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Home My WebLink About1981-06-01 Council Minutes■ 3 J I* JUNE 1,1981 AGENDA COUNCIL MEETING 1 Approval of minutes of May 25,1981 Council meeting 2 J E Jeffery report to Council 3 Permanent IInployee contract 4 Letter - Village of Linden - Fire Department 5 Accident Burden - Brosseau 6. Road Committee Report - May 21,1981 7 Approval of minutes: Employee Committee - May 25,1981 Foremens Committee - May 28,1981 8 Letter Legislative Assembly - Red Deer River gravel 9 Request from Town of Three Hills - gravel 10 Alberta Transportation - Trans Operating Assistance Grant Program 11 Orest Lukey - approaches 12 Bob Kennedy - request for posts 13 L G Litz & Ruarkville - street lights 14 Road Thur - March 31,1981 15 Three Hills Red Deer River Water Project 16 Swalwell Community Centre 17. Letter Alberta Environment - meeting Provincial grant program 18 S A Young - Set date for appeal hearing 19 Alberta Local Authorities Board - Village of Acme 20 Request from Huxley Community Hall - lots 1 -5 21 Policies 22 Exempt r�- L- iz. -:-y 23 A A M D & C - name badges 24 Charolette Kinvig - extension to culvert 25 Misc COUNCIL MEETING June 1,1981 A regular council meeting was held June 1,1981 at 9 00 am with the following present. G A Berdahl Division #1 Reeve Otto Hoff Division #2 R E Boake Division #3 R A Maerz Division #4 T A Ferguson Division #5 Bruce Hastie Division #6 R G Campbell Division #7 J C Jeffery Municipal Administrator Linda Shearlaw Recording Secretary vIr Berdahl called the meeting to order 14r Richard Maerz moved the minutes of the May 25,1981 meeting be approved Carried. KLINE WEIlER fir Warren Kline entered the meeting at this time,(9.15am) and stated that he aas wondering what the M D was going to do about the fence along the road allowance between himself and Mr Weimer's land Mr Kline stated he has a good 5 wire fence on ,)is side but this does not deter Mr Brunt en's cattle from getting onto his land. Y1r Weimer had told Mr Kline he had no intention of putting a fence up and vIr Bruntjen apparently never received his copy of the letter sent to Mr Weimer requesting this be done Mr Kline was advised that it is up to the landowner (or renter) to contain his own cattle and as the M D, has no cattle, they will not be erecting the fence at this point and time but a letter could be sent to Mr Bruntjen by registered mail Mr Bruce Hastie moved that a registered copy of the letter sent to Mr Weimer Carried Mr Kline thanked council for its time and consideration and left the meeting at this time (9 30 am) LINDEN RFP Mr Jeffery reviewed a letter from the Village of Linden regarding the costing for the Village of Linden Fire Protection Discussion followed A letter was sent to all Tbwns and Villages regarding this years decision for a 50 -50 split on costs for fire departments. The Village of Linden has requested a 65 -35 split for the Village with their share of the pagers $2,236 50 being pro -rated over a three year term Mr Richard Maerz moved that there be no change in the original decision and the 50 -50 cost sharing be maintained. Carried BURDEN- BROSSEAU Mr Jeffery reviewed the accident between the M D tractor being driven by David Burden and a half -ton truck driven by Mrs Brosseau. The M D tractor turned into the M D shop with no signals and Mr Brosseau, who was passing, ran into it The RCMP would not say who was to blame Discussion followed �. Mr R G Campbell moved that although the M D may not be entirely to blame the claim for repairs to Mr Brosseau's vehicle be paid but the M D Carried ROAD COMMITTEE Mr Jeffery reviewed the road comittee report,as attached, Mr R G Campbell moved that Mr Skytt be given $750 00 toward the low level crossing It was rew1L1LR=1.&1ed that the Olsen - Loewen project 10- 28 -20 -4 be dropped Mr Berdahl noted on NE 8- 29 -21 -4 the James project that the fence and gate are still intact and no one can get through the gate ' Mr Berdahl moved that a registered letter be sent to Randy James regarding this fence Carried. Mr Campbell will check into the Sich project further On the Kober project SW 28- 33 -22 -4 it was noted the well is already there Mr Ferguson moved the gravel and culverts be supplied for this project Carried Mr Ferguson moved that a policy be established allowing the Councillor for the Division to approve the MD supplying gravel and a culvert for a private road project" Ii as long as the culvert does not exceed 24 Carried j It was agreed that the Anderson project be left for the time being =OMEN r, Mr Bruce Hastie moved the Road Committee report be accepted Carried FOPO4ENS MINUTES The minutes of the Foremens meeting May 28,1981 were reviewed Mr T A Ferguson moved that the trailer presently at the dump box site be left there Carried. It was noted the water pump for Keivers lake has not been purchased The paving and crackfilling programs were discussed Mr Boake moved that two flagpeople be hired at a rate of $6.05 per hour for the sumer months Carried I Page 2� #• COUNCIL MEETING - June 1,1981 Page 2 4• Mr Jeffery noted that a Tulsa winch was available at a cost of $2,190.00. +* -• This has a 5/8" line and will pull 10 ton ..•; Mr R.G Campbell moved that this winch be purchased and the old winch be put up for L. • sale or traded in Carried Mr Smith had advised that the tire changer would cost approximately $8,600 00 Mr Ferguson moved this item not be purchased at the present time Carried There was discussion concerning Henry Wiens wages. Mr T A Ferguson moved that Henry Wiens be paid at the same rate as an Intermediate Laborer (7 44) Carried Mr Campbell moved the balance of the Foremens Committee minutes be approved Carried EMPLOYEE 0 Mr Jeffery reviewed the minutes of the Employee committee held May 25,1981 The item regarding quitting time for the main crew being changed back to 4.pm from 5:pm was discussed and it was agreed the policy be left as it was set Mr T A Ferguson moved that the balance of the minutes be accepted Carried Council adjourned from 12. to l:pm for lunch Mr Jeffery reviewed his report from May 25,1981 to June 1,1981 (as attached) Mr R E Boake moved this report be accepted and filed Carried 4x4 POSTS Mr Jeffery advised council that Mr Kennedy could not find any pressure treated posts in either Sundre or Rocky Mountain House Mr R G Campbell moved that 1,000 4x4 posts be purchased at a cost of 58(� per linear foot and these not be painted Carried MONTHLY CONTRACT The contract with the people hired on a yearly basis was reviewed Mr Campbell moved this contract be accepted and filed Carried RED DEER RIVER GRAVEL A letter from Mr J W Cookson, Minister of Environment to Mr Mickey Clark, M L A was read concerning the Red Deer River gravel Discussion followed. Mr T A Ferguson moved this letter be accepted and filed Carried TOWN OF THREE HILL A request from the Thwn of Three Hills was received regarding the possible purchase of 500 to 1000 cubic yards of gravel per year for their future road work Discussion followed and it was noted the M D is not in gravel selling business so the M D would therefore be cutting behind a local gravel contractor Mr Otto Hoff moved that the Ibwn of Three Hills not be sold this gravel but be advised of local contractors in the area Carried TRANS GRANT Mr Jeffery advised that the Public Transportation Operating Assistance Grant program was unconditional and was available to any group who could show just need of the assistance,(ie) Golden Hills Lodge, they have expressed a need for transportation for elderly people down to doctor etc - this could assist in defraying costs Mr Ferguson moved that this be tabled until such time as applications are received for same Carried Each councillor is to check for need in his division OREST LUKEY -ROAD Mr Boake noted he had talked to R W Brown concerning this matter and it had been agreed last year that Mr Lukey would wait and see how much oil worked back up through the gravel R A Maerz moved this be tabled until Mr Boake has a further report Carried. LIGHTS RUARKVILLE - WIMBORNE Mr Maerz reported he had checked in Ruarkville and recommends that two lights be E installed There is one pole with no light and the other will require both Mr Maerz moved that two lights be installed in Ruarkville, one on the furthest street north and one on the furthest street south Carried Mr Hastie noted he had checked in Wimborne and there are three street lights there now and felt the extra light would not be necessary ry at this time Mr Campbell moved that this light not be installed at the present time Carried Page 3 n . Council Meeting - June 1,1981 Mr Campbell moved that road tour be held June 8,1981 begining at 9.00 am Page 3 ROAD TOUR Carried RIVER WATER PROJECT Mr Jeffery noted Mr Bergmann had done a preliminary investigation of the plan submitted and would suggest waiting for the tenders to be opened before checking this more fully as he feels the initial costs submitted are low and it looks very expensive Mr Hoff moved this report be accepted and filed Carried SWALWELL COMM ASSN Mr Hoff reported that the Swalwell Association would not seem to be interested in extending their building in any direction except to the south He would suggest the Swalwell residence send a delegation to meet with Council to discuss this Mr Ferguson moved this be tabled until the next meeting, and try to have representatives from Swalwell present. Carried PROV GRANT PROGRAM Mr Jeffery reviewed a letter from Alberta Environment wishing to have a meeting with Council to discuss the project they wish to .initiate under the program. Mr R E Boake moved this be tabled until an appointment can be arranged Carried Mr S A Young has lodged an appeal Development permit 508 -81 Mr T A June 17,1981 at 9:30 am S A YOUNG APPEAL against the Development Officers decision on Ferguson moved an Appeal Hearing be set for Carried ANNEXATION ACME It was noted that the hearing for the Acme Annexation has been set by the Alberta Local Authorities board for 11-am June 23,1981 in the Acme memorial hall Mr Ferguson moved that Council do not accept the exclusion of the drainage ditch and recommend that all farmland being used as same be assessed as Agricultural Conservation until the land use is changed Mr Robert Boake and Mr Otto Hoff to attend the meeting. Carried HURLEY COMM HALL A request from the Huxley Community Association was received regarding the transfer of title for Lots 1 -5 Block 9 Huxley without the title being cleared for Lots 6 -9 Mr R E. Boake moved this be tabled until the Water System for Huxley has been looked at more closely as this may be needed. Carried COUNCILLOR NAME TA( Mr Otto Hoff moved that name tags be purchased for the Administrator and Councillors Carried KINVIG -CULVERT A request for a culvert at Lot 1, Block 6 Ruarkville as all the water from the hamlet is accumulating in Miss Kinvig's yard and eroding her lawn Mr Cunningham and Mr Dorn recommend a culvert be installed here as we seem to have created the problem Mr Bruce Hastie moved this culvert be installed Carried r BORROW PITS Mr Jeffery reviewed Borrow pit agreements as follows. Clarence Guynn - NW 29- 30 -22 -4 Murray McCracken - SE -25 and SE 23 in Twp 30 -23 -4 Mr R G. Campbell moved these agreements be accepted and filed. Carried CRAWLER CABS A quote from Union tractor for 3 safety cabs with air conditioning, installed was received at $35,480 00 Mr R.E. Boake moved that this be accepted as information and refered to the purchasing oommittee Carried. REDESIGNATION An application for land Redesignation was received from Mr Nelson Keet for the SW -17 -30 -25-4 (9 32 acres) to two parcels 4 to 5 acres each. Discussion followed Mr T.A. Ferguson moved that this application be refused and Mr Keet's $50 00 be refunded to hum Carried. EXEMPT PROPERTY The exempt property was reviewed and discussed. Mr Campbell moved this report be accepted and filed Carried. Page 4 /� W V A% --L1J MEE'T'ING - JUNE 1,1981 Page 4 POLICIES Discussion followed regarding the policies Mr Richard Maerz moved that these be tabled until each Councillor has gone through them on his own and made a list of problem areas for discussion Carried. AMBULANCE Mr Ferguson r�.., �::3 on the Ambulance meeting held May 27,1981 It was noted that Mr Steve Varga attended on behalf of the Gamble Community Association to offer the proceeds of the sale of the Gamble Community Centre to the Ambulance Association 1 Mr Bruce Hastle moved the meeting do now adjourn (4 30 pm) Carried A ccv e r1 U M u r-4 4 ►n, , h I of h^r +6rt REPORT TO COUNCIL MAY 25,1981 to JUNE 1,1981 - - ---------------------------------- - - - - -- George Rempel has rented two pull -type packers for $400 00 per month each Monty McGregor advised possibly surfacing grant of $50,000 to $100,000 , advised him of our reserve program - he will advise further. 3 Bob Kennedy advises no pressure treated 4x4 available at Sundre, Rocky Mountain House that he could find Price he quoted from Olds is not good for very long He feels 25% to 35% are rotting out, in his estimation 4 Approved Ed Dunay training course - June 8 -12/81 at Hinton 5 Gave Ruth Gorr permission to take blow dirt from road allowance to give to school ' Gave school up to 2 hours with grader to level above dirt on school grounds T A Ferguson and J C Jeffery asked P -5 to do Larry Edwards driveway every time he d ®es r oad allowance T A Ferguson to decide and advise 10-5 re charsjinej Advised John Dorn - Parks were not his area of responsibility. - BUILDING -PERMITS 1 Wm Isaac - N2 -NE 3- 31 -25 -4 Residence addition $18,000 00 2 Ron Hewitson - Lot 10 block 1 Ruarkville - garage $5,000 00 3 R E Carlson - SW- 15- 33 -25 -4 Second Residence $15,000.00 4 Trochu Rifle & Pistol Assn - NW- 14- 33 -22 -4 Club House $1,000 00 5 Emil Heinrich - Hesketh - Residence - $40,000 00 6. A Barkman - NW 22- 30 -25 -4 Hay shed - $1,500 00 7 J Geddert - PBI - garage $2,000 00 8 K Elliott - Swalwell, renovate dwelling $30,000.00 9 D W Davidson - Grantville - Garage $1,000 00 CORRESPONDENCE MAY 25 to JUNE 1,1981 - Regional Resources Meeting Minutes May 13,1981 - filed - Alberta Health & Safety regarding trenching - to Alex to answer - To Jack Barnes re development NW 19 -29 -22 - New employees to May 25/81• Valerie Kitching, Glenda Gascon, Joan Kubinec - Alberta Disaster Services - received grant for $896 10 - filed - From CRPC approving Town of Three Hills sub - division - From Alberta Labor advising two portable trailers being moved from Linden School to New church site - filed - Big Country Tourist Assn minutes - May 20,1981 Copy of Economic alternatives for East - Central Alberta and Executive Summary - filed - From A A M D Re Convention - no deposits for rooms but will be guaranteed, filed - A A M D attache cases, luggage, lapel pins, name badqes -- filed - A A M D Im- printed pens $9 00 per pen - filed - Course information on pollution control - file - Alberta Transportation - advising all heavy coat pavement alright at 1000 - filed - School Division minutes May 13/81 - Next meeting June 17/81 - filed ---� - Hire a student - outlining program - filed - AGT re Emergency response systems - referred to Alex for costs and report - A A M D - lamp bulbs - filed - A D M D - new supplier Eecol Electric Ltd - filed - A A M D re I D Cards - passed out to councillors - Alberta Municipal Affairs - Total 1980 homeowner refunds $50,615 88 - filed - Letter from Municipal Affairs - Re Internship program - filed - Letter to Alberta Labor_ that only excavatinq this summer will be Three Hills ?^pater project - filed - S & S Equipment rentals - Winnipeg - filed Page 2 CORRESPONDENCE - MAY 25 to June 1,1981 - CRPC - notice of meeting - May 29,1981 G S 'I'homs -- Swalwell - 4 residential - filed. Page 2 items -E Ziegler SE 30- 28 -22 -4 (22 acres) lots (Boisjoili), Trochu Industrial Park - Handbook from Parks and Recreation - filed - Garnishee received re Oroville Holt - tp Herman for dispensation - Letter from Recreation and Parks re bidding for 1984 Alberta Winter Games - filed - Letter to Clerk of Court re Garnishee - Oroville Holt - Letter from Alberta Municipal Finance Corp re Interest rates effective June 1/81 Maximum rate increased to 200 - sample by -law attached - Th Jubilee updating heavy equipment and truck insurance - Patchwork advised aeropuls exploration permit #548 starting TWP 29 and 30 Range 21 Starting Tuesday June 2 and finish Friday June 5/81 - Municipal Finance interest rates 5 - 25 years 16 3/80 - filed - A A M D - Section 93(6) of tax act is being ammended - filed - Calgary Power - coal drilling program on road allowance 34 -25 -4 July 15 to August 15/81 filed - Letter from Drumheller Health Unit advising no more water sampling - T.A Ferguson and G A Berdahl to report - filed - Municipal Affairs - Alberta Property Tax Reduction program anmiended from $400 00 to $600.00 if over 65 - filed. - Letter to Alberta Treasury re Trevor Murray pension - Local Authorities Board - stating schedule of fees - effective Jun 1/81 - filed May 21,1981 ROAD 00MM -17PI 1? REPORT Following is a summary of the Road Committe Report up to and including May 21,198. the exception of the road construction projects 1 Allen Winther Project - SW 14 -34 -24 Agreed would pay two hours with sci (approachs required) NE 15 -34 -24 (TS14 Cranston) in lieu of M D do: 2 Gravel test required NE 1 -35 -24 To be tested after combined in fall 3 4 5 6 7 8 9 10. 11 12 13 14 15 16. 17 18 ml James Project James Sich Agreement Kober Project 20 Merl Anderson NE 8 -29 -21 G A Berdahl to check fencing October 27,1980 minutes - I\bt complete $140. in lieu of 4hrs (Page 7) backsloping SW 28 -33 -22 April 6,1981 minutes (Page 2) R G Campbell to follow up Stock pile agreement required Agreement must be signed by Mr Winter Gravel Test required - Meehan Sec 5- 33 -23- Agreement required R G Campbell will see Mrs Meehan Hudson Bay Project W -7 and 30 -32 -24 Project commenced, not completed Amoco Project E -16 and 21 -32 -24 Not commenced Recommend first time gravel W -15 and 22 -31 -24 Frank Richardson's north Suncor Sec 36 -30 -26 Recommend writing Suncor advising repair road Ron Isaac Project S2- 34 -30 -25 Recommend writing and advising project be removed from program as house not started Metzger & Loewen S/P Re. Minutes Oct 22/78 and Oct 10/78, and March 21,1979 Stockpiles to be cleaned up and seeded back to grass Pan - Canadian Project - W -30 & 19 -28 -22 Project 800 meters north and South of where quarters meet Not started Staking do Alta Trans Borrow pit SW 16 -28 -22 Project not completed Skyte - Low level crossing, bring to Council's attention, no recommendation Olsen- Loewen Project - Sec 10 -28 -20 G A Berdahl to report further Rowbottom project - More black dirt required on field portion only DO NOT place any on road allowance MacDonald Engineering - W- 11 -31 -23 Project not started Watt- Garson pit RE. Alberta Transportation Not completed James Project James Sich Agreement Kober Project 20 Merl Anderson NE 8 -29 -21 G A Berdahl to check fencing October 27,1980 minutes - I\bt complete $140. in lieu of 4hrs (Page 7) backsloping SW 28 -33 -22 April 6,1981 minutes (Page 2) R G Campbell to follow up Stock pile agreement required