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Home My WebLink About1982-12-28 Council Minutesr 1_1% E r� U CJ AGENDA COUNCIL MEETING DECEMBER 28th5 1982 -------------------- - - - - -- 1 Approval of Minutes December 14th, 1982 2 Approval of Accounts Dec 28/82 3 J C Jeffery's Report Dec 14 to 28th, 1982 4 Shop & Foremen Committee Report Report from George Rempel - 5 Minutes from Employee Meeting Dec 20/82 6 Report of Reeves' Meeting Nov 15/82 7 Salary Survey 1982 6 Reports from Road Committee Nov 29th and Dec lst 7 List of uncompleted road projects in 1982 8 New stock pile agreement with F Huxley 9 Request from Almer Weisenburger re Old Torrington Gravel Pit - Lease 10 Report re Road Survey NE 4- 34 -22 -4 11 Review gravel leases - Maruzs, Poffenroth and Garson 12 Order culverts for 1983 13 Review 1983 capital requirements 14 Letter from Village of Carbon - amendment to fire agreement Minutes from Meeting with Carbon Nov 29/82 15 Fire Committee meeting with Torrington and letter from Torrington 16 Alta Environment - reclamation of abandoned surface disturbance areas 17 Letter from Village of Linden re transfer site costs 18 Letter from Town of Three Hills re garbage pick ups 19 Request from P B I for payment of grant for 1982 20 Request from Acme Elks re Handibus 21 Alberta Safety Council - membership 22 Request from Cubs and Scouts for donation to birthday calendar 23 Set up agenda for combined meeting - to be held January 21st, 1983 no suggestions for agenda received as yet 24 Request from Barry Denis - re lease S2 20- 32 -26 -4 25 Letter from Jubilee Insurance re insurance coverage - replacement cost for fire trucks and ambulances 26 Woods Gordon seminar February 9th to 11th in Edmonton 27 Ag Service Board Minutes Dec 6/82 28 Report from J C Jeffery - assessment figures I D #7 29 Subdivision NE 6- 31- 22 -24- T A Ferguson Isolation of Existing Farmstead 3Q Letter Norman Tainsh for amendment to M D Land Use by -law 913 31 Alta Planning holding appeal hearing re 1971 Reg Plan Wed Jan 1983 1 30 P M 32 Letters from Wheatland to C R P C and Premier Lougheed re Reg Plan 33, Report from T A Ferguson - ambulance minutes Nov 24/82 yak' 11 COUNCIL MEETING DECEMBER 28th 1982 A regular meeting of the Council of the M D of Kneehill #48 held in the M D Office in Three Hills on Monday, December 2 1982, commencing at 9:00 A M Those present were: G A Berdahl Otto Hoff R E Boake Richard A Maerz T A Ferguson Bruce Hastie R G Campbell Division 1 Division 2 Division 3 Division 4 Division 5 Division 6 Division 7 Reev J C Jeffery Municipal Administrator was present and recorueu L11e minutes APPROVAL OF MINUTES The minutes of the December 14th 1982 meeting were referred to briefly and Mr Boake noted that the Steiger demonstration was held December 16th not December 12th as recorded and moved adoption VN of the minutes subject to that correction Carried The list of accounts dated December 28th was reviewed and ACCOUNTS Mr Ferguson moved that the accounts as listed be paid, subject to further review by the Finance Committee being T A Ferguson f G A Berdahl Otto Hoff and R G Campbell Carried J C JEFFERY The Administrator read his report covering the period December REPORT 14th to 1'8-h 1982 and various items were discussed Mr Campbell moved the Town of Three Hills continue management of the point waste project and continue to bill the M D for its useage of the site �-fD a `� Carried The 1983 fuel requirements were then discussed and Mr Hoff moved that the M D call for tenders for fuel for 1983 as the contract with Shell Oil expires January 11th, 1983 FUEL TENDER Carried It was noted that Turbo Resources should be asked to tender for 1983 fuel requirements .i. Mr Ferguson moved that the Administrator's report be accepted Carried The Administrator reviewed the Shop & Foremen Minutes of SHOP & FOREMEN December 22nd, 1982 and also read a letter received from Ferguson MEETING Supply Ltd , in which they indicate they would supply 1 FA 231 front end kit for $1500 00 The balance of the kits required would cost $3000 00 It was noted the retail cost for these kits is $6940 45 plus $560 00 installation charges Mr Ferguson moved the M.D urchase two FA 231 kits for a total price of $4500.00, for units P an Carried There was discussion about some employees working 10 hours per day in the summer time frame and now will be working 9 hours per day in the shop in the winter time frame It was agreed that all shop employees continue working 9 hours per day as long as there is no employee idleness There was brief discussion concerning long term employees salaries and it was agreed the 1983 salaries be calculated on 1982 hours The shop & foremen committee recommended Mr Glen Wagstaff be classed as a mechanic effective January 1st 1983 as he has passed his final exams and does have the number of required hours in but will not receive his journeyman's certificate until February of 1983 GLEN WAGSTAFF MECHANIC Mr Campbell moved that Mr Wagstaff be classed as a mechanic effective January 1st 1983 `/� Mr Ferguson requested a recorded vote 1 Ell 40 r -2- In favour- R G Campbell R E Boake Bruce Hastie R A Maerz Opposed- T A Ferguson G A Berdahl Otto Hoff MOTION CARRIED f Discussion was held concerning possible reduction of the number of divisional motor graders from 7 to 6 in summer and from 10 to 9 in winter It was agreed that all councillor should review the number of graded miles in their division and the number of times the miles are graded during the year and the matter be discussed again at another meeting It was agreed the office provide forms for this purpose POSSIBLE I IR REDUCTION DIV GRADERS Mr Maerz moved to accept the balance of the shop and foremen meeting minutes Carried The Administrator reviewed the minutes of the December 20th employee committee meeting The slack time for Henry Weins was discussed and Mr Ferguson moved that Mr Weins slack time for holiday periods be the months of April May and June Carried SLACK TIME T HENRY WEIN V1 Benefits for temporary employees were briefly discussed and CO BENEFITS Mr Maerz moved that there be no compaaey benefits for temporary TEMP employees unless the individual has at least six (6) EMPLOYEES consecutive months previous employement with the M D Carried Carried JUNIOR CATEGORY IN CONTRACT Mr Hastie moved that a new pay category classified as Beginning Category" be established at a rate of $5 00 per hour Carried i The Administrator advised council the employees had requested a wage increase of 10% for 1983 & NEW CATEGORY 1983 re uest The meeting then adjourned for dinner between Noon and 1:00 P M A Lengthy discussion was then held concerning the finance committee meeting crew operation tax burdens and capital planning for 1983 Mr Ferguson moved that there be no increase in wages for the year 1983 v� Carried The Administrator was requested to write a letter to all staff advising them of this decision ROAD The Administrator reviewed the road committee reports of December COMM 1st and November 29th, 1982 REPORTS 3 The following items were discussed: /a� a) Vic Garson - request for royalty of 45(,' per cubic yard for 1983 It was agreed Mr Ferguson discuss this with Mr Garson and report back to Council b) Grant Paget Ditch cleaning Project - NE 22- 30 -24 -4 Mr C��O �c4�b�G Ferguson moved Mr Paget be paid $220 00 for the project Carried �. LQ ;t Dec Yom' i There was discussion concerning the policy that forces junior employees to either be raised to intermediate status or be terminated in 30 days After brief discussion Mr Ferguson moved that the above policy be recinded and employees will be allowed to stay at junior categories for more than 30 days without being ' terminated v Carried JUNIOR CATEGORY IN CONTRACT Mr Hastie moved that a new pay category classified as Beginning Category" be established at a rate of $5 00 per hour Carried i The Administrator advised council the employees had requested a wage increase of 10% for 1983 & NEW CATEGORY 1983 re uest The meeting then adjourned for dinner between Noon and 1:00 P M A Lengthy discussion was then held concerning the finance committee meeting crew operation tax burdens and capital planning for 1983 Mr Ferguson moved that there be no increase in wages for the year 1983 v� Carried The Administrator was requested to write a letter to all staff advising them of this decision ROAD The Administrator reviewed the road committee reports of December COMM 1st and November 29th, 1982 REPORTS 3 The following items were discussed: /a� a) Vic Garson - request for royalty of 45(,' per cubic yard for 1983 It was agreed Mr Ferguson discuss this with Mr Garson and report back to Council b) Grant Paget Ditch cleaning Project - NE 22- 30 -24 -4 Mr C��O �c4�b�G Ferguson moved Mr Paget be paid $220 00 for the project Carried �. LQ ;t Dec Yom' i 9 E v • -3- ROAD DIVERSI( c) Road Diversion SW 22 and NW 15,r in 30 -26 -4 - and NE 9- ,11 31 -26 -4 Mr Hastie moved that the road diversions be cancelled and returned to title if agreeable with the land owners �0 Carried Mr Hoff moved to accept and file the balance of the Road Committee reports Carried The Administrator gave each councillor a list of uncompleted road pro3ects for 19827 and Mr Campbell moved to accept and file as information Carried The Administrator reported that Mr Frank Huxley had agreed to renew the stock pile agreement on NW 11- 31 -22 -4 at $125 00 per year on condition this amount be increased if any other stock pile agreement rental is increased Mr Ferguson moved the Reeve and Municipal Administrator be authorized to sign the agreement with Mr and Mrs Huxley CArried ALMER WEISENBURGER The Administrator reported Mr Almer Weisenburger would be willing LEASE „{ to fence and seed the pasture area on the SE 16- 32 -26 -4 if his lease with the M D was extended for two more years and amended to include �Gr the pasture on the SE 16- 32 -26 -4 as well as the pasture on the NE 16 Mr Boake moved that the M D lease with Mr Weisenburger be amended to include the pasture on the SE 16- 32 -26 -4 and the term be extended for an additional two years IN f 1 UNCOMPLETE ROAD PROJECTS HUXLEY STOCK PILE Carried ROAD ACCESS Road access through the NE 4- 34 -22 -4 was discussed briefly and Mr NE 4-34 - Hastie moved this matter be tabled and discussed at the next meeting of 22 -4 council —I- a/ Carried GRAVEL Gravel leases with Mr Vincent Marurz SW 23- 30 -23 -4 and Dennis LEASES Poffenroth NW 34- 11 -26 -4 were briefly discussed and the Administrator advised there was no gravel worth crushing on the SW ✓� of 23- 30 -23 -4 and some good gravel on the NW 34- 31 -26 -4 but it would be under water Mr Campbell moved that both leases be terminated and the caveats discharged from their titles Carried 1983 CULVERT The Administrator reported there is 172 pieces of culvert on ORDER hand at the year end and the crews had .installed 473 pieces during 1982 This would require purchase of approximately 300 pieces or approximately $40 000 00 worth for 1983 Mr Campbell moved the M D purchase approximately $40,000 00 worth of culverts with 500 of the order to be purchased from Twister Pipe and 25% from each of Westeel Roscoe. and Koppers Carried The administrator was advised to check out new company prices and also to purchase entire order from one company if there was a large price difference V S -ro VU 1983 The 1983 capital re.,...a;ients were briefly discussed and Mr Ferguson CAPITAL moved to table this matter until the next meeting of Council 1'c, ale Carried FIRE AGREE - Fire agreements were then discussed as follows. MENTS 1icarbon. Has asked for storage allowance to be increased from 1$1000 00 to $2400 00 per year, and for any capital expenditures over $5000 00 to be approved by both councils Torrington. has asked for storage costs to be increased from $1000 00 ito $1500 00 per year M D to pay � of utilities and building insurance 41M D to pay 500 of joint use equipment, Honourium to be J I C set by each municipality of charge -4- and Village will store water truc Mr Hoff moved that agreements be drafted reflecting these with the agreements to be effective January 1st 1983, to 1 31st, 1983 and the Reeve and Municipal Administrator be ai to sign the new agreements on behalf of the M D Mr Maerz suggested each area should consider insulationaf storage areas in order to cut down heating costs and this be discussed at the point fire meeting matter RECLAMATION PROGRAM The Administrator read a letter from Alberta Environment which outlined its 1983 -84 Reclamation Program and Mr Ferguson VA moved to accept and file as information Carried MAINTENANCE The Administrator reported that the Village of Linden had sent SITES an account regarding their transfer site maintenance The previous agreement was sharing costs on a one -third basis by the M D Village of Acme and Village of Linden for the transfer site at Acme The Village of Linden has now established their own transfer site After discussion Mr Campbell moved that site maintenance costs for dump boxes be shared 50 -50 with the Village of Linden and the Village of Acme Carried ACME The Administrator read a letter received from the Acme Elks in ELKS which they request assistance from the M D in purchasing a REQUEST handibus After discussion Mr Maerz moved that the M D make a FOR FUND: contribution of funds towards the purchase of a handibus by the Acme Elks for the transportation of the elderly and handicapped persons with the amount of the contribution to be that portion of the 1983 Alberta Transportation Public Assistance Transportation Grant which would have normally be allotted to the Village of Linden and the Village of Acme on condition firstly that the 1983 grant is in fact received from the Province, and secondly that the grant will not be payable to the Acme Elks until the club provides the M D with copies of paid invoices as proof of purchase of the said vehicle Carried It was agreed that the Villages of Acme and Linden be advised of this decision and that there will be no further grant monies available to their areas for 1983, and further agreed the Elks be advised to approach council late in 1983 to see if there is any portion of the 1983 grant left uncommitted at that time a, GARBAGE The Administrator read a letter from the Town of Three Hills PICKUPS concerning garbage disposal After brief discussion Mr Maerz moved to table this matter until the next meeting of council Carried P`B I The Administrator read a letter from P B I in which the school GRANT REQUEST requests payment of the 1981 and 1982 grant from the M D The Administrator reported that in 1981 the M D had surfaced P B I streets on a 75 -25 cost sharing basis Total cost of the project was $17,708 36 M D share $11,330 86 and P B I kl^ share $6377 50 After discussion Mr Campbell moved that the M D make a $10 000 00 grant to Prairie Bible Institute for the year 1982 in lieu of supplying certain services to the school Carried ACME The Administrator read a letter received from the Acme Elks in ELKS which they request assistance from the M D in purchasing a REQUEST handibus After discussion Mr Maerz moved that the M D make a FOR FUND: contribution of funds towards the purchase of a handibus by the Acme Elks for the transportation of the elderly and handicapped persons with the amount of the contribution to be that portion of the 1983 Alberta Transportation Public Assistance Transportation Grant which would have normally be allotted to the Village of Linden and the Village of Acme on condition firstly that the 1983 grant is in fact received from the Province, and secondly that the grant will not be payable to the Acme Elks until the club provides the M D with copies of paid invoices as proof of purchase of the said vehicle Carried It was agreed that the Villages of Acme and Linden be advised of this decision and that there will be no further grant monies available to their areas for 1983, and further agreed the Elks be advised to approach council late in 1983 to see if there is any portion of the 1983 grant left uncommitted at that time a, C� E -5- The Administrator read a letter from Alberta Safety Council ALTATTyy soliciting $50 00 for 1983 membership Mr Ferguson moved to file COUNCIL the letter Carried %,A The Administrator reported the Three Hills Cubs and Scouts. would REQUEST like a donation towards their community calendar After discussion THREE HILL: Mr Campbell moved to accept and file as information v1 SCOUTS Carried The agenda for the combined meeting was discussed and Mr Maerz COMBINED noted that cancelling the meeting in order to cut costs should be MEETING discussed Mr Boake moved to table this matter until the next meeting Carried/ LEASE The M D lease with Barry Denis covering the South half of 20- 32 -26 -4 BARRY was then reviewed Mr Denis has requested the M D transfer the DENIS lease over to Mr Ralph Keintz has he no longer wishes to carry on with the lease Mr Keintz has been sub - leasing the cultivated land from Mr Denis the past two years After discussion Mr Boake moved that the M D agree to transfer the lease to Mr Keintz on condition Mr Keintz accepts Carried JUBILEE Jubilee Insurance Agencies advises that fire trucks and ambulances INS FIRE are presently insured for actual cash value only - meaning TRUCKS consideration is given to depreciation Coverage can be obtained j for full replacement cost without deduction for depreciation '-r.oe kl; Mr Campbell moved to table until the Administrator can ascertain 5C-T yC what the additional coverage would cost Gos�"'s Carried SEMINAR The Administrator read a letter from Woods Gordon regarding their 3rd annual elected officials seminar Mr Hastie moved to accept and file as information Carried A S B The Minutes from the A S B meeting of December 6th were reviewed MINUTES and various items discussed Slack time for A S B is now November, December January and February They would like it Gan'..". to be December January February and March After discussion Mr Ferguson moved that the slack time for the A S B be December, January, February and March Carried CHANGE �..�...... The Provincial A S B Conference is scheduled for February 6th to COUNCIL 9th and after discussion Mr Boake moved that the Council meeting MEETING_ scheduled for February 8th be changed to February 10th, 1983 - -DATE__ Carried Unanimously Pesticide container sites for 1983 were discussed and Mr Campbell moved that the M D carry on with the temporary sites for the year 1983 Carried Mr Maerz moved to accept and file the balance of the A S B minutes Carried PEST CON SITES I D #7 i The Administrator gave a brief report concerning the possible annexation of f portions of ID 7 to the M D The M D would likely gain about $300 000 worth of assessment dollars, which would result in approximately $50 943 90 tax dollars based on 1982 mill rate Mr Ferguson moved to accept and file this as information Carried An application for isolation of existing farmstead on NE 6- 31 -22 -4 SUBD NE 6 -31 -22 was then referred to the meeting Mr Ferguson moved that he be excused from discussion and voting on this application as he is personally involved this being his land Carried %� Cif • -6- Mr Maerz moved that the M D recommend approval for this isolation of existing farmstead subject to normal conditions V` Carried Mr Norman Tainsh has requested Council consider amending their land AMENDMENT use by- law 913 to allow him to isolate an existing farmstead with LAND USE only 2 acres of land rather than 4 as now required BY- LAW , +' \A G C Mr Maerz moved first reading to by -law number 997 this being a BY -LAW by -law to amend land use by -law 913 to allow an 997 isolation of existing farmstead on 2 acres of land on the NE 25- 31 -25 -4 Carried Mr Campbell moved that the public hearing be held on Tuesday, January N 25th, 1983 at 1:00 P M Carried The Administrator read a letter received from the Provincial M D ROCKYV Planning Board The M D of Rockyview has filed an appeal APPEALIEW with their office concerning the industrial amendment they wish to have incorporated in the 1971 Regional Plan The appeal will be heard on Wednesday, January 19th, 1983 at 1:30 P M in Calgary ,A It was noted Mr Hoff will be in attendance at that hearing Mr Hastie moved to accept and file as information Carried WHEATLAND' The Administrator read copies of letters from the County of Wheatland to Premier Lougheed and The Chairman of the Calgary Regional Planning Commission concerning their submission to the commission LETTERS about the regional plan Mr Maerz moved to accept and file as information Carried KNEEHILL The Administrator reviewed the minutes from a Kneehill Ambulance AMB Meeting held in November, 1982 Various items including the acquisition of disaster unit were discussed 0 Mr Hoff moved to accept and file Carried Reeve Munic al 1/n strator a MAERZ Mr Maerz moved that he be excused from attendance at the next AWAY ON two meetings of council as he will be away on holidays HOLIDAYS Carried 0 Mr Maerz moved that this meeting do now adjourn Carried ADJOURN Time 5.10 P M Reeve Munic al 1/n strator a • a T C JEFFERY REPORT DECEMBER 14TH T I Alberta Transportation doing preliminary survey 11 meter width on SR 575 from #21 to Acme We have advised all land owners 2 We are paying 50 50 with Town of Three Hills regarding subsidy for taxi service for senior citizens to a maximum of $150 to include Grantville Ruarkville and P B I only 3 Alberta Transportation #575 Preliminary only probably scheduled for construction in 1984 In 1983 likely an overlay on SR 806 from Acme south - Bernie Kathol advised government settlements have been - equipment operators 13% in 1982 and 9 Forestry 12% in 1982 and 9% in 1983 Government position is 9% for 1982 and 8% in 1983 No knowledge yet of Alberta Transpc or Municipal Assistance Grants for 1983 4 The Town of Three Hills - annexation hearing likely February 9th 1983 Want copy of assessment sheets on some Grantville and Ruarkville lots Is this okay? 5 Water project 99'x% complete Will be having problems as Parkinson Construction is going broke 6 With regard to running water project after is totally in operation - do we want to participate or carry on as before and buy water from the Town? They would circulate budget 7 Harvey Jesske Doug Knapp, Keith Smith and Henry Weins worked 9 hour days June to December 1982 Other shop employees Lyle Gelinas, Bud Haskell, Alan Hazel Earl McRae Oris Rodger David Tetz, Rick Vickery and Glen Wagstaff worked 10 hours per day from June to November 1982 8 Gas Tender - do you wish to call for new tender for 1983? Contract expires January 11th, 1983 (Shell Oil) ) ack 0 INC 0 CORRESPONDENCE DECEMBER 14th 1 Letter from Stanley & Associates enclosing copy of 1 Pennell Geotechnical Engineering on 8 miles of test roa< 2 1982 -83 Quarterly Investment Report - Alta Heritage 3 PALLISER Regional Planning Commission - letter to Municipal Affairs re M D and towns moving over to Pal, decision from him soon 4 Letter from the City of Edmonton re- Energy Confer be held in Edmonton February 27th and 28th 5 Report from Alberta Treasury re: General Revenue 1 September 30th, 1982 6 Promotional Brochure from the City of Edmonton BUILDING PERMITS DEC 14th to 28th, 1982 1 Barrie Vickery Huxley - House - SW 16- 34 -25 -4 $60 000 00 • it �� 7 i IN • LIST OF ACCOUNTS TO BE PAID DECEMBER 28th, 1982 ---------------------------------------------- - - - - -- 40800 Postmaster General 410 00 40801 Allen Becker 110 00 40802 Janet Cook 12 00 40803 Dick Bruntjen 397 20 40804 Three Hills School Division 150,000 00 40805 Three Hills Sch Div 180,253 00 40806 Un of Alberta 150 00 40807 Brian Cuff 600 00 40808 M D of Kneehill Payroll 39,195 66 40809 Alta Health Care 779 00 40810 Acklands 423 58 40811 A G T 119 69 40812 A G T 3,600 00 40813 Alta Power 520 14 40814 AAMD & C 6 54 40815 AAMD & C 735 00 40816 Action Auto 285 84 40817 Adviser Graphics 981 00 40818 Alta Power 731 58 40819 Brian Bauman 100 00 40820 Beaver Lumber 696 96 40821 Blott Farm Service 1 70 40822 Calgary Hose Headquarters 16 58 40823 C N R 2,881 25 40824 C P Ltd 1172 49 40825 C P Ltd 5 00 40826 C T A Courier 117 00 40827 R G Campbell 19 02 40828 Drumheller Radiator 560 00 40829 Downey Supplies 275 68 40830 Double Diamond Truck 39 54 40831 E H Price Sales 158 00 40832 Ray Ehrmann 75 00 40833 Gary Ensminger 72 60 40834 Alan Hazel 67 00 40835 Imperial Oil 3133 79 40836 Lion Business Machines 197 50 40837 Marvs' Upholstery 162 50 40838 Brian Meding 63 00 40839 Oliver Industrial 708 32 40840 Peacock Industrial 1463 94 40841 Pennell Geot 1241 00 40842 Dennis Penner 100 00 40843 Marc Reed 257 05 40844 Rollies Motors 193 47 40845 Samuel Metal 99 60 40846 Shell Canada 21349 80 40847 Brian Sowerby 79 00 40848 Sproule Bearing 42 32 40849 Snap on Tools 253 00 40850 Three Hills Bakery 13 50 40851 Three Hills Mayfair 78 94 40852 Taylor Pearson 135 65 40853 Three Hills Sch Div 128 21 40854 David Tetz 63 00 40855 Trans Alta Utilities 8 46 40856 Three Hills Seed Plant 15541 35 40857 Village of Acme 668 13 40858 Village of Acme 822 00 40859 Western Truck Body 153 20 40860 Wilmac Equip 122 04 40861 Stan Young 39 74 A S G Postage A S B meeting A S B Mileage A S B meeting Pt Requisition Pt Requisition In Ser Training Music Payroll Employee Benefits Inventory, etc accounts moving phone lines accounts name tag Convention reg inventory etc A S B extension reset pole fuel spout Repairs & Parks Repairs inventory crossing maintenance crossing main Road Rental Gatine Freight Misc Repairs inventory inventory shop supplies employee meeting employee meeting employee meeting fuel print & stat repairs Employee meeting inventory repairs road density test Refund refund taxes repairs, etc repairs fuel employee meeting repairs tools mis mis inventory, etc fuel employee meeting account grant from gov't Transfer site Sen Cit Grant inventory inventory refund penalty