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Home My WebLink About1984-02-14 Council MinutesAGENDA COUNCIL MEETING F 1 Approval of Minutes - January 24th, 1984 2 Approval of Accounts 3 Appointments Mert McGhee - 11 30 A M See Item #6 Public Hearing - 1.30 P M See Item 430 Marigold Library - 2 30 P M See Item #31 4 J C. Jeffery report - January 24th to February 14th, 1984 5 Open bids received on machinery purchases Open bids received for machinery up for sale Open bids received for carpet for office 6 Meeting with Mert McGhee re. road access 7 Set date for 1984 annual meeting and divisional meetings? How do you wish to handle 1983 financial statement - print in paper or booklet form 8 Review 1984 salary survey Minutes from January 20th employee meeting 9 Review report from J D Mallard - re- gravel search 10 Review costs for up-- grading wiring in Carbon Shop 11 Letter from Alta Transportation re. Benkleman Beam testing and recommended road restrictions 12 Letter from Stanley & Associates re flood, erosion or drainage program 13 Letter from Ruarkville ratepayer re P B I North road 14 Complaint from resident of Huxley re dumping of waste oil in hamlet 15 Review statement of operation for swimming p000l at Trochu for 1983 and review status of by -law 16 Review agreement with Edwin Heer re Huxley sewage hook up Change from 58(,, per front foot to 10� per front foot 17 Letter from Mobil Oil re. sour gas well in LSD 4- 28- 34 -26 -4 and emergency procedure format enclosed 18 Review proposed agreement with Village of Linden re- Rural Fire Protection Cost sharing Note meeting this evening with fire departments 19 Letter from Village of Acme re. purchase (9) of radios from M D 20 Letter from Three Hills Seed Plant - request app�u al for up- grading new brush drive $11,000 00 21 Request from Mr. Hans Mildenstein - refund of taxes levied incorrectly 22 Request from Mr Dunay to print about 2500 copies of brochure re. new general assessment 23 Three Hills Airport 1984 budget and requisition 24 Letter from DrumhelW' Hospital re- 1984 requisition $3107 50 (approximately) 25 Cost for air cleaner - $950 00 26 Review 1984 newspaper contract - request from Drumheller Mail to tender for same 27 9 History Books $20 00 each - advertise for sale ? Donate to School Libraries? 28 ,q Date to complete Review of Policies 29 Request from Linda & Cecil Yates to purchase lots in Swalwell 30 Public Hearing 1 30 P M SE 30- 34 -23 -4 - Stota-,hek 31 Meeting with Marigold Library representatives 32 Subdivision Correspondence NW 27- 32 -24 -4 - A M Dick, SW 3- 33 -26 -5 - A Schneider, NW 16- 31 -23 -4 - John Hansen SE 8- 30 -26 -4 - Elsie Schaffer, SE 17- 31 -22 -4- S Milan 33 Notice of appeal - V Thiessen - SE 8- 31 -26 -4 Ct Mt View - on M D boundary 34 Pre - register for Palliser Planning Meeting Seminar February 16th, 1984 35 Review Kay Meston Land situation 36 Review proposed preliminary land use by -law REMEBER Equalized Assessment Seminar - Feb 22/84 Meeting with Ct Mt View - February 22nd, 1984 COUNCIL MEETING FEBRUARY 14th, 1984 A regular meeting of the Council of the M D of Kneehill #48 was held in the Municipal Office, Three Hills, Alberta, on Tuesday, February 14th, 1984, commencing at 9.00 A.M Those present were PRESENT J Finlay Code Division 1 Otto Hoff Division 2 (Reeve) Robert E Boake Division 3 Richard A Maerz Division 4 Harold Mueller Division 5 Bruce Hastie Division 6 Reginald G Campbell Division 7 J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Representative from the Three Hills Capital was also present Keith Smith, Shop Foreman Mr Hoff called the meeting to order Various representatives from machinery and truck companies entered the meetin as well as Oris Rodger, Utility Foreman and George Rempel, Gravel Foreman, and Lyle Gelinas, Sub foreman on the Main Crew BIDS FOR The bids received for purchase of a new scraper and a motor grader were PURCHASE OF opened at this time and bids were as follows SCRAPER & GRADER 1 R. -ANGUS ALBERTA LIMITED ----------------- - - - - -- One new Caterpi.11er Model 140G variable horsepower motor grader Price $156,468 00 Plus Options Less Trade in P -6 1977 Champion $22,000 00 One new Caterpillar Model 14 Motor Grader Series G Price $196,430 00 Plus Options One New Twin Engine Motor Scraper Model 627 Series B $277,500 00 Plus options Trade in for R -1 627 Cat $25,000 00 They also quoted on a rental purchase deal for the graders and the scraper There was also a 2% volume cash discount if both items purchased from them 2 VULCAN_ MACHINERY _ &_E4UIPMENT LTD One new Galion Articulated Motor Grader (1983) Model A -600 Price $116,000 00 Less Trade Champion(1977) 740 $ 10,000 00 NET $106,000 00 Plus options 3 PARDEE E UIPMENT LIMITED One new J D Model 770A H Motor grader Price Less Trade Champion 740 One New J D Model 772 A H Motor Grader Price Less Trade $133,319 85 $_192250_00 $114,069 85 $149,572 85 $_192250_00 $130,322 85 COUNCIL MEETING F] 4 FERGUSON _SUPPLY _LTD __ -- - - - - -- - - - - -- - -- One New Terex Model TS 14B Scraper Price $28( Less Trade - Cat 627 $ 3( Net $25( Plus Optional equipment engine warranty One New Champion Model 740 Motor Grader Price $128,000 00 Less Trade $ 18,500 00 $109,500 00 Plus Options One New Champion MOdel 760 Motor Grader Price $174,000 00 They also quoted on a rental purchase option The bids received for M D equipment advertised for sale were then opened as follows 1 Peterson Oilfield Services, Three Hills Bid on D740 Champion Motor Grader $28,000 00 Cheque for $2800 00 enclosed Bid on 740 Champion Grader $10 800 ._ tr 2 Jeff Barton, R R #6 Calgary Bid on 627 Cat scraper $25,111 00 Bid on 740 Champion Grader $15,111 00 (Cash Deposit submitted in separate $22,660 00 sealed envelope in vault) 3 Skov's Enterprises Ltd , Box 148 Cornation, Alta Bid on D740 Champion Grader $20,100 00 no cheque enclosed 4 Derek DeKeyser, Box 458 Drumheller, Alta Bid on 740 Champion Grader $10 800 00 (no cheque) 5 S Cabelka Sand & Gravel Box 429 , Bentley, Alta Bid on 627 Motor Scraper $22,660 00 (no cheque enclosed) 6 Fairview Hutterite Colony Crossfield, Alberta Bid on 627 Scraper $31,050 00 -- deposit of $3150 00 enclosed 7 A Leduc Developmements Ltd Box 54, Aldersyde, Alta Bid on 627 scraper $16,500 00 Deposit 10% $1650 00 enclosed 8 Southam Construction Ltd Box 9072 Station E, Edmonton, Alta Bid on 627 Motor Scraper $18 507 00 No cheque enclosed 9 Bob Murray Equipment Inc 627 Scraper bid $22,500 00 0 10% deposit $2250 00 enclosed COUNCIL MEETING 10 Cranston Construction Trochu, Alberta Bid on 627 Scraper No cheque enclosed FEBRUARY $28 The truck invitational bids were then opened as fo 1 Westergard Motors, Dumheller 1984 Econoline E 250 Club Wagon $11,850 20 pl Trade in 1976 Chev Van 1984 F 150 Supercab Short Box Less Trade 1981 Dodge Club Cab T -38 1984 F 350 1984 F 150 1984 F 150 Trade 1980 2 Rollie's M 1984 G M C Less Trade Cab & Chassis - 4 x 4 4 x 2 Pick up Chev (T -44 ) 3tor Products Ltd I ton C10903 1981 Dodge Club Cab One G M C one Ton Van 1984 Less Trade 1976 G M C Van Price subject to ra.... 1 of G M C bid assistance of $1200 00 1984 G M C I ton Less Trade 1980 1 ton One 1984 G M C Dual Wheel 1 Ton Less G M C Bid Assistance Price Subject to receipt of G M C bid assistance One GMC I ton 4x41984 No Trade 3 G Kesler Chev Olds_Ltd_2_Acme --------------- - - - -- One 1984 Chev Scottsdale P U One 1984 Chev Silverado P U One 1984 Chev Scottsdale P U 4 x 4 One 1984 1 Ton Heavy Duty Cab & Chassis One 1984 Chev Window Van One Ton Chassis Trades. T -44 -Chev I ton $2900 00 1981 Club Cab Dodge $4350 00 T -9 G M C 76 Van $1000 00 Y i .�v vv $10,939 80 $ 3,000 00 $15,695 80 $12,431 20 $ 9,967 50 $ 2,500 00 $10,800 00 $ 4,200 00 $ 6,600 00 $12,375 00 $ 1,300 00 $11,075 00 $10,400 00 $ 3 500 00 $ 6,900 00 $11,700 00 $ 1 200 00 $10,500 00 $12,500 00 $ 9,878 00 $11,215 00 $11,728 00 $11,560 00 $14 508 00 The Hutterian Brethren of Fairview representatives from Crossfield entered the meeting at this time. 45* COUNCIL MEETING 4 Western Chev Olds, Drumheller Verbal Quote 1983 one ton 4 speed 5 G2rrett _M2t2r22_C2rb2n2_Alberta_ One 1984 one ton Van G M C Less Trade 1976 one ton Less Fleet Discount One 1984 G M C I ton 4 x 4 Less Fleet Discount Less G M Bid Assistance Net No Trade One 1984 one ton cab & chassis G M C Less Fleet Discount Less G M Bid Assistance Net - no trade Service Body extra One 1984 1 Ton G M C Less Bid Assistance Less Trade 1981 Dodge I ton One 1984 # Ton G M C Less G M Bid Assistance Net No trade Less Trade 6 NORTH WEST MOTORS RED DEER LTD One 1984 Dodge I ton Less Trade 1981 Dodge Club Cab Less Fleet Discount 7 GIBBS_FORD_MERCUY__ One 1984 F 150 Cash no trade price One 1984 F 150 4 x 4 Cash no trade price One 1984 F 150 Supercab Cash no trade price One 1984 E 250 Club Wagon Cash no trade price One 1984 F 350 Cab & Chassis Cash no trade price 8 Universal Mercury_Lincoln_ -- - - - - -- - - - - -- 1 F 150 Supercab 2. F 1504x4 3 F1504x2 4 F 350 Cab & Chassis 5 E 250 Club Wagon Van Less Trades 1976 G M C Van 1980 # Ton 1981 Dodge Half Ton C $ 1,550 50 $12,500 00 $14,467 60 $ 1,367 60 $_12200_00 $11,900.00 $14,684 50 $ 1,384 50 $_12200_00 $12,100 00 $ 2,500 00 $12,615 00 $ 1,200 00 $ 4 000 00 $ 7,415 00 $11 250 00 $_12200_00 $10,050 00 $ 3,050 00 $ 7,000 00 $14,424 85 $ 6,024 85 $ 500 00 $ 7,900 00 $13,522 00 $11 290 00 $14,388 00 $12 000 00 $16,428 00 $14,210 00 $16,211 00 $14,050 00 $12,590 00 $10,100 00 $13,726 00 $12,685 00 $10,622 00 $11,622 00 $152337_00_ $ 500 00 $ 2,000 00 $ 3,000 00 5,5 , U 0 COUNCIL MEETING TOTAL NET QUOTATION FOR LIGHT TRUCKS Heavy_ Trucks____ 1 LTL 9000 Tractor 2 LTL 9000 Tractor & Boxes Less Trades 1 1980 Ford LT 9000 -T -20 2 1980 Ford LT 9000 -T -19 3 1978 GMC Cab & Chassis - T -21 NET QUOTE ON HEAVY TRUCKS 9 CALGARY FEBRI $58 $69 $143222o_v2_ kc au UU) $213,850 00 $_572500_00__ $156,350 00 Two FLC 12064 Freightliner Trucks with boxes $161,734 00 One 12064 T Freightliner Cab & Chassis 5th Wheel $ 7610214 00 Total $237,948 00 Less Trades 2 1980 LT 9000 Fords and 1978 GMC Cab & Chassis $ 55,000 00 $182,948 00 10 MACLIN FORD One 1984 LTL 9000 Tractor Trade In Values T -19 $24,000 00 T -20 $24,000 00 T -21 $15,000 00 One LTL 9000 Dump Truck 11 S-& M Kenworth Ltd --------------- - - - - -- $ 70,490 00 (Net Fleet Price Per Unit $73,757 00 (Net Fleet Price Per Unit) One W900 Truck $80,986 00 Less Trade In $17.L222-20- $63,986 00 Quote No CA 83 Two W900 Trucks $155,483 00 Less Trades $ 30,000 00 $125,483 00 (Quote No CA 82) One 14' MIF Renn Cupit Gravel Box & Hoist $7,400 00 12 WESTERN STAR TRUCKS One Western Star Truck $82,545 00 per unit + options Trade Ins T -19 $22,550 00 T -20 $22,550.00 T -21 $12,500 00 One Western Star Tractor Unit 13 SHAW _G__M__C TRUCKS one BBC General $78,002 00 + options $89,665 00 rwl COUNCIL MEETING FEBRUARY 14th, 1984 p 6 Less Trade T -21 $39,431 00 Net Difference $50,234 00 F 0 B Calgary $50,334 00 F.0 B Three Hills One 116 BBC General $93,118 00 Less Trade - T -20 $43,743 00 Net F 0 B Calgary $49,375 00 Net F 0 B Three Hills $49,475 00 Less Trade T -19 $44,743 00 Net F 0 B Calgary $48,375 00 Net F 0 B Three Hills $48,475 00 1984 1 Ton $14,098 10 Less Trade 1981 Dodge Club Cab $ 7,713 00 $ 6,385 00 F O.B. Three Hills $ 6,435 00 One 1984 1 ton $12,534.40 Less Trade T -44 1980 G M C $ 5,969 40 $ 6,565 00 F 0 B Three Hills $ 6,605 00 1984 1 ton 4 x 4 $14,636 45 Less Discount $_32281_4_5___ F 0 B Three Hills $11,395 00 F 0 B Calgary $11,355 00 1984 GMC Short Wheel Base one ton cab & chassis $13,170.25 Less Fleet Discount $ 2 650_25__ Net Price X10,520 00 F 0 B Three Hills $10,570 00 1984 12 Passenger Van $16,940 25 Less Trade T -9 $_3=625_25__ Net Price Calgary $13 315 00 F 0 B Three Hills $13 355 00 14__ _FOOTHILLS_ INTERNATIONAL _TRUCKS LTD one F 2575 International H D S Line Cab & Chassis $67,275 00 Less Trade - T -21 L2.992-22 Net $54,275 00 Two International H D S Line Model F 2575 $146,350 00 Less Trade - T -19 & T -20 $ 38,000 00 $108,350 00 COUNCIL MEETING FEBRUARY 14th, 1984 One F 4370 Int H D Transtar Cab & Chassis $72,375 00 Less Trade - T -21 $13,000 00 - - $59,375 00 Two F 4370 Transtar H D International Trucks & Boxes $151,550.00 Less Trades $- 38,000 -00 $113,550 00 P 7 qcC �N Mr Jeffery reviewed briefly the bids received for the M D grader and scraper which were advertised for sale and the representatives from the Fairview Hutterite Colony then left the meeting The truck salesmen also left the meeting at this time Council then reviewed with the heavy duty equipment salesmen their bids for the scraper and graders and the salesmen left the meeting at 11.00 A M sale M D GRADER Following discussion of the bids received for the M D equipment Mr Maerz V� moved that the M D accept the bid from Peterson Oilfield Equipment for the purchase of the Champion Motor Grader of $28,000 00 CARRIED SALE 0 F M D SCRAPS Mr Hastie moved that the M D accept the bid from the Fairview Hutterian Brethren of Crossfield for the M D 627 motor scraper of $31,050 00, & PURCHASE and further moved that the M D purchase a 627 scraper from R Angus NEW SCRAPE] Ltd , at a price of $277,500.00 plus tires $4,220 00 CARRIED Mr Maerz moved that the M.D purchase a new Champion Model 740 Motor Grader PURCHASE from Ferguson Supply at a price of $128,000 00 with 16' Moldboard $900 00 NEW Differential lock /unlock $2150 00, 3 year 5000 hour drive train warranty GRADER $2500 00 and 3 year or 5000 engine warranty $525 00 - total price $134,075 00 CARRIED Mr Mert McGhee entered the meeting at this time - 11.45 A M FORCED to discuss with council the status of the forced road going past his ROAD residence in NE 30- 30 -21 -4 NE 30 -30 It appears that this road was constructed by the M D and has been 21 -4 looked after by the M D for many years However investigation revealed ME RT that the road was never surveyed and dedicated as public access MC GHE E C Mr McGhee indicated he would be willing to sell the land to the M D for $1 00 if the M D would have it surveyed and registered as public Se%k access After discussion Mr Code moved that the M D purchase sufficient land �° Y necessary for survey and dedication of the existing forced road in the NE 30- 30 -21 -4 r\<< with same to be tied into the road allowance on the east side of the quarter at a price of $1 00, on condition the M D undertake the costs of the legal survey CARRIED DINNER Mr McGhee left the meeting at this time and the meeting adjourned for dinner LA between 12.00 Noon and 1.00 P M The Planning Seminar scheduled for Thursday evening February 16th was PLANNING then reviewed and it was agreed 8 people would likely attend SEMINAR HANNA Mr Hoff moved approval of the Council meeting minutes of January 24th, 1984 APPROVAL CARRIED s MINUTES Mr Campbell moved approval of the accounts to be paid today, as per list, subject to further review by the finance committee of Otto Hoff and APPROVAL Richard A Maerz CARRIED ACCOUNTS The carpet bids received were reviewed and after discussion Mr. Boake moved CARPET that a committee of J Finlay Code,Ri.chard A Maerz and Jean Wilkinson �� BIDS COUNCIL MEETING FEBRUARY 14th, 1984 P 8 make a decision regarding carpet for the offices and the council OFFICE RUGS room, and be authorized to purchase carpet at a price not to exceed $3500 00 CARRIED It was noted the prices ranged between $2500 00 and $3000 00 The matter of new chairs and a new table for the council room was NEW CHAIRS briefly reviewed and as only one price has been received for new TABLE chairs, it was agreed the committee of Mr Code and Mr Maerz continue COUNCIL with investigation of this matter and report back to council at a later date ROOM The up- grading of wiring costs at the Carbon shop was reviewed and Mr Hoff noted it was necessary to do this re- wiring in order to move the air compressor from one building to the other building The costs will be about $600 00, and the work was authorized under the maintenance of of buildings account. Mr. Hastie moved to accept the report given by Mr Hoff CARRIED Mr Ross Rawlusyk from Palliser Regional Planning Commission entered the meeting at this time The following subdivisions were then reviewed. 1 A M Dick - NW 27- 32 -24 -4 - intensive agriculture subdivision - 10 acres WIRING CARBON P W SHOP SUBDIVISION; CK DI Ross reviewed the situation and noted the M D had redesignated the D 127 -32 - quarter section and had relaxed the land use by -law to allow an intensive 24-4 NW parcel less than 20 acres in size After discussion of this matter, Mr Hastie moved that the M D recommend VA approval for this subdivision subject to normal conditions and subject to the applicant obtaining the necessary development permits for the proposed intensive use prior to completion of the subdivision CARRIED Mr Hastie moved that he be excused from voting and discussion on the next A H AST IE item on the agenda (Public Hearing re SE 30- 34 -23 -4) as he may 'have a EXCUSED possible conflict of interest FROM NEXT CARRIED ITEM Mr Hastie left the meeting at this time Mr Maerz moved that the Council meeting do now adjourn in order to hold ADJOURN the public hearing scheduled for today at 1.30 P M. TO HOLD CARRIED PUBLIC Mr Code moved that the Council meeting do now reconvene, the public hearing s HEARING having been dealt with RECONVENE CARRIED After further discussion regarding the request for redesignation by Mr REDESIGNATE F Stotschek for the SE 30- 34 -23 -4, Mr Boake moved second reading SE 30-34- to by -law 1030 to redesignate the SE 30- 34 -23 -4 from agricultural 23-4 conservation to agriculture STOTSCHEK CARRIED Mr Mueller moved third reading to by -law 1030 BY -LAW Mr Maerz requested a recorded vote 1030 IN FAVOUR - J F Code, Otto Hoff, Robert E Boake, Harold Mueller R G Campbell OPPOSED - R A MAERZ MOTION CARRIED Mr Hastie returned to the meeting at this time SUBDIVISION 2 Jon & Heather Hansen - NW 16- 31 -23 -4 - Isolation of existing farmstead NW 16 -31 23 -4 After review of this application, Mr Meuller moved that Council recommend approval for this subdivision subject to normal conditions CARRIED SCHNEIDER %3. Alfred Schneider - SW 3- 33 -26 -4 - Isolation of Existing Farmstead SW 3-33-26 After discussion of this application and noting that the parcel size is still too large - should be reduced to about 4 or 5 acres, noting the parcel is very close to the boundaries of the Village of Torrington and other items, Mr Ma.erz moved that the M D recommend approval for this subdivision, subject to the subdivision being done by means of a plan of survey and consolidation of the balance of the quarter section (presently in two titles) into one title on the survey, COUNCIL MEETING FEBRUARY 14th, 1984 P 9 and the size of the proposed residential parcel be reduced to a size sufficient only to accomodate the existing buildings with the required setbacks CARRIED Mrs Wilkinson left the meeting at this time - 2.00 P M and Mr Jeffery OUT recorded the balance of the minutes A delegation from the Marigold Library System entered the meeting at this MARIGOLD time to review with Council the request to have the M D join the Marigold LIBRARY System PRESENTATION The delegation were introduced to Council - Mrs Paul Gibson, Pat Cavell, Joyce MacDonald - and presentation regarding the system It was noted the M D could have to pay $25,000 additional funds from the Provincial Government If the M D loin must loin for 3 years and must to opt out Caroline Bodmer, they then gave their 00 and this would generate for the system as well give 12 months notice The delegation was thanked for coming and they left the meeting Mr. Jeffery asked Council if they had made a decision regarding redesignations- are they to be done prior to application for subdivision (as a condition for obtaining the subdivision) or prior to making the application for subdivision After discussion it was agreed Council was not yet ready to make this decision Mr Boake moved that the applications for subdivisions submitted by a Mrs Elsie Schaffer - SE 8- 30 -26 -4 and Stan Milan SE 17- 31 -22 -4 ( fv be tabled until the next meeting of Council CARRIED The draft proposal for the new land use by -law was reviewed briefly and Mr Campbell moved this matter be tabled until the next meeting of council CARRIED Alberta Planning Board have advised there will be an appeal hearing in connection with a subdivision refused by the County of Mountain View (Red Deer Planning Commission) for SE 8- 31 -26 -4 - V Thiessen which land is located dust across the west boundary of the M D After brief discussion Mr Code moved to accept and file as information CARRIED Mr Rawluskyk left the meeting at this time - 3.40 P M Mr Jeffery reviewed the final financial statement for 1983 and various items were discussed Mr Jeffery then reviewed his report covering the period January 24th to February 14th, 1984 and the following items were discussed in detail. 0 G SUBDIVISION E SCHAFFER SE 8 -30 -26 S MILAN SE 17 -31 -22 TABLED fc'Io C�AND USE BY LAW TABLED APPEAL CT MT VIEW VA REVIEW ✓` 1983 FIN STATEMENT J C JEFFER) REPORT 1 Request from Gulf Oil to have the M D share costs for moving their gas line on the Alex Bergos Road (estimated costs $8000 00) on a 50 -50 +' GULF OIL basis After lengthy discussion and noting that the line was previously SHARED COST; �jAaV:n,dh i o c�oordeancetw ath re ulations, and the M D lowered the road once TO MOVE LINF Camp el move trha thegA 'agree to share the relocation costs with Gulf Oil on a 50 -50 basis CARRIED DRUM SOLID 2 The increasing costs for the Drumheller Solid Waste Management Association WASTE ASSOC, were reviewed and it was noted that Wheatland has advised the association anything over a 5% increase will not be satisfactory After discussion actie� f Mr.Code moved that the Association be advised the population figure for the M D in 1984 will continue to be I of the rural population and all the hamlet population and the the M.D will not be willing to accept more than a 5% increase in the 1984 budget and requisitions CARRIED r� ` SLACK TIME 3 Slack Time for Henry Weins was discussed and Mr. Mueller moved H WE INS that his slack time be established as follows t May, June and July CARRIED 0 4 There was discussion about the reservation of funds from 1983 and the RESERVATION 1983 surplus and after discussion Mr Hastie moved to approve the FUNDS from 1983 COUNCIL MEETING FEBRUARY 14th, 1984 P 10 reservation of $190,000 00 for 1984 public works capital,$48,000.00 for unexpended Rural Fire Protection and $350,000 00 for public works reserves capital- and leaving a 1983 surplus of approximately $40,000 00 CARRIED T ANDREWS 5 The clean up of the Ted Andrews stock pile and gravel pit area was reviewed SITE and it was noted Mr Andrews will allow the M D to stock pile the slough CLEAN UP material on his land north of the creek until it can be disposed of An agreement has been prepared and will be reviewed with Mr Andrews j�'16 Mr Andrews wishes some of the slough material placed on his private access road !� and it was agreed this could be done, as long as the M D would have no further responsibility for the road following this re- construction It was also agreed that the M D could supply a used culvert for the road S� if necessary The use of scrapers on the project was also approved if necessary t PURCHASE 6 The purchase of the Crane Hoist for the shop was reviewed The company will not sell it for $10,000 00 After discussion Mr Hastie moved that the M D purchase CRANE the crane hoist for a price of $12,000 00 HOIST CARRIED $12,000 .I vn With regard to the rug bids it was agreed the committee would review same on RUGS FOR Friday morning 1/1 OFFICE It was requested the Bridge Branch inspect the bridge South of S430-32-22-4 BRIDGE as there is broken cement on the guard rails INSPECTIOr Mr Mueller moved acceptance of the report given by Mr Jeffery CARRIED DATE The need to set a date for the 1984 annual meeting V s then revie* and FOR 84 Mr Campbell moved that the meeting be held on , March 2t5t, 1984 ANNUAL commencing at 1.30 P M in the Three Hills Community Center MEETING Carried CHANGE Mr Hastie moved that the March council meetings be held on March 13th and COUNCIL March 20th, 1984, as council will be away at another meeting on March 27th f0. MEETINGS CARRIED MARCH Mr Meuller moved that the 1983 financial statement be published PUBLISH in the Three Hills Capital and a note be inserte�,advising ratepayers 83 FIN that copies of the complete financial statemen available at the A STATEMENT office for those who wish to have one CARRIED Mr Maerz moved that this council meeting continue until 6 00 P M CARRIED The salary survey conducted by Mr Jeffery was then reviewed It was noted that the 1974 salaries as compared to the 1974 budget (percentage) and the 1983 salaries as compared to the 1983 budget (percentage) should be checked. It was estimated that the 1974 budget was 1 5 million and the 1983 budget was about 7 3 million After lengthy discussion of 1984 salaries and wages, it was noted that the present employees should be given assurance of their job security No other decisions regarding 1984 wages or salaries were made at this time It was noted that the Marvin Tetz road is ready for brushing now Mr Maerz moved that the 1984 road bans be put into effect on Friday, February 17th, 1984 at 7 00 A M, with a 60% ban on light coat surfaced roads and a 75% ban on SR 575 (Carbon to Drumheller) a 90% ban on SR 583 (Three Hills to SR 805) and legal axle rating on all other M.D paved roads CARRIED v,\ CONTINUE TO 6.00 SALARY & WAGES 1984 M TETZ ROAD BRUSHING & ROAD BANS (' I n COUNCIL MEETING ] P 11 Mr Maerz moved that the balance of the agenda be tabled until �n TABLE the next meeting of council AGENDA CARRIED Mr Hastie moved this metting do now adjourn ADJOURN CARRIED TIME 6.00 P M. - - - -� --------- - - - - -- Muni -- -- ----- - - - - -- Reeve Munic`pa Admin Ystrator N JOHN C JEFFERY REPORT JANUARY 24th, 1984 to FEBRUARY 14th, 1984 1 Gulf Oil - Tony Spruyt would like to split cost of moving line on the Alex Bergos Road - cost about $8000 00 Line is now 20" down - Plant will be shut down in June so could have it done then Will be damages on both sides of road as well 2 Fire Meeting - Accident Insurance and Workers Compensation coverage are duplicated by M D and some of the towns and villages Decision who is to cover? 3 Greg Sheppard advises will do one project with approximate yardages for M D in 1984 He would like to do either Hastie Project or Acme Cemetery Project so gave him his choice He is forwarding yardage figures from 83 for the Hazeltine Project 4 Drumheller Solid Waste Association - see Wheatland advised them anything over 5% increase is unsatisfactory and we should also reduce our population figure by 105 people due to annexation of Grantville Had deficit of $18,800 last year and proposing another $9,000 00 deficit this year How ?? Who pays Deficit ?? 5 Randy Harvey (279 -0415) phoned from McLaren Auction Service - having a sale March 20th, 1984 - Feels we would get $42,000 less commission of 10% for 627 Will guarantee $25,000 00 6 Henry Weins slack time - now April„ May Employee meeting in December 1982 asked for 4 months - same as other employees Henry feels that definately not April as equipment dust going out and paving equipment ready - no decision made from previous meeting 7 Reserved $190,000 to 1984 re- public works capital left over from 1983 $48,000 00 to unexpeded R F P Another $350 000 to P W reserves capital - making 1983 surplus approximately $40,000 00 8 Reviewed Ted Andrews situation - he will allow us to stock pile as much as we can remove with loader and trucks to area north of creek Will require crawler for ripping and dozing Oris starting as soon as crawler free from brushing projects 9 National Supply will not accept $10,000 for crane hoist Will take $12,000 Terry Huculak (436 -4450) will approve sale at $12,000 CORRESPONDENCE 1 Alta Utilities paid $3750 00 for 1984 Ut Officer's Grant Balance due after end of March 2 Alta Mun Financing Corporation - annual meeting - April 16th, 1984 3 Reg Resources Project - Minutes - January 19th, 1984 Next Meeting - February 16th, 1984 at Standard 4 Alta Auto Recycling Ltd - will remove abandoned vehicles 5 Bridge Authorization for Bridge INW 8- 33 -23 -4 INW 8- 33 -23 -4 (Culvert and Pedestrian Underpass) Install Culvert WSW 29- 32 -23 -4 6 Report from General Revenue Fund - Gov't Alberta 7 Alta Environment - advises Alex Cunningham passed water and wastewater operators' lagoon seminar - mark 93% 8 Workers Compensation Board - Dennis Kober Claim cost relief extended to year 1980 merit rebate received $7871 49 9 Recreation News - February, 1984 10 Copy of speech made by A R Grover at Fall Convention 11 Taxable Benefit to Employee - use of M D vehicle - and insurance coverage 12 Use of Via Rail to come to spring convention - circular from AAMD & C CORRESPONDENCE CONTINUED JANUARY 24th to February 14th, 1984 13 Letter from Alta Transportation - separation of title(SW 32- 32 -23 -4) severed by plan of survey -not allowed along any primary highways - 14 Information re Community Development Corporation Conference Committee 15 Bridge Authorization re Bridge SSW 29- 33 -26 -4 - repairs only SSE 30- 33 -26 -4 - repairs only ISE 13- 29 -23 -4 - paint WNW 21- 34 -25 -4 - repair only 16 Minutes Drumheller & District Solid Waste Management Association - Jan 19/84 17 Letter from EBA engineering Consultants Ltd - asking for work 18 Letter from A G T to Association re taxation changes to A G T assessments 19 Bridge Repairs - SSE 17- 33 -26 -4 20 Received refund of portion of 1983 planning fund requisition due to annexation Grantville - $107 13 21 Price list from Koppers (Culverts) 22 Survey of penalty rates charged by various M D & Counties 23 Minutes of Three Hills School Division Meeting January 11th, 1984 24 Seminar re Municipal Investments - Touche Ross & Company (passed) 25 Circular re. printing of M D financial statements from AAMD & C 26 Alta forwarded new highway signing policy manual 27 Alta Municipal Affairs - information bulletin re changes to various acts made in 1983 28 Brochure re- suit brought against council members by former employee 29 Kar Basher Ltd recycle metal 30 Municipal Management Development Seminar - May 6th to 18th, 1984 31 Received 1983 dividend from Association $13,273 42 32 Received balance of 1983 reg road grant $214,087 50 33 Annual report - Local Authorities Pension Board 1981 -82 34 Report from Over The Hill Community Association - 1983 review of events held - bank statement Income about $2000 00 expenses $2868 42 - Balance on hand - October 31st, 1983 - $5074 85 35 Received balance of 1983 Ag Service Board grants $16,716 44 36 Information re Tillage News 37 Minutes - Three Hills School Division - Meeting December 14th, 1983 38 1983 Issued total of 88 development permits 39 Permit issued for Rubble Pit on NE 18- 32 -26 -4 - subjec to various conditions 40 Request from Burnco - would like to tender on M D gravel crushing requirements 41 Bankk Center boards management seminar March 18th to 30th, 1984 42 Super Waste Management changed garbage pick up days from Friday to Mondays Notices put in newspaper 43 Carbon & District Recreation Board minutes- Dec 12th meeting 44 Information from Alberta Municipal Affairs re. 1983 official population list 45 Alberta Recreation - RE Energize 84 convention BUILDING PERMITS 1 Joseph Kubinec - SE 5- 32 -22 -4 - new house $70 000 00 2 Anthony Sitter - Pt NE 32- 30 -25 -4 - shop $12,300 00 W d% ,41 PAYROLL FOR THE MONTH OF JANUARY 7512 Cancelled 00 00 7513 Cancelled 00 00 7514 Edward Dunay 2986 66 2035 45 7515 Lori Gales 991 25 797 27 7516 John Jeffery 3049 17 2045 79 7517 Herman Martens 2597 70 1919 77 7518 Kathy McCaffrey 893 75 784 31 7519 Alison Reid 1381 25 1041 Ol 7520 John Sailer 1583 33 1178 64 7521 Cancelled 00 00 7522 Norman Soder 2364 58 1551 88 7523 Arthur Thomas 1583 33 1174 08 7524 Vernon Bitz 2230 77 1679 14 7525 Ray Ehrmann 2237 60 1566 61 7526 Karl Gundlach 2462 45 1780 37 7527 Alan Hazel 2397 53 1671 35 7528 Harvey Jesske 2480 22 1712 90 7529 Albert Kimmel 2745 05 1989 20 7530 George Remoel 2411 92 1648 00 7531 0ris Rodger 2317 33 1687 56 7532 Keith Smith 2364 58 1644 35 7533 Henry Wiens 2388 98 1670 02 7534 Alex Cunningham 2364 58 1788 48 7535 Carol Ducs 1300 00 1003 73 7536 Jean Wilkinson 2601 08 1789 31 7537 Brian Bauman 2003 81 1430 87 7538 Gary Beraquist 1741 50 1364 88 7539 Gary Ensminger 1874 40 1342. 90 7540 David Flanagan 1906 35 1469 76 7541 Joe Friederich 2194 08 1553 63 7542 Lyle Gelinas 2228 90 1575 06 7543 Robert Gundlach 1978 27 1434 22 7544 Vernon Haskell 2611 17 1890 47 7545 Robert Kennedy 1934 75 1497 64 7546 Doug Knapp 2521 13 1875 88 7547 Dennis Kober 1874 40 1361 65 7548 Miles Maerz 1927 20 1376 05 7549 Alan Medinq 1863 75 1335 62 7550 Brian Medinq 1856 8o 1330 29 7551 Leonard McCook 1872 63 1342 02 7552 Jim McMurtry 2062 27 1472 65 7553 Earl McRae 2530 24 1759 21 7554 Brian Plant 2315 12 1631 35 7555 Wallace Rasmussen 1874 4o 1342 09 7556 Allen Siemens 629 20 597 00 7557 Brian Sowerby 3440 22 2301+ 88 7558 Cancelled 00 00 7559 Danny Thomas 1821 60 1419 57 7560 Ken Thompson 2325 23 1753 11 7561 Rick Vickery 2421 79 1697 52 7562 Glen Wagstaff 2479 63 1732 15 7563 Sandy Weir 1855 88 1351 08 7564 Cancelled 00 00 7565 Jack Tutt 6560 00 5129 92 7566 Ray Ehrmann 12144 50 9497 00 7567 David Tetz 3042 43 2072 33 V/' ACCOUNTS PAYABLE - FEBRUARY 14, 1984 51519 Cancelled, Not Used 51520 Cancelled, Not Used 51521 A A F A Region 4 462 00 Registration Fee A S B Convention 51522 M D of Kneehill - Payroll 34,158 22 Office Payroll - January 51523 Alberta Health Care 1,162 00 Employee Benefits- January 51524 Dominion Life 4,650 57 Employee Benefits - January 51525 Postmaster General 800 00 Postage 51526 M D of Kneehill #48 - Payroll 55,940 81 Men's Payroll - January 51527 Allen Becker 126 00 A S B Board Member 51528 A A M D & C 29,352 15 January Accounts 51529 A G T 829 06 January Accounts 51530 Action Autpmotive 176 82 Inventory, Repairs, Shop Supplies 51531 Alberta Power 2,238 17 January Accounts 51532 Acklands 79 66 Inventory Shop Supplies 51533 John Binet 292 50 Radio Repairs 51534 Brenda Auto Supply 94 11 Inventory, Repairs, Tools 51535 Ability Industrial 49 98 REpairs 51536 Accurate Auto Body 373 60 P/W Machine REpairs 51537 Arctec Alloys 108 56 Repairs 51538 Vern Bitz 54 40 Mileage 51539 Can Western Natural Gas 1,094 78 January Accounts 51540 Capital Printers 19 20 A S B Extension 51541 Consolidated Western Industries 67 35 Machine Repairs 51542 Canadian Salt Co 4,041 44 Road Surfacing 51543 C T A Couriers 265 50 Freight Office & Public Works 51544 Alex Cunningham 102 00 Utility Officer's Convention 51545 C N R 30 00 Agreement #5515 51546 C P R ± 10 00 File ACM27 24 Wimborne Sewer EasemQSt 51547 Dominion Life 4 564 49 Employee Benefits - February 51548 Downey Supplies 168 25 Inventory 51549 Drumheller Solid Waste 21,990 00 1984 Requisition Advance 51550 Fleet -Brake 54 58 Inventory 51551 Victor Garson 5,600 00 Gravel Royalties 51552 Gehring's Transport 56 63 Freight 51553 Gibbs Ford Mercury 600 65 Inventory, REpairs 51554 Guard's Implements 17 05 Inventory 51555 H T Howe & Son 50 58 Inventory 51556 Hutton's Limited 603 92 Inventory 51557 Vernon Haskell 7 00 Meal 51558 I C G Utilities 3,395 86 January Accounts 51559 Imperial Oil Ltd 22 239 00 February Account 51560 Jubilee Insurance 23,694 00 buildings, equipment, etc Policies 51561 Land Titles Office 131 30 Land Titles 51562 Lammle Electric 573 19 Repairs Maintenance 51563 Linden Contractors 19 600 00 Gravel Crushing 51564 Local Autorities Pension 8,060 29 January Account 51565 Lion Business Machines 450 00 Office Equipment Maintenance 51566 Macleods 60 39 Inventory Tools 51567 Mainline Farm Sales 116 35 Invnetory 51568 Oliver Industrial 388 54 Inventory, Repairs 51569 Page Farm Fuels 118 50 Repairs 51570 Pitney Bowes 57 75 Meter Maintenance 51571 R & M Distribution 6 09 Machine REpairs 51572 Rem Tip Top Distributors 259 45 Repairs 51573 Red Deer Welding Supply 148 30 Shop Supplies 51574 Rollie's Motor Products 100 25 Inventory 51575 Russelsteel 311 93 Repairs 51576 Alison Reid 151 75 Mileage 51577 George Rempel 7 00 Meal 51578 Ray's Hardare 69 44 Repairs Shop Supplies 51579 Roszel Manufacturing 258 00 Shop Supplies 51580 Safety Supply 40 03 Shop Supplies 51581 John Sailer 285 50 Mileage 51582 Keith Smith 14 00 Meals 51583 Norman Soder 243 00 A S B Conference 51590 Town of Three Hills Accounts payable cont Page 2 51584 Norman L Tainsh 420 91 Legal Fees 51585 Three Hills Bakery 7 80 M D Funspiel 51586 Three Hills Foodarama 51 54 Funspeil Janitor Supplies 51587 T H School Division 468 86 Stationary, Fuel 51588 Three Hills Tire 602 77 Inventory 51589 Trentahm Transport 214 63 Freight 51590 Town of Three Hills 51591 TransAlta Utilities 51592 Arthur Thomas 51593 Triple D Windows 51594 United Auto Electric 51595 U F A Coop 51596 Union Tractor Ltd 51597 Village of Carbon 51598 John & Linda Voytechek 51599 Village of Torrington 51600 Rick Vickery 51601 Waterous Power Products 51602 Wilmac Equipment Ltd 51603 Allied Tool Ltd 51604 Accu -Flo 51605 A A M D & C 51606 Alberta List 51607 Solicitor General 51608 As Above 51609 Big Country Tourist Assoc 51610 Core Laboratories 51611 Courtney Berg 51612 Dixies Trophy & Engraving 51613 Gary Ensminger 51614 Dave Flanagan 2,458 91 January Accounts 31 68 January Accounts 182 00 A S B Convention/ Meals 84 00 Repairs 95 36 Inventory 54 00 Repairs 3,781 10 Shop Supplies 3 345 43 Share of 1983 Fire costs/ Water bill 1,070 00 Janitor for January & February 1 210 46 Share of 1983 Fire Costs 28 00 Meals 152 17 Inventory 176 22 Inventory 142 05 Tools 60 85 Huxley Water Meters 400 00 Story of Municipal Gov't 20 00 Alberta List 1984 675 00 Licences for Vehicles 100 00 As Above 575 60 1984 Membership Fees 127 00 Soil Sample Test 76 00 Repairs 65 20 Trophies -M D Funspiel 55 00 Employee Meeting 55 00 Employeee Meeting 51615 Lyle Gelinas 7 00 Meal 51616 Lloyd Johnson 158 92 Minimum Benefit 1983 51617 Ken Adams Petroleum 10 00 Repairs 51618 Larry's Office Equip 37 95 Office Maintenance 51619 Matus T V Service 22 64 Shop Supplies 51620 J D Mollard & Assoc 4,424 32 Airphoto Gravel Search 51621 Moore's Machine Shop 1 403 24 Repairs 51622 Len McCook 72 60 Employee Meeting 51623 Jim McMurtry 72 60 Employee Meeting 51624 Pacific Radiator 554 46 Repairs 51625 Prairie Book Room 57 90 A S B Stationary 51626 Ray's Mobile Service 439 05 Inventory 51627 Brian Sowerby 79 00 Employee Meeting 51628 David Tetz 63 00 Employee Meeting 51629 Town of Trochu 7,864 01 Operation of Swimming Pool 1983 51630 Town of Trochu 51631 Trochu Farm & Ranch Ltd 51632 Sandra Weir 51633 Wheelco Holdings Ltd 51634 Wimborne Gas Bar 51635 Wimborne Motors 51636 George & Cheryl Adams 51637 Merle Anderson 51638 Arthurville Community Centre 51639 Paul Raymond Andrew 45,549 62 Share of 1983 Fire costs - Trochu 6 71 Inventory 55 00 Employee Meeting 950 00 Capital Office Equipment 133 14 Fuel 11 95 Inventory 50 50 00 1984 Road Rental 125 00 Stockpile Site Renta 125 00 Stockpile Site Rental 300 00 Stockpile Rental Site 51640 Robert Charlabois 50 00 1984 Road Rental 51641 Mr G Garson 50 00 1984 Road Rental 51642 Edwin Heer 35 00 Easement to Huxley Lagoon 51643 Frank & Jean Huxley 125 00 Stockpile Site REntal 51644 Tyler & Randy James 200 00 1984 Road Rental 51645 Chris Lowen 200 00 1984 Road Rental 51646 Estate Jack Lowen 250 00 Stockpile Site REntal 51647 Estate Jack Lowen 200 00 1984 Road Renta, 51648 Estate Jack Lowen 200 00 1984 Road Rental 51649 Ken Lowen 250 00 1984 Road Rental 407W 51650 Ken Lowen 51651 Ralph Lowen 51652 Merle Marshman 51653 Ray & Emma Snooke 51654 John Watt 51655 Emil Zeigler 51656 Alice Brunken 51657 Kay Meston 51658 Bertha Walker 51659 Myrtle Biggs 50 TOTAL 51660 Otto Hoff 51661 Robert Boake 51662 Richard Maerz 51663 Bruce Hastie 51664 Carol Ducs 51665 Harold Mueller 51666 Herman Martens 51667 Receiver General 51668 J F Code GRAND TOTAL Accounts payable cont Page 3 400 00 1984 Road Rental 125 00 1984 Stockpile Site Rental 125 00 1984 Stockpile Site Rental 125 00 1984 Stockpile Site Rental 125 00 1984 Stockpile Site Rental 50 00 1984 Road Rental 612 55 1983 Minimum Benefit 62 14 1983 Minimum Benefit 163 54 1983 Minimum Benefit 247 66 1983 Minimum Benefit 926 01 518 36 532 03 1,200 37 79 25 1,065 32 16 00 31,738 48 649 24 36,725 06 370,743 54 Councillor Councillor Councillor Councillor Course - Burroughs Councillor Course - Burroughs January Remittance Councillor 0 COMBINED FIRE MEETING FEBRUARY 14, 1984 The Annual meeting of all Departments in the M D of Kneehill # 48 was held February 14, 1984 commencing at 7 30 P M with the following present THREE HILLS FIRE DEPARTMENT Ron Howe, Chester Davidson, Ed Sept, Gordon Reed Keith Martin, Lorne Penner and Bob Jenkins CARBON FIRE DEPARTMENT Terry Reed, Don Appleyard TORRINGTON FIRE DEPARTMENT Garnet Bauer TROCHU FIRE DEPARTMENT Lawrence Hogg, Gary Adams, Roy Enzie, Murray Jensen, Ken Wohle LINDEN FIRE DEPARTMENT Allan Duer, Darwin Moon M D of KNEEHILL #48 Harold Mueller, Reg Campbell, Bob Boake, Bruce Hastie, Findlay Code, Otto Hoff, Richard Maerz, John Jeffery THREE HILLS CAPITAL The Administrator briefly reviewed the 1983 minutes and Mr Don Appleyard moved adoption of the minutes Fire reports for 1983 were then given by Gordon Reed of Three Hills department, Don Appleyard of Carbon Fire Department, Garnet Bauer of Torrington Fire Department, Gary Adams of Trochu Fire Department and Allan Duer of Linden Fire Department See Summary of reports attached* Mr Don Appleyard and Terry Reed gave a brief report regarding their new $24,000 Radio Tower which will be shared with the Kneehill Ambulance System Mr Allan Duer gave a brief report regarding the equipment in their Disaster Vehicle Carbon Department asked if our Fire Trucks were covered by insurance outside of the Fire area and administration advised all are insured for full replacement costs and liability anywhere at all times Mr Penner of Three Hills Department asked if fires were more plentiful this year in all areas but is seemed only Three Hills area was up Mr Garnet Bauer advised he would like an outside hookup on the Wimborne cistern so their truck could pump water directly from the cistern It was agreed Alex Cunningham and Garnet Bauer this if possible, Mr Darwin Moon of Linden Fire Department reported the resignation of Fire Chief Allan Duer Mr Otto Hoff presented long term Certificate Awards to Roy Enzie and Arnie Luoma The Administrator the gave Budget comparisons and advised each Dej, iL..' where they stand as follows. December 31, 1983 Budget 1983 Actual 1983 Years to Date Three Hills $17,111 00 $19 237 49 $80 958 83 Trochu 5,825 00 153 55 45,826 33 Linden 5,915 00 7,319 54 6,248 11 Drumheller 1,000 00 1,366 82 Carbon 8,554 00 9,579 67 14,590 16 Wimborne- Torrington 5,350 00 3,665 43 29,080 83 43,755 00 39,955 68 71 188 56 Administrator I� a a a H � W x � E� 0 E- n W Q z H W a c� a a F-i m U% r\ U1 U'% M UN _T �-- Lo 00 U\ N — I I I N I I I c.0 .O .O M M CV N _Zr .- [ [ I CV N 1 N I 1 I N _Z3' 0 O U, N M al N M i/N O O N N O M O O O I N N N O N O Ul -- - > \ IO n [ 3" N M O Lr\ o O O n .O O r-, 00 U\ O l N __T .O M — LI1 O M O - ^ Ol I Ol l I I I I O. O C m L a M Co O O o 0 O O r- O .O m n ^ '\-O Ol O -T r O n N o0 ^ _T _0 M M rn N O O to 0 O U, N M al N M i/N q O x E_ C� z H W P: CD o a E+ a H Ol M r- r- I •- I I I O N N O 'o O O O I N N N O Q O Ul -- - > \ n [ - M O O N O M -Is vl 4J > �2:: CA Ol I Ol l I I I I O. 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