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Home My WebLink About1982-04-15 Council Minutes:7 0 0 0 AGENDA COUNCIL MEETING APRIL 15th, 1982 1 Approval Minutes Meeting April 5th 1982 2 Bank Reconciliation - month ending March , 1982 3. J. C. Jeffery Report 4 Review Linden 75th Birthday Grant Distribution 5 Review By -Law 971 - 1982 Recreation Grants - ?Third Reading (Rural Communities) 6. Review Agreements with Town of Three Hills Fire Recreation Planning AND REVIEW RECREATION GRANTS TO TOWNS AND VILLAGES 7 Review 1982 Fire Budgets 8 By -Law to amend Business Tax By -Law - 9 Report re Huxley Water Project - Agreement with K & K Farms 10 Pass by -laws re tax recovery property in Grainger 11 Report from Road Committee - April 8th, 1982 Tour 12. Employee Committee Meeting - April 27th, 1982 13 Report re- 1982 Tax Sale - 14 Shop & Foremen Committee Meeting - March 29th, 1982 15 Request from Service Mechanics for representation on Employee Committee 16 Report re. Speed Zone Sign on 4806 - Possible Amendment to by -law and need for warning sign 17 Letter from Henry Kroger re Highway #21 18 Request from H Walters - permission to remove and sell trees from road allowances 19. Report re. damage claim - Ron Sommerville - vehicle 20 Request from Trochu Fire Department re 1972 Ford Vehicle 21 Letter from AAMD & C re Association History Book 22 Request from Mrs Seimens Linden - Will Council hear Merigold Presentation again? 23 Letters from- Three Hills Hospital • New Board Set Up Olds Hospital New Board Set Up Alberta Hospitals & Medical Care . New Board Set UP for Drumheller Hospital Report from St Mary's Hospital Board 24 Review of Subsidy for Drumheller Ambulance Service 25 Letter from Town of Three Hills - Annexation Plans - 26 Request for redesignation of NW 9- 31 -26 -4 27 Copy of Letter from Alta Community Health to Village Torrington re Modified Landfill 28 Request to amend Land Use By -Law - To allow four -plex in hamlets 29 Subdivision Applications. NE 25- 30 -25 -4 SW 8- 31 -25 -4 SE 18- 32 -25 -4 30 Minutes Meeting of Rural Municipalities re. Regional Planning Commission Problems I! r • 0 COUNCIL MEETING APRIL 15th, 1982 The April 5th meeting of Council was reconvened at 9.00 A M , on April 15th, 1982 with all councillors present J C Jeffery, Municipal Administrator was present as well as Mrs Jean Wilkinson, Assistant Administrator who recorded the minutes Mike Plonner, representative from the Three Hills Capital was also present APPROVAL MINUTES Nir Boake moved approval of the minutes of the Meeting of April 5th, 1982 Carried BANK RECONCILIATI(E The bank reconciliation statement for the month ending March 31st, 1982 was STATEMENT reviewed and Mr Campbell moved approval of the statement " Carried J C JEFFERY REPORT Mr Jeffery reviewed his report for the period April 5th to the 15th and the following items were discussed - PURCHASE BOX & 1 Purchase of a used box and hoist for T -12 - Price $1000 00 HOIST After discussion Mr Hastie moved approval for the purchase of the used box and hoist at a price of $1000 00. Carried BOMEGAO METALS STORAGE TANK 2 Additional storage for road surfacing material - frcn Bomega Metals After discussion Mr Hastie moved this matter be tabled until May 10th meeting of Council Carried 3 Annexation to the Town of Three Hills - Town advises they are deleting ANNEXATION TO P B I and Ruarkville from their application - THREE HILLS Mr Don Anderson owner of land in the proposed annexation has requested the M D protest the annexation Generally agreed the annexation is too large Mr Maerz noted he will be undertaking a survey of the people involved in the annexation to determine their wishes Mr Boake moved that the matter be tabled until the results of this survey are known, but that the Local Authorities Board be advised the M D of Kneehill wish the Board to hold a public hearing on the proposed annexation Car 'ed ri HUXLEYY WATER 4 K & K Farms have agreed to sell land to the M D for the Huxley reservoir at a price of $3000 00 - approximately 3 acres of land PURCHASE Aft d Mr Fer son moved that the Reeve and Munici 1 Administrator LAND er iscussion gu pa be authorized to sign the agreement for sale with K & K Farms Ltd to purchase %A approximately 3 acres of land in the NE 17- 34 -23 -4 for use as a site for the Huxley water reservoir- at a price of $3000 00 5 Date for a budget meeting was discussed and agreed a meeting be held Tuesday April 20th, 1982 commencing at 9.00 A M Mr Maerz moved approval of the report given by Mr Jeffery Carried ALBERTA 75th (� Mr Jeffery reported that at the request of the Councillor for Division 3, he had not sent the letter to the Linden Care and Share Society advising them that they would receive the $5000 00 grant allotted to them by motion at the last council meeting(from the Alberta 75th Birthday Grant) The possibility of changing the distribution of the remaining $5000 00 was then discussed Mr Hastie noted the Arthurville Community Association had not received any funds from the grant as they were not made aware of the availability of the grant They presently have a deficit of $1655 30 and would appreciate receiving some portion of the remaining $5000 00. It was also noted that the 4 -H Council of Kneehill applied for funds to install a loading shute and a scale and this application had been overlooked The Kneehill Riders had also submitted an application for funds but their application had been lost in the mail After lengthy discussion of this matter, and noting that the government had advised the council they could make any distribution of the funds they so wished, Mr Hoff moved that the remaining $5000 00 of the Alberta 75th Birthday grant be allotted as follows $4000 00 to the Linden Care and Share Society - for a drop in center $ 500 00 to the Arthurville Community Association - towards building renovations l $ 250 00 to the 4 H Council of Kneehill - towards costs of loading shute or VV improvements to installed scale �! $ 250 00 to the Kneehill Ride (Acme) Club - towards costs of bleachers or pens for club use 6�i • • COUNCIL MEETING APRIL 15th, 1982 HIM and the grants be paid out to the applicants on receipt of paid invoices for the proposed projects, and further moved that the motion made at the previous meeting of April 5th allotting the funds to the Linden Care & Share Society be revoked Carried It was noted that each recipient be advised the funds must be expended fcrthe proposed project and recognization must be given to the government in the form of a plaque The proposed by -law 971 allotting recreation grants to the various rural communities was then reviewed This by -law was given first and second reading at the last meeting Mr Maerz reviewed the amounts of grants given to each community as well as the number of functions held by the community groupsover the past 4 years It was noted that the Grainger Community Association does not hold any activities any more, the people making use of the Acme or Carbon facilities Their grants from the M D over the past two years have been given to the Village of Carbon and the Village of Acme It was further noted that the association had talked of disbanding but agreed to keep the society in good force in order to allow the Kneehill Riders to make use of their building during the summer months for their club activities He further noted that the Sunnyslope Community Association has been very active over the past two to three years and have completely renovated their building After lengthy discussion Mr Maerz moved that by -law 971 be amended to increase the grant to the Sunnyslope Community Association from $500 00 to $1000 00 and to decrease the grant to the Grainger Community Association from $700 00 to $600 00, for a total grant of $16,600 00 to the various rural community association Carried Mr Hastie then moved third reading to by -law 971 as amended Carried The proposed fire agreement from the Town of Three Hills was then reviewed Extra costs will be incurred as a result of increased honorium to the firemen; 50o of utilities for the fire hall will be charged to the M D , rent of $1500 00 per stall will be charged to M D for storage of M D vehicles, and various other proposed changes to the agreement were reviewed Mr Maerz left the meeting at this time - 10 45 A M , and he requested consideration of the recreation agreement and recreation by -law for grants to the towns and villages be left until after dinner ALTA 75th GRANT BY -LAW 971 RURAL COMM ASSOC GRANTS I� There was discussion about the possibility of charging a fee for fire calls, the costs of utilities including cost of water, and various other items Mr Hastie and Mr Jeffery left the meeting at this time to meeting with Alberta Transportation surveyors concerning a problem which had occured on the Walter Tetz Road Project Mr Ferguson moved that the M D of Kneehill #48 enter into a one year fire agreement with the Town of Three Hills based on the final draft proposal put forth by the Town of Three Hills , copy of which is filed with these minutes Carried MR Hastie and Mr Jeffery returned to the meeting The 1982 budget for the Three Hills Fire Department was then reviewed and Mr Boake moved approval of the budget as prepared by the Town of Three Hills Carried The possibility of charging for highway vehicle fires was discussed in detail and Mr Ferguson moved that the M D charge for attending a highway vehicle fire and the rate be established at a later date after dis✓ussions with the various departments. l' Carried M TOWN OF THREE HILLS FIRE AGREEMENT VA V^ V �4C j� THREE HILLS FIRE DEPT BUDGET A 1982 CHARGE FOR HIGHWAY FIRES Joint planning between the Town of Three Hills and the M D.of Kneehill was JOINT mentioned and Mr Ferguson moved that this matter be tabled until after PLANNING Mr Hoff and Mr Ken Wright from the Town of Three Hills are able to hold a meeting WITH to discuss the possibilities of joint planning Carried 3 H v COUNCIL MEETING APRIL 15th, 1982 P 3 FIRE DEPT The budgets for the Trochu, Carbon and Linden & Torrington Fire Departments BUDGETS were then reviewed 1982 Mr Campbell moved that the M D approve of the Carbon Fire Department /budget, sublet to deletion of funding for tools in excess of $100 00 Carried Mr Hastie moved approval of the Torrington Fire Department budget for 1982 Carried It was agreed the Trochu Budget would have to be revised due to the new agreement The meeting then adjourned for dinner between 12 00 Noon and 1.00 P M DINNER Mr Maerz returned to the meeting at this time Mr Campbell moved approval of the Linden Rural Fire Protection budget Carried A proposed by -law for amendment to the business tax by -law #299 was AMENDMENT again reviewed, and after discussion of the rates set for anhydrous BUSINESS TAX ammonia tanks and computer consulting and computer sales, Mr BY -LAW 299 Ferguson moved first reading to by -law 972, this being a by -law to # Number 972 amend business tax by -law #299 Carried Mr Boake moved 2nd reading to this by -law Carried Mr Campbell moved that third reading be given to this by -law at this time. Carried Unanimously Mr Maerz moved third reading to this by -law Carried RECREATION The proposed recreation agreement with the Town of Three Hills was AGREEMENT WITH then reviewed and discussed in detail The major change to the agreement THREE HILLS would be that the Town would ask the M D to pay one -third of the town's recreation deficit each year It was noted that the town's pool and skating rink are used quite a bit & 1982 pa)pOSED by rural people The deficit on the pool in 1981 was $4855 98 and on the RECREATION skating rink was $59999 17 GRANT BY -LAW The M D allotted $18,166 04 to the Town of Three Hills in 1981, which TOWNS & grant will be paid to the Town of Three Hills in 1982 after receipt of their VILLAGES 1981 recreation statement It was also noted that no conclusions have been reached by the joint committee established some time ago to study recreation funding, and other problems Mr Hoff moved that a by -law be prepared to establish the 1982 recreation grants to the City of Drumheller, Town of Three Hills, Trochu , and Villages of Acme, Carbon, Linden and Torrington, such grants to be calculated on the same basis as in 1981, with funds to be raised by levying 3 mills on the 1982 actual assessment, deduction of the 1982 grants paid to the Rural Community Associations and the remaining funds to be divided among the city, towns and villages using the previously approved formula Mr Ferguson requested a recorded vote T A Ferguson IN FAVOUR - G A. Berdahl, Otto Hoff, R E Boake, /Bruce Hastie and R G Campbell OPPOSED - R A Maerz By -laws have been prepared to enable the M D recovery property in Grainger - Lots 39 and 40 in Block 4 MO`T'ION CARRIED to take clear title to tax in Block 4 and Lots 4, 5 & 6 i Mr Campbell moved first reading to by -law 973, this being a by -law to purchase Lots 39 and 40 in Block 4 Plan 990 A 0 Grainger for the sum of $200 00 Carried Ivir Boake moved second reading to by -law 973 Carried Mr Hoff moved that third reading be given tj this by -law at this time Carried Unanimously Mr Ferguson moved third reading to this by -law Carried Mr Hoff moved first reading to by -law 974, this being a by -law to purchase Lots 4, 5 & 6 in Block 4 Plan 990 A P Grainger, for this sum of Carried Mr Hastie moved second reading to this by -law Carried TAX RECOVERY PROPERTY IN GRAINGER BY -LAW 97 3 BY -LAW 974 $300 00 COUNCIL MEETING APRIL 15th, 1982 P 4 Mr Campbell moved that third reading be given to this by -law at this time Carried Unanimously Mr Boake moved third reading to this by -law Carried UPCOMING TAX SALE Mr Jeffery reported that after discussions with Alberta Municipal & M D PURCHASE OF Affairs, It appears the M D cannot purchase Pt of NW 12- 31 -26 -4 LAND 21 of an acre at the up- coming tax sale unless the M D has a specific Pt NW 12 -31 -26 need or use for that propoerty, such as a site for a shop, etc After discussion Mr Maerz moved that that portion of the motion made at the April 5th meeting authorizing T A Ferguson to purchase Pt A NW 12- 31 -26 -4 for the M D of Kneehill be rescinded as the M D does not have a specific need or use for the said property, and further moved confirmation that the reserve bid for the said parcel be left at $200 00 Carried Recommendations from the Road Committee were reviewed as follows• ROAD TOUR RECONr4ENDATIONS 1 Heysa Hill - has been hand brushed - agreed A S B should put out Torden Beads and this fall a cat go in and level some more of the trees and brush 2 Vince Maruzs Road - appears to be a private road and M D has no responsibility for culvert Agreed that T A Ferguson and G A Berdahl check the site again 3 Use of scrapers on the A Bergos and V Rempfer projects approved and the Bergos project be reviewed as soon as possible by the grade foreman to try to avoid conflicit with spring seeding ACCESS TO NW 3 Mr Hoff reported on his recent discussions with Donald Metzger regarding & Wz 10 access to NW 3 and W 2 of 10- 29 -22 -4 through SE 10- 29 -22 -4 29 -22 -4 Mr Ken Fraser wishes to sell sand from a pit on his land and will require access through Mr Metzger's land for other people as well as himself Mr Hoff suggested to Mr Metzger he consider an agreement with the M D for a 30 foot access through the SE 10 and Mr Hoff will discuss matter again with Mr Metzger in another two weeks Mr Hastie moved approval of the road from Mr Hoff and the report from the Road Committee Carried EMPLOYEE MEE'T'ING The minutes of the Employee Committee meeting held April 27th were reviewed APRIL 27 and it was noted the employees do not wish to take one 40 minute break per day Employees asked about an employee day for 1982, and mechanics still wish to meet with Council about tool allowances and changing their slack time holiday period It was agreed that there would be no change in the slack time for mechanics and further agreed that no tool allowance will be paid, and no employee day will be held The request from the service mechanics to have a representative on the employee committee was discussed and Mr Ferguson moved that there be no change in the representation for the employee committee Carried Mr Boake moved approval of the employee committee meeeting minutes Carried DUGOUT WSW 7 -31 -24 Mr Hoff noted Allen Reiner of Swalwell contacted him about the dugout ALLEN RETrER he constructed on M D road allowance west of SW 7- 31- 24 -4,and requested Mr Hoff to meet with him to discuss the situation It was agreed that Mr Hoff and Mr Dorn meet with Mr Reimer SHOP & FOREMEN The next shop and foremen committee meeting will be held Wednesday, MEETING April 21st, 1982 & MINUTES The minutes of the shop and foremen committee meeting of March 29th were reviewed and the following items discussed Recent accidents involving employees = recommendation that employees involved be demoted for one month Purchase of 6 new radios and types to be purchased Mr Hastie requested permission to install an M D frequency crystd in his new radio and after discussion Mr Ferguson moved Mr Hastie be given permission %� Ll i • COUNCIL MEETING APRIL 15th, 1982 P 5 to do so, on condition he remove the crystal at such time as he ceases to be a councillor for the M D. of Kneehill Carried The prices for the new radios were reviewed as follows PRICES OF RADIOS G E $754 00,Westem $1000 00 Motorola $960 00 Mr Cunningham entered the meeting and advised he had ordered the Western radios even through the price was the highest in order to keep the radio system reasonably solar The M.D presently has Pye radios and Western radios The old radios will be sold and may bring a price between $25 00 and $500 00 each depending on condition etc Mr Cunningham left the meeting COST FOR METER, PUMP & REEL FOR Costs for a new reel, meter and pump for the fuel shack for oil changes FUEL SHACK should not exceed $3000 00 & PURCHASE OF After discussion of this matter, Mr Campbell moved that a pump, reel and SAME meter be purchased for the fuel shack at a price not to exceed $3000 00 Carried It was noted the chip spreader is being widened by Redehill Industries WIDENING CHIP at Carbon for $3200 00 SPREADER The suggestion about having the cemetery plots all marked with steel pins, CEMETERY possibly by students under the STEP program was discussed but no decision was PLOTS made Mr Boake reported on packers he has inspected recently with Mr Dorn PURCHASE In view of information received at the recent compaction seminar OF. PACKERS regarding the use of sheepsfoot packers for road work, he wondered if council still wish to purchase sheepsfoot packers There is a Wabco S P sheepsfoot packer available for $12,000 00 and after lengthy discussion of this matter, Mr Campbell moved that Mr Boake be given approval to spend up to $19,000 00 for purchase of packers, (previously approved expenditure of $17,000 00) and he purchase the used Wabco S P sheepsfoot packer for $12,000 00 and a new 42" sheepsfoot packer for $7000 00 Carried HENRY WEINS Mr. Ferguson moved there be no change in the slack holiday time established HOLIDAY for Henry Weins SLACK TIME Carried It was agreed to contact Mr Robert Kennedy M D signman to see if he would be willing to supervise the Huxley water project this summer and if so HUXLE' WATER arrange for a temporary replacement for signman position. PROJECT SUPERVISi Mr Boake moved that the remainder of the Shop & Foremen Committee meeting minutes be accepted and filed Carried CONTRACT ROAD There was discussion about contracting out some road projects this year PROJECTS Mr Maerz moved that the Reap Project - West of 29 & 32 in 33 -22 -4 and the East-West Road Project - South of 28 & 29 in 33 -24 -4 be contracted out, and further moved that the Hastie Project - West of 30 & 31 in 33 -24 -4 be surveyed as well as the Gogel Project - West of 25 & 36 in 33 -24 -4 Carried ADDITION TO ROAD Mr Maerz moved that the Jesske Road Project West of 36 & 25 in 31 -24 -4 PROGRAM be added as Item # 14 on the Main Crew Program for 1982 Carried It was agreed that Items # 1 to 13 have precesdence over this project P -Ir Ferguson noted that the Three Hills Seed Plant are planning an addition to the plant and installing water BLADE GRADE It was agreed that possible grade blade projects be discussed at the next meeting PROJECTS Mr Ferguson noted a culvert extension is required on the main crew project West of 5 & 8 in 31 -22 -4 for $1 00 TROCHU FIRE DEPT The Trochu Fire Department wish to buy back from the M D /the old school bus WATER TRUCK which the department converted into a water truck, and to sell to the M D for $1 00 a larger vehicle which they will convert into an 1800 gallon water tank truck Mr Ferguson moved that the M.D approve of this suggestion Carried Mr Campbell moWd to table the balance of this agenda Carried AIa70URN Mr ff, mov LM .i is mee ng do now adjourn �!� Carried Time 5 15 P M Reeve � -��_ --- - - -C-- - -Mun Administrator -- . - - -_ - C • TOWN 017 THREE HILLS BASIC PROVISIOY7 OF IFIRE PROTECTION AGREEMENT WITH THE 10 OF KNEEHILL The Town agrees to house at tnis time the MID fire p-,,' , 'mper truck in the Three hills Fire Ha' I a-n-'Ld vhe-a thl..e remainder of the fire ha-11/public works shop becomes available all vehicles will. be housed aithin the hall The Town and MD will pay equally (50-50) the general operating costs of the dapartrent which include a) Fire Chief and Brigade donorarium and other personnel costs b Fire Alarm and Telephone c) repairs of equipment d) purchases of operating supplies (other than con, umables defined below) e) purchases of cquipment (0,-.cluding fire vehicles) f) equipment insurLncc and vehicle registration The Tov,11 and MT will pay 100% of tree costs of those consumable supplies used in fighting fires in the respective municipalities These items of supply would include foam, wet water, de icer and fire extinguisher chemicals The Town rnd MD will share equally those supplies Used in practice 4 The MD will purchase and retain title to those 'Lire fighting units required to fight rural fircs.� 5 .iD 1. 1. and modificatica Tile Town and " shall pay 100% of the major vehicle repairs to the respective vehicles 6 The costs of maintenance operation and repair of the Disaster JJn4t will be paid equally by the Town and MD 7 The MD shall pay to the Town a rental of $1500 per year per stall for ea(-h rural fire fighting vchicle housed in the fire hall (500 sq ft at $3/sq ft) and shall pay 1/2 of 1500 per year for the rescue unit when such becomes housed within the Fire Hall 8 The MD shall initially pay 50% of the utilities of the Fire Hall- until such tine as the additional units are housed in the hall and then utility costs will be split on a proportion of the number of vehicles housed by each municipality 9 The Town will have administrative control of the department and will. invoice the MD for their proportionate costs frorzi ti 4e to ti-me. Ll r. �J E* J C JEFFERY REPORT TO COUNCIL APRIL 5th to APRIL 15th 1 Shop Committee recommend to purchase 1 used box and hoist for T -12 for rockpicki.ng 8 miles of road after scarified Gave Robert Boake and John Dorn authority to purchase- $800 00 to $1000 00 Okay by councillors R G Campbell, Otto Hoff and Robert Boake R G Campbell advised R A Maerz and Bruce Hastie were in favour at Shop Committee meeting 2 Bomega Tanks - advised to sell ours if can - if cannot he can afford to give us $10,000 trade now and balance when our tank is sold Bank will not finance him above 50% of trade 3 Don Anderson asks that M D protest annexation 4 Town of Three Hills are proceeding with original application less P B.I. and Ruarkville 5 Alex Cunningham reports K & K Farms are willing to sell cut off parcel for $3750 00 - Agreed to purchase - R G Campbell aware 6 Budget Meeting ?? Still require requisitions CORRESPONDENCE APRIL 5th, to April 15th, 1982 1 Financial Statement - County Stettler $165,043 2 Letter to Sim & Associates approving well site 1- 34 -25 -4 3 AAMD & C copy of spring convention resolutions 4 AAMD& C 1983 75th Anniversary for AAMD & C - any ideas to put forth'? County of Warner has 6 fire trucks for sale Special on flexible marker posts referred to Robert Kennedy 5 Alta Transportation - received $50 000 00 cheque for dust control treatment 6 Correspondence from Universide 83 Publication to promite university sports in Edmonton in 1985 7 Assembly instructions for culvert WSW 29- 31 -22 -4 - referred to J Dorn 8 Copy of subdivision Sz 33- 31 -23 -4 Filed 9 Alta Mun Finance Corporation - annual report for 1981 10. Alberta Transportation road bans #21 Three Hills North 90% #27 from #21 to River 75% #42 #2 to #21 90% #72 from #2 to #9 75% referred to Herman 11 Subdivision 29- 29-24 -4 Alta Planning Board allowed Gieck Subdivision creating 6 76 acre parcel 4 1 acres to be consolidated with other quarter section 12. Assessment Equalization Board - 1982 equalized assessment $64,089,550 BUILDING PERMITS April 5 to 15, 1982 1 Cossack Construction Lot 5 Block 3 Ruarkville residence $45 000 2 Orville Frederick Lot 4 Block 2 Ruarkville residence $90 000 3 Dale McCook SE 11- 34 -24 -4 residence $75,000 r 0 a O G rt a rt a. QQ -cn 0 0 O O 0 O t b H O � \ i y � i N x IO 1 I 1 1 V > 1 v I 1 00 W 1 14- iI � I In I I I In i 1 In 1 V IO I F� � 1 N t i A W 00 v Ul N A Ul ON r— w O O 0 O O O O En 1 5 b+ I �r 1 : 1 m xia al 2 la M i3 I 1 I 1 1 I I I 1 I I 1 1 I I I �f 1 1 1 1 i 1 io I I I I 1 1 I I I I I I I I 1 1 1 1 1 I 1 1 1 1 1 1 I I 1 I I 1 I I I I I I I 1 1 I 1 1 Iln 1 I U, 1 11n 1 10 I I O I Ip 1 ! 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