HomeMy WebLinkAbout1983-07-26 Council MinutesI *
AGENDA COUNCIL MEETING
JULY 26th, 1983
1 Approval of Minutes - July 12th, 1983
2 Bank Reconciliation Statement - June,1983
3 Approval of Accounts - to be paid July 26th, 1983
4 Appointments.
Kay Meston - 2.00 P M - See Item No 22
Public Hearing 1.30 P M - Ben Bauer et al - see Item # 21
5 Invitations
Olds College 70th Anniversay - July 23rd, 1983 (passed)
Rosebud Seed Plant - August 6th, 1983 - new plant opening 4.00 P M
(request speaker from M D )
Three Hills Hospital - retirement party Hugh Sommerville - Friday, August 5/83
730 PM
6 J C Jeffery report - July 12th to July 26th, 1983
7 Report from Core Labs re Analysis of Contaminated Soil -
8 Report re. Accident - Friday July 22nd, 1983
T -31 and T -42
9 Shop & Foremen Minutes
10 Open Bids on items ten,
Request from Bob Nasby
11 Road Committee Reports
12 Request for first time
(B Beal- Division 7)
- July 21st, 1983
iered for sale
for equipment for up- coming auction sale
- June 15th and July 13th, 1983
gravel for Road West of 30 & 31 in 34 -21 -4
13 Request from Gulf Oil to use Tolman Bridge Campground for oil spill
exercise - September 27th, 1983
14 Letter from Can Western Natural Gas re road program
Letter fronMobil Oil Canada re road crossing pipelines between
SE 25 & 26 in 31 -24 -4
15 Letter from Alberta Transportation - $80,000 00 grant for oiling
Orkney Road
16 Review old road diversion - NW 31- 30 -26 -4 John Reboul
17 Review bridge inspection reports
18 Letter from ]Mrs Connie Osterman re Condominium Property Act
19 Subdivision Applications.
NW 17- 29 -22 -4 - Appleyard
SE 9- 32 -24 -4 - Pryor
20 Complaint about vehicles parking in hamlet
21 Public Hearing By -law 1015 - Ben Bauer et al - SE 21- 32 -26 -4
1.30 P M
22 Meeting with Mrs Kay Meston - subdivision 2 00 P M i
r
COUNCIL MEETING JULY 26th, 1983
A regular meeting of the Council of the M D of Kneehill #48 was held in the M D
Office, Three Hills, on Tuesday, July 26th, 1983, commecing at 9 00 A M
Those present were-
PRESENT
Otto Hoff Division 2
Robert E Boake Division 3
Richard A Maerz Division 4 VA
T A Ferguson, Deputy Reeve Division 5
R G. Campbell Division 7
Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes
Reeve Berdahl was not present as he was in hospital
Councillor Hastie was not present as he was away on holidays
Deputy Reeve T A Ferguson took charge of the meeting
BANK RECONCILIATIOT
Mr Campbell moved approval of the bank statement-as presented to the meeting
CARRIED n
Mrs Wilkinson reviewed the following invitations received
INVITATIONS
1 Invitation to attend 70th Anniversary Celebrations at the Olds College - July 23rd, 1983
2 Rosebud Seed Cleaning Plant official opening of new plant - August 6th, 1983 V1
at 4.00 P M
Would like someone from the M D to speak at the opening pC\v �e
Mr Campbell moved that G A Berdahl and Otto Hoff be appointed to attend the G (N9) �Pro f
official opening on behalf of the M D and Mr Berdahl be appointed to speak one
behalf of the M D 0
CARRIED
3 Invitation from the Three Hills Hospital for council to attend retirement �
party in honour of Hugh Sommerville, Administrator Friday, August 5th, 1983
at 7.30 P M in Three Hills Community Center tP11 r
Mr Maerz moved that all councillors attend the retirement party if able, and
Mr Berdahl be appointed to speak on behalf of the M D , and if he is not able,
than Mr Ferguson be appointed to speak for the M D
CARRIED
J C JEFFERY
Mrs Wilkinson then reviewed Mr Jeffery's report covering the period July 12th REPORT
to July 26th After review of the report the correspondence received and building
permits issued, Mr Boake moved approval of the report
CARRIED
Mrs Wilkinson read a letter received from Core Laboratories Canada Ltd
regarding an analysis of contaminated soil and after brief discussion
Mr Boake moved this matter be tabled until Mr Jeffery returns from
holidays
CARRIED
Mrs Wilkinson reported the recent accident which occured on July 22nd, 1983
at 4.30 P M The accident involved Sandy Weir driving T -31 the oil
distributor truck and Faith Christon and Heather Wilkins in Unit T -42 1980
Rally Wagon Faith Chnston was driving the Rally Wagon,
and it was noted she has only a learner's permit It appears
the Rally Wagon will likely be written off After review of the circumstances
of the accident it was generally agreed that there was fault on the part of
both drivers, and Mr Maerz moved that no person be allowed to drive an
M D vehicle unless that person has a valid driver's licence and a learner's
licence is not sufficent
CARRIED
Mr Maerz further moved that letters be sent to Sandy Weir, Faith Christon
an& Heafher Wi,1'i s advising them that council feel there was fault on the
part of both drivers, and they will expect them to take more care when driving
in future particularly in a construction site and further that effective
immediately no person will be allowed to drive an M D vehicle unless they
have a valid driver's licence and a learner's permit will not be considered
sufficient.
CARRIED
ANALYSIS
OF SOILI,�
RECENT
ACCIDENT
T -31 & T -42
LP
T� a
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COUNCIL MEETING JULY 26th, 1983
13, r
There was discussion about whether the M D should buy the Rally Wagon e<- Nc) 0 rj�
back from the insurance company if in fact it is written off, and it `�PR.�S�
was agreed this should be discussed with the foremen
The Shop & Foremen Committee meeting minutes of July 21st were then
reviewed, and the following items discussed- SHOP &
1 Request from Mr Rempel to kept on the two hired trucks to complete FOREMEN
MINUTES
the paving and his request to hire 3 or 4 trucks to haul the waste material
away from the P B I road if necessary QA J"'j
After discussion of this matter Mr Campbell moved that Mr Rempel
be authorized to keep the two hired trucks on to complete the paving v rha11�
unless Mr Ferguson, after discussions with Mr Rempel feel it is not
necessary and further that he be authorized to hire 3 or 4 trucks
if necessary when doing the work on the road north of P B I
CARRIED
2 The performance of the Fiat Allis cat , particularly in gumbo soil
was discussed and it was noted the M D 's cat has now been returned by
the company It was agreed that council must continue to monitor the
performance of the cat and if the machine is not satisfactory some further
action should be taken immediately
Mr Campbell moved that Mr Ferguson and Mr Maerz discuss the performance
of the cat with Mr Vickery tomorrow and if it does not appear to be
satisfactory a committee of Mr Ferguson, Mr Maerz and Mr Vickery
discuss the situation with Costello Equipment with a view to arranging
for the return of the cat to the company and obtaining a refund of the
price paid for the cat
CARRIED Dip BOX
3 The cost of $1545 00 to repair the dump box container lid was then reviewed LID
and Mr Boake noted there is a new type of lid available which appears to be PAIRS
much more satisfactory The lid does not require power to operate nor the
hydraulic cylinders Cost is about $2000 00 and the lid can be obtained from
VS NEW LID
G T Fabricators of Strathmore (phone 934 -2100) It appears the lid is
superior to the old type of lid Town of Strathmore had one installed
last April and have had no problems with it
After lengthy discussion of this matter and the M D 's participation in the
Drumheller Solid Waste Management Association, and noting that the M D
could likely establish burning pits if same were acceptable to the Department
of Health, Mr Hoff moved that the Road Committee inspect the lid being used
by the Town of Strathmore and obtain a price for purchase and installation
of the new type of lid, and bring a report back to Council
CARRIED GARBAGE IN
4 Mr Boake noted that there is a large pile of garbage in the hamlet of Bi.rcham BIRCHAM
some being that left from the elevator fire which is to be buried by the
company who cleaned up the site and also garbage dumped on the old garbage site by
people
He noted that the garbage should be cleaned up and buried if possible
After further discussion Mr Boake moved that the Road Committee inspect the
garbage problem in the hamlet of Bircham and bring a report back to the
council as to how the garbage could be cleaned up and the problem eliminated in
the future
CARRIED
5 Mr Maerz noted his divisional motor grader wa; down for a while DIV GRADER
and now his motor grader operator is going on holidays for two weeks DOWN IN
The Roads in his division need blading It was noted that the grader DIV 4
in division 2 is also down and it was agreed that Mr Maerz be authorized
to get an operator to do the roads in his area if one is available
2" Crush
6 The foremen have recommended council consider having about 70,000 yards of GRAVEL
2" gravel crushed in order to have some material for base work They feel
roads such as Three Hills East and Carbon south must have the base improved
before spending any more money on surfacing This matter was discussed
in detail as well as Mr Rempel's recommendation that the Three Hills East
road be scarified and left for at least a year to dry out, then rebuild the
base and resurface the road at that time - likely in 1984
It was suggested the re- building and resurfacing of the road might be scheduled
over two or three years as the costs would be quite high to do it all in one year
COUNCIL MEETING JULY 26th, 1983
P 3
Mr Maerz moved that prices be obtained from Doug Hazelton for
crushing about 60,000 yards of 2" gravel, 60,000 yards of 3" gravel
and 30,000 yards of 2" gravel and 30,000 yards of 3" gravel
and council review these prices at the next meeting of council
CARRIED
There was discussion about the changes in the wages for the beginning
and junior labourers and it was suggested that the practice of raising
labour rates so quickly must be discussed and clarified with the foremen
for the 1984 season
Mr Boake moved approval of the Shop & Foremen Minutes
CARRIED
Mrs Wilkinson then opened the bids received for items tendered for sale.
1 Green Machine Grass Whip - Bid from Maurice Tourneur $25 00
Deposit cheque $2 50 (Item No 16 on List)
2
3
4
5
Wabco Packer (less packers) $150 00 - Deposit cheque $15 00
Larex Contracting Morrin (Item No 7 on list)
1973 I H C J Ton Truck Unit A -5 73 - Bid from Walter Corry
$251 00 Deposit cheque $25 10 (Item NO 4 on List)
John Deere (Green) Steel Wagon (Item No 15 on list)
Bid from Paul Wik, Huxley $169 00 - no deposit cheque
Bid from Leo Philipsen, Acme $270 00 - deposit cheque for $27 00
500 Gallon fuel tank -(Item No 10 on list)- Bid from Ernie Penner
$46 00 -
300 Gallon fuel tank and pump (Item NO 9 on list) - Bid from Ernie
Penner - $67 00
Cheque for 10% of total offered - $11.30
6 Wagon and 500 gallon tank - (Item NO 13 on list) - Bid from Orr's
National Express Ltd $75 00 - deposit cheque for $7 50 enclosed
7 Cecil Botkin Carbon - Bid on 1 Cat Pull Ripper -(Item No 14 on list)
Bid of $250 00 - Deposit cheque $25 00
8 125 Gallon Fuel Tank - Bid on 125 Gallon Tank - (Item No 11 on List)
Arthur Cash Bid $75 00 - Deposit cheque $7 50
PRICES FOR
2" CRUSH
✓� ETC
`�S
t �t 0 �a�
CHANGES IN
WAGES
FOR LABOURERS
BIDS FOR
ITEMS
ADV FOR
SALE
9 1968 G M C One Ton Cab & Chassis Unit T -1 - (Item No 2 on List)
Leo Philipsen Acme - Bid $530 00 - Deposit $53 00
No other bids were received After discussion Mr Maerz moved that the
bid of $150 00 for the Wabco Packer (less packers) be refused, and all other highest
bids received be accepted �`
CARRIED 0 CaP f U��S
After discussion about items not sold it was agreed that the 1970G M C school�� -�}0
bus be taken to Delroy to the up- coming auction sale
The D -6 cat should be advertised again for sale in the Red Deer Advisor
Mr Hoff moved that although a more realistic price for the cat might be
$20,000.00 at an auction sale,it be advertised as a D -6 cat with new cab and
air conditioning at a price of$25,000 00, and the school bus be taken to the
Delroy Sale
CARRIED USE OF
Gulf Oil have requested permission to use the Tolman Campgrounds in connection TOLMAN CAMP
with an oil spill exercise they are conducting on September 27th 1983 GROUND
OIL SPILL
After discussion of this request, Mr. Boake moved that the M D would have EXERCISE �b
no objection to the use of the campground by Gulf Oil for this purpose l e< ;Qtr
CARRIEDek�
w
F9
Li
COUNCIL MEETING JULY 26th, 1983
p 4
The Road Committee reports of June 15th and Jly 13th were reviewed and
discussed and Mr Maerz moved acceptance of the reports
CARRIED
Request for first time gravel on a blade grade road west of 30 & 31
in 34 -21 -4- was discussed -tone mile of road and after discussion
Mr Maerz moved that first time gravel be approved for the road
with the work to be done as and when time permits
CARRIED
Mrs. Wilkinson read a letter from C W N Gas in which the company indicates
they must be given a written request to alter their pipelines, along with
two copies of final construction plans and at least three months lead time ✓1
before the move is required
After discussion of this letter Mr Campbell moved to accept and file
as information
CARRIED
Mrs Wilkinson read a letter from Mobil Oil in which they outline the
conditions under which the M D may cross their pipeline which is located
in M D road allowance between 25 and 26 in 31 -24 -4
After discussion of this matter, Mr Boake moved that this matter be
tabled until the next meeting of Council, when Mr Jeffery will be back
from holidays
CARRIED
FIRST TIME
GRAVEL
West of 30 &
31 in 34 -21
NEED FOR
ADVANCE NOTICE
OF ROAD PROG
MOBIL OIL
CROSSING
THEIR
PIPELINE
JESSKE PROJ
0
Mrs Wilkinson read a letter from Alberta Transportation in which the
GRANT FROM
Minister Marvin Moore advises the government will provide a grant of
TRANSPORTATION
$80,000 00 towards the costs of oiling SR 837
✓�
After discussion as to whether the road should be re- surfaced as the
SR 837
base is quite soft in places, and will have to be re -built some time,
Mr Boake moved to accept and file the letter as information
CARRIED
Mrs Wilkinson noted there is an unused road diversion in NW 31- 30 -26 -4
afid after discussion of this matter Mr Boake moved that the Road Diversion
UNUSED
be cancelled and the land returned to the quarter section from which it
ROAD
came as long as the land owner is willing to accept the land back and
DIV
r
Alberta Transportation will cancel the road diversion
CARRIED
A complaint has been received about vehicles parking in alleys in C t'0�
PARKING
Huxley and blockingtraffic It was agreed that Mr Campbell should ��e�/1
VEHICLES
look into the situation
IN ALLEYS
The meeting then adjourned for dinner between 12.00 Noon and 1 00 P M
DINNER
Mr Frank Weesling from Palliser Regional Planning and Mr Alex Cunningham
Development Officer entered the meeting at this time
MESTON
Mr Weesling reviewed with council the proposed survey for the Meston
SUBDIVISION
property - Section 34- 29 -21 -4 and after discussion of the matter, and
34- 29 -21 -4
noting that approaches have been installed for the two private access
roads shown on the plan, that the 1983 taxes have been paid that no
road widening is required by the M D , and that the consolidation as 1
C E ev_
required is properly shown on the survey plan Mr Campbell moved that
s� n
the M D advise Palliser Regional Planning Commission that the subdivision
may now be completed, the applicants having complied with the terms of the
subdivision
CARRIED
Subdivision applications were then reviewed as follows-
PRYOR SUB
1 F Pryor - SE 9- 32 -24 -4 - to create a separate 90 acre parcel
After review of the application, and noting the land has been redesignated,
Mr Boake moved that the M D recommend approval for this subdivision subject
��i��r }'
to the following conditions.
a The applicant consolidated by a plan of survey the north 70 acres (approximate)
with the land he owns in the NE of 9- 32 -24 -4 (approximately 120 acres)
b Other normal conditions for subdivisions
6
F
CARRIED
0
COUNCIL MEETING JULY 26th, 1983
P 5
Jospeh Appleyard - NW 17- 29 -22 -4 - Isolation of existing farmstead iAPPLEYARD
After review of this application Mr Hoff moved that the matter be tabled SUB
until such time as Mr Appleyard can review his application again NW 17-
taking into consideration the following concerns. 29 -22 - -4
No access to the proposed parcel 1ekke k
Size of proposed parcel - 10 acres - is too large
Parcel may be in a flood plain area
Set -back for the buildings on the proposed parcel not indicated
CARRIED
Mr Hoff moved that Council meeting do now adjourn in order to hold PUBLIC
the public hearing scheduled for 1 30 P M today HEARING
CARRIED
Mr Boake moved that council meeting do now reconvene the public hearing
having been dealt with
CARRIED
Council reviewed by -law 1015 and it was noted no adverse comments were BY -LAW
received at the public hearing, and Mr Campbell then moved second reading A NO 1015
to by -law 1015 to redesignate the SE 21- 33 -26 -4 from agriculture conservation REDESIGNATION
to agriculture
CARRIED
Mr Maerz moved third reading to by -law 1015
CARRIED
There was brief discussion about whether any development has taken place e MESTON
on the Meston property - Section 34- 29 -21 -4 and it appears the only Wet PROPERTY
development has been construction of the access road to the existing d DEVELOPMENT
farmstead and location of a mobile home on the land which does not have
a permit
Mrs Kay Meston entered the meeting at this time - 1 45 P M , and
she asked Council and Mr Weesling what was required in order to complete MEET WITH
her subdivision - isolation of existing farmstead and she was advised MRS MESTON
that all conditions had now been met and the subdivision could be
completed Mrs Meston then left the meeting
Mr Weesling noted that public hearings are scheduled for Three Hills REG PLAN
in connection with the proposed regional plan and arrangements have been PUBLIC
made to use the M D Council room for these hearings - September 7th, 1983 ,, HEARINGS
Between 7 and 10 P M
Mr Weesling then left the meeting
Mrs
Wilkinson reviewed
correspondence from Alberta Bridge Branch concerning BRIDGE
the
following bridges-
BRANCH
CORRESPONDENCE
1
File 76426 WSW 1- 32 -23
-4 - Bridge Branch doing repairs and request the
M D to replace the
subdeck and strip deck as soon as possible
0
Mr
Campbell moved that
the M D agree to do this work
CARRIED
2
File 13027 - WSW 27-
32 -23 -4 - Bridge Branch to undertake work on this
bridge
Mr
Boake moved that the
M D was agreeable to the Bridge Branch making the
required';
repairs
CARRIED
File 1082 - SSE 1- 33 -23 -4 - Bridge branch will undertake repairs to the bridge in
1984
File 1082 - SSW 15- 32 -26 -4 - Bridge Branch will undertake repairs in 1984
File 2432 - SSW 25- 33 -25 -4 - Bridge repairs will be undertaken as soon as a crew is
available in the area
Mr Maerz moved that the M D agree the proposed repairs are satisfactory
CARRIED
�Q�
COUNCIL MEETING JULY 26th, 1983
P 6
Mrs Wilkinson read a letter from Mrs Connie Osterman concerning her
proposed act to allow for Condominiumizati.on of bare land and after
discussion of this matter, Mr Hoff moved to accept and file the letter
as information
CARRIED
Mr Campbell moved to table approval of the minutes of the July 12th
meeting of Council until the next meeting
CARRIED
}o ti
(1 CONDOMINIUM
PROPERTY
ACT
TABLE
APPROVAL
MINUTES
There was discussion about the M D policy for removal and replacement
of fences on road construction and Mr Ferguson noted that Mr
Lawrence Braconnier and Mr. Ralph Beeton wish the M D to remove FENCE
the fences necessary to complete the Jesske Road Project, pile the POLICY
posts and dispose of the old wire, and then pay them for their work
in replacing the fence They will do this later after harvest and
their reasons for requesting this is so that they may build a better 6 f V-- BRACCONIER
fence than they now have - using new posts and new wire o & BEETON
There is no provision for this within the existing M D policy e d. LAND
After discussion of this matter, Mr Campbell moved that the (,tC) JESSKE PROJECZ
M D remove the fence on the Braconnier and Beeton land in the manner`��
requested by them, and the M D then pay them $450 00 per half mile
of fence as compensation to them for their work in replacing the fence
CARRIED
Mr Boake noted there is a blind road south of land owned by Vern Brost
West
of 22- 29 -24 -4 and Mr Brost has advised him someone is removing
REMOVING
sand
from
the road allowance and he is concerned that his fences may
SAND FROM
fall
down
if too much sand is removed He does not know who is removing
ROAD
the
sand
After discussion of this matterMr Hoff moved that the Road
ALLOWANCE
Committee
inspect the site and report back to another meeting of Council
CARRIED
Mr Maerz moved approval of the accounts to be paid today, subject to APPROVAL
further review by the Finance Committee of T A Ferguson and R G Campbell \,A ACCOUNTS
Carried
Mr Hoff moved that this meeting do now adjourn
Time 3.05 P.M.
}D6PU7y Reeve
0
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CARRIED
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OUTSANDING CHEQUES
PAYROLL GENERAL h a,
-- - - - - --
6939
------------- - ---
368 10
- - - - - --
50434
---------- --- - - - - --
48 00
-------- r------- - - - - --
;o4q8 1
- - - - - --
4n482
- - --
2n
50435
3 00
—860.00
3
L81
50436
61 87
5o46o
8,676 78
u484
26
50280
285 42
50437
501 95
0461
10 00
1.46
50324
20 00
50438
253 81
0462
144 85
6486
480
50344
20 36
50439
608 50
50463
361,651 50
L487
82
50386
25 00
50440
137 84
0464
145.00
L88
35
50390
1 000 00
50441
385 80
5o465
535 00
50392
600 00
50442
115 00
5o466
72.44
16
50334
2,600 00
50443
165 20
50467
30 50
-io4go
04ql
48
50397
700 00
50444
34 08
50468
620 60
0400
1 000 00
50445
2,500 00
50469
2,721 7T
50401
700 00
50446
723 31
0470
4,259-34
o4t5
44,000 00
50447
22 ,775 33
5o471
2,421 18
0421
7 00
50448
467 00
04 2
1,035 70
50425
614 07
50449
1 620 00
50473
1,248 52
0426
162.37
50450
6 09
4 4
894 5o
50427
65.15
50451
28 80
so475
781.50
0428
11404 6
50452
9.14
50476
3,591 2
5o429
267.30
50453
85 00
5o477
1,146.20
4 0
69 90
50454
113 92
04 8
2,100.42
04 3 1
1 4t o
50455
865 73
150 00
04 2
goo 00
50456
7 30
.50479
50480
35 00
50433
1,075 00 11
50457 1
993 73 1
50481
150 00
Outstanding Loans
Cash on Hand Deposited
SUBMITTED TO COUNCIL THIS
-
DAY OF
Reeve
A, D
---------------------
- - - - --
Municipal
Administrator
00
00
20
78
00
67
00
00
90
50
J C JEFFERY REPORT PERIOD July 12th to July 26th, 1983
1 Report received from Three Hills Rural Community December 31st, 1983
Income $4020.00 Expenses $4167 45
Balance of funds on hand $1857 33
1983 Grant forwarded to the Association
All rural communities have now received their 1983 grants
2 Lost about 150 to 200 gallons of seal coat and 200 gallons emulsion
Someone opened valves on tanks up at Buffalo Jump Road -
Reported to R C M P. Site will have to be cleaned up
CORRESPONDENCE JULY 12th to July 26th, 1983
1 Letter from Alta Utilities re- Alta Municipal Water Supply & Sewage
Treatment Grant Program - revision to regulations for same
2 Alta Attorney General - considering changes to the summary convictions
act
3 Alta Municipal Affairs - Information Bulletin re business revitalization
zones
4 Letter from Gerry Keefe Pet Eng looking for work with the M D
5 Letter from Alta Labour re- addition to Prairie Elementary School
6 Alta Utilities - received balance of 1983 utility officers grant $11,250 00
7 Alta Apprenticeship Board scheduled classes for Glen Wagstaff for 1984 -
and for late in 1983 for David Tetz -
8 Letter from Alta Manpower re up- dating courses for journeymen in different
trades
9 Letter from De1Can consulting engineers - offering their services to M D
BUILDING PERMITS
1 Oscar Bauer - NW 24- 32 -26 -4 Workshop (Garage) $5000 00
2 Gordon Maxwell - NW 21- 34 -24 -4 - Garage $4000 00