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HomeMy WebLinkAbout1983-08-09 Council MinutesAGENDA COUNCIL MEETING AUGUST 9th, 1983 1 Approval of Minutes - July 12th and July 26th, 1983 2 Bank Reconciliation Statement - month ending July 30th, 1983 3 Accounts 4 Appointments- Doug Hazelton - 9 00 A M Les Johnson - 2 00 P M - review of Reg Resources Project 5 Meeting with Doug Hazelton - price for 2 or 3 inch crush 6 Road Committee Report - August 3rd, 1983 J C Jeffery report July26th to August 9th, 1983 7 Review Huxley Water System By -law and street improvements 8 Review applications for Division 6 motor grader position 9 Review letter from Alta Bridge Branch re. Vetter Bridge INE 27- 31 -26 -4 10 Review letter from Village of Linden re fire costs 11. Review situation with QCTV cable lines in M D road 12 Open Bids received for replacement van for Gravel Crew 13 Review use of 1983 Grant from Alta Public Assistance Transportation Grant 14 Request from G Schafter to close street in Allingham 15 Review need for new fire -by -laws for departments 16 Review repair of lids for dump boxes and information received from G T Fabricators 17 Review letter from Core Laboratories Canada - contaminated soil 18 Letter from RayMartin, N D P Private Member's Bill - Prov Mun Resource Revenue Sharing Act 19 Copies of 1982 fall resolutions - replies received franthe government 20 Meeting with Les Johnson - review of Regional Resources Project - 2.00 P M 21 Appeal from Fred Weisenburger Refusal of Dev Permit No 697 -83 Set date time and place for hearing 22i. Bid received on lot in Swalwell - Richard Csakany 23 Letter from St Albert re Western Canada Lottery COUNCIL MEETING AUGUST 9th, 1983 A regular meeting of the Council of the Municipal District of Kneehill #48 was held on Tuesday, August 9th, 1983, commencing at 9 00 A M Those present were G A Berdahl Division 1 (Reeve) Otto Hoff Division 2 Robert E Boake Division 3 PRESENT Richard A Maerz Division 4 T A Ferguson Division 5 Bruce Hastie Division w 6 R G Campbell Division 7 J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes `% MINUTES Mr Maerz moved to approve the minutes of the Council meeting of July 12th APPROVAL and further moved that approval of the minutes of the meeting of July 26th be tabled until later today CARRIED The minutes of the Road Tour held on August 3rd were reviewed and various ROAD TOUR items discussed MINUTES It was noted that the blade grade in Division 6 north of Frank Hoppins AUG 3/83 is not yet finished and should not be written off The blade grade in Division 7 - (Beal) was also discussed and whether the M D should be picking rocks on blade grades was discussed in detail It was noted that in some areas the municipalities do not pick rocks on any projects. The M.D.'s existing policy is that on major road projects the M D will pick rocks and roots only once after construction, but this policy has not been applied to most of the blade grade projects It was also noted that additional backsloping for the blade grade (Beal Project) is required after harvest. It was generally agreed with regard to the Beal Blade Grade that some of the rocks will have to be picked on the west side in order to complete the backsloping but the rocks should not be picked on the east side as it would be a very time consuming job It was also generally agreed that in most cases of blade grade projects at least an attempt should be made to clean up the area and pick some of the rocks Mr Boo keba °Odeed ra tsb�ctts to the discretion of the councillor for the. , -I,t area ,nthe mot �Y grader operator and whatever other equipment and men c7 are required, should undertake a general clean up and pick rocks once - ,�y,00 in order to leave the area in a reasonably tidy condition CARRIED It was noted that the DeBeaudrap Project requires some additional backsloping work after harvest also The use of calcium chloride on the Taylor Siding Road was discussed and it was agreed that calcium chloride is not as good as a light coat surfacing It was also noted that the second application of calcium chloride should be done as soon as possible Mr Ferguson moved approval of the road committee report CARRIED There was discussion about the Orkney Road and it was noted that sections of this road will have to be rebuilt some time in the future to improve the base of the road COUNCIL MEETING AUGUST 9th, 1983 P 2 Mr Jeffery reviewed his report covering the period July 26th to August 9th and the following items were discussed J C JEFFERY The need to replace the rally wagon for the gravel crew REPORT The gravel crew wish to work 12 hour days after the paving is finished in order to get some gravel on to the roads It was agreed that there should be no change in the existing policy of working 10 hour days The payment of benefits for part time employees - ie regular pay PAYMENT for up to two weeks while on compensation if compensation benefits are OF BENEFITS assigned back to M D (benefit contained in contract for permanent TO PART TIME employees and pay for the civic holiday - August lst which is not a EMPLOYEES statutory holiday - permanent employees receive pay for this holiday After discussion of this matter, Mr Ferguson moved that no temporary summer employees receive any additional pay while on compensation benefits but that part time employees receive pay for the August 1st civic holiday CARRIED E C GRANT The use of the Economic Stabli.zation Grant funds was then discussed and FUNDS Mr Hastie moved that the hired buggies be kept on until September 2nd, 1983 HIRED EQUIP CARRIED The problem encountered with the road north of P B I was discussed and if the road is ever to have hot mix on, the level of the road should ROAD NORTH be kept about 4 inches lower that previous level A lower level might also OF P B I improve the drainage in that area Mr Boake moved that the level of this road be kept at a lower level and prepared in a manner which would be suitable for application of hot mix some time in the future CARRIED Mr Jeffery reviewed the problems being encountered by the office with the PROBLEMS WITH new computer The programs prepared by Burroughs are very complicated and COMPUTER are creating alot of problems It is possible that some of the programs IN OFFICE will have to be re- written in a simples manner After discussion of this matter it was agreed Mr Jeffery should continue with his investigation of the problems and report back to council after his discussions with Burroughs and others Mr Jeffery noted that Mr Frank Davidson has asked for installation of SPEED LIMIT a speed limit of 25 miles on the Rock Hill Road ON HILLS After discussion of this request Mr Ferguson moved first reading be given BY -LAW 1016 to by -law 1016, this being a by -law to set a 40 KM per hour speed limit on the Rock Hill - in Sections 9 and 10 in 31 -21 -4 and on the Bleriot Ferry Hill in Section 16- 30 -21 -4 ,/N CARRIED Mr Hastie moved second reading to this by -law CARRIED Mr Maerz moved that third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Hoff moved third reading to this by -law CARRIED Mr Campbell moved acceptance of the report given by Mr Jeffery Garrett Motors - 3/4 ton 8 passenger van $13,343 00 - subject to approval of their shop manager Rollie's Motors - one ton 12 passenger Chev Window van - $14,300 00 f Gibbs Ford - one Ford 1083 E -150 club wagon - 8 passenger van $18,115 00 None of the bids received appeared suitable for the fob The possible purchase of a second hand van was then discussed CARRIED DIV 6 The applications received for the position of Division 6 motor grader '��G MOTOR GRADER operator were reviewed and Mr Hastie moved to table this matter until OPERATOR the next meeting of council APPLICATIONS CARRIED The bids received for a new rally wagon for the gravel crew were then BIDS FOR reviewed The bids were received on an invitational bid only RALLY WAGON Garrett Motors - 3/4 ton 8 passenger van $13,343 00 - subject to approval of their shop manager Rollie's Motors - one ton 12 passenger Chev Window van - $14,300 00 f Gibbs Ford - one Ford 1083 E -150 club wagon - 8 passenger van $18,115 00 None of the bids received appeared suitable for the fob The possible purchase of a second hand van was then discussed COUNCIL MEETING AUGUST 9th, 1983 P 3 It was noted there is a 1975 12 passenger van for sale (Glenn Martin of Three Hills) which has 75,000 miles on it Price for the second hand unit available at Gibbs is $6300 00 cash no trade The price Mr Martin is asking is $5500 00 Mr Hastie moved that Mr Campbell, Mr Hoff and Mr. Boake inspect the second hand vehicles which are available and report back to council after dinner CARRIED Mr Jeffery noted that a committee of Mr Ferguson, Mr Maerz and Mr Berdahl along with himself would meet with the town representatives regarding the recent annexation of Grantville - on August 15th, 1983 at 700 PM The letter from Alberta Bridge Branch regarding the new Vetter Bridge was reviewed Bridge Branch noted construction would be sometime in 1985 or 1986 The M D must obtain some survey information for them prior to that time Mr Boake moved that Alberta Transportation be requested to obtain the necessary survey information for Alberta Bridge Branch CARRIED Mr Jeffery reported that G T Fabricators of Strathmore are having a problem with patent rights on the lid which they constructed and therefore would not be interested in making any more lids until that problem is resolved Mr Campbell moved that the dump box lid be repaired by Neufeld Industries at a cost of $1545 00 CARRIED Mr Maerz noted that town people are still using the dump boxes and the attendant has requested a sign be erected to indicate the boxes are for the use of rural residents only It was agreed Mr Kennedy should arrange to put up the necessary sign The meeting then adjourned for dinner, between 12 00 Noon and 1.00 P M Mr Hastie left the meeting at this time Mr Hoff and Mr Campbell reported to council regarding the second hand van which Mr Martin has for sale They noted Mr Rempel was not happy with it, but the van appeared to be in good condition and likely would be adequate for the time being. Mr Maerz moved that if the Council was contemplating the purchase of this second hand van he be excused from discussion and voting on the matter as he is Mr Martin's brother in law CARRIED Mr Ferguson moved that the M D purchase the second hand van from Mr Glenn Martin of Three Hills at a price of $5500 00, and the price is to include the two extra seats and two spare wheels CARRIED Mr Doug Hazelton entered the meeting at this time - 1 10 P M PURCHASE VAN 0 MEETING RE. GRANTVILLE ANNEXATION Aug 15/83 7.00 P M VETTER BRIDGE V^ DUMP BOX LID REPAIRS { 4-er SIGN AT DUMP BOX V1 DINNER He discussed with council his price for crushing sub base material as follows; and noted that he felt 11 inch would be the best 11 inch $1 45 per cubic yard in a stock pile site 2 inch $1 40 per cubic yard in a stock pile site 3 inch $1 30 per cubic yard in a stock pile site He also noted the size of the crush would depend on which pit they wished to use and recommended 11 inch if using the Megli or Schmautz Pit and 2" would be suitable if using the Garson Pit He also noted the County of Mt View are using 11 inch crush He noted he was crushing now at his own pit and felt he would be back working for the M D at the Garson Pit about the end of August to crush the road gravel Mr Hazelton also mentioned that there is gravel available in the south west corner of the M D 's Torrington Pit and if they wished he could crush HASTIE OUT PURCHASE VAN FROM GLENN MARTIN V\ GRAVEL CRUSHING COUNCIL MEETING AUGUST 9th, 1983 P 4 the gravel in this corner if the dirt could be stripped off - which would take about 8 hours work with a cat It was agreed the Road Committee should have a look at this situation with Mr Rempel and report back to Council Mr Hazelton again discussed with Council taking gravel out of the old Torrington Pit with a dragline and it was generally agreed this would be a project that should be considered next year After further discussion with Mr Hazelton, Mr Campbell moved that AUTHORIZE GRAVEL Mr Hazelton be authorized to crush 30,000 yards of 2" sub base material CRUSHING at the Garson Pit this fall at a price of $1 40 per cubic yard and the Road Committee be given authority to authorize Mr Hazelton to A crush 3/4 inch gravel from whatever pit run gravel is available in the south west corner of the old Torrington Pit -f, after review of the situation it appears feasable Mr Hazelton then left the meeting CARRIED Mr Les Johnson of Currie, Coopers Lybrand Management Consultants entered the meeting at this time - 2 00 P M Mr Johnson advised council his firm had been hired by the Provincial Government to review the Regional Resources Projects in the province and report to the government on what the projects are doing for the Province and the people. He asked various questions of the council and discussed with them what the regional resource, project is doing and may have accomplished for the M D He was thanked for coming and he left the meeting at 2 40 P M Mr Ferguson moved approval of the Minutes of the Council Meeting of July 26th, 1983 CARRIED Mr Maerz and Mr Ferguson reported that the Fiat Allis Cat is back working now and so far it appears to be performing up to the capacity for which it was made The tracks are working better and the power appears to be somewhat better It was agreed that this situation should be watched for awhile yet REVIEW OF REG RESOURCES PROJECT WITH LES JOHNSON CONSULTANT 0 APPROVAL OF MINUTES JULY 26 A FIAT ALLIS CAT REPORT 0 Mr Jeffery reviewed the letter from Core Laboratory regarding the REPORT RE. contaminated soil and after discussion Mr Boake moved to accept CONTAMINATED SOIL and file as information revi w f the CARRIED Mr Maerz moved �ank reconciliation statement be tabled until the �a�) ANK STATEMENT next meeting of Council TABLED CARRIED The proposed by -law to authorize the M D to finance the Huxley water HUXLEY WATER system was then reviewed, as well as the street work which should be SYSTEM LOAN BY -LAW done in the hamlet and it was agreed the amount of the loan to the system NO 1017 from general revenue of the M D should be $24,467 93 and the rate of interest should be the rate presently being charged by the Alberta Municipal Finance Corporation for debentures and the front foot charge should be $1 50 per front foot per year and the term of the loan be the number of years required to pay off the loan at the above noted rate of interest using a $1 50 per front foot per year charge �G Mr Boake moved first reading to by -law number 1017, this being a by -law to authorize the loan of $24,467 93 from general revenue to the Hamlet of Huxley Water System as above noted CARRIED Mr Ferguson moved second reading to this by -law CARRIED Mr. Campbell moved that third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Hoff moved third reading to this by -law CARRIED VILLAGE OF LINDEN Mr Jeffery read a letter from the Village of Linden in which the FIRE CO TS COUNCIL MEETING AUGUST 9th, 1983 P 5 Village have agreed to pay 25% of operating and maintenance costs for the Linden Fire Department However they make no mention of accepting 25% of the capital costs for the department After discussion Mr Maerz moved that the Village be asked to clarify their position on capital costs CARRIED Mr Jeffery reviewed the situation regarding installation of CATV cabl lines on M D road allowance and the request from QCTV for authority to complete the subdivision on SE 23- 28 -20 -4 It was noted they had now signed the letter of agreement concerning liablity for the cable and the road approach had been installed It appeared that the 1983 taxes on this quarter may not yet be paid After discussion Mr Campbell moved that the subdivision may be authorized for completion at such time as the 1983 taxes are paid CARRIED The use of the 1983 Alberta Public Transportation Operating Assistance PUBLIC TRANS Grant was then reviewed It was noted that Trochu was the only OPERATING urban municipality which had not replied but Mr Peterson, Administrator ASSISTANCE GRANT for the Town, had advised Mr Jeffery verbally the council had agreed ACME ELKS to forego the allottment for their area in 1983 provided all other PROJECT urban centers were in agreement with the proposed project After discussion of the use of the funds for the handivaiproject proposed by the Acme Elks, Mr Ferguson moved that the 1983 grant of $11,522 00 less funds already expended of $215 63 be allotted for the suggested handivan project, on the following conditions 1 The Acme Elks form a society and set up appropriate regulations and by -laws for the operation of the handi.van 2 The Society is to show to the satisfaction of the M D that it can purchase, operate and maintain the van and the van service without any further grant or monetary assistance from the Municipal District 3 No future li.ablity will accrue to the Municipal District of Kneehill 448 for the project or for the operation of the van 4 The funds will not be turned over to the Society until such time as the Society can provide the M D with paid invoices as proof of purchase of the said vehicle, and proof that the society has been formed is also provided 5 The funds will not be available to the Society unless all conditions are complied with and the funds requested prior to the end of December, 1983 CARRIED The request from Mr. Gordon Schafer /�iecunused street on the east side of REQUEST FROM Allingham next to the Railway Property was discussed and Mr Boake moved G SCHAFER TO that the M D agree to sell the unused street property to Mr Schafer on PURCHASE UNUSED the following conditions STREET IN ALLINGHAM 1 The land be sold to him for the sum of $1 00 2 Mr Schafer agrees to replot all his existing property in Allingham S ct1� and the unused street property and create one parcel of land from t Ec same t2 3 The sale of the unused street property would be conditional upon the M D obtaining the necessary permission from Alberta Transportation for the closure of the street CARRIED The need to have a new fire by -law was briefly discussed and Mr Boake moved$ that this matter be tabled until more information and the final draft of 6NEED FOR NEW the proposed by -law is received from the Fire Chiefs' Association FIRE BY -LAW CARRIED Mr Jeffery reviewed the private member's bill which Mr Ray Martin, N D P M L A. for Edmonton Norwood has submitted to the Legislative Assembly PRIV MEMBERS He is asking that the Province share revenue with the local municipalities BILL and he is asking for comments and suggestions from the municipalities about the RAY MARTIN bill After discussion and noting it was not possible to determine from the information provided what ramifications might come out of the bill, Mr Ferguson moved to accept and file as information CARRIED 0, COUNCIL MEETING AUGUST 9th, 1983 P 6 Mr Jeffery gave each of the councillors a copy of the official GOVT REPLIES government replies to the resolutions passed at the 1982 Fall A RESOLUTIONS Convention and Mr Maerz moved to accept and file same as information FALL CONVENTION CARRIED Mr Fred Wei.senburger of Huxley has filed an appeal against the DEV APPEAL refusal of his development permit number 697 -83 Mr Maerz HEARING moved that the development appeal board hearing be set for 697 -83 Tuesday, September 13th, 1983 at 1.00 P M in the M D Office, the remainder of the house He would be willing to enter Three Hills, Alberta, and notice of the hearing be advertised�� 15th of September , 1983 in the local paper Mr Jeffery read a letter from the Mayor of the City of St Albert WESTERN CAN They are attempting to convince the Province that the distribution of LOTTERY CARRIED DIS FUNDS Mr Richard Csakany has submitted an offer to purchase Lots 2 & 3 in Block 10 Swalwell for $1000 00 and has in his offer agreed to OFFER TO BUY begin construction and complete a basement on the property within LOTS IN SWALWELL 12 months but would require an additional twenty -four months to Lots 2 & 3 complete the remainder of the house He would be willing to enter BLOCK 10 into the required agreement effective the 15th of September , 1983 R CSAKANY After discussion of this offer, and noting that Lots 2 and 3 are likely a drainage area, Mr Hoff moved that Mr Csakany be advised the M D does not wish to sell these two lots because of the potential drainage problem, but would be willing to sell him VA either Lot 4 or Lot 5 in Block 10 at a price of $1000 00 subject to him entering into the normal agreement for sale, with the provision in the agreement that he would be allowed 36 months to complete the residence if he constructed the basement within the first 12 months, and the agreement would be effective the 15th of September, 1983 CARRIED It was also agreed that if Mr Csakany had a preference for Lots 2 & 3 the council would be willing to further review the matter with him Mr Jeffery read a letter from the Mayor of the City of St Albert WESTERN CAN They are attempting to convince the Province that the distribution of LOTTERY the Western Canada Lottery profits should be changed as the Calgary DIS FUNDS Stampede Board and the Edmonton Exhibition has received a large portion of the profits from the lotteries since its inception The province VA is presently looking into a review of the allotment and St Albert is requesting all municipalities to present their view to the province After lengthy discussion of this matter, Mr Maerz moved to accept and file as information CARRIED The accounts to be paid today were then reviewed and Mr Campbell ACCOUNTS moved approval of the accounts subject to further review by the finance committee of T A Ferguson, Otto Hoff, G A Berdahl and R A Maerz CARRIED Mr Ferguson moved that this meeting do now adjourn ADJOURNMENT CARRIED Time - 4.30 P M Reeve Mun' tor P