The URL can be used to link to this page

Home My WebLink About1981-03-23 Council MinutesAGENDA COUNCIL MEETING MARCH 23rd, 1981 12 Approval of Minutes - March 9th, 1981 13 Appointments Tax Sale - 1 00 P M See Item 39 Public Hearing - 2.00 P M See Item 40 Dev Appeal Board Hearing - 2.30 P M See Item 41 C R P C - 3 00 P M - see Item 43 Dennis Kober - 4 00 P. M - See Item 45 14 Letters from Alta Municipal Affairs 1981 Census or confirmation of M D. population figures Alberta Hamlet Street AssaAiance Census Information re Grants in lieu of taxes - Federal Gov't 15 Request from Ed Dunay - Cancellation off assessment roll Roll #7772 16 1981 Requisition from Golden Hills Lodge 17 Brochure from City of St Albert re- Edmonton annexation 18 A S B - minutes - March 13th, 1981 Request from Three Hills Seed Plant for up- grading grant, 19 Report from Kneehill Riders Club - rental of lots in Grainger 20 Report from Otto Hoff re- Swalwell Community Center 21 M D establish price for sale of Land Use by -law copies (Cost $6 50 each) 22 Letter from Les Miller of AAMD & C re- Spring Convention 23 Minutes of meeting of CAAMD & C held Feb 20/81 Report re meeting at Castor - of CAAMD &C - March 19th, 1981 24 Report re. Alberta Debt Reduction & Ruarkville 25 Report re- Town of Three Hills - water cost agreement & revision of same 26 Letter from Village of Linden natural gas cost survey 27 Letters from Carbon & Acme re. transfer station maintenance contract 28 Report re Terrazyme from Shop & Foremen's Meeting Shop & Foremen's meeting minutes - March 18th, 1981 29 Invitation to Official Opening - Can Propane Ltd - March 25/81 30 Comparison of 1971 revenue & expenditures as to 1980 revenue & enpenditures 31 Report from George Rempel re- gravel leases - Toews, Poffenroth & Marurz 32 Open bids on land lease - S2 20- 32 -26 -4 33 Report from Alta Bridge Branch - re various bridges 34 lvbti.on to approve stop sign and two yield signs 35 Alta Power - line extension plans - route change to 15 & 25 in 33 -25 -4 36 Request for brushing - South Side of E W road - NE 20- 32 -25 -4 37 Consider need for rental scraper on Anderson Bridge Job 38 Open bids for scrapers and graders 1981 Capital Requirements 39 1981 Tax Sale - 1 00 P M 40 Public Hearing - 2 00 P M - Redesignation SW 26- 32 -25 -4 41 Dev Appeal Board Hearing - 2 30 P M - Bowman #473 -81 42 Building Permits issued 43 Subdivision applications SW 26- 32 -25 -4 Maerz Intensive subdivision NE 33- 33 -24 -4 Dowell Isolation Existing Farmstead NE 22- 29 -26 -4 - Seiler - Intensive subdivision NE 25- 29 -26 -4 - Connor - Intensive subdivision 44 Miscellaneous 45 Meeting with Dennis Kober ,� a. �� COUNCIL MEETING MARCH 23rd, 1981 A regular meeting of the Council of the M D of Kneehill #48 was held in the Municipal Office, Three Hills, on Monday, March 23rd, 1981, commencing at 9.00 A M Those present were. G A Berdahl Division 1 Reeve Otto Hoff Division 2 R E Boake Division 3 R E Maerz Division 4 T.A Ferguson Division 5 Bruce Hastie Division 6 (until 7.30 P M ) R G Campbell Division 7 J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Mr Berdahl declared the meeting open and Mr John Dorn and Mr Keith Smith entered the meeting to review with Council the bids received for motor scrapers and graders Mr Don Friesen, R Angus, Garry Woods, Costello Equipment and Rod Turnbull of Ferguson Supply entered the meeting The bids received for scrapers were opened as follows. 1 Ferguson Supply Ltd 1 Terex Model TS 18 Motor Scraper Total Cash - no trade selling price Less Trade of R -1 627 Cat Scraper Net Difference or Less Trade of R -6 - 'IS 18 Terex Net Difference or. Less Trade of R -3 - TS 18 Terex Net Difference Plus Option - air conditioning $2500 00 2 Costello Equipment - 1 Fiat Allis Model 262 B Scraper Less Trade of R -1, R3 or R -6 $50,000 00 Net Difference $220,000 00 $41,000 00 $246,926 00 $ 55,950 00 $231,976 00 $ 39,400 00 $248,526 00 Plus Option air conditioning $ 1800 00 If Machine ordered from factory add $500 00 for different tires 3 R Angus Alberta Ltd 1 New Cat Model 627 Scraper Series B Arrangement No 2G5930 Serial No 14S 965 OR- 1 New Cat Model 627 Scraper Series B ) Arrangement No 2G5930 Serial No 145994 ) or 1 New Cat Model 627 Series B Arrangement No ) 8J7911 Serial No 37V 971 MACHINERY BIDS $287,926 00 $270,000 00 $275,900 00 $270,500 00 0 wive w MEETING MARCH 23rd, 1981 P 2 Less Trade of Rl 627 Scraper $48,500 00 OR R3 TS 18 $42,500 00 OR R6 TS 18 $45,000 00 er Options extra air condition/and change of tires The bids received for motor graders were then opened as follows 1 Ferguson Supply 1 Champion Model 720 Motor Grader Total Selling Price $122,360 00 Less Trade Wabco 555 S/n 30466 )Pl or P3 $27,907 00 OR Wabco 555 S/n 30464 ) Net Difference $94,453 00 CASH NO TRADE PRICE $116,242 00 Options suspension seat, wheel weights, front axle wheel weights, air conditioning, articulated frame, power shift transmission 2 Costello Equipment Co Ltd 1 New Fiat Allis Model 200 C Grader Selling Price $176,041 00 Less Trade of Wabco 555 S/n P555 GM 30464 $27,000 00 Net difference - selling price $149,041 00 OR- 1 New Fiat Allis Model 200 C Grader Selling Price $176,041 00 Less Trade of Wabco 555 S/n P555 GM 30466 $ 28,000 00 Net Difference - selling price $148,041 00 CASH NO TRADE SELLING PRICE $176,041 00 3 R Angus Alberta Ltd - 1 New Cat Model 140 Motor Grader Series G Arrangement 6G9140 $175,380 00 Extra - air conditioning $2500 00 OR- 1 New Cat Model 14 Grader Series G Arrangement 6G 9114 $228,400 00 Optional - rear mounted ripper scrarifier $13,860 00 - air conditioner $ 3,605 00 6 wheel drive not offered Trade in for P -1 Wabco 555 $16,500 00 P -3 Wabco 555 $13,000 00 4 Pardee Equipment Ltd - 2 John Deem Model JD 772A Six Wheel Drive Graders Full Price for 2 machines $383,500 00 (Ot- I COUNCIL MEETING MARCH 23rd, 1981 Less Special Discount for M D Less Trades - Wabco SIN 30466 $25,000 00 Wabco SIN 30464 $25,000 00 Net Difference Cash no trade price for two units $309,458 00 OR 2 New John Deere Model JD 770A Graders Full Price - two machines Less Special Discount and Trades in NET DIFFERENCE Cash no trade price for two units $272,200 00 OPTIONS Air Conditioner add $4500 00 each unit P 3 $54,042 00 $50,000 00 $279,458 00 $363,500 00 $ 71,300 00 $ 50,000 00 $242,200 00 It was agreed that Mr Smith and Mr Dorn should review the bids received n for the graders and the scrapers and make comparisons and report back to council later this morning The salesmen and Mr Smith and Mr Dorn then left the meeting PRESS RELEASE FROM Les Miller, President of AAMD & C has issued a press release a.._,___.....ng the AAMD & C Spring Convention to be held in Calgary March 26th and 27th RE SPRING After brief discussion of this release, Mr Campbell moved to accept and CONV file as information Carried RUARKVILLE Mr Jeffery reviewed information he had obtained from Edmonton & THREE HILLS concerning the Alberta Debt Reduction Act and the grant structure RED DEER RIVER under which Ruarkville obtained the grant for its sewer & water systems WATER SYSTEM in 1978 After lengthy discussion of the matter, and noting that the per capita debenture costs for Ruarkville will still be greater than that payable by Grantville even if additional monies are obtained by Ruarkville, Mr Maerz moved that the sun of $108,000 00 be allotted from the Municipal District's Alberta Debt Reduction monies towards the costs for the Ruarkville mrtinn of the new Red Deer River Water System ." MOTION DEFEATED After further discussion of this matter, Mr Ferguson moved that a grant of $75,000 00 be allotted by the M D towards the costs for the Ruarkville portion of the new Red Deer River Water System, and this grant be made without CARRIED Alberta Power Ltd have submitted a revised plan for power lines to serve 6 locations in LSD 1, 9 of 15 , LSD 2 & 6 and 10 & 11 of 25- 33 -25 -4 After review of the plans as submitted, Mr Hastie moved approval of the line extensions as per the plans Carried Item 37 on the agenda - the need to hire another scraper to work on the V\ Anderson Bridge Project was discussed and decided on at the meeting on Friday, March 20th �k i`> �N� ALTA POWER LINE EXTENSION SSM OF ANDERSON BRIDGE Alberta Bridge Branch have inspected three bridges in this area and INSPECTIONS their comments were reviewed and discussed Bridge Branch recommend single lane bridge signs should be posted and maintained on the approaches to the bridge WSW 17- 29 -22 -4 - Bridge file 70076 They proposed no action on the three bridges inspected, except minor repairs ,,� a D6, VA COUNCIL MEETING MARCH 23rd, 1981 P 4 to a handrail on bridge ISW 17- 29 -22 -4 Mr Hoff moved to accept and file the letter as information and to request the sign man to erect the necessary single lane bridge signs Carried SHOP & FOREMEN Mr Jeffery reviewed the minutes of the meeting of the Shop & Foremen Committee meeting and the following items noted Two foremen must decide on all personal to be hired Starting time and Shut Down Hours were reviewed No terrezyme is required for 1981 - sufficient on hand Road bans A S B shop doors require some work Scored pins on yoke of one of the scrapers A troublesome employee should be terminated rather than put on another crew if problems with the employee cannot be resolved Mr Campbell noted that the men appear concerned about having to work an 11 hour day and they may request early shut down on a Friday to allow time to get to the bank The general feeling about this request was that if the reasons are good and valid for early shut down the employer committee should be in a position to negotiate this request with the employees Mr Maerz moved approval of the minutes from the Shop & Foremen Meeting Carried BIDS FOR LEASE OF The bids received for lease of the S2 of 20- 32 -26 -4 were then opened S2 20- 32 -26 -4 as follows 1 John & Gerald Folk man , Torrington, Alberta $4600 00 2 Amer Weisenburger, Torrington, Alberta $3000 00 3 Barry Denis, Box 56, Consul, Sask $5000 00 plus maintain fences at his own expense 4 Joe Johnson, Acme, Alberta $3600 00 plus fix some fences or. $4000 00 and M D supply fence posts & 5 Daniel Page, Didsbury, Alberta 6 Ralph Kientz - R.R #1, Olds, Alberta 7 Ralph Kientz - R R #1, Olds, Alberta wire $4200 00 plus negotiation with Council on fencing $ 4250 00 $4525 00 for a two or three year lease The matter of allowing Mr Harvey Schmautz first right of refusal on the land was discussed and it was noted that Mr Schmautz has advised the office he does not wish to rent the land for the coming year in any event the offer of $5000 00 from Mr Ferguson moved that/Mr Barry Denis of Box 56, Consul, Sask be accepted Carried MACHINERY BIDS Mr Smith and Mr Dorn then returned to the meeting and reviewed the prices received for the scrapers andthe graders After lengthy discussion and reviewing certain items with the salesmen, the meeting adjourned for dinner between 12 00 Noon and 1.00 P M ✓` DINNER Mr Ferguson moved that the M D purchase a Fiat Allis 262 B scraper SCRAPER from Costello Equipment for $221,800 00 and trade in R -3 PURCHASE MOTION DEFEATED w �a5,g000 Mr Campbell moved that the M D purchase a Cat 627 scraper from R Angus for $235,900 00 with trade of R -3 �`us s�cte6aoa?\,b ^vo, c- CARRIED PURCHASE OF Mr Maerz moved that the M D purchase 2 720 Champion non articulated GRADERS motor graders from Ferguson Supply with options of bucket suspension seat, air conditioner, and power shift transmission, with trade in of P -1 and P -3 for a net price of $205,342 00 CARRIED Mr Hastie left the meeting at this time - 2 25 P M Carol Myers and Linda Yakimishyn from C R P C. entered the meeting at this time COUNCIL MEETING MARCH 23rd, 1981 P 5 Mr Maerz moved that he be excused from participating in the Public Hearing scheduled for 2.00 today regarding redesignation of the SW 26- 32 -25 -4 as the applicant William Maerz is a distant relative of his Carried Mr Maerz left the Council Room ADJOURN FOR PUBLIC HEARING Mr Ferguson moved that the Council meeting do now adjourn in order to hold the required public hearing concerning redesignation of SW 26- 32 -25 -4 ✓' Carried Mr Campbell moved that the Council meeting do now reconvene, the public ^ hearing having been held Carried BY -LAW 930 Mr Ferguson moved second reading to by -law number 930, this being a by -law to amend land use by -law 913 to redesignate the SW 26- 32 -25 -4 fron Agriculture Conservation to Agriculture Carried Mr Hoff moved third reading to by -law 930 Mr Maerz returned to the Council meeting Carried Mr Boake moved that Council meeting do now adjourn in order to sit ADJOURN FOR DEV as Development Appeal Board v+ APPEAL Carried HEARING Mr Campbell moved that the Council meeting do now reconvene, the development appeal having been dealt with Carried Mr Maerz moved that he be excused from discussion and voting on the application for subdivision of the SW 26- 32 -25 -4 as the applicant, William Maerz is a distant relative of his Carried Mr Maerz left the Council Room SUBDIVISIONS Linda Yakimishyn spoke about the Commission's concerns regarding this application for subdivision - are 80 acre subdivisions good for this area and is the subdivision really necessary at this time , After discussion of this matter Mr Campbell moved that the M D recommend approval for the subdivision of the SW 26- 32 -25 -4 into two 80 acre parcels, subject to the normal conditions Carried Mr Maerz returned to the Council Room An application for subdivision of the NE 33- 33 -24 -4 has been received from Brian Dowell He wishes to isolate the existing farmstead - 9 9 acres and it appears likely that the subdivision will contain only 1 house, leaving the other residence on the balance of the quarter section After discussion Mr Boake moved that the M D recommend approval for this isolation of existing farmstead, subject to normal conditions Carried An application for a 32 acre subdivision on NE 22- 29 -26 -4 has been received from Mrs A Seiler of Acme The land has been redesignated After discussion Mr Maerz moved that the M D recommend approval for this subdivision, subject to normal conditions Carried An application for a 40 acre subdivision on NE 25- 29 -26 -4 has been received from Mr Jack Connor of Acme The land has been redesignated After discussion Mr Boake moved that the M D recommend approval for this subdivision, subject to normal conditions Carried Mrs Myers and Mrs Yakimishyn left the meeting at this time Mt COUNCIL MEETING MARCH 23rd, 1981 iXM Building permits issued were reviewed as follows. SW 7- 31 -25 -4 - Mrs A Prohl - addition to house BUILDING PERMITS P B I Mobile Home Court - Geo Warnock - single wide mobile NW 34- 29 -23 -4 - Farmco Holdings - 2nd residence for hired help Pt SW 13- 29 -25 -4 - C Wyndham - double car garage and workshop SW 16- 30 -23 -4 - Don Metzger - addition to residence SW 36- 30 -24 -4 - S Schmidt - double car garage & woodshed NW 29- 33 -25 -4 - Gerhardt Schneider - addition to existing residence Mr Hoff moved approval for the permits so issued Carried The permit issued previously to Mr Richard Skytt for a three car garage on SW 1- 28 -21 -4 was then discussed and it was noted that Mr Skytt re- measured his setbacks and it appears the garage is only 108 VA feet from the center line of the road and not 125 feet as required After brief discussion Mr Berdahl moved that Mr Skytt be allowed a relaxation to 108 feet from the center line of the south road allowance for the garage Carried TABLE MINUTES MARCH 9 81 Mr Maerz moved to table the minutes of council meeting of March 9th, �G 1981, until the next meeting of Council Carried CENSUS AFFIDAVIT FOR Alberta Municipal Affairs require either an affidavit from the M D 1981 declaring it will use the 1976 census figures for purposes of VA municipal grants for 1981, or that the M D undertake a census to determine its population figures for 1981 After discussion of this matter, Mr Campbell moved that the M D use the 1976 census figures with official adjustments for grant purposes for 1981 Carried CHANGES TO GRANTS Alberta Municipal Affairs have sent a letter advising that changes IN LIEU OF TAXES have been made to the grants in lieu of taxes for federal property V1 and after discussion of this matter, and noting it would make little change in the M D , Mr Maerz moved to accept and file as information Carried Alberta Municipal Affairs also advise that the M D may apply for HAMLET ST ASSISTANCE hamlet street improvement assistance again in 19811 and a census PROGRAM may be undertaken for these hamlets in order to officially determine CENSUS the population of the hamlets to receive the assistance grants Grants under this program have been received for Hesketh, Swalwell, Olt Ruarkville and Grantville It was noted that the light coat surfacing in Hesketh is not holding up very well and perhaps should be re -done, possible with cal chlorict The calcium chloride applied in Swalwell appears to be working well and perhaps another coat should be applied to these streets also It was generally agreed that the streets in Wimborne should not be up- graded for another year, but perhaps calcium chloride could be used to kept the dust under control It was agreed that Mr Jeffery should find out if another grant may be obtained for hamlets which have already received the grant under this program, and Mr Ferguson moved to table the matter until this information is obtained Carried Mr Dunay, Assessor requests Council to approve cancellation of the sum of $2300 from Roll Number 7772 - Alberta Wheat Pool elevator annex in Wimborne This amount was added to this roll by mistake as well as being added to Roll Number 7770 Mr Boake moved that the sum of $2300 be cancelled from Roll Number 7772 Carried CANCELLATION OF ASSESSMENT ROLL 7772 1981 REQUISITION The Golden Hills Lodge Board have submitted the requisition for 1981 GOLDEN HILLS LODGE in the sum of $63,563 66, based on 1 22 mills on the equalized assessment of $52,101,360 ,A After discussion of this requisition, Mr Ferguson moved to accept the 1981 requisition from the Golden Hills Lodge Carried Mr Dennis Kober entered the meeting at this time 4 00 P M MEETING WITH Mr Kober had been on compensation for slightly over a year, but it DENNIS B jib /� COUNCIL MEETING MARCH 23rd, 1981 P 7 appears that the Board have authorized hum to return to work Mr Kober noted he is feeling much better and his back appears to be all right now Mr Kober was advised that he could not be put back on divisional five motor grader but perhaps could be placed elsewhere on the crew if there is an opening when the summer work crews are organized After further discussions with Mr Kober, he left the meeting Mr. Ferguson moved that if and when an opening occurs on any crew Mr Kober be considered by the foremen to fill the position Carried The City of St Albert have forwarded a brochure they have prepared outlining their opposition to the proposed annexation of their city by the City of Edmonton Letters from Mrs Connie Osterraand Mr Mickey Clark have been received advising they will take Council's concerns about the proposed Edmonton annexation to their discussions in Cabinet V" V^ CITY OF EDMONTON PROPOSED ANNEXATION Mr Boake moved to accept and file the brochure and letters as information Carried The minutes from the A S B meeting of March 13th were reviewed 1 Recommendation about cemeteries and parks -not be under Ag Fieldman's direction - but operated as a separate department 2 Having a person in office to handle phone calls, rentals, sale of chemicals etc, to allow Art and Norman to be out in the field more 3 Rent tree and cattle sprayer out to farmers to do their own spraying k^ A S B MINUTES MEETING MAR 13/81 4 1981 Equipment requirements - sprayer for roadside spraying new tanks for roadside sprayer sprayer hand guns 3/4 ton truck New tractor or mayor repairs on old Massey Tractor 4 Resignation of John Molendyk from A S B Recommendation from A S B for new ratepayer member on Board Dick Brun ten, Brian Dowell or Don Dowell Mr Boake moved that one of the three - Dick Brun ten, Brian Dowell or Don Dowell be requested to sit on the A S B , as the 2nd ratepayer member to replace Mr Molendyk, and the appointment be for a six month period until October of 1981 Carried _; The possibility of having the park attendent look after garbage disposal for the park and having wood available for the park was also discussed This would free the Ag Service Board crew from this responsibility Mr Campbell moved to table the requests from the A S B , and to table the minutes'^ from the meeting until a later meeting of Council Carried 1981 CAPITAL Mr Campbell also moved to table the balance of the 1981 capital requirements to' REQUIREMENTS another meeting of Council Carried GRANT TO TREE The Three Hills Seed Plant have submitted accounts for the costs incurred for HILLS SEED the up- grading of the plant during 1980 The total costs incurred were PLANT $14,662 69, one third payable by the Plant, one third by the Provincial Government and one third by the M D Mr Ferguson moved that the M D pay $4897 56�` to the Three Hills Seed Plant on condition that the Government of Alberta pay C�eP 6 their one -third share Carried KNEEHILL RIDERS Mr Jeffery reported that the Kneehill Riders (Acme) Association have agreed CLUB to the terms outlined by Council for lease of M D property in Grainger RENT PROPERTY Mr Rempel will stake out an area which he requires for his gravel crew V, IN operation Mr Hoff moved to accept the report as information GRAINGER Carried GRAINGER COMMUN Mr Hoff reported that the Grainger Community Association have decided ASSOCIATION to keep the association in good standing for another year or two and to allow the Kneehill Riders Association to rent the community COUNCIL MEETING MARCH 23rd, 1981 hall for their meetings The rent for the hall has been increased from $4 00 to $5 00 Mr Hoff then reported on his discussions with the Swalwell Community Club regarding their proposal to add on to the existing community hall and curling rink They wish to add a 20 foot addition on to the south end of the building and the addition would encroach at least 19 feet onto Main Street The club feel this would be the cheapest route for them to go, and would make a more suitable addition, rather than adding on to the building at the north end or on to the east side of the building It was noted it would be quite expensive to have the road closed and the survey done in order to have the property added to the titles for the community club land The problem with existing sewer lines was also discussed briefly Mr Ferguson moved to table the request from the Club until further information can be obtained regarding the location of the sewer lines and whether the club would be willing to pay all expenses incurred in closing the street Carried . • SWALWFLL COPM'IUNITY CENTER EXTENSION TO BUILDING C R P C have forwarded copies of the land use by -law 913 The cost to the M.D for the by -laws is $6 50 each A selling price for these is required Mr Maerz moved that the copies of the by -law 913 be sold at a price of $7 00 each Carried ICG Canadian Propane Ltd , extend an invitation to attend the official opening of their new auto propane converstion facilities on Wednesday, March 25th, 1981 After discussion Mr Berdahl moved to accept and file as information Carried PRICE FOR LAND USE BY -LAWS OFFICIAL OPENING CAN PROPANE VA GRAPH RE - A graph showing the breakdown of revenue and expenditures in 1970 COMPARISON OF REVENUE as well as revenue and expenditures in 1980 was then reviewed & EXPENSES and a copy given to each councillor for information 1980 and 1970' Mr Boake moved to accept and file as information Carried Mr Smith obtained prices for 3 to 4" 6 foot pressure treated posts FENCE POST as follows • PRICES Beaver Three HIlls $1 68 each (� U F A Trochu $1 69 each Linden Co-Op $2 25 each Mr Smith advises that the M D will require sufficient posts for about 10 miles of fencing , and that there are presently sufficient on hand for about 5 miles Mr Campbell moved that Mr Smith be authorized to purchase 2000 3 to 4" 6' pressure treated posts from either the U F A , at Trochu or Beaver Lumber at Three HIlls , depending on which have the best posts Carried BRUSHING WORK Mr Maerz noted that Mr Hazel would like some brushing work done along S NE 20- 32 -25 -4 the south side of the east west road south of NE 20- 32 -25 -4 so that the ditch could be backsloped The brush is partly in the ditch and partly on private property and it would all have to be removed in order to properly backslop the ditch Mr Maerz moved that this request be tabled and the site inspected on Road Tour REQUEST FOR Carried UPGRADING Mr Ferguson noted that one of his ratepayers has requested up- grading and gravelling for the road west of 35 in 31 -23 -4 The road is presently only a prairie trail ROAD and used only to move machinery in for farming purposes After discussion of the request Mr Ferguson moved that the one mile of the WEst 3 35 5 -31 -23 road west of 35- 31 -23 -4 be up- graded and gravelled. MOTION DEFEATED TABLE BALANCE Mr Maerz moved to table the balance of the agenda until the next meeting of Council 1/1\1 AGENDA RNME�]T Mr Campbell moved that this meeting do now adjourn Carried ADJOU Carried Time 6.20 P M - - - - -- -- Reeve ---------- �'v�� -� -Mun Adminisrator I MINUTES OF PUBLIC TAX SALE AUCTION HELD IN THE MUNICIPAL DISTRICT OFFICE, THREE HILLS, ON MONDAY MARCH 23rd, 1981, COMMENCING AT 100 PM ----------- - - - - -- - - -- Mr J C Jeffery, Municipal Administrator, acted as Auctioneer for the Auction and Mrs Jean Wilkinson, Assistant Administrator recorded the minutes Present were Mr and Mrs. Boyd Roberts, Swalwell Mr Allen Kerns, Swalwell, Alberta Mrs Marj Vetter, Three Hills, Alberta Mr Jeffery noted that this public auction was being held under the provisions of the Tax Recovery Act and the property offered for sale was. Lots 17, 18 and 19 in Block 2, Plan Swalwell 5050 A K Excepting thereout all mines and minerals The V bid set by Council on this property was $600 00 Terms for the sale - Cash Ivir Jeffery requested offers for the - of the lots 17 18 and 19 in Block 2 Plan Swalwell 50 50 A K Mrs Roberts offered $700 00 Mr Kerns offered $750 00 Mrs Roberts offered $800 00 Mr Kerns offered $1000 00 Mrs Roberts offered $1200 00 Mr Kerns offered $1500 00 Mr Jeffery noted he had received an offer of $1500 00 for the property . He asked if there were any further offers a second time He asked if there were any further offers a third time He noted that $1500 00 had been offered for the property and as there were no further offers the property was sold to Mr Allen Kerns of Swalwell for $1500 00 �ubject to receipt of approval for the sale from the Minister of Municipal Affairs as required under the Act C� The public auction was then declared closed Mrs Jean Wilkinson, Moro MINUTES OF A COMBINED MEETING OF MEMBERS OF THE COUNCILS OF THE M D OF IZ=ILL #48, TOWNS OF THREE HILLS, TROCHU AND VILLAGES OF ACME, CARBON, LINDEN AND TORRINGTON RE COST SHARING FOR RECREATION AND FIRE COSTS The meeting was held in the Municipal Office, Three Hills, .�,!c, r, L..i.: .'ng at 9.00 A M , \ on Monday, April 6th, 1981, with the following persons present. M D of Kneehill #48 G A Berdahl, Reeve, Otto Hoff, Robert E Boake, Richard A Maerz, T A. Bruce Hastie and R G Campbell, Councillors, J C Jeffery and Jean Wilkinson Town of Three Hills Bob Robertson, Rod Dormer, Councillors Bob Thomson , Administrator , Ted Van Beizej�, Recreation Director Town of Trochu_ Gene Tupper, Ross Dean, Councillors & Tim Peterson, Administrator Village of Acme Mr Jack Balderson, Mayor, and Mrs Maureen Malaka, Village of Carbon George Appleyard, Mayor, Ted Schmidt Councillor and Mrs Wendy Sowerby, Administrator • Village of Linden Mrs Pearl Penner, Walter Sukkau, and Mr Floyd Sillito, Administrator Village of Torrington Ben Bauer, Mayor, Herb Ziegler, Councillor, and Mrs Irene Wilson Administrator Mr Berdahl called the meeting to order and requested each Town and Village to outline their 1980 expenses, revenues and deficit or profit incurred Town of Three Hills - Mr Robertson outlined 1980 costs as follows Revenues $72,767 43 Expenses $115,202 05 Net Operational Deficit $42,434 62 1980 Capital Expenses $64,493 52 Total overall costs to the Town $106,928 14 • Town of Trochu Net Deficit for arena, library, community center, parks boulevards & cemeteries $14,496 69 This does not include the Swimming pool which is covered by a 3oint agreement between the Town and the M D of Kneehill under the Trochu Recreation Area agreement The swimming pool incurred a deficit also in 1980 Operational deficit of $16,927 70 of which half is covered by the Town and half by the M D , and a capital deficit of $2826 66 of which 55% is paid by the Town and 45% paid by the M D Village of Acme Swum ng Pool Revenue $13,900 00 Expenses $30,274 97 Deficit $16,374 97 Village of Carbon Revenue 28,668 36 Expenses $22,781 82 9F Plus a 1981 ad3ustment due to the Village of about $8000 00 for an deficit of $2000 00 Village of Torrington Revenue (Grants, $9,626 80 Expenses $8,385 35 Net Profit $1241 45 Village of Linden Revenue $13,516 46 E .ri..,.. c $12,688 49 Net Profit $827 97 (�, -2- Mrs Penner noted that the Village will be spending considerably more money in 1981 for parks and ball diamonds etc M D of Kneehill #48 Expenses $75,934 92 No revenue Parks & Cemeteries were separate from recreation expenses Park Expenses $15,697 89 Revenue $6130 00 Deficit $9567 89 Cemeteries Expens:$10,502 65 Various comments were made by those present as follows- 1 Trochu - debenture payment for swimming pool not shown on their ,::,: -A:.;__ .:...Lt about $8000 00 2 Carbon - utilities and wages & labour costs are becoming quite a burden for the swimming pool 3 Three Hills - operational grants from the government have not increased for at least 10 years Budgeting at least $21,000 00 in 1981 for utilities More & more government regulations imposed every year which add to the costs Wages are i:.� .:..�:::: ,: ing - limited number of qualified persons for recreation fobs 4 Trochu - noted revenue from new recreation center could be increased if more capital items such as curtains, chairs, portable stages could be purchased This would acconodate trade fairs, and shows Perhaps the M D would share costs for these items 5 Linden - noted they do not have a swimming pool or arena and it appears Village could not afford these facilities • 6 Carbon - swing pools are very costly 7 Acme - noted they have numerous facilities - curling rink, golf club, raquet ball club, community center - which are self sufficient - pool is costing the money 8 Torrington - noted mostrecreation in the village around the Torrington & District Ag Society building which is run by the Ag Society Board - village has limited amount of recreation facilities 9 Linden - noted limited amount of recreation facilities available = large number of senior citizens in town and village is supplying recreation for a large number of rural children They are looking at some type of recreation facility once the Plaster Plan is completed Are having a problem because Swalwell & Sunnyslope are included in the Linden Recreation Area Suggest that perhaps Swalwell should be set up in a separate area as they wish to retain their curling rink and other facilities for their own use Also travel from Linden to Sunnyslope or Swalwell is not convenient for many of the senior citizens in the village • Village is looking at costs for a ball diamond and skating rink improvements but likely not a major recreation facility Senior Citizens do require a building for a drop in center 10 Three Hills - Ted Van Beizen noted the survey conducted in the Three Hills Recreation Area shows the percentage of rural and urban people using the Three Hills recreation facilities, and the figures do not include P B I population Rural useage is nearly equal to that of the urban 11 Acme - Mr Balderson noted that the Village will have to take a hard look at f� ff9r. costs for operating the swung pool, as the costs are much too high for the village to absorb Would like some assistance from the M D towards these costs User pay charges were also discussed and generally agreed this was not possible In answer to a .�.. �_ _ the M D indicated nothing definite had been decided on by Council as they wished to see the figures presented here today How to come to a fair method of distribution of more money was then discussed as it was noted sane areas had a profit , while others incurred large deficits Three Hills - perhaps recreation should be supported by more tax support Trochu - perhaps M.D could pick up dollar difference on salaries over and above what a town or village felt it could afford to pay for staff for pools and recreation complexs It was noted that Acme and Carbon do not have debentures to pay on for their pools these having been paid off Town Three Hills - Feel the M D should review its distribution of grants to the towns and villages Possibly by increasing the mill rate and increasing grants to those areas running a deficit Trochu - noted that there might be a base rate established for recreation grants to all areas and then for those areas which maintain more facilities they receive additional funds over and above the base rate It was noted that all recreation facilities are built with canbined efforts of rural and urban people Linden - feel that an area should know exactly the amount of money it would receive from the M D for each specific facility - such as an arena, swimming pool then they could decide if the area would afford such a facility It could be worked then on a matching grant from both urban and rural municipalities Trochu - the grant should be tied to the number of facilities in that community Linden - users appear to be roughly equal 50% rural and 50% urban Acme - we are asking for whatever help we can get Three Hills - suggested each recreation area should be taxed separately and levy sufficient mills for that area to meet the budget requirements for the recreation board Trochu - again mentioned the possibility of establishment of a base rate for each area After further discussion of various items it was agreed that the meeting should now proceed with discussion of the fire costs Town of Three Hills The Town submitted their 1981 proposed budget and noted they spent about $13,000 00 in 1980 for operational costs and capital costs The M D paid about $7200 00 for Three Hills Rural Fire Protection The 1981 budget is about $30,000 00 with the M D share about $13,000 00 Trochu - The Town incurred a deficit in 1980 of $4994 51 e'ja�a -4- The M D spent $3238 11 for Trochu Rural Fire Protection in 1980 Acme Expenses for fire $8029 42 operational and capital Linden Costs for fire in 1980 $1026 86 M D spent for the Acme - Linden Rural Fire Protection Area Carbon Costs operational and capital $27,401 57 M D spent $5758 60 for Carbon Rural Fire Protection Torrington New Fire Hall $92,365 00 New Truck $15,200 00 capital costs incurred in 1980 Expenses incurred in 1980 utilities $2849 69 Others $3513 45 Total $6363 14 $3207 91 M D spent $3122 71 for Torrington- ilimborne Rural Fire Protection It was noted that the rural calls generally well exceed the urban calls and rural calls cost more money and take more time Generally felt that fire protection should be a shared and more participation is required from the M D towards these costs Costs for utilities and housing for the trucks is becoming more and more expensive There was discussion about some of the rural fire protection debenture by -laws which are tied to a specific mill rate of not more than 3 mills To exceed this would require a new plebisite The meeting then reviewed the agreement drafted by the Village of Carbon after discussions with the other urban centers Asks for $3000 00 towards costs of hall utilities and maintenance of the building Pagers, clothing etc on a 50 -50 basis Increased honorium for the firemen up to $2400 00 from $1600 00 plus $100 00 for each rural fire call It was also noted that likely each town or village would negotiate a separate i. t with the M D , as not all were in total agreement with the draft agreement After further discussion of various items the meeting was adjourned Tune -1150 AM -M& Reeve Munici 1 stiator MUNICIPAL DISTRICT OF KNEENILL No 48 P.O. BOX 400 THREE HILLS ALBERTA TOM 2AO April 6,1981 Telephone 443 -5541 We the undersigned, being all the councillors of the Municipal District of Kneehill X648, hereby consent to holding a special council meeting today, commencing at 1 00 p m to discuss cost sharing with the Town and Villages for fire departments and to discuss 1981 wage negotiations with the M D outside employees The meeting is to be held in the Municipal office, Three Hills,Alberta. _ -g- -- --------------------- Divisio 1- (Reeve) Division #2 Division 46 Division 74---- ------ - - - - -- - - - - - - -- - - -- Division T Division 6 Division #7" d I l�