HomeMy WebLinkAbout1983-05-24 Council MinutesJ
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AGENDA MAY 24th, 1983
1 Approval of Minutes - May 10th meeting
2 Bank Reconciliation Statement month of April, 1983
3 Set Date for Dev Appeal Board Hearing - Re Permit 663 - 83
4. Completion of Previous Agenda
a) Letter from Olds Hospital re board representation
b) Letter from Dave Russell Minister of Hospitals re. Three Hills Hospital Situation
c) Alta Fire Chiefs' Convention Dues & Who will attend
d) Review new Trochu Hospital and Trochu Nursing Home Boundaries
e) Letter from Alta Agriculture - Rosebud Seed Plan
f) Review 1983 A.S.B. Budget reductions
g) Letter re Permanent Pesticide Container Sites
h) Letter from Clayton Schrock Trucking
i) Parks Meeting Minutes- April 8th, 1983
j) Request from Herman Martens provide services to Lots in Grantville
k) Letter from Ken Morgan - tax appeal
1) Letter from Ed Dunay re- business tax
m) J. Barnes - dugout on NW 19- 29 -22 -4
n) Letter from Association re M D plaques
o) Three Hills and Trochu Fire Department Budgets etc
5. J C Jeffery's report - May 10th to May 25th, 1983
6. Shop & Foremen Minutes - May 20th, 1983 &Road Committee Report
7 Review bank proposal with Alta Treasury
8 Letter received from Ken Kraft - drainage problem NW 26- 32 -26 -4
9 Motion to cancel portion of Mobile Home Licence Fee - MOB 13
10. Review water situation Grantville and Ruarkville
11 Letter of thanks from Swalwell Association
12 Report re meeting with Village of Linden - fire protection
13 Letter from Alberta Bridge Branch - File 71175 - INE 27- 31 -26 -4
14. Request from Village of Linden for road approch and culvert for approach onto SR 806
15 Review status of road - in SW 6- 29 -23 -4 - David Downe Subdivision
15a) ? 1983 Employee Contract
CONTINUATION OF AGENDA FOR May 26th, 1983
16 Review conditions for subdivision SE 36- 33 -25 -4 - Hastie
17. Review conditions for subdivision NW 3- 30 -24 -4 - G Wilson
18 Review subdivision of land - NE 17- 34 -26 -4 (County of Red Deer)
19 Subdivision - Howard Schafer - NW 24- 33 -27 -4
20 Subdivision - Lawrence Moran - NW 22- 34 -25 -4 2 acres
21 Subdivision - John & William Dancek
22. Request for re- designation of land - SE 9- 32 -24 -4 - Fred Pryor
23 Board Order re. Klassen Subdivision - SE 20- 30 -25 -4 - approval granted
24 Review Palliser Regional Plan
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COUNCIL MEETING MAY 24th, 1983
A regular meeting of the Council of the M D of Kneehill #48 was held in the M D Office,
Three Hills, on Tuesday, May 24th, 1983, commencing at 9.00 A M.
Those present were.
Gilbert A Berdahl
Otto Hoff
Robert E Boake
Richard A. Maerz
T A Ferguson
Bruce Hastie
R G Campbell
Division 1 (Reeve)
Division 2
Division 3
Division 4
Division 5
Division 6
Division 7
PRESENT
J C Jeffery, Municipal Administrator was present and also recorded the minutes.
Mr Ferguson moved approval of the May 10th minutes of council. APPROVAL MINUTES
CARRIED
Mr Jeffery reviewed the bank reconciliation statement for the month ending April r
30th, and after discussion Mr Campbell moved approval of same BANK STATEMENT
CARRIED
Mr. Jeffery noted an appeal had been received protesting the issuance of SET DEV.
Development Permit Number 663 -83 and Mr Boake moved that the Development APPEAL BOARD
Appeal Board hearing be held on Tuesday, June 14th, 1983 commencing at 1 00 P M „
and notice of the appeal hearing be advertised in the local paper for two weeks
CARRIED
Mr Jeffery read a letter from Olds Municipal Hospital regarding hospital OLDS HOSPITAL BD
board representation on the new hospital board There is presently 5 hospital SET UP
board members and because of requests received the board would be agreeable
to increasing the membership on the board to 7 - 3 from the Town of Olds, 3
from the County of Mountain View and 1 from the M D of Kneehill and the Village
of Torrington. After discussion of this request Mr Ferguson moved that the
M D agree to a 7 member board with representation to be 3 from Olds, 3 from
Mountain View and 1 representating the M D of Kneehill and the Village of Torrington
CARRIED
Mr Jeffery read a letter received from the Honourable Dave Russell, Minister
of Hospitals with regard to staffing of the Three Hills Hospital on a 24 hour
basis. After discussion of the letter, Mr Boake moved to accept and file as
information
CARRIED
The Alberta Provincial Fire Chiefs Association convention is scheduled for
June 19th to 22nd and after discussion Mr Maerz moved that the 1983
membership fee be paid and that Mr. Campbell, Mr Ferguson and Mr Boake be
authorized to attend the convention on behalf of the M D
CARRIED
Mr. Jeffery reviewed the new boundaries for the Trochu Hospital District
and the boundaries for the Trochu and District Auxiliary and Nursing Home
area The auxiliary and nursing home boundaries are different from that
of the Trochu General Hospital District After brief discussion of these
boundaries Mr Hastiemoved to accept and file
CARRIED
Mr Jeffery read a letter from Alberta Agriculture with regard to the Rosebud
Seed Cleaning Plant The department advise that it is not necessary for the
M D to enter into an agreement with the Rosebud Seed Cleaning Plant as
the County of Wheatland has entered into an agreement with the plant in order
to obtain the provincial grants for the new plant After discussion Mr Hoff
moved to accept and file the letter as information
CARRIED
THREE HILLS
HOSPITAL
A
FIRE CHIEF
CONVENTION
V1
(� d „�scc�
J
TROCCHU HOSPITAL
BOUNDARIES
VIN
ROSEBUD SEED
PLANT
A S B
Mr Jeffery reviewed a letter received from Alberta Agriculture They advise
that the program budget for 1983 has been cut from $87,760 00 to $63,000 00 Mr Soder
suggests reduction in the following programs. 1983 GRANT
Salary of Ag Fieldman $31,200 Grant $15,600.00 Reduction of $750. BUDGET
Demonstrations - Reseeding Native Grass $1500 Grant $900 00 - Reduction $900.
Warble Fly Control Program $1000 Grant $600 00 - Reduction $600 00
Weed Control Inspection - $9000.00 Grant $5000.00 - Reduction $5000 00
Field Crop Demonstrations $3000 00 Grant $1800 00 - Reduction $1000.00
General Programs - Old Roadside Backsloping $30,000 00 Grant $15,000 00 Reduction $500 00
Roadside Seeding - $20,000.00 Grant $12,000 00 - Reduction $2000 00
SCAP Cunningham Ross Project - $16,000 00 Grant $9600 00 Reduction $9600 00
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COUNCIL MEETING MAY 2Yth, 1983
P 2
Total Reduction $24,850.00, which will bring the grants to be applied for
just under the $63,000 00
After discussion of this matter, Mr Campbell moved approval for the proposed
budget cuts
CARRIED
i
Mr Jeffery reviewed a letter received from Alberta Environment with PESTICIDE CONTAINER SITES
regard to establishment of the permanent pesticide container sites
After discussion of this matter, Mr Boake moved that the M D proceed C
with construction of two permanent pesticide container sites, subject to 'r °
obtaining permission from the Town of Three Hills and the Village of N `7
Acme to construct the sites on their lands presently used as garbage disposal sites i
CARRIED
Mr Jeffery read a letter received from Clayton Schrock Trucking Ltd
with regard to the company's apparent removal of drift soil from M D.
road allowances and or private land It was suggested that the Road
Committee should inspect this location - approximately 1 mile to the north
of Mrs Jutrus' land - and also have Mr Clarence Harrison of Alberta
Environment investigate the situation
Mr Ferguson moved that the road committee investigate the situation
CARRIED
Mr Jeffery reviewed the minutes of the parks committee meeting held on
April 18th, 1983 and after discussion Mr Boake moved to accept the
minutes
CARRIED
Mr Jeffery read a letter received from Mr Herman Martens. Mr Martens
is subdividing his property in Grantville and creating two new lots
He is constructing a new residence on the new lot being created immediately
east of the existing residence He is also anticipating construction of
a residence on the new lot being created to the north of the existing
residence His existing property is Lot 4 Block 3 Plan 4617 F.N
and he is in the process of having the property surveyed and a new plan
of survey drawn up to create the two new lots. He requests council
to consider installation of the water and sewer lines along 12th Avenue
North a distance of approximately 190 feet in order to provide water and
sewer for the two new lots being created After discussion of this
request, Mr Ferguson moved that the M D. install the water and sewer lines
for the approximate distance of 190 feet as requested subject to Mr Martens
entering into an agreement with the M D in which he agrees to re -pay the
M D for the cost of the line either in a lump sum or over whatever period
of time is agreeable to both Mr Martens and the M D, such re- payment to be
charged to him on a front foot basis and levied as part of the annual taxes
for the property in question
CARRIED
DRIFT SOIL
C SCHROCK
TRUCKING
U
,J � d Ce, ^
PARKS COMM
MINUTES
REQUEST FOR
SEWER & WATER
LINE
INSTALLATION
H MARTENS
GRANTVILLE
Mr Jeffery read a letter received from Ken Morgan in which he protested KEN MORGAN
the amount of taxes levied against his property Pt. NE 25- 29 -23 -4 REQUEST FOR
in 1982 Mr. Dunay has reviewed the assessment and suggested Council TAX REFUND
could consider a refund of taxes paid for 1982 as the house was assessed 1982
as a two storey dwelling and it is really a one storey with basement developed
He suggested a refund of $94 22 based on the house being 85% complete and
a one storey residence After discussion Mr. Hastie moved that the M D
refund Mr Morgan the sum of $94 22 on his 1982 taxes.
Carried
BUSINESS
Mr Jeffery read a letter from Mr. Dunay. Mr Dunay had checked with TAX BY -LAW
surrounding municipalities and it appears that no areas levy a business tax,
and very few have a business licence system He suggested council review 1-11G,c) le
the practice of levying business tax After discussion Mr. Ferguson moved
this matter be tabled and Mr Jeffery check further into the system of
imposing a business licence instead of levying a business tax
CARRIED
The matter of the dugout on NW 19- 29 -22 -4 was again briefly discussed and
Mr Hoff moved to table this matter until Mr Berdahl has an opportunity to J BARNES
review the situation with Mr Barnes DUGOUT
CARRIED
Mr Berdahl took the file with him
The Association have forwarded information regarding the cost involved in ALTA PLAQUE
preparation of an Alberta Plaque with all M D and Counties pins attached & PINS
The cost would be about $91 00 if orders for 150 plaques were received.
After discussion Mr Hoff moved to accept and file as information. Q VA
/Y� �%
CARRIED `„�
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COUNCIL MEETING MAY 2th, 1983
P 3
Mr. Jeffery reviewed with council the proposed 1983 budget for the Three Hills THREE HILLS
Fire Department, as well as a revised fire agreement After review of the FIRE DEPT
budget and agreement, Mr Maerz moved as follows. BUDGET
& AGREEMENT
1 The Town of Three Hills be advised the M.D. will arrange storage for the
water truck within its own facilities and the sum of $1500 00 storage
cost for a water truck should be deleted from the budget
2 That the utility costs are to be shared on a 50 -50 basis
3 That the M D 's fire protection by -law for this area is limited
to 3 mills and the 1983 assessment of $5703750 will raise
the sum of $17,111 25 of which $5000 00 will be applied towards the
capital costs of the new truck, leaving only $12,111 25 to cover
other fire costs for this area
and therefore the M D cannot approve the budget as submitted which would
incur costs for the M D of over $16,000 00 not including capital costs
for the new truck
CARRIED
After discussion of the revised fire agreement, Mr Campbell moved
that the Reeve and Municipal Administrator be authorized to sign the
agreement with the Town of Three Hills on behalf of the M D
CARRIED
LINDEN
The Linden Fire Department budget was then reviwed and after discussion FIRE DEPT
Mr Campbell moved that the equipment expenditures as listed in the proposed BUDGET
budget and estimated at $2786 25 be approved, and the Administrator
be directed to re -draft the 1983 Linden Rural Fire Protection Budget
based on the 1982 expenditures and that the redrafted budget be reviewed
by the Budget Committee and if found to be satisfactory approved by
that Committee
CARRIED
The Administrator was directed to advise those departments purchasing new
vehicles this year that the vehicles will be written off over a 20 year
period and their annual budgets must reflect a 1 /20th share of the truck
costs each year
The Torrington fire department budget was then reviewed and Mr Boake moved that TORRINGTON
the budget showing expenditures of approximately $7000 00 be approved FIRE DEPT
CARRIED BUDGET
The Carbon Fire department budget was then reviewed and Mr Maerz moved that
the item of $1000 00 for miscellaneous expenditures be deleted from the fi CARBON FIRE
budget and the balance of the budget showing expenditures of approximately DEPT BUDGET
$7500 00 be approved
CARRIED
Mr Jeffery then reviewed his report covering the period May 10th to May 24th J C
and varous items were discussed
Mr Maerz moved that the need for guardrails on the Schafer Hill be acknowledged JEFFERY
and Mr Jeffery contact Alberta Transportation to see if the M D. could REPORT
purchase the necessary 6" posts from them and also obtain prices for the
posts and guardrail
CARRIED
Mr Jeffery noted the garbage around the dump box site should be cleaned up �/ CLEAN UP
and after discussion Mr Ferguson moved that the M.D DUMP BOX
g pay up to $150 00
for a clean up of the site. SITE
CARRIED
It was noted some youth organization such as cubs might be interested in doing
this as a project
The Association advise there are rooms available at the Terrace Inn ROOMS FOR
which is immediately next door to the Convention Inn and these could be FALL
booked for the Fall Convention After discussion and noting that CONVENTION
there may be a change in council by the date of the fall convention it was A
agreed that the M.D. should book 8 rooms at the Terrace Inn for the Fall
Convention. 'i
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Council Meeting May 24th, 1983
P 4
Mr Harvey Thiessen has requested permission to borrow up to 1000 yards of
crushed gravel from the M D from the Megli Pit and he would agree to replace
this gravel in a stock pile at his pit just immediately west of the Village
of Linden After discussion Mr Maerz moved that the M D not lend
Mr Thiessen the gravel
CARRIED
Mr. Hastie moved to accept the report given by Mr Jeffery
CARRIED
The Shop & Foremen Committee minutes (May 20th) were then reviewed and
the proposed change in the 1983 road program was discussed
Mr Campbell moved that the change in the 1983 road program - deletion of
one mile of SR 582 south of 13- 31 -25 -4 and addition of 1 mile south
of 261- 31 -24 -4 be approved
CARRIED
Mr. Boake moved approval of the shop and foremen committee meeting minutes
CARRIED
H THIESSEN
SWAP GRAVEL.
VA f
SHOP &
FOREMEN
MINUTES
V\
Mr Jeffery reviewed with council recent discussions he had with the Alberta BANK TERMS
Treasury Branch regarding revolving credit for the M D as well as
term deposit investments The bank have a policy that revolving credit loans must be
taken in amounts of not less than $5000 00 and this would only be applicable
if the M D keeps all their term deposits with their branch This means
if the M D needed to borrow $6000 00 they would have to borrow $10,000 00
After discussion of these conditions and review of policies of other banks,
it was agreed that the M D should continue banking with the Treasury Bank during 1983
and all term deposits be invested with the Treasury Branch during that time
Mr Jeffery read a letter received from Mr Ken Kraft regarding a blocked
culvert on NW 26- 32 -26 -4 He is requesting that the M D as required by the KEN KRAFT
Municipal Government Act take the necessary steps to stop the flooding of DRAINAGE NW his land After discussion of this matter, Mr. Hoff moved that a committee 26 -32 -26
of R G Campbell, R E Boake, R A Maerz, J C Jeffery and himself be J% C
u I
appointed to review this problem and that procedures as required under
Section 188 4 of the Municipal Government Act be followed
CARRIED
Mr Dunay has requested council consider cancellation of $14 15 REQUEST
of mobile home licence fee for Account MOB 13 - mobile home owned by Mr CANCELLATION
Glen Queck. The licence fee set for 1983 was $521 55 but Mr Queck Q � PT MOBILE
had removed a metal shed from his property and this was not taken into 11 HOME LIC
consideration in setting his 1983 licence fee. After review of this FEE
matter, Mr Campbell moved that Council cancl the sum of $14 15 on this G. QUECK
mobile home account
CARRIED
There was lengthy discussion about the water rates and debentures for WATER RATES
Grantville and Ruarkville and Mr Ferguson then moved to table this matter ' � FOR GRANT -
until the next meeting of Council �G�A%,. VILLE ETC
CARRIED
The Swalwell Community have written a letter expressing their appreciation LETTER
for the work done by the M D crews in cleaning up the play park VA THANKS
Mr Hoff moved to accept and file SWALWELL
CARRIED COMM
Mr Jeffery reported on the meeting held with the Village of Linden LINDEN
concerning fire protection costs The M D still feetthe Village FIRE PROT
should be contributing towards the costs of operation of the truck and COST SHARING
capital costs of the truck and the Village has agreed to review the situation
again and advise the M.D. in due course of their decision
Mr Boake moved to accept and file the report as information.
CARRIED
Alberta Bridge Branch has forwarded plans for new alignment of a new
bridge over the Kneehill Creek in NE 27- 31 -26 -4 (Vetter Bridge) and
request council's comments and a decision concerning which alignment J
would be most suitable as far as council is concerned After discussion
of this matter Mr. Campbell moved to table the matter until Mr Jeffery
can obtain further information from Bridge Branch as to when this construction
might be undertaken
ZJ,09��-
VETTER
BRIDGE
INE 27 -31-
26-4
CARRIED
n
COUNCIL MEETING MAY 24th, 1983
P 5
Mr Jeffery read a letter from the Village of Linden in which they
request permission to install an approach on to SR 806 in order to
provide access to a proposed new fee& mill on Lot 1, Block 2 Plan 8310715
within the Village of Linden After discussion of this request
Mr Ferguson moved that the M.D. would authorize installation of the
approach at the proposed location, but would not supply the necessary
culvert.
CARRIED
UQUEST
APPROACH
ON TO SR806!
VILLAGE
LINDEN
Mr Jeffery reviewed the status of an access road along Block 1, Plan 8111254
in SW 6- 29 -23 -4 The intention in allowing the subdivision of the proposed ACCESS RD
Block 1 was that the road along the easterly side of the proposed parcel would be ESW 6 -29-
surveyed and dedicated as public access However it appears 23 -4
that the surveyor did not prepare the necessary
road plan so the access road is not considered public access D DOWNE
After discussion Mr Boake moved to accept the report
CARRIED
The need to re -do the contract with the M D employees for 1983 was then 1983
discussed and Mr. Campbell moved that Mr Jeffery draft a contract for 1983 EMPLOYEE
incorporating the changes previously discussed and forward same to the CONTRACT
employees for signature
CARRIED
Mr. Boake moved approval for first time gravel for the Harsch Project FIRST TIME
which was just completed by the main crew
CARRIED GRAVEL
HARSCH RD.
Mr. Hoff reported that the area between #9 and #21 highways up to the Swalwell RANGE
Corner and east are looking at establishment of a range patrol They wonder PATROL
if the M D would pay for or supply signs and the posts required to erect the
range patrol participation signs Cost for signs is about $122.00 and the
costs of the posts is not known at this time
After discussion Mr Ferguson moved that the M.D. not participate in this
program.
CARRIED
11r Campbell moved approval for the accounts to be paid today subject to ACCOUNTS
further review by the Finance Committee of Mr Berdahl and Mr Ferguson '1
CARRIED
A
Mr Maerz moved that this meeting do now adjourn ADJOURN
CARRIED
Time 5 15 P M
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OUTSANDING CHEQUES
PAYROLL
-------------------------------------------------------------
GENERAL
- -
- - -- =------------------------
--------
- - - - -
-- -107
----
r--- - - - -57
- - - -
--
- - -
r------- -
-i
- - - --
-- - - - ---
- - --
6816
2544
36
59
�-- 31
8400
00
�
6824
1 1185
15
II 108
I 237
90
II 32
25
00
II
6834
1 1667
51
1109
6
19
I 33
I 7
50
II
1 5397
02
I) 110
I 1827
78
II 34
40
00
II
II111
I 17,618
23
II 35
I 3320
80
II
40565
I 614
07
II 112
I 132
16
II 36
I 824
31
II
50014
I 956
39
II 113
I 258
50
II 37
I 4500
00
50023
8550
00
II 1 14
I 99
00
II 38
I 130
00
50026 1
8146
30
11 115
I 1 604
60
I I 39
I 175
92 I
50071 I
79
10
II 116
I 12
65
II 40
I 3
00 II
50090 I
4
87
II 117
I 23
00
II 41
I 45
00 II
50093 I
23
94
II 118
I 350
00
II 42
I 1780
00 II
95 I
71
00
II
119
I 14
60
II 43
I 15
00 II
96 I
606
04
II
120
I
873
87
II 44
I 361 651
50
97 I
317
49
II
21
I
2880
00
II
45
I 60
00
98 I
788
50
II
22
I
29
95
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1 439,855
43
99 I
514
44
II
23
I
196
49
I
II
50100 1
2849
14
II
24
I
31
00
II
50101 I
84
00
I
I 25
I
36
26
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50102 I
6
13
II
26
I 19
92
II
103 I
620
32
II
27
I 3440
80
II
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104 I
820
98
II
28
I 3519
86
II
105 I
196
68
II
29
I 2
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106 (
265
84
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30
89
80
Outstanding Loans
Cash on Hand Deposited
SUBMITTED TO COUNCIL THIS DAY OF A, D
19
F
- �+�- - -- Reeve
--------------------- - - - - -- Municipal Administrator
, c ECU,, PRINTED
Arthurvill Community Cntr
C 1 Ducs
Cni rsity of Albert
Costello Man gement
P t ster General
TOTAL
____ -T41 At-t0* -r*NK-VCJ-_-----
45.601 66 GENERAL HANK ACCOUNT
600 00 050249
239 40 50250
155,00 50251
241 059 00 50252
500.00 50253
.242 553-0 - - -- - -- - - - -
45,601 66
TOTAL 288 155 06
�ai,
CHEQUES REGISTERED BETWEEN 50254 AND 50T94
E.ANK
ACCOUNT
a
j