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Home My WebLink About1982-02-22 Council Minutes�,O- Q6 AGENDA FEBRUARY 22nd, 1982 COUNCIL MEETING 1 Approval of Minutes - February 8th, 1982 Appointment - Ed Kober - 9 30 A M See Item #9 2. Approval of Bank Reconciliations Final Statement for December, 1981 January Statement 3 Approval of Minutes - Local Government Meeting - Jan 22/82 4 Meeting of M D and Towns and Villages - Minutes - Feb 16 82 5 J C Jeffery Report to Council - Feb 8 to 22/82 6 Meeting re. policy review - Feb 16/82 7 i Shop & Foremen Minutes - Feb 18th, 1982 8 Review 1982 Capital Requirements 9 E Huxley Water Project i10 Review 1982 Water Charges - Grantville & Ruarkville 11 Review RRAP Program 12 Requests for Donations Huxley District History Book Society Linden Care & Share Society 13 Copy of letter to Rosebud Seed Plant from Alta Agriculture 14 s t Alta Environment Pitch In Program i! 15 Letter from M D Rockyview re. appeal to Planning Board - Amendment to Reg Plan i 16 Subdivision Application - SZ 3- 31 -26 -4 H Kimmel Review of Conditions Subdivision Application L Litz - 26 & 27 in 33 -26 -4 s Subdivision Application - Walter Toens - SW 18- 30 -25 -4 17 1981 Financial Statement complete �,O- Q6 L-1 • • COUNCIL MEETING FEBRUARY 22th, 1982 A regular meeting of the Council of the M D of Kneehill #48 was held in the Three Hills, on Monday, February 22th, 1982, commencing at 9.00 A M Those present were G A Berdahl Division 1 (Reeve) Otto Hoff Division 2 Robert E Boake Division 3 Richard A Maerz Division 4 T A. Ferguson Division 5 Bruce Hastie Division 6 R G Campbell Division 7 .. J C Jeffery, Municipal Administrator Mrs. Jean Wilkinson, Assistant Administrator was present and recorded the mi SALVL) -UNU k1rUVIuz There was discussion about the existing policy of not sanding private lanEs and yards, and Mr Ferguson moved that because of special circumstances the M D sand 1.1r Wi.lf Rosgen's yard, on condition Mr Rosgen pay for the time and material used Carried APPROVAL OF MINUTES Mr Boake moved approval of the minutes of the council meeting of February 8th, 1982 Carried HUXLEY WATER PROJECT Mr Jeffery reported that the coTnittee had made a tentative arrangement with Mr Ed Kober to purchase the required land for the Huxley reservoir at a price of $5000 00, but the next day Mr Kober had changed the price to $25,000 00 He also reported that Mr Ed Jensen of Huxley would sell land to the M D for $1 00, but it would cost more because of the extra distance to Mr Jensen's land Mr Bill Irving would sell the M D land for the reservoir for $500 00 but this also would cost extra because of , the longer distance involved The engineers are doing a feasability study of both alternative sites Mr Kober entered the meeting at this time INir Kober indicated that his sons will not sell any land to the M D but nad indicated they might consider a lease if the yearly rental was tied to escalating inflation After lengthy discussion of the matter, it was agreed Mr Kober should present a draft lease to Council and the possibility of leasing the land only would be discussed with the people of Huxley before any definite deal would be made with Mr Kober and his sons. Mr Kober then left the meeting BANK RECONCILIATION Council reviewed the final bank reconciliation statement for the month STATEMENTS ending December 31st, 1981 and the statement for the month ending January 31st,1982 Mr Hastie moved approval of the bank statements as presented Carried LOCAL GOVT MEETING Mr Ferguson moved approval of the minutes from the Local Governing JAN 22/82 Officalsmeeting of January 22nd, 1982 I Carried MEETING WITH TOWNS The minutes of the meeting neld with the Towns and Villages on February 16th & VILLAGES were then reviewed and discussed The possibility of requesting a change I in planning commission boundaries to allow the M D of Kneehill to loin FEB 16/82 Palliser Commission along with other items were discussed Mr Hastie moved that the M D send a letter to the Palliser Regional Planning Commission asking if they would consider allowing the M D of Kneehill to transfer from Calgary Regional Planning Commission to the Palliser Commission Area Carried When a letter is received from Palliser this matter will be discussed again by Council Mr Maerz moved approval of the minutes of the February 16th meeting Carried TRANSFER TO PALLIS COMM i Mr. Jeffery then reviewed his report for the period February 8th to the 22nd The amount of diesel fuel storage at the Three Hills shop was discussed and agreed that in winter the fuel truck could be used for extra storage if required yP" I is • COUNCIL FETING FEBURARY 22nd, 1982 I' a With regard to item 2 on Mr Jeffery's report, Mr Campbell noted he had been asked why one table was not left at Tolman Park during the winter After discussion Mr Campbell moved that one table be taken out to Tolman Park and left there for the remainder of the winter on a trial basis Carried Tne possibility of the government taking over the parks was discussed and Mr Campbell moved that the Government be requested to take over the M D portion of the Tolman Park Carried After discussion of road bans, Mr Hoff moved that the Road Committee be given authority to put a 60o ban on light coat surfaced roads and a 75% ban on heavy paved roads as and when the committee feel it is required Carried Mr Campbell moved acceptance of the report given by Mr Jeffery Carried Tne recommendations from the Policy Review Committee Meeting were noted and Mr Hastie moved that the policy changes as recommended be approved Carried The Snop & Foremen Committee meeting minutes of February 18th was then reviewed in detail GOVT TAKE OVER OF PARKS i CHANGE IN SOME POLICIES SHOP & FOREMEN MINUTES 1 Heysa Brushing Project - Mr Berdahl requested the Road Committee inspect this project to see if it should be hand brushed 2 Use of Calcium Chloride on the Buffalo Jump Park Road and Taylor Siding Road as well as use of screenings on the roads for a base before re- surfacing was discussed Tne meeting then adjourned for dinner between 12.00 Noon and 1 00 P M DINNER r, After further discussion it was agreed that calcium chloride be used on portions of the two roads as follows. CALCIUM CHLORIDE Buffalo Jump - on those portions that have been scarified - approximately 8 miles Taylor Siding - two miles (including the hill mile) with the Road Committee to decide which other mile should be picked WIDEN CHIP Widening the chip spreader from 14 feet to 16 feet was discussed Costs SPREADER may be high -could be $11,000 00 The existing road construction policy was also discussed Mr Boake moved that the chip spreader be widened one foot on each side to make It a 16' machine Carried It was agreed to see if a local welder could undertake this project, and an estimated price be obtained 1982 PAVING GUIDE Mr Maerz moved that the following be guidelines for paving for 1982• LINES 1 Road must have a proper crown to provide for good drainage 2 Road surface to be paved to the shoulder of the road, to a maximum of 312 feet and balance over 312 feet to be shaved off 3 A test strip of 2 miles is to have surfacing applied over the shoulder of the road (1 e if road is 30 feet wide pave 32 feet, if 28 feet wide pave 30 feet ) and not trimed back Results of how this stretch of road stood up to be reported back to Council next year The proposed 1982 paving program was again discussed as well as the use of pit run gravel to build up and improve the road base before surfacing Mr Campbell moved that a one mile stretch of road - from Allan Garson's corner south one mile on the Orkney Road - be used as a test - packing in pit run gravel, adding a layer of crush gravel and then surfacing to see if the road surfacing would hold better Carried The possibility of adding a further 2 miles in Division 6 to the paving program and improving the base before surfacing was also discussed and agreed this would be discussed again later when the paving program is underway C: • COUNCIL MEETING FEBURARY 22nd, 1982 P 3 The number of yards of chips required for the 1982 paving program was discussed and because of the deletion of some miles from the program it was agreed this should be discussed with Mr Rempel and the number of yards cut down Mr Boake requested Mr Rempel look at the #575 Grainger west to Acme as the surfacing is cracking badly The 1982 program for application of calcium chloride will be as follows z mile near the Torrington Hutterite Colony 1 mile near Linden Stretches of the Nacmine Road Hamlet of Swalwell street (re- applicaton ) and 8 miles - Buffalo Jump Park Road 2 Miles - Taylor Siding Read It was agreed to check about doing the streets in Wimborne if the government program is still available The need to level the street in Huxley because of the water project was then discussed, and Mr Ferguson moved that the level of the furthest east street in Huxley be lowed to an appropriate level before installation of the water lines Carried Slack time period for Henry Weins, Partsman was then discussed and Mr Hoff moved that slack time period for Mr Weins be the months of April and May Carried The need for someone to be on call every weekend for snowplowing operations was then discussed and it was agreed that the situation be left as is, with Mr Dorn to arrange to have one of the other foremen, Keith Smith, Oris Rodger or George Rempel, cover for him if he is not able to be on call The operation of the main crew was then discussed and the following suggestions reviewed Consolidation of the two 20 minute breaks per day into one 40 minute break at mid day Shifting the mechanics hours while in the field Shut down time of45 00 Contract out 3 or ", miles of road in 1982 and pulling M D equipment off road construction earlier to get reclamation and stripping work done before winter I-ir Maerz moved a) The two field service mechanics go on different hours - one to start an hour earlier and one to start an hour later than normal hours of work b) The crew be requested to consider consolidation of the two twenty minute breaks into one mid day 40 minute break c) Acceptance of the Minutes of the Shop & Foremen meeting of February 18th, 1982 Carried Mr Jeffery reported the Town of Three HIlls wish to meet with Council to discuss fire agreement, recreation agreement , annexation and planning and a meeting r^ was set for Tuesday, March 23rd, 1982 at 1.30 P M a Js`d Mr Campbell reported Mr Kober telephoned and stated they were not interested A in negotiating any further with the M D for land for the Huxley water reservoir rv✓1 Mr Jeffery then reviewed the balance of capital recommendations for 1982 and after lengthy discussion Mr Campbell moved that the purchase of the following items be included in the 1982 budget- 1 2 sheepsfoot packers one 60" and one 42" Estimated Price $17,000 00 2 1 Hi Lift Rock Picker - trade in existing rock picker "" $10,000 00 3 1 Hydraulic auger for John Deere Tractor $ 3,000 00 4 6 new radios - sell 6 old radios $ 7,200 00 5 Floor Jack $ 1,300 00 6 1 50 ton air jack $ 1,600 00 7 1 Used Small Tire Changer up to 17" $ 500 00 with a committee of Keith Smith, John Dorn and Robert Boake to look into types . of equipment, prices for same and purchase Carried j,J 3 171 I I*- F, L� MEETING FEBRUARY 22nd, 1982 P.4 The capital requirements for the office were then discussed and Mr Campbell moved that the following items be included in the 1982 budget- R 1. New Photo copier 2 New Computer $5000 00 $100000 00 Carried Mr Boake moved that the following items be included in the 1982 Budget OFFICE C FOR 1982 1 Installation of a door between the two rooms presently used by the Drtunheller Health Unit - Home Care Division estimated cost $500 00 2 Installation of walls to create a new office in the main office upstairs estimated cost $3000 00 Carried WATER RATES FOR Mr Jeffery reported the Town of Three Hills is increasing the charges GRANI'VILLE & for water for Ruarkville and Grantville and it is recommended that RUARKVILLE the water rates for Ruarkville and Grantville be increased effective January lst, 1982 as follows. $13 00 for the first 4000 gallons per month plus $2 60 per thousand gallons in excess of 4000 gallons per month with the rate for the motel is Grantville to be calculated on the same basis ^/ and no change be made in the sewer charges V After discussion of this matte, Mr Hoff moved to accept the recommendation for water rate increase Carried DEV APPEAL BOARD Mr Campbell moved that a Development Appeal Board hearing regarding HEARING refused Development Permit Number 567 be set for Monday, March 22nd, 1982 commencing at 1 00 P M, with notice of the hearing to be advertised in the Three Hills Capital, and notice of the hearing circulated to the adjoining land owners Carried TABLE BALANCE AGENDA Mr Maerz moved that Items Number 9, 11, 12, 13, 14, 15, the remaining items in 16, and item 17 from the agenda be tabled to the next meeting of Council Carried Mr Ferguson moved that this meeting should now adjourn AATOURNMENP Carried Time 5 45 P M - - -- - -- - �� - - - - -- - - - -- - j7�' ---- - - - - -- Reeve Muni ipal Administrator a I I lT1 z I r 1 v) I I (7 b 1 I I Cij z z l� l H f I b h 1 UI �'� 1 I H 1 � 1 1 O I -. ! i�� Ib t y z (p l l I I 1 t� t (n .. 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