4 - Elsie Schaffer
Redesignation.
5 SE 17- 31 -22 -4 - Stan Milan from ag conservation to highway commercial
Adoption of New Regional Plan
6 Review proposed changes to regional plan
Notice of Public Hearing - April 5th, 1984 7.30 P M
Problems with Dev Permits
7. Kay Heston Property
8 Ned Fuller NE 24- 31 -25 -4 - mobile home
52 Dev Appeal Hearing
William Friesen - 4.15 P M
53 Review need to redesignate land before or after subdivision decisions are made?
go
COUNCIL MEETING MARCH 13th, 1984
A regular meeting of the Council of the M D of Kneehill 448 was held in the
M D Office,Three Hills, on Tuesday, March 13th, 1984, commencing at 9.00 A M
Those present were PRESENT
J. Finlay Code
Division
1
Otto Hoff
Division
2 (Reeve)
Robert E Boake
Division
3
Richard A Maerz
Division
4
Harold Mueller
Division
5
Bruce Hastie
Division
6 (after
Reginald G Campbell
Division
7
J C Jeffery, Municipal Administrator
Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes VA
Mr Hoff called the meeting to order
MEETING
Mr Code noted that the Churchill residents have requested a meeting with WITH
the M D and the City of Drumheller Fire Chief in order to discuss CHURCHILL
fire protection for that area as a result of the recent motion to levy RESIDENTS
a consistent mill rate over the entire M D for fire protection RE- FIRE
It was agreed a meeting could be held on March 19th, 1984 at the Churchill
School at 8.00 P M
It was agreed that the information concerning the coverage for this
area and the agreement with the City should be available for the meeting
Mr Code also suggested that a member from the Drumheller Fire Department
should also attend the annual meeting of fire departments
Mr Boake moved approval of the council meeting minutes of February 28th, APPROVAL
1984 MINUTES
CARRIED
Mr Jeffery reviewed the bank reconciliation statement for the month of January BANK
1984 and Mr Code moved approval of same V^` STATEMENT
CARRIED JAN /84
Mr Hoff read a letter he had received from Mr Clark, Regional Director
of the Department of Agriculture in which Mr Clark outlined the duties DUTIES OF
of a District Agriculturist It was agreed each councillor should be y D A
given a copy of this letter
Mr Jeffery then opened the radio bids received and bids were from•
Tri Dan Ltd , Motorola, Canadian General Electric, P R Communications VA
Drumheller Communication, Mitch Comm, Caltronics and CarTronx, and
Mr Mueller moved that the bids be referred to Mr Cunningham for review
and preparation of a summary of the bids received with the same to be brought
back to council later today.
CARRIED
Mr Jeffery reported he had referred the M D garbage collection contract
with Superior Disposal to Mr Norman Tainsh, Solicitor for his comments
and he feels it may be difficult to break the contract, but he wishes to
send a letter to the company advising that it is in breach of the
contract and if service is not provided in a proper manner the contract
will be terminated
After discussion Mr Maerz moved that Superior Disposal be contacted
by Mr Tainsh regarding the breach of contract and possible termination
if proper service is not provided
CARRIED
%I-,
RADIO
BIDS
RECEIVED
CONTRACT
WITH
SUPERIOR
DISPOSAL
RE • GARBAGE
�OY M t
b�
crVIP
b
h �6
10
c s�
COUNCIL MEETING MARCH 13th, 1984
P 2
Mr Hoff left the meeting at this time and Mr Maerz took charge of the
meeting
Mr Jeffery reviewed his report as follows- J C JEFFERY
1 An exchange of gravel has been arranged with M D Starland REPORT
Starland will take 10,000 yards of crush gravel from the Garson
Pit and the M D will take about 20,000 yards of crush gravel \e a V1
from the Brunner Pit and will pay Starland the difference O
Mr. Hoff returned to the meeting at this time
Municipal Affairs have agreed to reimburse the M D. for the cost of GOVT WILL
printing new maps as a result of the annexation of parts of I D 7 ASSIST WITH COSTS
and they have also noted they will try to have some of the roads OF NEW MAPS
fixed up However nothing was promised and the annexation is effective
January 1st, 1984 It was noted that all of the bridges in that RE I D 7
particular area of I D 7 are be� e legal loading limits and if ANNEXATION
improvements are to be made %muyst be added to the existing
list of bridges which are presently in the M D and require improvement
Mr Mueller noted if the government is anticipating making improvements DINASOUR
to the Dinasour Trail the last 5 miles of light coat surfacing on the TRAIL
Orkney Road should not be undertaken this summer. AFter discussion NTS
it was agreed this matter would have to be reviewed before undertaking IMPROVEMENTS
OROVEM OVEME ROAD
the paving this summer
LIGHT COAT
The possibility of Alberta Transportation using calcium chloride on SURFACING
two haul roads they will be using this summer during re- construction
of Highway 421 was discussed
Mr Jeffery reported Mr Vern Bitz, Divisional Motor Grader Operator DEATH OF
for the M D of Kneehill (Division 3) passed away on Tuesday , March 6th, MR VERN
1984 and his funeral was held on Saturday, March 12th v BITZ
The need to have a new divisional grader operator for Division 3
was reviewed and it was noted that two men have expressed an interest '�U NEED FOR NEW
in the job After discussion Mr Boake moved that the position `�ac���� GRADER OPER
be advertised among the public works crew and applications be IN DIV 3
reviewed at a later meeting of council o1
CARRIED
Mr Boake reported briefly on recent Drumheller & District Solid SOLID WASTE
Waste Management Association meetings He noted two new boxes will ASSOCIATION
be installed, and there is the possibility of one being a burning
MEETINGS
container Compaction of the site and covering the garbage
has been contracted out at a cost of $48 00 per hour
Mr Campbell moved acceptance of the report given by Mr Boake
and also moved acceptance of Mr Jeffery's report
CARRIED
Mr Jeffery noted that the 1984 Spring Convention dates have been CHANGE OF DATES
changed to March 28th and March 29th (until 2.00 P M ) 1984 SPRING CONVENTION
Mr Jeffery noted it is necessary to appoint an auditor for 1984
and Mr Mueller
moved that
the firm of Henry Van Den Hoven of
AUDITOR FOR
Three Hills be
appointed as
auditor for the M D for the year 1984
1984
CARRIED
The 1983 financial
statement
was reviewed in detail and various items
1983 FIN
discussed Mr
Boake moved
acceptance of the 1983 financial statement
STATEMENT
as prepared by
the auditor
y h
CARRIED
r
COUNCIL MEETING MARCH 13th, 1984
P 3
Mr Jeffery read a letter received from Mr Bernie Kathol of Alberta
Transportation The government has received complaints about the narrow
bridge crossing the Red Deer River east of Trochu and requests both
the M D and M D Starlanik onstruct turnouts at each end of the bridge
which would allow wide loads (particularly farm machinery) to get off
the highway and allow traffic to pass before crossing the bridge
Mr Campbell indicated that the biggest problem
is the guard rails on the hills leading down to the bridge as there
is no room for machinery to move over and allow traffic to pass them
as they come down the hill
It was noted the same situation occurs on the Morrin Hill and on the
Morrin Bridge
The only way to properly solve the problem would be to widen the road and
cut down the steep hills leading to the bridges
Mr Campbell moved that Alberta Transportation be advised the creation
of the suggested turnouts will not solve the problem and it would then
be necessary to construct such turnouts on various other problem
locations such as Highway 427 ( Morrin Bridge) and further moved that
a copy of this letter be sent to Mrs Connie Osterman, M L A
and the M D of Starland for their information
CARRIED
Mr Jeffery reviewed the Shop & Foremen Committee minutes of
February 27th and various items were discussed
Mr Code moved that the shop be authorized to purchase a small micro
wave oven at a price not to exceed $400 00 and also to purchase a
used fridge from Mr Rick Vickery at a price of $100 00
CARRIED
Mr Hastie moved that Linden Contractors be authorize to crush
5000 yards of chips at the Garson Pit
REQUEST FOR
TURNOUTS
ON
TOLMAN
BRIDGE
SHOP &
FOREMEN
MINUTES
1%
PURCHASE
MICRO WAVE
�5en
�c�kr & FRIDGE
,n
CARRIED
There was discussion about the paving of the Three Hills East Road
and whether after laying the 11" base the road would be left for another
year before paving It was agreed this would have to be discussed again
with Mr Rempel
The possibility of revamping the old shop crane for use in the truck bay
was discussed and agreed this would be reviewed when the new hoist has
been installed
There was discussion about the chlorination problem at the Wimborne well
and the suggestion that Mr Kennedy take a chlorination course as he is
the one actually doing the work
Mr Boake then moved approval of the Shop & Foremen Meeting Minutes
CARRIED
Mr Jeffery's report covering the period February 14th to February 28th
was then reviewed
The matter of whether the M D should ,loin the Marigold Library System
was also discussed at this time
Marigold had requested the M D delay their decision on whether they
would participate until they could present further information to the
council
After discussion of this matter, Mr Maerz moved that the M D re- confirm
its original decision not to participate in the Marigold Library System
CARRIED
Mr Hastie moved acceptance of Mr Jeffery's report
CARRIED
Mr Jeffery reviewed the Trochu Swimming Pool By -law which was passed
when the pool was constructed The by -law states the maximum capital
cost to the Trochu Rural Recreation Area shall not exceed 45% of the
sum of $91,235 00, (which is $41,055 75) To date the sum of $34,946 41
has been spent on capital costs The original intent of the by -law was
discussed and Mr Hastie moved that the Town of Trochu be advised
of the wording of the M.D. by -law and that the M D will not be paying
any share of capital costs incurred by the pool after the sum of $41,055 75
has been expended by the M D on capital costs
CARRIED
CRUSH EXTRA
CHIPS
PAVING THREE
HILLS EAST RD
OLD SHOP CRANE
WIMBORNE WELL
PROBLEM
J C JEFFERY
REPORT
MARIGOLD
LIBRARY
SYSTEM
i
TROCHU
SWIM POOL
BY -LAW
RE CAPITAL
COSTS
COUNCIL MEETING
MARCH 15th, 1984
The meeting then adjourned for dinner between 12 00 Noon and 1 00 P M
T_ H
dinner
Mr Jeffery reviewed the proposed agenda for the annual meeting v, AGENDA FOR
which will be held on Friday, March 23rd 1984 ANNUAL MEETING
Several additions were suggested for the agenda
Mr Jeffery advised that he has now purchased a new vehicle and DIRECTION
requested direction from council as to what he should do with the RE* DISPOSAL
Jeep It was agreed the jeep should be parked at the shop and used OF JEEP
for Road Tours, other trips or if necessary for personnal transportation pending
further review of the situation by council at a later date
CARRIED
The draft agreement for the Linden Rural Fire Protection area was then
reviewed,as well as the need to purchase a new truck for this area
It was noted that a new tank will be required for the existing truck
- cost about $5200 00
It was agreed a meeting should be held with the Village of Linden
to review the proposed agreement and to determine if the Village could
in the near future afford the 25% share for purchase of a new truck
as well as to determine the amount of honourarium for the firemen
The fire committee of Mr Campbell and Mr Boake and Mr Jeffery
will arrange to attend the next council meeting of the village
The other 1984 budgets from fire areas were briefly reviewed and it was
agreed that a committee should likely meet with the Town of Trochu
and the Trochu Fire Department in order to finalize their 1984 budget
Mr Campbell moved that the Linden draft fire agreement be tabled until
discussions can be held with the Village of Linden
CARRIED
It was also agreed Mr. Jeffery should contact the Town of Trochu
and request a budget for the Trochu Fire Department
Mobil Oil has written advising they have drilled a sour gas well
on LSD 4- 28- 34 -26 -4
Mr Maerz moved to accept and file as information
CARRIED
LINDEN
RURAL FIRE
PROTECTION
AGREEMENT
& MEETING
Grra
j OTHER FIRE
BUDGETS
SOUR GAS WELL
.n 4- 28- 34 -26 -4
Mr Jeffery noted that the auditor has requested council amend EDWIN HEER
its existing agreement with Mr Edwin Heer regarding the frontage AMENDMENT
tax levy on his property The agreement provides for a frontage charge TO FRONTAGE
to be levied until the year 2002 at the rate of 58� per foot for 50 feet AGREEMENT
However the debenture was paid off as a result of grants received and HUXLEY SEWER
there is only a maintenance charge being levied for the system, of 10� per foot
After discussion of this matter, Mr Mueller moved that the agreement
be amended to provide for payment by Mr Heer of only the 10� per foot
maintenance charge and cancellation of the 58� per front foot charge
CARRIED
Mr Jeffery noted a complaint has been received from a resident of Huxley
about the dumping of used motor oil in the west ditch of Railway avenue
After discussion of the matter, Mr Boake moved Mr. Campbell check into
the problem and attempt to resolve it.
CARRIED
Mr Jeffery read a letter from Mrs Bonnie Stickel regarding the bad
shape of 6th Avenue North through P B I and north to Ruarkville
After discussion Mr Campbell moved to accept and file as information
CARRIED
Mr. Jeffery advised Council that P B I wish to meet with Council
in the near future to discuss the possible closure of 6th Avenue
North and also extend an invitation to Council to have lunch with
them on Tuesday, March 20th, 1984 and then have a tour of their
facilities after lunch
COMPLAINT RE
USED MOTOR OIL
HUXLEY
COMPLAINT RE-
ROAD 6th
AVENUE NORTH
MEETING WITH
P B I CLOSURE
i' of 6th AVENUE
& LUNCHEON
COUNCIL MEETING MARCH 13th,1984
P.5
Mr Jeffery read a letter from
Stanley Associates which outlines
possible financial assistance from
p
the government for flooding, erosion
FLOODING
or drainage problems
EROSION
Mr Hastie moved to accept and
file
as information .
ASSISTANCE
CARRIED
PROGRAM
There was discussion about what
to
do with the other Rural Govenment
RURAL GOVT
History books purchased by the
M D
and Mr Boake moved that the `�
HISTORY
same be advertised for sale in
the
local paper
BOOKS
CARRIED
Mr. Hastie moved that the purchase of the air cleaner at a price
of $950 00 be approved
CARRIED
Mr Jeffery read a letter which was received before from the Drumheller
Mail in which they offer to provide newspaper service for M D ratepayers
It was noted the 1983 -84 newspaper contract will expire March 31st, 1984
After discussion of the matter, Mr Mueller moved that the M D
retain its contract with the Three Hills Capital for the year 1984 -85
on condition the contract price is reasonable
CARRIED
Mr Jeffery read a letter from the Drumheller Hospital regarding
a 1984 requisition and Mr. Code advised Council what the plans
are for the hospital for 1984 After discussion of the matter,
Mr Haerz moved to accept the letter as information
CARRIED
Mr Jeffery reviewed the 1983 statement of income and expenses for
the Three Hills Airport and their proposed 1984 budget. The 1984
requisition is $3500 00o After discussion Mr Campbell moved to
accept the budget and the 1984 requisition of $3500 00
CARRIED
Mr Jeffery read a letter from Mr Hans Mildenstein of Carbon
in which Mr Mildenstein requests council refund him taxes paid
in error since 1980 There was an assessment for a mobile home
on one parcel of land, but the mobile was removed when he purchased
the land in 1979 After discussion of this request Mr Hastie moved
the M D refund Mr Mildenstein the 1983 taxes paid in error on the
mobile home assessment - $155 90
CARRIED
APPROVAL
AIR CLEANER
PURCHASE.
NEWSPAPER
CONTRACT
1984 -8 5
POSSIBLE
84 HOSPITAL
f REQUISITION
DRUMHELLER
1983 STATEMENT
0 THREE HILLS
pccjs AIRPORT &
1984 REQUISITI(N
REFUND
1983 TAXES
PAID IN ERROR
that MILDENSTEIN
� t
Mr Jeffery read a letter from the Three Hills Seed Cleaning Plant
in which they request approval from the M D council for an up- grading GRANT FOR
grant of $11,000 00 for a new brush drive Mr Mueller moved that W tic THREE HILLS
the M D approve the application for grant on condition the Three Hills ,^ SEED PLANT
Seed Plant pays 60% of the costs of the new brush drive and the NO M D
balance of the costs (or 40 %) be obtained from the Province of Alberta, as the ONTRIBUTION
M D will make no contribution to the costs CARRIED
Mr Boake reported on renovations being made to the KIBA seed plant
as a result of a fire there A new addition will be built to house S KIBA SEED
the chemicals
PLANT REPORT
Mr Jeffery read a letter from the Village of Acme regarding the possibility
of the Village obtaining some radio equipment through the M D in order to VILLAGE ACME
take advantage of a volume price They also request permission to use the PURCHASE OF
M D radio frequency After discussion it was agreed this matter be reviewed RADIOS
with Alex Cunningham later today USE M D
FREQUENCY
Mr Jeffery read a letter from Mr Cecil Yates of Swalwell regarding
possible purchase of Lots 30 to 31 in Block 4 Swawell It was noted LOTS IN SWAL-
that the lots can not be disposed of until after the expiration of one WELL
year from the date of the 1983 Tax Sale These lots were advertised for C YATES
sale at that time, but were not sold After discussion of the matter, Mr
Code moved Mr and Mrs Yates be advised Council cannot sell the lots at this
time
CARRIED
Mr Jeffery reviewed an agreement prepared and submitted to the office by KNEEHILL
the Kneehill Gas Co -Op regarding a gas line crossing one of the M D road GAS CO -OP
ROAD CROSSING
COUNCIL MEETING MARCH 13th, 1984
After discussion of the proposed agreement, Mr Campbell moved that
the Kneehill Gas Co -Op be advised it must sign the M D road crossing
agreement for any line crossings undertaken in this area, or permission to cross
the road will not be granted CARRIED
GAS CO -OP
ROAD CROSS-
INGS
Mr Jeffery noted that Ace Asphalt wish to tender on M D paving material ACE ASPHALT
for 1984.
Mr Mueller moved to accept and file as information
CARRIED
Mr Jeffery reported that Alberta Bridge Branch have ordered the
CULVERT
culvert for the Bridge Location WSW 17- 30 -26 -4 and the M D crews will
FOR
be required to undertake the work to install the culvert
WSW 17-30 -
The government will pay for the culvert and will pay a $16,000 installation
26 -4
grant as well
Mr Boake moved that the M D agree to undertake the installation work
CARRIED
ADD TO
SMALL CREW
It was noted that this project should be added to the 1984 Small Crew Program
PROGRAM
FOR 1984
Mr Cunningham has requested Council establish a policy regarding seismic
crews being required to post signs while they are working on roads
POLICY RE-
SEISMIC
There was also discussion about the new side mounted drills which are being
CREWS HAVING
used The truck stays right on the road and drills from that location rather
SIGNS UP
than having to move into the drill
DURING
OPERATIONS
It was agreed Mr. Cunningham should determine what signs would be required and
O
draft a policy which would require seismic crews to erect signs during their
operations and bring a draft policy back to council for its consideration
Mr. Jeffery noted that Occupational Health & Safety have revised their NEW OHS
regulations and the new ones come into effect in September of 1984 REGULATIONS
Mr Cunningham will be reviewing same as they may affect the M D
Mr Mueller moved that the M D pay the costs incurred for printing the COST FOR
"Assessment Answer Book" and these booklets be sent with the 1985 VA PRINTING
new assessment notices CARRIED ASSESSMENT
ANSWER BOOK
Jubilee Insurance have requested comments from municipalities as to whether
they should create a "Loss Prevention Officer" position in their organization LOSS PREV
This person would then train a person within the municipality to assume the OFFICER
inhouse prevention officer roll SERVICE
After discussion Mr Maerz moved that Jubilee be advised the M D does JUBILEE
not feel they should offer this service to its policy holders and would
not be willing to have one of its employees assume the additional role of an
inhouse prevention officer.
CARRIED
There was discussion about the new chairs for the council room and the new NEW CHAIRS
table Mr Maerz noted no price had yet been received for construction of FOR COUNCIL
the table and he would be requesting bids from other contractors ROOM
He also noted a price of $400 00 per chair had been obtained from Traders $4000 00
and after discussion Mr Hastie moved that the M D authorize the committee
to purchase 10 council room chairs at a price not to exceed $4000 00'
CARRIED *"
It was noted the rug would cost about $3100 00 and would likely be installed F
this weekend
Mr Jeffery noted the Government is sponsoring the Pitch In Campaign again PITCH IN
in 1984 and after discussion Mr. Mueller moved to accept and file as information CAMPAIGN
CARRIED V1
COUNCIL MEETING MARCH 13th, 1984
P 7
Mr. Jeffery read a letter from Toronto Dominion Bank regarding the
possibility of presenting a banking proposal to the M.D
After discussion of the matter, it was agreed Mr Jeffery should do
an analysis of the services offered and Mr Boake moved to table
the matter pending further information from Mr Jeffery
CARRIED
Mr Jeffery noted that a service body will be required for the new
one ton truck purchased this year and after discussion Mr Smith
was called and requested to bring information to council later today
concerning what they wish to purchase
Mr Cunningham entered the meeting at this time to review radio bids
The bids for the two way radio - mobile phone combined are as follows.
BANKING
PROPOSAL a
c -1�
NEW SERVICE
BODY
RADIO BIDS
CarTronixs
$1495
00
General Electric
$1647
00
PR Communications
$1649
00
Motorola
$1900
00
MichComm
$1900
00
P R Communications
$2292
00
He noted he would likely recommend purchase of either the General Electric
for $1647 00 or the Motorola for $1900 00
However Motorola indicated their price was conditional on receiving the entire
bid
The prices for two way radios is as follows-
1 Tri Band Ltd Ontario
$345
00
each
2 Motorola
$500.00
each
3 CalTronics
$560
00
each
4 P R Communications
$599
00
each
5 Drumheller Communication
$630
00
each
6 P R Communication
$675
00
each
7 Motorola
$700
00
each
8 P R Communications
$750
00
9 Can General Electric
$801
55
and other prices ranging up to $1042 00
Mr Cunningham noted that based on the eQUiDment the M D now has he would
recomand purchase of either the Caltronics radio for $560 00 or the Motorola
at $700 00, -the General Electri.,.. et $801 00 or the P R Communication radio
at $900 00
Nor William Friesen entered she meezin„ at this time and he was introduced
to the Council - Time 4 20 P M
Mr Maerz moved that the council meeting do now adjourn in order to
hold the Development Appeal Board hearing scheduled for today at 4 15 P M.
CARRIED
Mr Maerz moved that Council meeting do now reconvene, the development appeal
board hearing having been completed
CARRIED
Mr Cunningham left the meeting at this time 4.55 P M
Mr Keith Smith entered the meeting to discuss with council the need for
a new service body for the new one ton cab and chassis ordered this year
Keith noted the one available at Carbon is not high enough to hold the
equipment nor does it have a lid on it Keith noted price for a new one
would be about $8500 00 and a new one like the used one at Garretts is about
$5600 00
Mrs Wilkinson left the meeting at this time and Mr Jeffery recorded the
balance of the minutes
DEV APPEAL
BOARD HEARING
PRICE FOR NEW
SERVICE BODY
r
COUNCIL MEETING MARCH 13th, 1984
Mr Smith was instructed to obtain prices for a new service body
suitable for their use and report back to council.
Mr Smith left the meeting at this time
Mr Campbell moved approval of the lists listed for payment today, APPROVAL ACCOUNTS
subject to further review by the finance committee of Otto Hoff,
Richard A Maerz, Harold Mueller and R G Campbell V-1
CARRIED
Mr. Maerz moved that this meeting do now adjourn until 9 00 A M ADJOURN UNTIL
Wednesday, March 14th, 1984.
CARRIED TOMORROW
Reeve Mun ipal Administrator
r
COUNCIL MEETING MARCH lgth, 1984
P 2
Grainger Community Hall $600 00, Hesketh Community Hall $1000 00
Huxley Community Association $2600 00 Mt Vernon Community $700 00
Orkney Athletic Association $700 00 Over the Hill Community $700 00
Sarcee Butte Social Center $500 00, Sunnyslope Community Association
$1000 00, Swalwell Community Association $2600 00, Three Hills Rural !�
Community Association $700 00, Wimborne Community Center $2600 00
Total $16,600 00
CARRIED
Mr Campbell moved second reading to by -law number 1033
CARRIED
Mr Boake moved that third rading be given to this by -law at this time
CARRIED UNANIMOUSLY
Mr. Mueller moved third reading to this by -law.
CARRIED
It was suggested that Mr Jeffery undertake a complete review of
read a letter from Mr Earl Fraser in
all financial statements received from the rural organizations as well
REVIEW
as the towns and villages in order that council may review the entire
GRANT
DO NOT
STRUCTURE
grant structure for next year
Code moved that Council
Mr Mueller moved that a by -law be drafted for the next meeting of
not proceed
council to establish the grants for the towns and villages and the
DRAFT
City of Drumheller for 1984, based on the previously established
BY -LAW
formula and based on the M D levying 3 mills for general recreation
FOR GRANTS
purposes in 1984
TO TOWNS,
CARRIED
VILLAGES ETC
Mr Hastie asked the office to check with Jubilee Insurance
read a letter from MacDonalds Fencing
about the possibility of having all the rural community halls
INSURANCE
FOR
insured through Jubilee on the M D insurance policy as this might
RURAL
result in a considerable saving for the community associations.
HALLS
THROUGH
The capital needs for the office for 1984 were then reviewed
JUBILLE?
They are requesting purchase of two new terminals for the computer,
CONTRACTOR
computer storage cabinets and two filing cabinets Estimated
OFFICE
cost for these items $12000 00
CAPITAL
The need to have the old council room chairs upholstered, a sidewalk
along the north side of the building new floor in the men's washroom
and a new table for the council room were also discussed
Mr Code moved that the office be given permission to purchase
two terminals, two storage cabinets and 2 filing cabinets at a price
not to exceed $13,000 00
CARRIED
Mr Jeffery
read a letter from Mr Earl Fraser in
which Mr Fraser indicated
PUBLIC
he did not wish council to cancel the forced road
through his land - SE 9
DO NOT
29 -22 -4
After discussion of the situation Mr
Code moved that Council
h CLOSE
not proceed
with the cancellation of the forced road in the Ej of 9- 29 -22 -4
VAN` FORCED
SC"
ROAD Ej
CARRIED
CARRIED
Mr Kline - problem with neighbor regarding fencing
Mr Jeffery
read a letter from MacDonalds Fencing
of High-River in which
9- 29 -22 -4
he outlined
his contract price for fencing After discussion Mr. Campbell
a culvert under the M D road allowance After discussion
moved to accept and file
FENCING
01
Mr Hastie noted he would review the situation again,
and moved to accept and
CARRIED
CONTRACTOR
Mr
Jeffery reviewed public works complaints received as
follows-
PUBLIC
1
Holes on the Road West of 12- 33 -27 -4
WORKS
Mr
Hastie noted he would review the situation and moved
to accept and file
COMPLAINTS
the
complaint
CARRIED
2
Mr Kline - problem with neighbor regarding fencing
road allowance -
and wishes to open up a flowing well which would require installation of
a culvert under the M D road allowance After discussion
of the situation
Mr Hastie noted he would review the situation again,
and moved to accept and
file
CARRIED
3 William Wood - Dust on Road by SE 1- 30 -23 -4 -
Mr Code noted he had discussed this situation with Mr Wood and moved to n
accept and file the letter
CARRIED
R I
AT
COUNCIL MEETING MARCH 14th, 1984
P 3
Mr Jeffery read a letter from the County of Red Deer in which the ACCOUNT OWING
County indicates it is not prepared to pay for moving dirt on to BY RED DEER
one of their roads. They would be prepared to pay for the gravel COUNTY RE
and the culvert, but as the M D had to dispose of the dirt ROAD PROJECT
some place they did not feel they should pay for the moving of the dirt
After discussion Mr Hastie moved that that portion of the account;
other than for culvert and gravel used on this project -be cancelled Q W
CARRIED
Mr Jeffery then read a letter from Bemaca Engineering & Consulting ACCOUNT SUBMITTED
Group Ltd of Red Deer They had undertaken some survey work for ME SURVEY
a Mr Gerald Ernst owner of NE 17- 34 -26 -4 and they claim as a result MONUMENTS
of recent road work done by the M D at that location survey monuments DESTROYED
were destroyed and the additional cost for replacement of these monuments COUNTY RED DEER
($1530 00) should be paid by the M D
AFter discussion Mr. Jeffery was directed to discuss the matter with V/1
Alberta Transportation surveyors and report back to the next meeting of
council
Mr Cunningham entered the meeting at this time - 11.25 A.M to further REVIEW
review the radio bids with council RADIO BIDS
After lengthy discussion Mr Boake moved that the M D purchase 20
radios from Caltronics at a price of $560 00 each and a mobile radio V*\
phone from Can General Electric at a price of $1647 00.
CARRIED
Mr Jeffery noted that the Village of Acme had requested permission from VILLAGE OF ACME
the M D to use its radio frequency and purchase some radio equipment USE OF M D
from the M D in order to take advantage of the volume price and after RADIO FREQUENCY
discussion and noting the Village presently has a radio in their fire hall
on loan from the M D and wish to acquire an additional radio and two hand ETC
held units, Mr Campbell moved that the M D authorize the Village of Acme
to use the M D radio frequency on a one year trial basis
CARRIED
The meeting then adjourned for dinner between 12 00 Noon and 1.00 P M DINNER
Mr Hastie did not return to the meeting at 1.00 P M
Ross Rawlusyk from Palliser Regional Planning Commission entered the
meeting at this time to review various subdivision applications REVIEW OF
SUBDIVISION
1 Stan Milan SE 17- 31 -22 -4 - 5 99 acres for Highway commercial APPLICATIONS
subdivision for a service station, restuarant and in future a residence
After lengthy discussion of this application and circumstances involved STAN MILAN
and noting that the land proposed for the subdivision is class one soil, SE 17 -31 -22
the proposed location might create a traffic hazard as it was located at the
top of a hill, and the M D by -law does not allow for placing a residential
development on a commercial location, Mr Maerz moved that the Council
recommend refusal for this subdivision as it would remove good agricultural
land - number one soil - from production
Mr Mueller requested a recorded vote
IN FAVOUR - R G CAmpbell, R A Maerz, Finaly Code
OPPOSED - Harold Mueller and R E. Boake
MOTION CARRIED
Mr Hastie returned to the meeting at 1 45 P M
2 Elsie Schafer - Isolation of Existing Farmstead 13 59 acres ELSIE SCHAFER
SE 8- 30 -26 -4 SE 8- 30 -26 -4
It was noted the size of the proposed parcel exceeds the M D land use
by -law requirements of 10 acres or less, but the buildings, shelter belt
etc and the land they wish in the parcel covers more than 10 acres
After discussion Mr Code moved that the Council recommend approval V1\
for the subdivision of a 13 59 acres parcel subject to the applicant
applying for and obtaining from the M D a relaxation of its land use
by -law to allow for an isolation larger than 10 acres, and subject
to other normal conditions for subdivision
CARRIED
COUNCIL MEETING
t�
MARCH 4th, 1984
P 4
3 Ronald & Cheryl Ferguson SE 4- 31 -21 -4 Isolation Existing Farmstead FERGUSON
After discussion of this matter and noting there is no habitable SE 4 -31 -21
house on the parcel, the former owner having moved the house off,
and noting there is existing services and other out buildings there,
Mr Mueller moved that notwithstanding the fact there is no habitable
house on the parcel, Council recommend approval for the subdivision
subject to normal conditions
MR MAERZ requested a recorded vote on this motion
IN FAVOUR HAROLD MUELLER, R G. CAMPBELL ROBERT E BOAKE J FINLAY CODE
OPPOSED - BRUCE HASTIE, RICHARD A MAERZ
MOTION CARRIED
It was noted that on March 22nd, 1984 the committee reviewing proposals for COMMITTEE
the M D 's land use by -law will be considering land uses for the agricultural MEETING
and agricultural conservation areas = meeting is scheduled for 9 00 A M 1/1
4 Rosemarie Fischer SW 16- 29 -26 -4 - Ross noted this application is merely R FISCHER
to correct a previously approved subdivision which was registered in SW 16 -29 -26
Land Titles Office in- correctly The measurements of the proposed parcel
were incorrect and the parcel created does not contain the residence 0
which was the intention when creating the parcel
Mr Campbell moved that Council recommend approval of the boundary adjustment
as requested
CARRIED MILAN
Mr Stan Milan applied for redesignation of SE 17- 31 -22 -4 from Ag Conservation to RE-
Highway Commercial DESIGNAT]
There was brief discussion about whether the application should be processed SE 17
prior to obtaining approval for a subdivision or whether obtaining the redesignation 31 -22
would be a condition of approval to be complied with on the subdivision decision �e
C4
After discussion Mr Campbell moved this application fob' redesignation be tabled
I /
and discussed further after a decision has been given by Palliser
Regional Planning Commission on Mr Milan's subdivision application
CARRIED
Ross indicated the new regional plan has been forwarded to the munici.palites
for comments regarding changes proposed by the Provincial Planning Board NEW
The plan was briefly reviewed and it was noted there is a public hearing REG
scheduled for Thursday, April 5th, 1984 should anyone wish to make representation PLAN
to the hearing about the proposed plan
The Commission will also be voting on acceptance of the plan in the near future
likely April 5th, and by their letter of March 2nd gave the required 30 days
notice in writing of their intention to re -adopt the plan with the changes
Mr Mueller moved to accept and file this as information
CARRIED
Mr Jeffery reviewed with Council developments concerning the Kay Meston
KAY MESTON
Property - Section 34- 29 -21 -4 and it was noted that to date Mr Tainsh has
LAND
not come up with any definite solutions or route which the M D should take
in the matter, and after discussion Mr Hastie moved that the M D request
Michael Welsh, Solicitor of Edmonton to review the entire situation and
give the M D some direction as to what might be done and Mr Tai.nsh be
requested toclose his file
CARRIED
Mr Jeffery also noted that Mr Ned Fuller has not yet called to complete
NED FULLER
the required application for development permit for the mobile home he
DEV PERMIT
located on his land The mobile is a second residence and is undersized"
After discussion of the matter, Mr Campbell moved to accept the report
given by Mr Jeffery
CARRIED
The need to obtain a redesignation before or after receiving a decision from REDESIGNATE
Palliser on a subdivision was again briefly discussed and Mr Boake moved this BEFORE OR
be tabled until the 10th of April meeting of Council AFTER SUBD
CARRIED
COUNCIL MEETING MARCH 14th, 1984
P 5
Mr Maerz requested confirmation from Council that they were agreeable
to the wording of the draft agreement with Mr Paul Andrew regarding
clean up of the Andrews Lowen Pit area He was concerned about the
possibility of continuing liability with regard to erosion of the hill
and after discussion it was agreed the agreement would likely be
suitable A motion had been passed at the last meeting approving
the agreement
There was discussion about obtaining topographic maps of the M D and
it was noted these were available from Information Division, Agriculture
Canada, Ottawa, KIA 005 and it was suggested the maps should be the same
size as the existing M D maps
Mr Jeffery reviewed the report received from J D Mollard Engineering
regarding the air photo search for gravel in the area of the M D
east of Highway 21 There are quite a number of possible locations
and this can be narrowed done by two other methods before undertaking
testing with a backhoe
Mr Campbell moved that Mr Jeffery contact J D Mollard Engineering
and ascertain what they would charge to undertake the additional work
and report back to council at a later date
CARRIED
Mr. Hastie noted he would be interested in getting the information
from the company on the M D area west of Highway 21 also and suggested
Mr Jeffery determine the cost for this as well
The need to complete the review of the M D polies was briefly mentioned
and Mr Boake moved to table this matter until the next meeting of Council
CARRIED
Mr Jeffery and Mr Mueller reported on Mr Mueller's divisional meeting
held on Monday, March 12th, and reviewed various items discussed at the
meeting
One item of concern expressed was seismic drill trucks working on the
light coat surfaced roads and it was agreed this matter would be reviewed
when the review of M D policies was completed Perhaps it may be necessary
to establish a policy of not allowing the seismic drill trucks to operate
on a light coat surfaced road at all, even if it does meet the 90% ban
Mr Campbell moved to accept the report given by Mr Meuller
CARRIED
Mr Boake moved that Alberta Transportation be requested to install a
"No Service Available" sign on Highway 421 at the Swalwell Access Road
CARRIED
Mr Maerz noted he had obtained bids for purchase of a new A S B tractor
and after discussion of the prices obtained and the bids for a land leveller
Mr Hastie moved to table this matter until the next meeting of Council
CARRIED
REI
AGkr1r1r1ZA 1
WITH P R
ANDREWS
TOPOGRAHIC
MAPS
AIR
SEARCH
FOR GRAVEL
REVIEW
M D
POLICIES
DIV #5
MEETING
POLICY RE-
SEISMIC
TRUCKS
ON L C S
ROADS
NO SERVICE
SIGN
SWALWELL
BIDS ON
A S B
EQUIPMENT
Mrs Wilkinson left the meeting at 4.00 P M , and Mr Jeffery recorded the balance
of the minutes
There was discussion about existing policy concerning supply of culverts to
land owners - Policy Number 13 -24 - and Mr Boake moved to amend the policy
to include. If the existing approach culvert needs replacing or extending,
the M D will supply a used culvert if there is one available free of charge,
on condition the land owner will look after the installation of same
CARRIED
It was agreed that the intersection of #583 and 806 needs brushing and
this should be reviewed with Mr Maerz, also the Fred Veers road needs
brushing and this should be discussed with Mr Hastie
Mr Hastie moved this meeting do now adjourn
Time 4 35 P M
----- - - - - -} - --
Reeve
CARRIED
- - --- ----- - - - - --
�
Muni pal Admi.nstrator
SUPPLY OF
CULVERTS TO
LANDOWNERS
POLICY
CHANG .
U Y 1
0
Qo�`�,�r t °�a.s►
BRUSHING
PROJECTS
z
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OUTSANDING CHEQUES
PAYROLL GENERAL -
-------------------
7527
- - - - --
1671 35
- - - - - --
51152
-------------------
40 00
-- - - - - --
------- - - - - --
- - - - - --
-- - - - - --
7529
1282.20
12 1
15.00
660 55
51475
7 79
51490
26.40
51503
23 20
51514
133.00
51519
.0'
51520
,0'
6ANHEHB,
NOT USED
51523
1162.00
51524
4650 57
51525
800 00
6857 96
FA
Outstanding Loans
Cash on Hand Deposited
SUBMITTED TO COUNCIL THIS DAY OF A, D
19
- - -- -- - - - - -- Reeve
--------------------- - - - - -- Municipal Administrator
00"OUNTS PAYABLE
51726 e:)eehill Ambulance Service 3,172.64
51727 Wilkins Trailers of Canada 3,135.00
51728 Jeff Barton renumbered from February 28
51729 Lynn Gustafson renumbered from Feb 28/84
51730 M D Kneehill - Payroll 39,529 60
51731 National Supply Co Ltd. 12,000 00
> 3,294 15
MARCH IT, %_4
Revenue for Janaur -j
Flat Deck Trailer
chegi -o # 51527A
cheque #51528A
Menu Payroll
Cr a e
* r FGL%Oi+i1i0 CriEQUi'a W RE NUMBERED INC+. ?,R CTL`! AS 3,733 to 31i�25:
E-Q ES SHOULD HAVE HAVE BEEN NUMBERED 51733 to 51825.
.2-:Z Sr. w.ea.ne
317:33
A A M D 5C
66,490
66- February Accounts
31734
Alberta Government Telephones
1,021
07 ✓Monthly Accounts
31735
Action Automotive Ltd
68
61'"Inv #108241/7735
31736
Alberta Power Ltd
1,140
28 'Monthly Accounts
31737
Acklands Limited
280
29✓Inv # 6032 - 1083485
31738
A G T Repairs
900
00"zCable repair- Poffenroth job
31739
Courtney Berg Industries
355.20
nv. # 5911/6460/6443
31-40
Big 4 Motors
104
15 Inv # 66546
31741
Brenda Auto Supply Ltd.
142
79,� Inv # 18617
31742
Burroughs Inc.
445
2U✓ Main Agreement - Journal Printer
31743
Ability Industrial ltd
64
83 ✓Inv # 22778
• 31744
Accurate Auto Body
230
50 lAceount
31745
Vernon Bitz or Bearer
129
60 -"Mileage
31746
C W N G
520
75p--,February Acocunts
31747
Carbon Valley Motors
70
73__1Inv. # 214345/220514/216403 /229831
31748
Crown Mart
436
761"Inv # 729679/40/20/9575 /03/9472 etc
31749
C T A Courier
352
6D-"February Freight #77869
31750
Cranston Construction Ltd
780
00✓Lowboy & � share of 2 tires
31751
Alex Cunningham
72
Rental
00 ✓Meals
31752
Dominion Life Assurance co
5,074.17,/Employee
Benerits
31753
Downey Supplies Ltd
107
12XInv. # 59128
31754
Ducs, Carol
22
00✓ Mileage to Morrin
31755
Drumheller Radiator & Battery
65
00`�'Try # 2208
31756
Victor Garson
12,000
00-"Royalties on 30,000 yds. @ 40G
31757
Garrett Motors Ltd.
8
80 -"'Inv. #a -8906
31758
Gibbs Ford Mercury
598.35
✓Inv. # 7479/41/94/7316 /7421
31759
Guards Implements Ltd
12
88*1nv # A -27235
31760
H T Howe & Son Farm Equipment
16
27 ✓env # if 12343/12313/12470
31761
Vernon (Bud) Haskell
7
00 /Meals
31762
I C G Utilities
1,905.90
;'February Accounts
31763
Kneehill Ambulance Service
5,294
4r,-,,"'February revenue
31764
Later's Chemicals Ltd
180
64' Inv # 014974
31765
Land Title Office
21
80✓ Acct. #01 -11 -•8788
31766
Lammle's Electric 8 Refrigeration
757
01✓JMotor Repair, Grinder, Lunchroom
31767
Linden Contractors ltd
42,000
00-"30,000 yrds gravel @ 140 Garson I11t
31768 Local Authorities Pension Board
31769 L- Tronics
31770 Macleods
31771 Mainline Farm Sales Ltd.
31772 Mery 8 Rons Service Ltd
31773 Herman r Martens
31774 REd Deer Welding Supplies Ltd
31775 Allison Reid
31776 George Rempel
31777 Oris Rodger
31778 Ray's Home Hardware Co
31779 Superior Disposal Ltd
31780 Select Printit:g I,td
31781 John R. Sailer
31'782 Keith J Smith
8,240.33✓`Monthly Remittance
466.00," Inv # 565181512/501/33249
214 97`'PO# 5820
397 80'�Inv # 19372/376/449/507 /538
6 95 -"Inv. # 28615
7.00 'Neal
53.80v/'Inv ),,il44019
357 50 /Mileage
37 00,/ Meals
16.00-" Meals
70 85✓�PO# 5841
829.58✓ Febraury Garbage Pick -up Inv #89379
152 60`" Inv # 4744
596 25-"Hotel E Mielage
7 00/'Meal
31783 Superior Emergency Equipment
31784 Norman Soder
31785 Simson - Maxwell
31786 Three Hills Bakery
31787 Three Hills Tire Ltd
360 00 °'`Spare Cartridges Carbon R F P
49.00"" Soil Conservation Seminar
392 48✓ Inv # 63345
20 72✓ Pastry- Joint Meeting
217 14/Inv. # 6312/6472
31788
Trentham Transport
86
14-"Inv #
31789
Town of Three Hills
2 43
/U ✓Inv #
31790
Transalta Utilites
65
45`/ Bircharn
31791
Thomas, Arthur G
7
00✓ Meal
31792
Triple D Windows
48
75✓"Inv, #
31793 Truckline Parts
31794 United Auto Electric Ltd.
31795 U F A Co -op
31796 Union Tractor Ltd
31797 Village of Carbon
31798 Voytechek, John & Linda
37742/822 38060
2746/2758
Lights
223
215 641`' Outstanding balance
105 65°-" Inv. # 02- 1997/2043
159 80 "Inv # 18268
228 J.&ZInv 11 10- 48228/48146
26.00r�,February water account
535 00 Janitorial services for March
31799
Wilmac Equipment Ltd
118
49,/ Inv # 49391
31800
Western Star Trucks
7,102.21vxInv
# 22517/22703
31801
Ken Adams
85
OO ✓Inv # 72, 74
31802
Allied Tools Ltd
57
95./"'Inv # CD4 -18063
31803
Asbestonas Limited
26E.97
✓Inv. # 02C43096
31804
Alta Development Officers
Assoc. 25
OO ✓ Membership Fee
31805
Atomic Press ,Ltd
2I
OO -"Tnv # 1 -688
31806
Brian Bauman
"r`
OOY'�Meal
31807
Big Horn Electric
873
50v**/Inv. # 858
31808
Robert E Boake
17,02
/RE- cheque# 50772(Underpayment for gas T -47)
31809 Canada Post Corporation
31810 Carbon Plumbing & Heating
31811 Cessco
31812 Doerksen Vaccum Tank Services
31813 Drumheller Mail
31814 Imperial Oil Ltd.
31815 Jassman Plumbing Ltd
31816 J C Perman BuILlding Spec
31 80 � ox Rental
40 45 Inv # 1234
6,500 00 1 Inv. # K -55087
50.00 ✓Inv # 38462
196.00�Inv # 8672
31.00-""Easy mix, Propane
14 50 ,"Inv. # 1299
47 24 ✓Carbon shop - Paint
31817
Jim's Motor repairs
666
50 ✓nv.
# 68746
31818
Lawson Business Forms
2,344
20V Inv
# 32553/554/577
31819
MSA Canada
33.48
�i. nv
#W2065
31820
Len McCook
8
80 il eage - Employee Meeting
31821
Peterson Oilfield Services Ltd
20
00 -"'Inv.
# 2245
31822 Receiver General for Canada
31623 Sweda International
31824 Three Hills Floral Centre
31825 Henry Van Den Hoven
TOTAL ,
THE FOLLOWING NUMBERS ARL AGAIN IN
51826 Otto Hoff
51827 Robert E Boake
51828 Richard Maerz
51829 Tom Ferguson
51830 Bruce Hastie
51831 Reg Campbell
51832 Harold Mueller
51833 Receiver General
51834 J F Code
TOTAL ,
GRAND TOTAL
105 00',Radio License Renewal
361 00 ✓Znv. # 112460
36.00 ✓Flowers - Vern Bitz
8,897.04 Audit, Financial Statement
247,171.22
SEQUENCE
1,111 03'"Councillor
1,105 64 ✓Councillor
1,415 561," Councillor
330 00-"'Missed on May '83 Time Sheet
1,051 82 ,"'Councillor
1,409 15 ✓Councillor
1,546 05"_C0 uncillor
26,816 24 ✓February remittance
817 37 Councillor
35,602.86
247,171.22
35,602 86
282,774 08
A521 ,