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Home My WebLink About1981-05-11 Council Minutesn U 19 1 2 3 4 5 AGENDA COUNCIL MEETING MAY 11th, 1981 Approval of Minutes - April 27th 1981 Bank Reconciliation - Month ending April 30th, 1981 Approval of Accounts for the month of April Appointments Monty McGregor - Alta Transportation - 2.00 P M CRPC - See items 31 & 32 - 1.00 P M Town of Three Hills - RFP item #10 - 9 05 a m Consider changing dates for June meetings from 8th and 22i« to the 15th and 29th 6 Require motion to approve extra costs for three gravel trucks (boxes & Hoists) $25,499 00 7 June 10th to 13th - Elected Officials Symposium June 7th, 8th and 9th and 10th - Municipal Administration Course 1981 Fall Convention - November lth to 20th - Reservations for Rooms 8 Motions required to cancel taxes - Roll 6858 A $29 63 Pipeline Ipex Oil & Gas Motion required to cancel assessment from Roll 7526 - $430 added in error 9 Review 1981 Capital Requirements 10 Review comments from Towns - re fire budgets for 1981 11 Review 1981 Recreation Grants Reports received from Orkeny Athletic Association Village of Carbon Three Hills Rural Grainger Community Association Ghost Pine Athletic Association Huxley Communiiy Curling Club & Huxley Community Center Sunnyslope Community Association Letter from Recreation re- by -laws and agreements with towns and villages Minutes of Torrington Recreation Board Meeting - March 25/81 12 1981 Requisitions Elnora Hospital - $5796 22 Three Hills School Division - $1043,577 Alberta Education - School Foundation $455 286 (& letter re payment of interest) Drumheller Hospital no requisition for 1981 Alberta Planning Board - $17,974 97 Regional Resources $1425 00 13 1981 Budget and mill rates 14 Minutes - Employee Committee Meeting - April 27th Letter from Employee Committee re- wage contract for 1981 Review hours required for Sign Man 15. Public Works Items Meeting with Monty McGregor - 2,00 P M Review various items re Anderson Bridge - lease with Larson grant from government costs to date Letter from Alta Transportation - 1981 Road Grant - Require motion approving signature of agreement with government to obtain 500 of grant Review other items in letter fromTransportation - Engineering Assistance, etc Review projects to be done by Alta Transportation in 1981 Letter re Signs on Orkney Hill 16. Review prices for emulsions and primers for road surfacing Information re M & F Road Stabilizer 17 Review 1981 Road Program etc Small Crew Program Paving Program Request from P B I for paving Minutes from Road Tour - March 31st and April 14th, 1981 18 Review agreements arranged for South boundary (Acme) project & approve same 19 Minutes from Parks Committee Meeting - approval for wages for caretaker etc 20 Minutes from A S G Meeting - April 21st, Letter from Alta Agriculture re Hazardous Waste Program -2- 21 Underwood McLellan - request approval for pla iE issued for tender Red Deer River Water Project 22 Pass by -law for amendment to maintenance by -law for Sewage System f NWMOI Review 1981 water and sewer rates for Grantville & Ruarkville 23 Review items re gravel Report re, gravel spread to date Earl Balderson - took chips instead of crush gravel set price fo Complaint from J B Ross - re; sale of gravel to Trochu etc Megli Lease will expire in November of 1981 Co-__ ..;.:r, _,...deuce re Red Deer River Gravel 24 Possible Damage to Light Coat Surface Road - Carbon South 25 Correspondence from Bridge Branch re two bridges 26. Order from Workers Compensation Board 27 Review fenced off road diversion - SE 22- 29 -21 -4 - 0 Braaz 28 Agreement with Camay re Seismic work on Schmautz Land 29 Board Order re Village of Carbon annexation - effective Jan 1 81 30 Appeal filed re refused subdivision - T Schell - SW 4- 29 -23 -4 31 Applications for redesignation Raymond Megli - N2 10- 30 -25 -4 ® Ken Hope (Ferber) NW 8- 30 -26 -4 Jon Hansen - NW 16- 31 -23 -4 32 Subdivision Applications Lots in Swalwell - Boisjoli Lots in Ruarkville - Down 33 Motion approving transfer of lots to Kneehill Excavating Ltd 34 Building Permits 35 Andex Oil - request for site approval N• Swalwell ' ZI a4 do 521E 521 c 522C 5221 5222 5223 -224 5225 5226 5227 5228 5229 5230 5231 5232 5233 5234 5235 5236 5237 5238 5239 5240 5241 5242 5243 5244 5245 5246 5247 5248 5249 5250 5251 5252 5253 5254 5255 5256 5257 5258 5259 5260 5261 5262 5263 5264 5265 I 5266 5267 5268 5269 5270 5271 5272 5273 5274 5275 it 5276 5277 5278 5279 5280 5281 5282 5283 5284 5285 5286 5287 5288 5289 5290 5291 EMPLOYEE PAYROLL - MONTH OF APRIL - Cameron Grant - Alex Cunningham - Norman Sode r - Art Thomas - Edward Dunay - John Jeffery - Herman Martens - John Sailer - Linda Shearlaw - June Thomson - Jean Wilkinson - John Dorn - George Rempel - Oris Rodger -Keith Smith - Brian Bauman - Vernon Bitz - Ray Ehrmann - Gary Ensminger - David Lee Flanagan - Joe Friederich - Dan Gascon - Lyle Gelinas - Karl Gundlach - Robert Gundlach - Vernon Haskell - Alan Hazel - Oroville Holt Harvey Jesske Robert Kennedy Cancelled Doug Knapp Dennis Kober Cancelled Alan Meding Brian Meding Len McCook Jim McMurtry Earl McRae Brian Plant Wallace Rasmussen Milton Rempfer Brian Sowerby David Tetz Ken Thomspon John Tupper Jack Tutt Rick Vickery Glen Wagstaff Sandy Weir Henry Wiens Tony Greke Maurice Tourneur Tim Arnold Brian Bauman Vern Bitz Davve Burden Joe Csakany Ray Ehrmann Garn Ensminger Derrick Finlay David Flanagan Joe Friederich Dan Gascon Lyle Gelinas Karl Gundlach Robert Gundlach Greg Harsch Vernon Haskell Alan Hazel Oroville Holt Harvey Jesske Robert Kennedy Albert Kimmel 1549 21 1510 28 1328 19 978 07 1820 72 1820 32 1287 63 977 45 1022 50 965 14 1633 01 1442 17 1982 09 1480 03 1416 18 445 82 423 8o 439 44 549 73 484 18 516 02 85 78 531 43 490 65 509 80 631 37 470 95 468 36 533 25 492 77 448 24 18 71 493 36 487 94 448 57 567 25 577 67 568 96 543 61 463 01 531 05 479 95 550 78 16 16 514 86 567 62 474 98 511 55 506 22 4o6 03 302 35 552 96 1397 83 1476 23 462 45 389 91 1464 69 1420 68 673 50 1365 26 1376 83 1259 49 1435 99 1445 20 1355 38 333 25 1514 95 1426 52 1333 77 1464 40 1527 40 1559 10 (Retro- Active Pay) 3 60 C7 5292 - Bradley Knapp 436 83 5293 - Doug Knapp 1669 22 5294 - Dennis Kober 1273 76 5295 - Miles Maerz 1421 95 5296 - Alan Meding 1364 52 5297 - Brian Meding 1377 73 5298 - Len McCook 1377 07 5299 - Jim McMurtry 1425 26 5300 - Earl McRae 1568 67 5301 - Brian Plant 1412 28 5302 - Wallace Rasmussen 1435 05 5303 - Milton Rempfer 1754 95 5304 - Ryan Rear 514 39 6305 - Gary Schndier 844 11 5306 - Linda Smyth 809 84 6307 - Brian Sowerby 1379 55 6308 - David Tetz 1407 33 5309 - Dan Thiessen 758 97 5310 - Dan Thomas 1097 06 5311 - Ken Thompson 1458 68 5312 - John Tupper 1408 18 5313 - Jack Tutt 1510 67 5314 - R Vickery 1425 64 5315 - Glen Wagstaff 1419 79 5316 - Sandy Weir 1331 01 5317 - Henry Wines 712 24 5318 - Albert Kimmel 426 12 5319 - Miles Maerz 526 98 Page 2 - April Payroll COUNCIL MEETING MAY 11,1981 A meeting of the M D of Kneehill #48 Council was held in the Council room of the Municipal Office May 11,1981 at 9 00 am, with the following present. G A Berdahl Division #1 Reeve Otto Hoff Division #2 Robert E Boake Division #3 T A Ferguson Division #5 Bruce Hastie Division #6 R G Campbell Division #7 J C Jeffery, Municipal Administrator Linda Shearlaw, Recording Secretary MINUTES Mr R G Campbell moved that the minutes as circulated be approved of the April 27,1981 meeting Carried TOWN OF 3 -HILLS Representatives of the Town of Three Hills entered the meeting at this time. R C Thomson, Robert Jenkins, and Gust Reinsch,Councillor. Mr Reinsch introduced Mr Robert Jenkins to Council Mr Jenkins is the new Town Administrator, replacing Mr Thomson, who will be leaving Mr Reinsch requested that the M D Council reconsider their decision concerning the policy set for the Rural Fire Protection areas It was pointed out that the Town of Three Hills is not out to make a profit from fire protection but the fire fighters are very unhappy with the honorarium, and the Town does not feel that $1,000 00 for storage will build much equity for a new building After much discussion, it was pointed out that the honorarium is for the use of the fire fighters as they see fit and need not be put back into equipment for the trucks The amount of dollars remaining from budget will not allow very much of a build up towards a new building for storage but this amount will have to be looked at when the time comes Mr Reinsch stated he would take this back to his Council meeting and explain it to them as it was now more clear to him, and request that they approve the budget RED DEER RIVER WATER Mr Thomson advised that tenders have been requested and will be opened at the Town office May 27,1981 at 2 OOpm Discussion concerning this project followed The representatives of the Town of Three Hills left the meeting at 9.30 a m LINDEN RFP Mr Jeffery noted he had been verbally approached by the Village of Linden that the budget split for the Linden Fire Department be 65% M D and 35% Village of Linden instead of 50 -50 as outlined by the M D It was felt that this could better be dealt with when a written submission was received. ANSWERING SERVICF Mr Jeffery noted that the Kneehill Ambulance has transferred their phone to an answering service at the PBI and as the M D has always paid a one -third share of the phone service in Linden, the Ambulance Service has requested this be carried on Mr Campbell moved that the M D continue to pay a one -third share of this account Carried TROCHU RFP REPAIRS Mr Jeffery reviewed accounts submitted from Mr Gary Adam and from Mr L Hogg for mileage and labor for repairs to the Trochu Rural Fire Truck Mr Ferguson moved that these bills be paid at the same rate as Charlie Siltala submitted previously Carried COUNCIL AGENDA'S Mr Jeffery stated he had been giving the amount of work on Council agenda's some careful consideration and would like to suggest that some of this work load be relieved by the office staff to a certain degree Whatever decisions could be made by Mr Jeffery would be handled by him and reported to Council at their next meeting thereby freeing some of their time for things that must be discussed at meetings in length Mr R G Campbell moved that this be done on a trial basis until it is determined if it will be effective. Carried BANK RECONCILIATION Mr Jeffery reviewed the Bank Reconciliation for the month of April,1981 Mr Bruce Hastie moved this be approved as submitted Carried. The accounts as approved by the Committee for April,1981 Mr R G Campbell moved that these be approved APRIL ACCOUNTS were discussed and Carried. f Page 2 COUNCIL MEETING - MAY 11,1981 Page 2 ELBCTED OFFICALS SYMPOSIUM Mr Hoff moved that the following councillors be registered for the Elected Officials Symposium to be held in Edmonton June 10- 13,1981 Mr G A Berdahl, Mr R E Boake, Mr Bruce Hastie and Mr Richard Maerz. Carried MUNICIPAL ADMINISTRATORS COURSE Mr T A Ferguson moved that Mr J C Jeffery be given permission to attend the Municipal Administrators Course in Banff from June 7- 10,1981 Carried. 1981 FALL CONVENPION Mr Bruce Hastie moved that the following Councillors be registered at the fall convention and if Mr Berdahl is unable to attend that Mr Jeffery be submitted as an alternate, Mr T A Ferguson,Mr R A Maerz, Mr B Hastie,Mr R G Campbell, Mr Otto Hoff and Mr R E Boake Carried TRUCK BOXES & HOISTS Mr R G Campbell moved that the extra expenditure for Truck boxes and hoists necessary be approved in the amount of $25,499 00 Carried CANCEL TAXES Mr Jeffery advised that taxes of $29 63 have been outstanding to Ipex Oil & Gas Ltd since 1978 and it appears this company is no longer in operation Mr Boake moved the assessment and taxes for this be cancelled Carried It was noted that an assessment of 430 for business tax on D W Davidson and Sons had been picked up twice, once by previous assessor as supplemental and once by present assessor Mr Otto Hoff moved that 430 be deleted from tax roll card 7526 to correct this error Carried RFP AREAS Mr Jeffery noted that it would be possible to tax Power & Pipeline for rural fire protection if there was one fire protection area instead of the five the M.D now has After lengthy discussion, Mr R E Boake moved this be tabled until further information may be obtained. Carried DOUG HAZELTON- GRAVEL Mr Hazelton entered the meeting at this time (11 30) to advise that they have begun making chips at the Torrington pit but they are of very poor quality. They crushed all day Saturday and got 330 yards of chips, the rest were not worth saving as they have a lot of coal and clay in them. Mr Hazelton has 60,000 yards of road gravel to crush at the Torrington pit and could move to this if not doing chips Mr Hazelton advised that the Hutterites have a good ridge to the South of Mr Hazelton's pit that should make excellent chips Mr Hastie moved that Mr Hazelton see if he could come to an agreement with the Hutterites over this ridge and the M D would purchase the chips directly from Mr Hazelton, 10,000 yards chips @$5 50 plus royalties plus stripping charges Carried Mr Hazelton left the meeting at this time (11.50) Council adjourned for lunch from 11:55 until 1,00pm Miss Linda Yakimishyn, Mr Dale Prince and Mrs Carol McLeary entered the meeting at 1 00 pm Mr Alex Cunningham, M D Development Officer was also present BOISJOLI Miss Yakunishyn advised that a revision has been made to the application for Subdivision of Lots 31 -47 inclusive 505OAK Swalwell by Mrs Boisjoli. The revision is for 2 lots of 12,000 square feet and 2 lots of 15,000 square feet which now meets the minimt.un requirements for lots serviced by sewer only Mr T A Ferguson moved that Recommend approval of this subdivision Carried DOWN A subdivision for Richard Down Lots 1,2 Block 3 Plan 7810405 Ruarkville was presented by Miss Yakimishyn requesting these two lots be split into three Mr Cunningham advised that this is what was requested of the previous owner when the Ruarkville replot was done a few years ago and he could see no problem in this subdivision Mr RG Campbell moved that Council recommend approval of this application Carried FEBER The application for Redesignation from Mrs Patricia Ferber was reviewed at this time NW 8- 30 -26 -4 to be used for horses, arena, gymcana's,etc on a 20 acre parcel which is an burned out gravel pit, from Agricultural Conservation to Agriculture Mr R E Boake moved first reading the By -law 936 to ammend By -law 913 Land Use By -law. 40, C led Kc 3 Council meeting - May 11,1981 Mr R G Campbell moved that the public hearing for the Redesignation be set for 1 15 p m May 25,1981 Carried Page 3 FERBER (Contd) Miss Yakimishyn advised that no further information had been forth coming on the Megli Redesignation for NZ -10 -30 -25-4 as she has requested from Mr Dennis Penner, Agent for Raymond Megli Mr Bruce Hastle moved that this be tabled until such time as this information is received Carried. HANSEN The application for Land Redesignation submitted by Jon & Heather Hansen was reviewed (NW- 16- 31 -23 -4) Mr T A Ferguson moved that the Hansen be advised the MD by -law does not provide for this type of redesi.gnation at this time and therefore it must be refused, and their $50 00 be refunded to them Carried T SCHELL An appeal notice was received from the Alberta Planning Board for the SW 4- 29 -23 -4 stating a date will be set for this appeal Miss Yakimishyn advised this application had been refused because although the parcels are 160 acres in size, this is made up of 80 acres from the SW quarter and 80 Acres from the SE quarter and these could be split at any time creating three parcels in one quarter section Mr Hoff moved this information be accepted and filed. Carried An appeal from Mr Wes Gore was received regarding the set back requirements for a garage in Swalwell Mr T A Ferguson moved this appeal hearing be set for 9 15 a m May 25,1981 Carried Mr Jeffery advised council that by Board order 13923 Pt NW- 14- 29 -23 -4 not already within the boundaries of the Village of Carbon had been annexed by the Village effective January 1,1981 and this property had been struck from our tax roll and should be added to the Village of Carbon's tax roll for 1981. TOWN OF TROCHU Miss Yakimishyn advised that the Town of Trochu public hearing regarding the Industrial Park has been held but this will be circulated, allowing 30 days for comments, which will allow this Council time to react The representatives of CRPC and Mr Cunningham left the meeting at this time (2.00 pm) CONSTRUCTION -SEC 836 A letter from Mr Henry Kroeger, Minister of Transportation was read concerning the grant, maximum $500,000 00 for completion of construction to Secondary 836 at the Three Hills Creek crossing Mr R E Boake moved this information be accepted and filed Carried 1981 REQUISITIONS Mr Jeffery reviewed the 1981 requisitions as received. Elnora Hospital - $5,796 22 Three Hills School Division - $1,043,577 00 Alberta Education - School Foundation - $455,286 00 Alberta Planning Board - $17,974 97 Regional Resources - $1,425 00 Mr R G Campbell moved these requisitions be accepted and filed Carried RECREATION REPORTS Mr Jeffery reviewed the 1980 recreation reports as submitted by the following Carbon, Orkney Community Assoc , Three Hills Rural School, Grainger Community, Ghost Pine Athletic Assoc , Huxley Curling Club and the Huxley Hall Board and Sunnyslope Community Assoc The minutes of the Torrington Recreation Board were also read Mr Otto Hoff moved these reports be accepted and filed Carried ALBERTA TRANSPORTATION Mr Monty McGregor,Alberta Transportation entered the meeting at this time (2:30pm) Mr McGregor advised that the Road Grant has been increased 12% to 13% the total amount for 1981 being $372,003 00 Mr McGregor further advised that the extra $200,000 00 available for the Economic Stabilization Program must be used for hiring equipment for work on present roads, it may be used for consulting costs and if these services are provided by Alberta Transportation this will decrease the amount of the grant money available ` c1� Page COUNCIL MEETING - MAY 11,1981 Discussion followed regarding possible road work in this Municipality* Highway 27 from #21 to Secondary 836 Secondary 585 Trochu from #21 to #56 Highway 21 - 22 miles south of #27 South There is a possibility of work on Secondary 575 if there is enough money available A letter from Alberta Transportation regarding Signing on the Dinosaur Trail for the Bleriot Ferry The Drumheller and District Chamber of Commerce has requested a 'Dangerous Hill' sign be erected at the top of the hill Mr T A Ferguson moved that this sign be erected Carried Page 4 CALCIUM CHLORIDE Mr McGregor advised that Alberta Transportation has found Calcium Chloride very effective for dust control and as the price of asphalt will probably increase approximately 30% this year calcium chloride should be looked at as a possible alternative Mr R G Campbell moved that the agreement for one half of the road grant 'in trust' be applied for Carried Mr McGregor advised that Alberta Transportation does not feel there is enough river gravel to warrant the expense of retreving same Mr McGregor left the meeting at this time (3.10 pm) LARSON AGREEMENT Mr Jeffery advised that he has been in contact with Mr Larson and has been advised that Mr Larson is willing to agree to the same contract as last year he will pay $1,250 00 for rent if temporary fencing is required and $2,500 00 if no fencing is needed Mr R G Campbell moved this agreement be accepted Carried RECREATION A letter from Mr Roy Archibald was read regarding the present by -laws and agreements between the M D of Kneehill and other municipal jurisdications within the M D The old agreements and the new agreement from the Village of Linden were reviewed and the differences discussed Mr R G Campbell moved that further discussion be tabled until such time as J C Jeffery has met with Mr Archibald to find out exactly what is required Carried The population percentage used for grants was reviewed and it was noted the Town of Three Hills was not satisfied with the percentage they are allocated as the population of Ruarkville and Grantville exceeds the total population they are allocated for the Three Hills Recreation area Mr R G Campbell moved that for Provincial Government recreation per capita grants the 1980 formula be ammended to add the total Drumheller population to The Town of Three Hills and deduct the remaining 420 from other jurisdictions Mr Berdahl requested a recorded vote. The members in agreement with the motion were Otto Hoff, Reg Campbell, Robert Boake, Tom Ferguson, Bruce Hastie Those against the motion were G A Berdahl Motion Carried Mr T A Ferguson moved that for 1981 grants payable in 1982 the mill rate remain at 3 mills with the community groups to be paid their grants and the balance distributed according to the population formula with Drumheller figures in the amounts and based on a population figure of 5957 Carried The payment of recreation grants was discussed and Mr R G Campbell moved first reading to By -law #937 Carried Mr Bruce Hastie moved second reading to this by -law Carried Mr T A Ferguson moved third reading be given at this time Carried Unarin ously Mr R E Boake moved third reading to this by -law Carried Mr T A Ferguson left the meeting at this time (6.10 pm) Page 5 May 11,1981 Page 5 ROAD ALLOWANCE BEPWEEN 19 & 20 - 33 -26 -4 Mr Hastie noted that the road allowance between section 19 and section 20 in 33 -26 -4 has come under some discussion between the two farmers involved There is only fenceline on one side of the road allowance and the other farmer is using same for grazing purposes, with the cattle breaking through the fenceline Mr Otto Hoff moved that a letter be sent to Victor Weimer and also to Warren Kline with a carbon copy to Dick Bruntjen,land renter stating if the two parties cannot agree on a policy, the road allowance cannot be used by either party and another fence must be erected on opposite side of road allowance from one there now carried SIGN MAN HOURS Mr Jeffery noted that Mr Kennedy was requesting verification on the number of hours worked by the sign man Mr R G Campbell moved that anyone not clearly mentioned in the contract will continue to work nine hour days Carried CROP AND LAND DAMAGE Crop and land damages were discussed in length Mr R G, Campbell moved that $50.00 per acre minimm be paid on grass and hay land for a three year period Carried Mr Otto Hoff moved that the balance of the agenda be tabled to a special meeting to be held at 9 00 am, May 20,1981 (see copy of notice delivered to Councillors) Mr Bruce Hastie moved the meeting do now adjourn (7.10 pm) Carried. 114