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Home My WebLink About1983-01-25 Council MinutesH E IM] •......," APPOINTMENT • 1 00 P M Public Hearing AGENDA COUNCIL MEETING JANUARY 25th, 1983 1 Approval of Minutes January 11th, 1983 2 Letter from County Lacombe - 1983 CAAMD & C bonspiel 3 Request consideration of council to write off old mis accounts 4 Open fuel tenders 5 Letter from Jubilee Insurance re* replacement value insurance for fire trucks and ambulances 6 Contract received from Superior Waste Management - Price increase included 7 Letter from Town re- Garbage Disposal (Town of Three Hills) 8 Review charges for Huxley Water 9 Review possibility of Town billing Ruarkville and Grantville direct for water 10 Review Huxley Water By -law 947 - (Debenture) & Method of Assessment of Lots 11 Review letter received from P B I re 1981 Grant 12 REview estimated gravel crushing prices from surrounding areas 13 Notice of Public Hearing - Re. Town of Three Hills Annexation - Feb 9/83 11 00 A M 14 Report from Combined Fire Meeting - Jan 11/83 15 Review December 31st, 1982 - first closing,financialpicture for 1982 16 Review 1982 Payroll Summary 17 Offer from Mainline re Steiger Tractor 18 Review A S B 1983 Extension Budget & Programs for 1983 19 Review letter from Alberta Parks re- Tolman Park 20 Review request from Eldon Williams for cancellation and refund of penalty 21 Request from Robert Dawson for cancellation of penalty 22 Review incorrect assessment and taxation of lots in Ruarkville 23 Request from Salvation Army for 1983 donation 24 Request from Big Country for M D to pay membership fee 25 Copy of letter from A Grover, Alta Planning Board to Mr Doyle Palliser Reg re. transfer of M D to Palliser 26 Review road problem NE 4- 34 -22 -4 27 Review 1983 Election Act changes 28 Review letter received from Mr Barnes' solicitor re dugout NW 19- 29 -22 -4 29 Letter from Alta Bridge Branch re. Bridge SSW 17- 33 -26 -4 30 Letter from Alberta Environment re Kneehill Creek Dam Proposal 31 Review 1983 capital requirements 32 Public Hearing - 1 00 P M NE 25- 31 -25 -4 - N Tainsh * B Robertson 33 Review subdivision of Beal Lots in Huxley - re street requirements & dev agreement 34 Subdivision NE 33- 33 -24 -4 Dowell - Isolation Existing Farmstead �Q5 J LA E COUNCIL MEETING JANUARY 25th,, 1983 A regular meeting of the Council of the M D of Kneehill #48 was held in the M D Office, Three Hills, on Tuesday,January 25th, 1983, commencing at 9.00 A M. Those present were G A Berdahl Division 1 (Reeve) Otto Hoff Division 2 Robert E Boake Division 3 (After 10 00 A M T A Ferguson Di'vi'sion 5 Bruce Hastie Di'visi'on 6 R G Campbell Di'visi'on 7 PRESENT V\ J C Jeffery, Municipal Admi'ni`strator was present and recorded the minutes, APPROVAL MINUTES After brief discussion of the January 11th meeting minutes, Mr.. Ferguson moved approval of same Carried There was discussion about the request of the employees to reconsider the decision on 1983 wages and Mr Hastie moved to table discussion of this matter until all councillors are present Carried The Administrator's report was then reviewed and the following items discussed 1983 WAGES ADMINISTRATOR'S REPORT 1 Name for the new Trochu Fire Truck it was agreed that the name - Trochu-Kneehill could be used or some similar name which would show the rural involvement TROCHU It was also agreed that the deci`si`on as to which truck (urban or rural) should be FIRE traded in would be left to the discretion of the fire department inventory as follows. 10% at the Garson Pit, Lowen and 5% at the Schmautz Pit $137,416 95 After review of this matter, invento ryvalue $137 416.95,a Estate Pit Esau (Megli) Pit and McNair Pit Total amount 51,738 cubic yards - value Mr Campbell moved that 51,738 cubic yards of gravel t the above mentioned pits be written off Carried Mr Hastie moved acceptance of the balance of Mr Jeffery's report Carried Mr Sam Bulych from Torchinsky Engineering entered the meeting at this time 10 00 AM Mr Robert E Boake entered the meeting also Mr Bulych requested council consider his firm for engineering work in 1983 and noted when hiring consultants the number one consideration should be experience His firm has been in Alberta for 12 years and do alot of work for Municipal Di'stri'cts and Counties, and for Alberta Transportation Their projects have never overrun by more than 5% Supervision is 2 to 3 days per week, mileage rate $3400 00 per mile for contracted projects and $2800 00 for M D crew fobs After discussion he was thanked for coming and Mr Bulych left the meeting at this time 10.25 A M The Administrator reported the CAAMD & C bonspiel is scheduled for February 4th, 1983 and it was noted Mr Hastie Mr. Boake, Mr Campbell, Mr Jeffery and Mr Ferguson would be attending The Administrator reviewed the request from the office to write off certain bad accounts as per list filed with these minutes and in the amount of $848 30 After discussion Mr Ferguson moved that these accounts be written off, but the names be kept on the black list CARRIED FA CAAMD & C BONSPIEL �G St- BAD ACCOUNTS WRITTEN OFF f S� f GARSON Mr Ferguson reported he had discussed the 1983 gravel royalty with Mr Victor GRAVEL Garson and Mr Garson agreed he would settle for 4U per cubic yard for the 1983 ROYALTY. crush, and that the M D could have the stock pile of rocks which is located south N?eO of the pipeline Mr Garson would also prefer the M D clean up their old pit , ire north of the pipeline i'n 1983 and possibly move to the south of the pipeline dse0,4 G r in 1984 WRITE OFF The Administrator advised council regarding the need to write off gravel GRAVEL INVENTORY inventory as follows. 10% at the Garson Pit, Lowen and 5% at the Schmautz Pit $137,416 95 After review of this matter, invento ryvalue $137 416.95,a Estate Pit Esau (Megli) Pit and McNair Pit Total amount 51,738 cubic yards - value Mr Campbell moved that 51,738 cubic yards of gravel t the above mentioned pits be written off Carried Mr Hastie moved acceptance of the balance of Mr Jeffery's report Carried Mr Sam Bulych from Torchinsky Engineering entered the meeting at this time 10 00 AM Mr Robert E Boake entered the meeting also Mr Bulych requested council consider his firm for engineering work in 1983 and noted when hiring consultants the number one consideration should be experience His firm has been in Alberta for 12 years and do alot of work for Municipal Di'stri'cts and Counties, and for Alberta Transportation Their projects have never overrun by more than 5% Supervision is 2 to 3 days per week, mileage rate $3400 00 per mile for contracted projects and $2800 00 for M D crew fobs After discussion he was thanked for coming and Mr Bulych left the meeting at this time 10.25 A M The Administrator reported the CAAMD & C bonspiel is scheduled for February 4th, 1983 and it was noted Mr Hastie Mr. Boake, Mr Campbell, Mr Jeffery and Mr Ferguson would be attending The Administrator reviewed the request from the office to write off certain bad accounts as per list filed with these minutes and in the amount of $848 30 After discussion Mr Ferguson moved that these accounts be written off, but the names be kept on the black list CARRIED FA CAAMD & C BONSPIEL �G St- BAD ACCOUNTS WRITTEN OFF f S� f L n 0 COUNCIL MEETING JANUARY 25th, 1983 Bids for supply of fuel for the M D were then opened as follows U F A Orange Gas 31 I� per liter Diesel Fuel (Clear) 29 3G per liter All Lubricants Dealer Price GULF CANADA Gulf Reg Leaded Gas 3020 per liter Gulf Diesel .2720 per liter FEDERATED CO -OP Reg Gas (Marked) 28 4C per liter Clear Diesel 25.7 per liter ESSO P 2 Esso Gas 26 44per liter Plus Excise Tax - 1- 50,iper liter 27 94t per liter Diesel 25 80t per liter SHELL CANADA Gas $ 279 per liter Diesel $ 265 per liter TEXACO CANADA FUEL TENDERS Gas - Three Hills, Huxley, Wimborne $0 2900 per liter Swalwell, Acme, $0 2870 per liter Carbon $0 2890 per liter A Diesel - Three Hills, Huxley & Wimborne $0 2735 per liter Swalwell, Acme $0 2745 per liter Carbon $0 2755 per liter It was noted that the M D purchased in 1982 257 031 liters of gas (or 56,540 gallons ) through the School Division contract for the key lock system in addition to the fuel purchased from Shell Canada Mr Hastie moved that the M.D. accept the bid of Imperial 01,1 - ✓` 26 44fi plus 1 5� excise tax - total cost $27 94t per liter for gas and 25 8� per liter for diesel and the offered 6� per liter volume discount for oil purchases, and further moved that the existing point contract which the School Division have with Gulf Oil be re- negotiated immediately if possible, and if that is not possible the joint contract situation be reviewed in June of 1983 Carried FIRE TRUCK & The Administrator reviewed existing fire insurance on fire trucks and ambulances AMB which are insured for actual cash value - not replacement cost A replacement cost INS insurance is now available and after discussion Mr Ferguson moved that the >� M D insure the physical damage coverage on fire trucks and ambulances without deduction for depreciation, and further moved that the M D would require the Two Million Dollar liability limit on heavy equipment while in any one building Carried P B I The Administrator read a letter received from P B I regarding Council's decision 1981 on their 1981 grant After discussion Mr Hastie moved that the Administrator GRANT contact Mr Lyle Birch by telephone and advise him that the other hamlet streets were improved under the Provincial Government Street Improvement Assistance D Program and as P B I is a private entity the costs of their street improvement '9 came out of general revenue '�� Carried L Ell �101 E t COUNCIL MEETING JANUARY 25th, 1983 =1 Brief discussion was held regarding the letter from the Town of Three Hills re garbage pickups in the hamlets and Mr Boake moved to table thi's matter until after a proposed meeting of the Drumheller Regional Land Fill Association with the Provincial Government is held Carried The Administrator reviewed the proposed contract for garbage pickup by Superior Waste Management and Mr Boake moved that the M D pay the back account owing to the amount of $1466.00 but that the M D not enter into a contract with Superior Waste Management until such time as a breakdown of the $882 00 charge is obtained from the company Carried Mr Jeffery reported gravel crushing prices paid by surrounding municipalities as follows- County Red Deer (1982) $1 65 County Mt View (1983) $1 71 County Wheatland (1983) $1 87 M D Starland - tender just out no prices available After discussion of the matter, Mr Ferguson moved to table the decision on the balance of the 1983 gravel crushing requirements until March 31st, and the Administrator to check gravel crushing prices again at that time Carried Mr Jeffery reported the M.D has received official notice from the Local Authorities Board regarding the date and time for the hearing concerning the proposed Three Hills Annexation The hearing will be held Wednesday February 9th, 1983 at 11 00 A M , to the Town of Three Hills Office Mr Campbell moved to accept and file as information, Carried TOWN OF THREE HILLS GARBAGE PICKUPS HAMLETS CONTRACT WITH SUPERIOR WASTE r GRAVEL CRUSHING PRICES THREE HILLS ANNEXATION FIRE MEETING The Administrator briefly reviewd the minutes of the combined fire meeting & 1983 held on January 11th, 1983 and after discussion of the situation, Mr Hastie moved the a committee of as many councillors as possible meet BUDGETS with the Trochu Fire Department at a date to be set later, and the Three Hills Fire Department meet with Council at the next council meeting, in order to review new fire truck specifications Carried Mr Boake moved to accept and file the minutes of the meeting and to table the 1983 fire budgets until a later date Carried 1982 FINANCIAL The Administrator reviewed the first closing of the 1982 financial PICTURE picture and Mr Campbell moved to accept and file as information Carried The Administrator reviewed a 1982 payroll summary he prepared as 1982 PAYROLL follows SUMMARY Gross Wages for 1982 $1,498,462 82, for 45 full time employees, and 35 part time employees The 1982 Gross Salaries of $1,498,462 82 compares to $1 459,524 03 for 1981 (difference of $38,938 79) and to $1,441,469 54 for 1980 (.di;fference of $18,054 49 from 1981) Mr Jeffery also gave each councillor a detailed analysis of the M D contract with its employees over the last 18 years.. Mr Boake moved to accept and file as i'nformation, Carried STEIGER TRACTOR The Administrator briefly reviewed an offer from Mainline Farm Sales for a Steiger Tractor and Mr Ferguson moved to table this matter until \Q'�j\cz �g3 such time as the 1983 capital requirements are reviewed, - P Carried CpQ�" COUNCIL MEETING JANUARY 25th., 1983 P,4 The Administrator reviewed the 1983 Extension Budget and 1983 Program Budget for the A S B and � 9 � afterdiscussion of this matter Mr Boake moved that the budget be approved in principle subject to further detail study by Mr Soder and Mr Jeffery Carried { Mr Jeffery read a letter from Alberta Recreation and Parks which indicates that the Province will not take over the M D portion of the Tolman Park After discussion Mr Ferguson Greg Houghton, The �?eeting adjourned at this Mrs J Wilkyn�on Norman Tainsh entered the { Mr Boake moved that Council I public hearing scheduled for EAr moved to accept time for dinner meeting at this neeting do now a, 1 00 P M today and file as information Carried - between 12 00 Noon and 1 time - 1,00 P M Jjourn in order to hold the Carried Mr Ferguson moved that the Council meeting do now reconvene, the public hearing having been dealt with Carried Time 1 15 P M Mr Tainsh was advised he would be notified of Council's decision regarding his>"HYWtf8F of minimum parcel size for a subdivision on NE 25- 31-25 -4 and he left After discussion of the request for relaxation of minimum parcel size and by -law number 997, Mr Boake moved second reading to by-law 997 Carried Mr Ferguson moved third reading to by -law 997 Carried A S B EXTENSION' BUDGET FOR 1983 L, C_ d k6 ALTA RECREATION RE TOLMAN PARK PUBLIC 00 P M HEARING Mrs Wilkinson reviewed the application for subdivision of lots in Huxley by Mr Robert Beal Mr Beal had received conditional approval for splitting the lots into four titles One of the conditions for obtaining final approval was entering into a developer's agreement, and negotiating road right of way requirements There is no street developed in front of Lots 6 and 7 nor along the side of Lot 8 After discussion of this matter, the possibility of using debenture monies to improve the streets, whether this was fair to the residents of Huxley to use the water debenture funds to improve the streets when other hamlets had not paid for street improvement through their debenture for water and sewer and noting that there will be another property developed on the other side of the proposed street, Mr Boake moved that the Beal subdivision be authorized for completion at this time, and the M D agree to accept responsibility for development of the street as necessary Carried There was discussion about the need to install water meters in the hamlet of Huxley and it was noted the people there did not want the meters installed If it was not necessary to install the meters and read them and maintain them, the administration costs chargeable to the system could be kept down somewhat At present a flat rate of $13 00 per month is being charged Mr Cunningham has suggested a flat rate of $8 50 per month which he suggests could be less if the meters are not installed However after discussion of the matter and noting that a maintenance fund should be built up, Mr Campbell moved that a flat rate of $8 50 per month be charged to the residents of Huxley for water, that no water meters be installed at this time, and further that the proposed budget for the Huxley water system be $800 00 for Administration Costs, $1200 00 for power costs, and $500 00 for maintenance fund for the system BY -LAW 997 N TAINSH NE 25- 31 -25 -4 WILLIAM BEAL HUXLEY LOTS SUBDIVISION HUXLEY WATER CHARGES Ck �G. e r lrr a" Carried DOWELL ISOLATION Brian Dowell has applied for an isolation of existing farmstead on NE 33 NE 33 -33 -24 33 -24 -4 and after discussion of the matter, Mr Ferguson moved this application be tabled until the next meeting of Council in order that further information might be made available to council regarding location of buildings on the proposed site Carried Mr Greg Houghton left the meeting at this time Time 1 45 P M TABLE ITEMS 9 & 10 Mr Campbell moved that Item 9 (Possibility of Town of Three Hills billing Ruarkville and Grantville directly ,(,'�)\ for water) and Item 10 (REview Huxley Water By -law 947) be tabled until the next meeting of Council so Mr Cunningham could be present n Carried � (iC� f C] • COUNCIL MEETING JANUARY 25th, 1983 P5 TAX PENALTIES Mr Jeffery read a letter from Eldon M Woolliams regarding penalties levied E WOOLLIAMS on Section 26- 29 -22 -4 He requests council to consider refunding him the penalties levied in the total amount of $596 10 this being the 3% penalty as well as the 12% penalty The 1982 taxes were not paid until January 4th 1983 VA He feels he should not be penalized as he did not receive his 1,982 tax notice Checking the card indicates that the tax notice was sent to the proper address After discussion of the request Mr. Hastie moved that no refund of penalties levied)be made to Mr Woolli;ams Carried TAX PENALTY Mr Jeffery read a letter from R S Dawson of Grani�vi'lle requesting cancellatirn R S of penalties levied on his 1982 taxes and after discussion of his situation DAWSON Mr Boake moved that the request for cancellation of the penalty be denied. VA Carried Mrs Wilkinson explained to Council a mix up of assessments which occured in the office which resulted in under taxation of the SZ of Lot I in Block 6 Grantville and over - taxation of the NZ of Lot 1 in Block 6 The owner of the South half of Lot 1 was undertaxed for 1981 in the sum of $33,15 and in 1982 by the sum of $668 35 or a total of $701 50. The owner of the North half of Lot 1 was over -taxed in 1981 by the sum of $33 15 and by the sum of $668 35 i'n 1982, or a total of $701 50 After discussion of this matter Mr Hastie North half of Lot I be refunded the sum of was over -taxed in the years 1981 and 1982 It was noted that the owner of the South h, for the amount he was undertaxed for those moved that the owner of the $701 50 being the amount he Carried 31f of Lot 1 should be billed two years also Mrs Wilkinson reviewed a situation concerning road access - a forced road through the south half of 9 and the North half of 4 in 34 -22 -4 It appears that at some time that portion of the road access through the north half of 4 was cancelled (likely back in 1927), and because of the jog in the road down in to the NE of 4, there is no legal access to reach the NW of 3 and SW 10 in 34 -22 -4 After discussion of the situation Mr Hoff moved that the Road Committee meet with Mr Art Tetz and Mr Painter to discuss the situation and attempt to arrange some type of a solution to the problem Carried Big Country Tourist Association have requested the M D take out a membership in their association - cost 10C per capita After brief discussion Mr Ferguson moved to accept and file as Carried ASSESSMENT & TAXATION ERROR DAVIDSON & ESAU 11 A TETZ N2 4- 34 -22 - -4 FORCED ROAD BIG COUNTRY TOURIST ASSOC information TRANSFER TO Mr Jeffery read a copy of a letter from Mr Grover Acting Chairman of Alberta PALLISER Planning board to Mr Doyle Chairman of the Palliser Planning Commission OJMMISSION regarding transfer of the M D Kneehill over to the Palliser Region Mr Hastie moved to accept and file as information Carried Mr Jeffery reviewed for council proposed changes to the Election Act for 1983, and after discussion Mr Hoff moved to accept and file as information Carried Mr Jeffery read a letter from Pat Madden, Solicitor for Mr Jack Barnes regarding the dugout on the NW 19-29-22-4 and after discussion Mr Campbell moved to table this matter until Mr Berdahl has an opportunity to discuss the matter again with Mr Barnes Carried Alta Transportation Bridge Branch advise the bridge at SSE 17- 33 -26 -4 was repaired last May, and they will inspect the separating girders when someone is in the area Mr Hoff moved to accept and file as information Carried ELECTION ACT CHANGES vA J BARNES DUGOUT NW 19 -29 -22 "r b BRIDGE SSE 17 -33 26 -4 Gf so 1 iwJ • COUNCIL MEETING JANUARY 25th, 1983 P6 Alberta Environment advise they will examine the possibility of constructing a dam on the Kneehill Creek and notify the M D of their decision i'n due course Mr Ferguson moved to accept and file as information Carried Mr Campbell moved to table consideration of the 1983 capital requirements until a later meeting of council Carried Mr Ferguson moved that this meeting do now adjourn Time 5.10 P M. ___J ------------- Reeve Carried V , -G #Ad - - ----- - - - - -- Mu . a rnt�ator P PATI C C; v JOHN C, JEFFERY REPORT COVERING PERIOD JANUARY 11th to January 25th., 1983 1 Trochu Fire Truck Name on Door ( Trochu & Distri'ct vs one possi'bility Do you have a,ny preferences 2 School Division Supplementary mill rate will be up 5% in 1983 announced by Minister 3 Gravel Inventory written off - 10% of crushing at Garsons_, J Lowen Estate Megli Pit, Schmautz and 5% at McNair - Plus Adjustments, to measurements; Written Off Total of 51,738 cubic yards require inventory adjustment of $137,416 95 1981 only written off $1,788 88 on inventory Above figures would therefore represent 2 years crushing 4 Wendy Sowerby rink of Sandra Weir, Bonnie Dunay and Lil Campbell were spiel winners Bruce Has-tie rink of Emma Jesske, Beth Smith and Grace Weins were consolation and Wendy Boake rink of Doug Knapp, Carol Rodger and Dean Plant won lst out 1983 bonspi'el CORRESPONDENCE 1 Letter from Lours Hanna - thanks to Alex and Murray for assistance with RRAP grant they received 2, Minutes - Three Hills School Divi'si:on Minutes M -eting January 12th, 1983 3 Brochure from U of A Extension winter and spring courses 4 Application by Summer Village Chestermere Lake to amend 1971 Reg Plan 5 Bridge Authorization - SSW 25-33-25 -4 to repaj r bridge 6 Letter from W C B increase in compensation rate for 1983 for M D 7 W C B brochure Dec, 1982 8 Local Gov't Administrators second annual one day workshop - Feb 18 83 At Red Deer 9 Brochure re Walker Newby & Associates consulting engineers. 10 Minutes of Carbon& District Rec Board meeting January 10th, 1983 11 Letter from CAAMD & C - Meeting at M D Office Thursday Jan 27..83 1,00 P M 12 Reg Resources Project notice of meeting Thursday Jan 20/83 7 30 P.M Minutes Dec 2 meeting 13 Letter from Parks & Recreation to Three Hills Rec Board re M D census breakdown for recreation purposes 14 Brochure - seminar on Practical Implications, of Slow Growth 15 Letter from County of Parkland Seminar for County Policemen 16 Copy of Letter from Palliser Reg Comm to Alta Planning Board re transfer of M D. to Palliser