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HomeMy WebLinkAbout1983-07-26 Council MinutesI * AGENDA COUNCIL MEETING JULY 26th, 1983 1 Approval of Minutes - July 12th, 1983 2 Bank Reconciliation Statement - June,1983 3 Approval of Accounts - to be paid July 26th, 1983 4 Appointments. Kay Meston - 2.00 P M - See Item No 22 Public Hearing 1.30 P M - Ben Bauer et al - see Item # 21 5 Invitations Olds College 70th Anniversay - July 23rd, 1983 (passed) Rosebud Seed Plant - August 6th, 1983 - new plant opening 4.00 P M (request speaker from M D ) Three Hills Hospital - retirement party Hugh Sommerville - Friday, August 5/83 730 PM 6 J C Jeffery report - July 12th to July 26th, 1983 7 Report from Core Labs re Analysis of Contaminated Soil - 8 Report re. Accident - Friday July 22nd, 1983 T -31 and T -42 9 Shop & Foremen Minutes 10 Open Bids on items ten, Request from Bob Nasby 11 Road Committee Reports 12 Request for first time (B Beal- Division 7) - July 21st, 1983 iered for sale for equipment for up- coming auction sale - June 15th and July 13th, 1983 gravel for Road West of 30 & 31 in 34 -21 -4 13 Request from Gulf Oil to use Tolman Bridge Campground for oil spill exercise - September 27th, 1983 14 Letter from Can Western Natural Gas re road program Letter fronMobil Oil Canada re road crossing pipelines between SE 25 & 26 in 31 -24 -4 15 Letter from Alberta Transportation - $80,000 00 grant for oiling Orkney Road 16 Review old road diversion - NW 31- 30 -26 -4 John Reboul 17 Review bridge inspection reports 18 Letter from ]Mrs Connie Osterman re Condominium Property Act 19 Subdivision Applications. NW 17- 29 -22 -4 - Appleyard SE 9- 32 -24 -4 - Pryor 20 Complaint about vehicles parking in hamlet 21 Public Hearing By -law 1015 - Ben Bauer et al - SE 21- 32 -26 -4 1.30 P M 22 Meeting with Mrs Kay Meston - subdivision 2 00 P M i r COUNCIL MEETING JULY 26th, 1983 A regular meeting of the Council of the M D of Kneehill #48 was held in the M D Office, Three Hills, on Tuesday, July 26th, 1983, commecing at 9 00 A M Those present were- PRESENT Otto Hoff Division 2 Robert E Boake Division 3 Richard A Maerz Division 4 VA T A Ferguson, Deputy Reeve Division 5 R G. Campbell Division 7 Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Reeve Berdahl was not present as he was in hospital Councillor Hastie was not present as he was away on holidays Deputy Reeve T A Ferguson took charge of the meeting BANK RECONCILIATIOT Mr Campbell moved approval of the bank statement-as presented to the meeting CARRIED n Mrs Wilkinson reviewed the following invitations received INVITATIONS 1 Invitation to attend 70th Anniversary Celebrations at the Olds College - July 23rd, 1983 2 Rosebud Seed Cleaning Plant official opening of new plant - August 6th, 1983 V1 at 4.00 P M Would like someone from the M D to speak at the opening pC\v �e Mr Campbell moved that G A Berdahl and Otto Hoff be appointed to attend the G (N9) �Pro f official opening on behalf of the M D and Mr Berdahl be appointed to speak one behalf of the M D 0 CARRIED 3 Invitation from the Three Hills Hospital for council to attend retirement � party in honour of Hugh Sommerville, Administrator Friday, August 5th, 1983 at 7.30 P M in Three Hills Community Center tP11 r Mr Maerz moved that all councillors attend the retirement party if able, and Mr Berdahl be appointed to speak on behalf of the M D , and if he is not able, than Mr Ferguson be appointed to speak for the M D CARRIED J C JEFFERY Mrs Wilkinson then reviewed Mr Jeffery's report covering the period July 12th REPORT to July 26th After review of the report the correspondence received and building permits issued, Mr Boake moved approval of the report CARRIED Mrs Wilkinson read a letter received from Core Laboratories Canada Ltd regarding an analysis of contaminated soil and after brief discussion Mr Boake moved this matter be tabled until Mr Jeffery returns from holidays CARRIED Mrs Wilkinson reported the recent accident which occured on July 22nd, 1983 at 4.30 P M The accident involved Sandy Weir driving T -31 the oil distributor truck and Faith Christon and Heather Wilkins in Unit T -42 1980 Rally Wagon Faith Chnston was driving the Rally Wagon, and it was noted she has only a learner's permit It appears the Rally Wagon will likely be written off After review of the circumstances of the accident it was generally agreed that there was fault on the part of both drivers, and Mr Maerz moved that no person be allowed to drive an M D vehicle unless that person has a valid driver's licence and a learner's licence is not sufficent CARRIED Mr Maerz further moved that letters be sent to Sandy Weir, Faith Christon an& Heafher Wi,1'i s advising them that council feel there was fault on the part of both drivers, and they will expect them to take more care when driving in future particularly in a construction site and further that effective immediately no person will be allowed to drive an M D vehicle unless they have a valid driver's licence and a learner's permit will not be considered sufficient. CARRIED ANALYSIS OF SOILI,� RECENT ACCIDENT T -31 & T -42 LP T� a -c^ ;r, 6 COUNCIL MEETING JULY 26th, 1983 13, r There was discussion about whether the M D should buy the Rally Wagon e<- Nc) 0 rj� back from the insurance company if in fact it is written off, and it `�PR.�S� was agreed this should be discussed with the foremen The Shop & Foremen Committee meeting minutes of July 21st were then reviewed, and the following items discussed- SHOP & 1 Request from Mr Rempel to kept on the two hired trucks to complete FOREMEN MINUTES the paving and his request to hire 3 or 4 trucks to haul the waste material away from the P B I road if necessary QA J"'j After discussion of this matter Mr Campbell moved that Mr Rempel be authorized to keep the two hired trucks on to complete the paving v rha11� unless Mr Ferguson, after discussions with Mr Rempel feel it is not necessary and further that he be authorized to hire 3 or 4 trucks if necessary when doing the work on the road north of P B I CARRIED 2 The performance of the Fiat Allis cat , particularly in gumbo soil was discussed and it was noted the M D 's cat has now been returned by the company It was agreed that council must continue to monitor the performance of the cat and if the machine is not satisfactory some further action should be taken immediately Mr Campbell moved that Mr Ferguson and Mr Maerz discuss the performance of the cat with Mr Vickery tomorrow and if it does not appear to be satisfactory a committee of Mr Ferguson, Mr Maerz and Mr Vickery discuss the situation with Costello Equipment with a view to arranging for the return of the cat to the company and obtaining a refund of the price paid for the cat CARRIED Dip BOX 3 The cost of $1545 00 to repair the dump box container lid was then reviewed LID and Mr Boake noted there is a new type of lid available which appears to be PAIRS much more satisfactory The lid does not require power to operate nor the hydraulic cylinders Cost is about $2000 00 and the lid can be obtained from VS NEW LID G T Fabricators of Strathmore (phone 934 -2100) It appears the lid is superior to the old type of lid Town of Strathmore had one installed last April and have had no problems with it After lengthy discussion of this matter and the M D 's participation in the Drumheller Solid Waste Management Association, and noting that the M D could likely establish burning pits if same were acceptable to the Department of Health, Mr Hoff moved that the Road Committee inspect the lid being used by the Town of Strathmore and obtain a price for purchase and installation of the new type of lid, and bring a report back to Council CARRIED GARBAGE IN 4 Mr Boake noted that there is a large pile of garbage in the hamlet of Bi.rcham BIRCHAM some being that left from the elevator fire which is to be buried by the company who cleaned up the site and also garbage dumped on the old garbage site by people He noted that the garbage should be cleaned up and buried if possible After further discussion Mr Boake moved that the Road Committee inspect the garbage problem in the hamlet of Bircham and bring a report back to the council as to how the garbage could be cleaned up and the problem eliminated in the future CARRIED 5 Mr Maerz noted his divisional motor grader wa; down for a while DIV GRADER and now his motor grader operator is going on holidays for two weeks DOWN IN The Roads in his division need blading It was noted that the grader DIV 4 in division 2 is also down and it was agreed that Mr Maerz be authorized to get an operator to do the roads in his area if one is available 2" Crush 6 The foremen have recommended council consider having about 70,000 yards of GRAVEL 2" gravel crushed in order to have some material for base work They feel roads such as Three Hills East and Carbon south must have the base improved before spending any more money on surfacing This matter was discussed in detail as well as Mr Rempel's recommendation that the Three Hills East road be scarified and left for at least a year to dry out, then rebuild the base and resurface the road at that time - likely in 1984 It was suggested the re- building and resurfacing of the road might be scheduled over two or three years as the costs would be quite high to do it all in one year COUNCIL MEETING JULY 26th, 1983 P 3 Mr Maerz moved that prices be obtained from Doug Hazelton for crushing about 60,000 yards of 2" gravel, 60,000 yards of 3" gravel and 30,000 yards of 2" gravel and 30,000 yards of 3" gravel and council review these prices at the next meeting of council CARRIED There was discussion about the changes in the wages for the beginning and junior labourers and it was suggested that the practice of raising labour rates so quickly must be discussed and clarified with the foremen for the 1984 season Mr Boake moved approval of the Shop & Foremen Minutes CARRIED Mrs Wilkinson then opened the bids received for items tendered for sale. 1 Green Machine Grass Whip - Bid from Maurice Tourneur $25 00 Deposit cheque $2 50 (Item No 16 on List) 2 3 4 5 Wabco Packer (less packers) $150 00 - Deposit cheque $15 00 Larex Contracting Morrin (Item No 7 on list) 1973 I H C J Ton Truck Unit A -5 73 - Bid from Walter Corry $251 00 Deposit cheque $25 10 (Item NO 4 on List) John Deere (Green) Steel Wagon (Item No 15 on list) Bid from Paul Wik, Huxley $169 00 - no deposit cheque Bid from Leo Philipsen, Acme $270 00 - deposit cheque for $27 00 500 Gallon fuel tank -(Item No 10 on list)- Bid from Ernie Penner $46 00 - 300 Gallon fuel tank and pump (Item NO 9 on list) - Bid from Ernie Penner - $67 00 Cheque for 10% of total offered - $11.30 6 Wagon and 500 gallon tank - (Item NO 13 on list) - Bid from Orr's National Express Ltd $75 00 - deposit cheque for $7 50 enclosed 7 Cecil Botkin Carbon - Bid on 1 Cat Pull Ripper -(Item No 14 on list) Bid of $250 00 - Deposit cheque $25 00 8 125 Gallon Fuel Tank - Bid on 125 Gallon Tank - (Item No 11 on List) Arthur Cash Bid $75 00 - Deposit cheque $7 50 PRICES FOR 2" CRUSH ✓� ETC `�S t �t 0 �a� CHANGES IN WAGES FOR LABOURERS BIDS FOR ITEMS ADV FOR SALE 9 1968 G M C One Ton Cab & Chassis Unit T -1 - (Item No 2 on List) Leo Philipsen Acme - Bid $530 00 - Deposit $53 00 No other bids were received After discussion Mr Maerz moved that the bid of $150 00 for the Wabco Packer (less packers) be refused, and all other highest bids received be accepted �` CARRIED 0 CaP f U��S After discussion about items not sold it was agreed that the 1970G M C school�� -�}0 bus be taken to Delroy to the up- coming auction sale The D -6 cat should be advertised again for sale in the Red Deer Advisor Mr Hoff moved that although a more realistic price for the cat might be $20,000.00 at an auction sale,it be advertised as a D -6 cat with new cab and air conditioning at a price of$25,000 00, and the school bus be taken to the Delroy Sale CARRIED USE OF Gulf Oil have requested permission to use the Tolman Campgrounds in connection TOLMAN CAMP with an oil spill exercise they are conducting on September 27th 1983 GROUND OIL SPILL After discussion of this request, Mr. Boake moved that the M D would have EXERCISE �b no objection to the use of the campground by Gulf Oil for this purpose l e< ;Qtr CARRIEDek� w F9 Li COUNCIL MEETING JULY 26th, 1983 p 4 The Road Committee reports of June 15th and Jly 13th were reviewed and discussed and Mr Maerz moved acceptance of the reports CARRIED Request for first time gravel on a blade grade road west of 30 & 31 in 34 -21 -4- was discussed -tone mile of road and after discussion Mr Maerz moved that first time gravel be approved for the road with the work to be done as and when time permits CARRIED Mrs. Wilkinson read a letter from C W N Gas in which the company indicates they must be given a written request to alter their pipelines, along with two copies of final construction plans and at least three months lead time ✓1 before the move is required After discussion of this letter Mr Campbell moved to accept and file as information CARRIED Mrs Wilkinson read a letter from Mobil Oil in which they outline the conditions under which the M D may cross their pipeline which is located in M D road allowance between 25 and 26 in 31 -24 -4 After discussion of this matter, Mr Boake moved that this matter be tabled until the next meeting of Council, when Mr Jeffery will be back from holidays CARRIED FIRST TIME GRAVEL West of 30 & 31 in 34 -21 NEED FOR ADVANCE NOTICE OF ROAD PROG MOBIL OIL CROSSING THEIR PIPELINE JESSKE PROJ 0 Mrs Wilkinson read a letter from Alberta Transportation in which the GRANT FROM Minister Marvin Moore advises the government will provide a grant of TRANSPORTATION $80,000 00 towards the costs of oiling SR 837 ✓� After discussion as to whether the road should be re- surfaced as the SR 837 base is quite soft in places, and will have to be re -built some time, Mr Boake moved to accept and file the letter as information CARRIED Mrs Wilkinson noted there is an unused road diversion in NW 31- 30 -26 -4 afid after discussion of this matter Mr Boake moved that the Road Diversion UNUSED be cancelled and the land returned to the quarter section from which it ROAD came as long as the land owner is willing to accept the land back and DIV r Alberta Transportation will cancel the road diversion CARRIED A complaint has been received about vehicles parking in alleys in C t'0� PARKING Huxley and blockingtraffic It was agreed that Mr Campbell should ��e�/1 VEHICLES look into the situation IN ALLEYS The meeting then adjourned for dinner between 12.00 Noon and 1 00 P M DINNER Mr Frank Weesling from Palliser Regional Planning and Mr Alex Cunningham Development Officer entered the meeting at this time MESTON Mr Weesling reviewed with council the proposed survey for the Meston SUBDIVISION property - Section 34- 29 -21 -4 and after discussion of the matter, and 34- 29 -21 -4 noting that approaches have been installed for the two private access roads shown on the plan, that the 1983 taxes have been paid that no road widening is required by the M D , and that the consolidation as 1 C E ev_ required is properly shown on the survey plan Mr Campbell moved that s� n the M D advise Palliser Regional Planning Commission that the subdivision may now be completed, the applicants having complied with the terms of the subdivision CARRIED Subdivision applications were then reviewed as follows- PRYOR SUB 1 F Pryor - SE 9- 32 -24 -4 - to create a separate 90 acre parcel After review of the application, and noting the land has been redesignated, Mr Boake moved that the M D recommend approval for this subdivision subject ��i��r }' to the following conditions. a The applicant consolidated by a plan of survey the north 70 acres (approximate) with the land he owns in the NE of 9- 32 -24 -4 (approximately 120 acres) b Other normal conditions for subdivisions 6 F CARRIED 0 COUNCIL MEETING JULY 26th, 1983 P 5 Jospeh Appleyard - NW 17- 29 -22 -4 - Isolation of existing farmstead iAPPLEYARD After review of this application Mr Hoff moved that the matter be tabled SUB until such time as Mr Appleyard can review his application again NW 17- taking into consideration the following concerns. 29 -22 - -4 No access to the proposed parcel 1ekke k Size of proposed parcel - 10 acres - is too large Parcel may be in a flood plain area Set -back for the buildings on the proposed parcel not indicated CARRIED Mr Hoff moved that Council meeting do now adjourn in order to hold PUBLIC the public hearing scheduled for 1 30 P M today HEARING CARRIED Mr Boake moved that council meeting do now reconvene the public hearing having been dealt with CARRIED Council reviewed by -law 1015 and it was noted no adverse comments were BY -LAW received at the public hearing, and Mr Campbell then moved second reading A NO 1015 to by -law 1015 to redesignate the SE 21- 33 -26 -4 from agriculture conservation REDESIGNATION to agriculture CARRIED Mr Maerz moved third reading to by -law 1015 CARRIED There was brief discussion about whether any development has taken place e MESTON on the Meston property - Section 34- 29 -21 -4 and it appears the only Wet PROPERTY development has been construction of the access road to the existing d DEVELOPMENT farmstead and location of a mobile home on the land which does not have a permit Mrs Kay Meston entered the meeting at this time - 1 45 P M , and she asked Council and Mr Weesling what was required in order to complete MEET WITH her subdivision - isolation of existing farmstead and she was advised MRS MESTON that all conditions had now been met and the subdivision could be completed Mrs Meston then left the meeting Mr Weesling noted that public hearings are scheduled for Three Hills REG PLAN in connection with the proposed regional plan and arrangements have been PUBLIC made to use the M D Council room for these hearings - September 7th, 1983 ,, HEARINGS Between 7 and 10 P M Mr Weesling then left the meeting Mrs Wilkinson reviewed correspondence from Alberta Bridge Branch concerning BRIDGE the following bridges- BRANCH CORRESPONDENCE 1 File 76426 WSW 1- 32 -23 -4 - Bridge Branch doing repairs and request the M D to replace the subdeck and strip deck as soon as possible 0 Mr Campbell moved that the M D agree to do this work CARRIED 2 File 13027 - WSW 27- 32 -23 -4 - Bridge Branch to undertake work on this bridge Mr Boake moved that the M D was agreeable to the Bridge Branch making the required'; repairs CARRIED File 1082 - SSE 1- 33 -23 -4 - Bridge branch will undertake repairs to the bridge in 1984 File 1082 - SSW 15- 32 -26 -4 - Bridge Branch will undertake repairs in 1984 File 2432 - SSW 25- 33 -25 -4 - Bridge repairs will be undertaken as soon as a crew is available in the area Mr Maerz moved that the M D agree the proposed repairs are satisfactory CARRIED �Q� COUNCIL MEETING JULY 26th, 1983 P 6 Mrs Wilkinson read a letter from Mrs Connie Osterman concerning her proposed act to allow for Condominiumizati.on of bare land and after discussion of this matter, Mr Hoff moved to accept and file the letter as information CARRIED Mr Campbell moved to table approval of the minutes of the July 12th meeting of Council until the next meeting CARRIED }o ti (1 CONDOMINIUM PROPERTY ACT TABLE APPROVAL MINUTES There was discussion about the M D policy for removal and replacement of fences on road construction and Mr Ferguson noted that Mr Lawrence Braconnier and Mr. Ralph Beeton wish the M D to remove FENCE the fences necessary to complete the Jesske Road Project, pile the POLICY posts and dispose of the old wire, and then pay them for their work in replacing the fence They will do this later after harvest and their reasons for requesting this is so that they may build a better 6 f V-- BRACCONIER fence than they now have - using new posts and new wire o & BEETON There is no provision for this within the existing M D policy e d. LAND After discussion of this matter, Mr Campbell moved that the (,tC) JESSKE PROJECZ M D remove the fence on the Braconnier and Beeton land in the manner`�� requested by them, and the M D then pay them $450 00 per half mile of fence as compensation to them for their work in replacing the fence CARRIED Mr Boake noted there is a blind road south of land owned by Vern Brost West of 22- 29 -24 -4 and Mr Brost has advised him someone is removing REMOVING sand from the road allowance and he is concerned that his fences may SAND FROM fall down if too much sand is removed He does not know who is removing ROAD the sand After discussion of this matterMr Hoff moved that the Road ALLOWANCE Committee inspect the site and report back to another meeting of Council CARRIED Mr Maerz moved approval of the accounts to be paid today, subject to APPROVAL further review by the Finance Committee of T A Ferguson and R G Campbell \,A ACCOUNTS Carried Mr Hoff moved that this meeting do now adjourn Time 3.05 P.M. }D6PU7y Reeve 0 \/\ ADJOURNMENT CARRIED y Municipal 4histrator CID C' zrt a a H W 2 Lz M i I O �11 U II H II Eti I I H it A II a OI I U II H II H11 h 2 W N F U; a E~ 2. r� 1 t I I I I 1 I 1 I I I I I I 1 I I I 1 I i� Cpl m "O I N 1 1 a0 I MI m 110 I N I I t I N I t �,O O I O 1 O I m '01 --T 1 I N 1 MI O \.OI MI I M 1 N -' 00 I N I I \.O i M I I f 1 I 1 MI N Lf11 Ll11 I I p l � I 1 I 1 I I 1 I .N - 1 N1 1 I I I I I (vl ( 1 .4 1 I I I I I I 1 I I I I I i I I 1 I I I I I I I I 1 i 1 i t I I I 1 I I I 1 I I 1 I I 1 I 1 I I I I I I i I I I I I I I I I 1 I I I t I 1 1 I I I t I I I I I I I I I I I i I I I 1 I I I 1 1 I I I I I I I I I I I 1 1 I I 1 I 1 I I I I 1 I I 1 1 I I I I I W I U 4.) 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I I^] 1 2 W I i I i i 1 1 1 1 c r OUTSANDING CHEQUES PAYROLL GENERAL h a, -- - - - - -- 6939 ------------- - --- 368 10 - - - - - -- 50434 ---------- --- - - - - -- 48 00 -------- r------- - - - - -- ;o4q8 1 - - - - - -- 4n482 - - -- 2n 50435 3 00 —860.00 3 L81 50436 61 87 5o46o 8,676 78 u484 26 50280 285 42 50437 501 95 0461 10 00 1.46 50324 20 00 50438 253 81 0462 144 85 6486 480 50344 20 36 50439 608 50 50463 361,651 50 L487 82 50386 25 00 50440 137 84 0464 145.00 L88 35 50390 1 000 00 50441 385 80 5o465 535 00 50392 600 00 50442 115 00 5o466 72.44 16 50334 2,600 00 50443 165 20 50467 30 50 -io4go 04ql 48 50397 700 00 50444 34 08 50468 620 60 0400 1 000 00 50445 2,500 00 50469 2,721 7T 50401 700 00 50446 723 31 0470 4,259-34 o4t5 44,000 00 50447 22 ,775 33 5o471 2,421 18 0421 7 00 50448 467 00 04 2 1,035 70 50425 614 07 50449 1 620 00 50473 1,248 52 0426 162.37 50450 6 09 4 4 894 5o 50427 65.15 50451 28 80 so475 781.50 0428 11404 6 50452 9.14 50476 3,591 2 5o429 267.30 50453 85 00 5o477 1,146.20 4 0 69 90 50454 113 92 04 8 2,100.42 04 3 1 1 4t o 50455 865 73 150 00 04 2 goo 00 50456 7 30 .50479 50480 35 00 50433 1,075 00 11 50457 1 993 73 1 50481 150 00 Outstanding Loans Cash on Hand Deposited SUBMITTED TO COUNCIL THIS - DAY OF Reeve A, D --------------------- - - - - -- Municipal Administrator 00 00 20 78 00 67 00 00 90 50 J C JEFFERY REPORT PERIOD July 12th to July 26th, 1983 1 Report received from Three Hills Rural Community December 31st, 1983 Income $4020.00 Expenses $4167 45 Balance of funds on hand $1857 33 1983 Grant forwarded to the Association All rural communities have now received their 1983 grants 2 Lost about 150 to 200 gallons of seal coat and 200 gallons emulsion Someone opened valves on tanks up at Buffalo Jump Road - Reported to R C M P. Site will have to be cleaned up CORRESPONDENCE JULY 12th to July 26th, 1983 1 Letter from Alta Utilities re- Alta Municipal Water Supply & Sewage Treatment Grant Program - revision to regulations for same 2 Alta Attorney General - considering changes to the summary convictions act 3 Alta Municipal Affairs - Information Bulletin re business revitalization zones 4 Letter from Gerry Keefe Pet Eng looking for work with the M D 5 Letter from Alta Labour re- addition to Prairie Elementary School 6 Alta Utilities - received balance of 1983 utility officers grant $11,250 00 7 Alta Apprenticeship Board scheduled classes for Glen Wagstaff for 1984 - and for late in 1983 for David Tetz - 8 Letter from Alta Manpower re up- dating courses for journeymen in different trades 9 Letter from De1Can consulting engineers - offering their services to M D BUILDING PERMITS 1 Oscar Bauer - NW 24- 32 -26 -4 Workshop (Garage) $5000 00 2 Gordon Maxwell - NW 21- 34 -24 -4 - Garage $4000 00