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HomeMy WebLinkAbout1980-09-22 Council MinutesAGENDA M D OF KNEEHILL COUNCIL MEETING SEPTEMBER 22/80 1 Approval of Minutes - Sept 8th, September 13th 2 Appointments* Linda, C R P C 9 30 A M 3 Results of Nomination Day Motion to Set Polling Stations Motion to set Rate of Pay for D R 0 & Poll Clerks 4 Motion to Set date for Organizational Meeting of Council - October 27th? 5 Date for October 13th meeting - Statutory Holiday - Is 14th OKAY 6 Joint Meeting with Starland - November 6th, 1980 7 Alta Hospitals - letter re- Drumheller General Hospital Board 8 Request for permission to bill water accounts only every 3 months 9 Consider donations for 1980 ( Correspondence from Sal Army & U of A ) 10 Three Hills School - request for work experience station at M D Office & Shop 11 Report re. Assessor's position 12 Report on Brief re Surface Rights - Three Hills Surface Rights Group 13 By -Laws for Alta Debt Reduction Program - Swalwell Huxley 14 Review 1980 Water & Sewer Budget & 1980 Water Budget (Tabled from last meeting) 15 Requests from Swalwell- Sign for the Cemetery St Light Required Weeds on Vacant Lots 16 Retest from Gamble Community Association 17 Minutes - Torrington & District Recreation Board meeting 18 Carbon & District Rec Board minutes - Sept 8 80 19 Correspondence from Reg Resources Project 20 By -Law Amendment re. Three Hills Airport Commission 21 Letter from Alta Transportation re- Three Hills Airport 22 Request fror NE Rocky View Fire Association, 23 Minute3 from Parks Meeting - Sept 16 80 24 Report re John Molendyk & A S B re. alkali lake 25 Planning Correspondence 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 - June 18/80 Report re Regional Plan Opposition - Times - Sept 11/80 Report re. Rocky View Amendment to be heard October 16th 1980 Report re- Subdivision for new hospital site Subdivision Applications. NE 30- 30 -24 -4 Webb SW 22- 30 -23 -4 - Hansen NE 17- 30 -23 -4 - Hansen SW 21- 33 -22 -4 - Sich SE 28- 30 -23 -4 = Hansen Copies of Land Use By -law 913 now available for further review Correspondence from Village of Torrington Annexation Proposal Request for approval of M D to acquire land in M D Building Permits A G T buried cable extension - West of 28 & 33 in 32 -23 -4 C W N G - gas line extension - NE 8- 29 -24 -4 Earl Balderson Home Oil - coal exploration on road allowances Request from Mrs Hourihan - cancellation of snow plow account Request from Hutterian Brethren of Rosebud re slough drainage - Section 3- 28 -21 -4 Report re. Claim from Allen Becker - crossing his land to get water Acme Golf Club - request for culvert Need for Stop signs - Division 6 Road Diversion - NE 17- 28 -23 -4 Request from P B I - for 1 mile surfacing in 1981 Request from Blue Sky Oil & Gas Ltd , - for road improvements 1981 Bridge Requests (Tabled from prev meeting) Outstanding Project Summary - (Tabled from prev meeting) Shop & Foremen Committee Meeting - Minutes - Sept 18 80 Work application Report re W T Downe Receivership - & Sale by Tender Final report & account from EBA Engineering Report on Schmautz Gravel Pit Purchase Miscellaneous k rr � COUNCIL MEETING SEPTEMBER 22nd, 1980 A regular meeting of the Council of the M D of Kneehill #48 was held in the Municipal Office, Three Hills on Monday September 22nd, 1980, commencing at 900 AM Those present were G A Berdahl Division 1 PRESENT C W Poole Division 2 A W Bauer Division 4 T A Ferguson Division 5 L G Litz Division 6 (after 10.15 A M) R G Campbell Division 7 J C Jeffery,Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Mr Otto Hoff of Carbon, Alberta, who will take over as Councillor for Division 2 after Election Day was also present as an observer APPROVAL OF MINUTES Mr Poole moved approval of the minutes of Council meetings of September 8th, and September 13th, subject to the following correction September 8th, 1980 - page 1 - delete f-� -on paragraph 1 - the words ''A W Bauer seconded this motion'' Carried PARDEE EQUIPMENT Mr Jeffery noted that Pardee Equipment have asked if they could rent one of the RENTAL MOTOR GRADER M D 's 6 wheel drive motor graders for use on a demostration to cut groves in the ice at the Columbia IceFields They would supply the M D with a smaller grader to use during the time the M D grader was away After discussion of insurance coverage, liability to the M D , and possible damage occuring to the M D grader, and noting the machine would be gone two to three days, Mr Campbell moved that Pardee Equipment be allowed to rent P -2 motor grader at government rates, on condition that the machine is covered by insurance at all times, that no liability will acccrue to the M D because of the use of the machine by Pardee Equipment and that Pardee Equipment accept responsibility for any possible damage to our machine and they supply the M D with a replacement motor grader at no cost Carried Mr Jeffery was instructed to contact Jubilee Insurance with regard to our insurance liability before allowing the machine to be rented by Pardee LINDEN CONTRACTORS Mr Jeffery also noted that Doug Hazelton of Linden Contractors wishes to know r if Council would have any objections to him using a stacking conveyor belt at the Garson Pit as he is short of help now After discussion and noting that by using a stacking belt all the fines fall to the middle of the pile, Mr Berdahl moved that Linden Contractors be given permission to use the stacking conveyor belt if absolutely necessary as long as there is no increase in price to the M D Carried Mr Ferguson noted that the Orkncy Hill requires gravel and the crew could do this now while Linden Contractors are crushing at the Garson Pit Mr Hazelton also advises that he has a pit at the Torrington Hutterite Colony Yz and would sell gravel to the M D if Council is interested After discussion it was agreed Mr Jeffery should contact Mr Hazelton and obtain a price for the gravel, and report back to Council Mr Jeffery reviewed the results of Nomination Day as follows- Elected by Acclamation• G A Berdal Division 1 Otto Hoff Division 2 R W Brown Division 3 T A Ferguson Division 5 Bruce G Hastie Division 6 R G Campbell Division 7 NOMINATION DAY RESULTS Two nominations were received for Division 4 - A W Bauer and Richard Maerz so an election will be held in that Division Three Hills Hospital Wards Samuel Megli Ward 1 r Katherine Elliott Ward 2 Arthur Chamberlain Ward 3 IG SEPTEMBER 22nd, 1980 P 2 t the M D of Kneehill - D E Wagstaff Drumheller Hospital - Member to represent the M D of Kneehill - Finley Code POLLING STATIONS Mr Jeffery rated that polling stations for the election in Division 4 ETC could be set up in the Allingham Hall and in the Council Chambers in the M D Office. He noted the Allingham Hall could be rented for that day and Mrs Jean Hansen and Mrs Margaret Nielson would be willing to act as Deputy Returning Officer and Poll Clerk for that polling station June Thompson and Linda Shearlaw would be willing to be Deputy REturning 0 -ficer and Poll Clerk in the office polling station Mr Poole moved that the polling stations for the election in Division 4 be set up in the Allingham Hall and in the M D Office in Three Hills, Mr Jeffery be authorized to rent the Allingham Hall, and hire Mrs Jean Hansen and Mrs Margaret Nielson to be Deputy Returning Officer and Poll Clerk and Linda Shearlaw and June Thompson be Deputy Returning Officer and Poll Clerk in the MD office Polling Station, and further that the rate of pay for Mrs Hansen and Mrs Nielson be set at $75 00 a day Carried Mr Berdahl moved to accept the report given by Mr Jeffery Carried JOINT MEETING Mr Jeffery reviewed the results of Nomination Day for the M D of Starland M D STARLAND and noted there will be elections in 3 division there The joint meeting with Starland is scheduled for November 6th, and Starland is hosting the meeting this year Mr Ferguson moved toaccept the report as information Carried DATE ORGANIZATIONAL The date for the Organizational meeting of the new Council was reviewed and MEETING Mr Ferguson moved that this meeting be held on MOnday, October 27th, 1980 in the Municipal Office, Three Hills, commencing at 9 00 A M , and all councillors be given notice of the said meeting Carried Mrs Wilkinson noted that the first meeting of Council in October falls OCT 13 REG MEETING CHANGED on a Statutory Holiday and wM d then be held on October 14th according TO OCTOBER 14 to existing policy As this appears satisfactory, Mr Berdahl moved to accept the report as information Carried Linda Yakimishyn entered the meeting at this time to review subdivision SUBDIVISION applications with Council of Richard Webb has applied for a subdivision - isolation of existing farmstead 18 35 acres on NE 30- 30 -24 -4 After review of the plans submitted, Mr Poole moved that the Council recommend approval for this subdivision subject to normal conditions Carried Mr and Mrs Tom Hansen applied for a subdivision to split the SW 22- 30 -23 -4 into two 80 acre parcels and the existing building site would be located on the north 80 acres After discussion of this application and noting the buildings are located well back in the quarter and access to the buildings using an old access road which is all on the north 80 acres might be rather difficult Mr Berdahl moved that the Council recommend approval for this subdivision subject to normal conditions and further the applicant be made aware the M D accepts no liability or responsibility with regard to access roads into the buildings Carried Mr and Mrs Don Hansen applied for a subdivision to split the NE 17- 30 -23 -4 into two 80 acres parcels There was lengthy discussion about this subdivision as access to the quarter and more particularly access to the north 80 acres would appear to be very difficult and expensive as there is no developed road past the quarter There is an existing trail going north from the developed road which allows access forthe farmer and there is a possibility that this access trespasses on to private property There are three very steep coulees which cross the road allowance and would make road construction very difficult and very expensive Mr Poole moved that Council recommend approval for the subdivision subject to the following conditions 1 The applicant must construct a road on the original road allowance a sufficient COUNCIL MEETING SEPTEMBER 22nd 1980 P3 distance north past the first 80 acre parcel to provide to the satisfaction of the M D of Kneehill #48 good and suitable access to the second 80 acre parcel 2 The applicant shall have the road constructed to M D standards at no expense to the Municipal District of Kneehill #48 3 Culverts and approaches in to each proposed parcel must be supplied and installed by the applicant at no expense to the M D of Kneehill #48 4 Taxes must be paid prior to completion of the subdivision 5 Other normal conditions for subdivisions must be complied with Carried James Sich applied for an isolation of existing farmstead on NW 21- 33 -22 -4 After discussion of the application and noting that although the existing residence is not presently lived in, it is considered to be habitable, Mr Campbell moved that Council recommend approval for the subdivision subject to normal conditions Carried Mr and Mrs Tom Hansen applied for a subdivision for isolation of existing farmstead on SE 28 -30 -23 -4 5 83 acres more or less There was lengthy discussion about this application The house has not been lived in for many years, and is not habitable There are no other buildings other than granaries and an old garage The old barn was torn down just recently The parcel as proposed would extend over the coulee bank to the west, (the coulee bank is very high and very steep) down to and across the creek to take in a portion of an already small cultivated field The small cultivated field cannot now be reached from the balance of the quarter section and access must be gained by crossing other private lands Mr Bauer moved that Council recommend refusal of this subdivision because the house is not considered habitable to and further because the parcel proposed extends over the coulee bank down to I ec'Irsree Hills Creek and would further reduce an already small cultivated field, to which there is no access Carried THREE HILLS There was brief discussion about the proposed subdivision to the east of the HOSPITAL SITE Lamplighter Inn for a new hospital and as Mr Sommerville, Administrator of the FOR NEW Hospital will be coming to the meeting with the subdivision application later HOSPITAL this morning, Linda agreed to return to the council meeting at that time She then left the meeting Mr Litz entered the meeting at this time - 10 25 A M ARTICLE IN The article published in the High River Times on September 11th 1980 regarding TIMES rural opposition to the Proposed Calgary REgional Plan was reviewed and discussed RE- Mr Jeffery noted that the Times had been contacted and advised of the various RURAL OPPOSITION errors which appeared in the article Mr Campbell moved to accept and file TO REG the report as information PLAN Carried The hearing for the M D of Rockyview for industrial parks is scheduled for M D ROCKY October 16th, 1980, at 9 00 A M , in Calgary and it was agreed that Mr Jeffery VIEW HEARING should find out more information about the conduct of the hearing and whether RE INDUSTRIAL the M D of KNeehill representative can speak at the hearing and this matter PARKS be discussed at the next meeting of Council Mr Berdahl moved that the M D of Kneehill support the M D of Rockyview in its appeal to the Provincial Planning Board for the industrial park amendment to the plan and the M D member be instructed to voice the M D 's support for this amendment at the appeal hearing Carried LAND USE Each member of council was given a copy of Land Use Bylaw 913, which has BY -LAW '913 received first reading After brief discussion Mr Ferguson moved this item be tabled until the next meeting of Council Carried Alberta Hospitals & Medical Care has forwarded a letter and a copy of INCREASE IN DRUM Ministerial Order No 25/80 which increases the number of members on the HOSPITAL Drumheller General Hospital District No 3 board from 8 to 9 Representation BOARD from the City of Drumheller has been increased from 2 to 4, and the I D #7 MEMBERS reduced from 2 to 1 After brief discussion Mr Berdahl moved to accept and file as information �, Ji/ Carried WATER BILLING EVERY THREE MONTHS 1980 BY -LAW FOR DONATIONS NO 914 for a total of $1000 00 Carried Mr Litz moved second reading to this by -law Carried Mr Ferguson moved that third reading be given to this by -law at this time Carried Unanimously Mr Berdahl moved third reading to this by -law Carried The Three Hills School has requested the M D establish a work experience THREE HILLS SCH station at the M D shop and the M D Office The high school student DIVISION WORK EXPERIENCE would come for work experience for an hour or so a day during a semester After lengthy discussion and noting that possibly the shop could make use of a student , Mr Ferguson moved that a work experience station be approved for the shop on a trial basis for one semester Carried ASSESSOR'S Mr Jeffery reported that Peter Spilchen has terminated his employment, effective Sept 12/80 and completed his move to B C To date only two written applications have been received and one phone call from an assessor presently working in the POSITION Peace River Area He has 8 years experience and probably will come down to see the town and discuss the position later, but cannot do so at this time John Sailer is carrying on with the general farm assessment work and he is willing to stay on and do this However he cannot do the oil assessment work or many other items which require attention on his own There is a course available in November (three week duration) which Roy Kinsey suggested John should attend It would be very helpful to him Mr Spilchen has indicated he would return on a weekly basis from time to time if he is not working in B C if Council would pay all his expenses plus salary After discussion Mr Campbell moved that John Sailer be authorized to attend the 3 week course on assessment work in Edmonton Carried No decision was made regarding the offer from Mr Spilchen to work on a weekly basis from time to time SIGNS BROKEN Mrs Wilkinson reported that all the signs on 805 from Allingham corner DOWN ON north to Highway 27 have been broken off It was agreed this be reported to the #805 R C M P Mrs Wilkinson read a letter received from Local Authorities Board regarding SWALWELL & by -laws passed previously by Council to reduce the frontage tax payable in HUXLEY BY -LAWS Huxley and Swalwell The by -laws are not correct The frontage tax must be DEBT REDUCTION AW65 COUNCIL MEETING SEPTMEBER 22nd, 1980 P4 The office staff request permission from Council to bill water accounts in Ruarkville, Grantville and Wimborne only every three months, rather than monthly as is being done now This is an attempt to reduce the - work load which occurs at the end of each month, and it would reduce expenses incurred with the monthly billing After discussion ,. Mr Berdahl moved that permission be given to try it on a trial basis for a year, commencing in 1981, and that the people in the hamlets � be given notice of the proposal Carried It was noted that people could continue to make a payment monthly if they so wished, but no account would be sent out, or they could make a pre - payment on their account if they so wish Mr Jeffery reviewed the 1979 by -law for donations and also reviewed a letter of request from the Salvation Army for a donation for 1980, and a letter from University of Alberta Extension for a donation towards administration expenses for South -East Central Alberta Perspectives and Prospects Seminar to be held November 27th and 28 1980 After discussion Mr Poole moved that the request from the University of Alberta, Extension for a donation be filed Carried After further discussion Mr Poole moved first reading to a by -law ' number 914, this being a by -law respecting grants for the year 1980 as follows Salvation Army $500 00 Canadian National Institute for the Blind $200 00 Cystic Fibrosis Association $100 00 Hudson Bay Route Association $100 00 Unifarm District of Kneehill $100 00 WATER BILLING EVERY THREE MONTHS 1980 BY -LAW FOR DONATIONS NO 914 for a total of $1000 00 Carried Mr Litz moved second reading to this by -law Carried Mr Ferguson moved that third reading be given to this by -law at this time Carried Unanimously Mr Berdahl moved third reading to this by -law Carried The Three Hills School has requested the M D establish a work experience THREE HILLS SCH station at the M D shop and the M D Office The high school student DIVISION WORK EXPERIENCE would come for work experience for an hour or so a day during a semester After lengthy discussion and noting that possibly the shop could make use of a student , Mr Ferguson moved that a work experience station be approved for the shop on a trial basis for one semester Carried ASSESSOR'S Mr Jeffery reported that Peter Spilchen has terminated his employment, effective Sept 12/80 and completed his move to B C To date only two written applications have been received and one phone call from an assessor presently working in the POSITION Peace River Area He has 8 years experience and probably will come down to see the town and discuss the position later, but cannot do so at this time John Sailer is carrying on with the general farm assessment work and he is willing to stay on and do this However he cannot do the oil assessment work or many other items which require attention on his own There is a course available in November (three week duration) which Roy Kinsey suggested John should attend It would be very helpful to him Mr Spilchen has indicated he would return on a weekly basis from time to time if he is not working in B C if Council would pay all his expenses plus salary After discussion Mr Campbell moved that John Sailer be authorized to attend the 3 week course on assessment work in Edmonton Carried No decision was made regarding the offer from Mr Spilchen to work on a weekly basis from time to time SIGNS BROKEN Mrs Wilkinson reported that all the signs on 805 from Allingham corner DOWN ON north to Highway 27 have been broken off It was agreed this be reported to the #805 R C M P Mrs Wilkinson read a letter received from Local Authorities Board regarding SWALWELL & by -laws passed previously by Council to reduce the frontage tax payable in HUXLEY BY -LAWS Huxley and Swalwell The by -laws are not correct The frontage tax must be DEBT REDUCTION AW65 COUNCIL MEETING SEPTEMBER 22nd, 1980 P 5 levied in an amount which will pay off the debenture debt over the required period of time If Council wish to levy a maintenance charge against the properties this must be done under Section 97 of the Municipal Taxation Act By -law No 915 was then reviewed which set the frontage tax for the hamlet of Swalwell at 28� per front foot Mr Poole moved first reading to by -law 915 Carried Mr Ferguson moved second reading to this by -law Carried The By -law must now be forwarded to Local Authorities Board for their approval By -Law Number 916 which set the rate of special assessment to be levied against properties in Swalwell for a maintenance charge for the sewer system was then reviewed The assessment per front foot would be 22� Mr Litz moved first reading to by -law 916 MAINTENANCE CHARGE RE SWALWELL SEWER BY -LAW 916 Carried Mr Berdahl moved second reading to by -law 916 Carried Mr Campbell moved that third reading be given to this by -law at this time Carried Unanimously Mr Poole moved third reading to by -law 916 Carried REDUCTION OF FRONT The need to reduce the front footage to be charged frontage tax for the TO FOOTAGE BE LEVIED Swalwell sewer debenture was then reviewed The land sale iD Glen Schmaltz TAX IN SWALWELL of Kneehill Excavating Ltd of Block 7 in Swalwell was made on condition that the frontage to be taxed be reduced from its present 413 61 feet RE BLOCK 7 to 242 feet which would be the frontage of a lot of equivalent square footage Block 7 is a trianglur shaped parcel and the southerly portion of the Block BY -LAW 917 is quite narrow and only good for parking By -law Number 917 was then reviewed and after discussion Mr Ferguson moved first reading to by -law 917 Carried MR Poole moved second reading to this by -law Carried This by -law must now be sent to Local Authorities Board for their approval BY -LAW 918 - By -law Number 918 was then reviewed This by -law will provide for a special MAINTENANCE assessment to be levied against the properties in Huxley for a maintenance CHARGE FOR charge for the sewer system The special assessment will be levied at the HUXLEY SEWER rate of 10t per front foot The debenture for installation of the system has been paid off in full After discussion Mr Campbell moved first reading to by -law 918 Carried Mr Ferguson moved second reading to by -law 918 Carried Mr Berdahl moved that third reading be given to this by -law at this time Carried Unanimously Mr Litz moved third reading to by -law 918 Carried 1980 WATER Mr Jeffery reviewed the 1980 water budget as well as a combined BUDGET water and sewer budget The net result of all sewer and water systems in the entire M D is a profit of about $3700 00 However because of fund accounting requirements the water budget must be kept separately and it as a separate item shows a loss of about $6000 00 After discussion Mr Ferguson moved approval of the 1980 water and sewer budget figures Carried REQUESTS FROM Mr Donald Gordon of Swalwell has requested Council to install another SWALWELL street light in Swalwell - either at the end of the community center property or at Jack Knaus' corner After discussion Mr Berdahl moved that Mr Poole investigate this request and report back to Council Carried The residents of Swalwell have also complained about weeds on vacant lots and Mr Berdahl moved this matter be investigated by Mr Poole and report back to Council Carried nn A/* / COUNCIL MEETING SEPTEMBER 22nd, 1980 W NO SIGN The request for council to install a sign at the Swalwell Cemetery was FOR SWALWELL discussed and Mr Ferguson moved that the M D not install a sign CEMETERY at this cemetery Carried Mr Hugh Sommerville, Administrator of the Three Hills Hospital and THREE HILLS HOSPITAL Linda Yakimishyn from Calgary REgional Planning Commission entered the SUBDIVISION FOR ==�w meeting at this time NEW SITE The site for the new Three Hills Hospital was then discussed MR Donald Dau, owner of the land has tentatively agreed to sell the Hospital Board 10 acres of land from his land in SE 6- 32 -23 -4 - 29 38 acres more or less The parcel would have approximately 580 foot frontage on SR 583 and would also take in the land behind the existing Lamplighter Inn There �xill be access from the site on to SR 583, and also on to 9th Avenue East There would be no service road along the front of the parcel ==MEW After further discussion of this proposal, Mr Ferguson moved that the Council recommend approval for this subdivision for use as a hospital site only, renuegt that the need for public reserve on the 10 acre Site be waived,and a relaxation of the maximum density of 4 parcels per quarter be allowed, as there is presently 4 existing parcels of land in that quarter section, subject to compliance with other normal conditions for subdivisions Carried The meeting then adjourned for dinner between 12.00 Noon and 1,00 P M DINNER Mr Jack Gorr of Three Hills entered the meeting at 1 00 P M to discuss SURFACE RIGHTS and review with Council the brief drafted by the Three Hills Surface Rights ACT BRIEF Group for presentation to the Select Committee on Surface Rights The brief covered many aspects of the problems being encountered by farmers with oil wells, gas wells and pipe and power lines crossing their lands, compensation which should be payable, qualifications of land men, training which they have, suggested establishment of a mediation board to reduce the number of cases being referred to the Surface Rights Board, touched briefly on the need for an annual rental for pipe and power lines crossing farm land, and suggested changes which should be made in certain, Sections of the Surface Rights Act The brief also suggests that an oil company when obtaining a lease should specify what will be located on that lease only an oil well, or if it will eventually be used as a battery site, tank site, etc they should state this when they first negotiate the lease, or failing knowledge of this, should re- negotiate with the owner before installing anything other than the oil well on the lease site After discussion of the brief, Mr Ferguson moved that the M D of Kneehill #48 voice its support for the brief as prepared by the Three Hills Surface Rights Group Carried Mr Gorr was thanked and he left the meeting at 2.15 P M REQUEST FROM GAMBLE Mrs Terry Nash, on behalf of Mrs Eva Anderson of Carbon Secretary to the COMM ASSOC Gamble Community Association has written requested that the M D of Kneehill RELEASE OF now release the title to the community association property It appears TITLE that the people of the area wish to disband the association, dispose of the assets and donate the funds from such disposal to the Carbon & District Recreation Board After discussion of this request, Mr Poole moved to table the request until such time as the Association have held a general meeting of the membership of the association, and can submit a signed letter by the directors of the association stating that the general meeting voted to disband the association, dispose of the assets of the association and donate the proceeds to the Carbon & District Recreation Board Carried It was agreed that a copy of the minutes from the general meeting of the association and a list of those attending the meeting should be submitted to the M D also TORRINGTON The minutes of the June 18th meeting of the Torrington and District Recreation REC BD Board were reviewed and Mr Berdahl moved acceptance of the minutes MINUTES Carried The minutes of the Carbon & District Recreation Board of September 8th were CARBON & DIS reviewed and briefly discussed Mr Campbell moved to accept the minutes RFC BOARD Carried ��� /� MINUTES s -, - MER COUNCIL MEETING SEPTEMBER 22nd, 1980 P 7 Minutes from the Regional Resources meeting of September 9th were reviewed REG RESOURCES It was noted the next meeting is to be held in the M D Office in Three Hills on October 14th As this will be a Council meeting day it was generally agreed that one of the councillors would probably be available to attend the meeting in the evening Mr Litz moved to accept the report and minutes as information Carried LUNCHEON WITH The Village of Acme have extended an invitation to two representatives CABINET from the M D of Kneehill Council to attend a luncheon being held for the MEMBERS members of the Provincial Cabinet on October 6th in Acme As no information is presently available as to when the entire council might meet with the Cabinet, Mr Jeffery was instructed to contact the person in charge of organizing the tour and obtain more information THREE HILLS AIRPORT An amendment to M D by-law 886 is required in order to properly establish COMM the Three Hills Airport Commission Only elected representatives may sit on the commission and vote An advisory committee may be appointed BY -LAW 919 but these members cannot vote After discussion of this matter Mr Berdahl moved first reading to by -law 919 this being a by -law to amend by -law 886 - paragraph three - regarding composition of the Three Hills and District Airport Commissionto provide for 4 active members - two from the Town of Three Hills Council and two from the M D of Kneehill Council , and for 6 advisory committee members, one being the Municipal Administrator of the Town of Three Hills or his designate, one being the Municipal Administrator of the M D of Kneehill #48 or his designate and four other members - two to be appointed by the Town of Three Hills and two to be appointed by the M D of Kneehill Carried Mr Poole moved second reading to this by -law Carried Mr Campbell moved that third reading be given to this by -law at this time Carried Unanimously Mr Litz moved third reading to this by -law CRACKFILLING AT Carried AIRPORT Alberta Transportation has inspected the airport runway and advised that the runway must have the cracks filled immediately Mr Paquette has been instructed to have this work done and the bill to be sent to the Three Hills Airport Commission Mr Poole moved to accept and file this report as information Carried BAD CONDITION Mr Ferguson again reported that Highway 27 east is in extremely bad shape OF 27 EAST The washboard effect in the paving is creating many problems for traffic, and has resulted in several accidents It was noted that some of the potholes have been filled by Alberta Transportation Mr Berdahl moved that Alberta Transportation be advised of the washboard condition of the paving on Highway 27 east CArried MUTUAL AID The Northeast Rocky View Fire Association of Beiseker has requested the M D NE Rocky View enter into a mutual aid agreement with them. After discussion of this request Fire Mr Ferguson moved that the M D advise the Association that the M D has a mutual Assoc aid agreement with the M D of Rockyview and perhaps this is all that is required Carried There was further discussion about Mr Spilchen's offer to work for the M D a week at a time He came to Three Hills today to complete some business and would be willing to stay for the rest of the week if the M D pay his hotel room, and meal expenses It was agreed that Mr Spilchen should remain and work for the remainder of this week, on a contract basis Mr Paquette entered the meeting at this time - 3 25 P M A G T advise they will be installing buried cable on the road west of 28 & 33 in 32 -23 -4 As no construction is comtemplated for this road, it dust having been completed, Mr Campbell moved to accept and file as information Carried Canadian Western Natural Gas advise they will be installing a gas line in to NW 8- 29 -24 -4 and the line will cross a municipal road Mr Poole moved that the road crossing be approved subject to compliance with the M D regulations regarding road crossings A1) Carried P SPILCHEN A G T BURIED CABLE C W N G PIPE LINE CROSSING COUNCIL MEETING SEPTEMBER 22nd, 1980 P 8 Home Oil Company request permission to undertake a coal exploration program on road allowances in Township 33 and 34 in Range 24 - near Huxley It was noted that the company should be advised of the problem with flowing wells in that area Mr Campbell moved approval of the request subject to there being no liability accruing to the M D because of the exploration program Carried There was discussion regarding charging older senior citizens who are still living on a farm alone, for snowplowing Mrs Marion Hourihan was billed for snowplowing charge on April 3rd and she telephoned to say she did not think she had to pay for snowplowing After lengthy discussion of this matter, Mr Litz moved that the account of $7 00 charged to Mrs Hourihan be cancelled Carried COAL EXPLORATION HOME OIL SNOWPLOWING SENIOR CITIZENS DRAINAGE Two representatives from the Hutterian Brethrenof Rosebud Colony have PROBLEM requested the M D to drain a large slough on their land - S2 3- 28 -21 -4 ROSEBUD HUTTERITES The slough is being created becasue of a drainage ditch which was dug on the NZ of 3 and all the water from that land now drains down on to the SZ of 3 The slough is affecting approximately 100 acres of land After discussion of this request Mr Bauer moved that the M D request Alberta Environment to investigate the problem to see if the drainage ditch was agthorized, and give a report of their findings to Council in due course Carried BECKER Mr Allen Becker of Acme noted that there are quite a few rocks which COMPLAINTS should be picked in the ditches on SR 575 west of the Grainger Bridge This road was recently re- surfaced He also noted that when the paving crew was working there the water truck driver crossed his land in order to take water from the Kneehill Creek, despite the fact that there was a sign posted stating no tresspass without permission of the owner and giving Mr Becker's phone number After discussion of this matter Mr Ferguson moved that Mr Poole contact Mr Becker regarding this matter and report back to Council Carried Mr Poole was requested to advise Mr Becker that the rocks on the road will be picked as soon as possible Mr Jeffery reported that the M D Council may attend the open meeting with CABINET TOUR the Cabinet Members which is to be held in Three Hills (at the Town Office) between 1 15 P M , and 2.45 P M , as well as sending two representatives to the luncheon in Acme After further discussion of this matter and noting that it will be very important to discuss with the cabinet members with the Town of Three Hills the Red Deer River Water Project Mr Campbell moved that Mr R W Brown (or A W Bauer if Mr Brown is not available) and Mr J C Jeffery attend the luncheon in Acme on October 6th, and all councillors attend the meeting with the Cabinet in Three Hills commencing at 1 15 P M Carried It was agreed that Mr Hastie should be notified of this meeting so he can attend if he wishes ACME GOLF CLUB The Acme Golf Club require a 4' x 12' used culvert However policy is NEED that no used culverts be sold After discussion Mr Ferguson moved that the CULVERT policy be adhered to, and no culvert be sold to the golf club Carried Mr Robert Peters of Wimborne has requested the M D to put up a stop sign REQUEST FOR at the NW corner of NW 36 in 33 -26 -4 (on the north -south road) in place of STOP SIGNS the existing yield sign as the trucks are going through the yield sign R PETERS coming and going to the Wimborne Plant at about 30 miles per hour He also requested speed zone signs south of the Wimborne plant After discussion Mr Litz moved that there be no change made as the yield sign at this location appears to be quite sufficient Carried OLD RD There is an old road diversion as shown on Road Plan 347B M , which contains DIVERSION 0 69 of an acre in NE 17- 28 -23 -4 However as the road diversion is no longer NE 17- used, the road having been re -built back on to the original road allowance, 28 -23 -4 Mr Berdahl moved that the owner of North half of the quarter section, Mr /41/1� COUNCIL MEETING SEPTEMBER 22nd, 1980 P9 and Mrs Baldwin of Calgary, daughter and son -in -law of Otto Bertsch, be advised that if they wish to purchase the land in the old road diversion, for the sum of $100 00, the M D will apply for cancellation of the road diversion and arrange to transfer the land over to them and consolidate same into title with their existing lands Carried The sale and transfer of land would be subject to obtaining approval for cancellation of the old road diversion from Alberta Transportation Prairie Bible Institute of Three Hills have requested council to undertake one mile of surfacing on the Institute land in 1981 After discussion of this request, Mr Bauer moved that the M D surface one mile of roads on the Institute Land in 1981 and the M D pay 100% of the costs involved MOTION DEFEATED As this was a tie vote the motion was considered defeated OLD ROAD DIVERSION NE 17- 28 -23 -4 SURFACING FOR Mr Poole moved that the M D surface one mile of roads on the P B Institute lands in 1981 and the M D pay for 75% of the costs involved Carried P B I in 1981 BLUE SKY ROAD Blue Sky Oil & Gas Ltd , have requested permission to construct 12 miles of road CONSTRUCT on road *11owance east of 10 of 24 to east of 10 of 13 in 32- 25-4(one mile) and east of 16 of 12 to east of 8 of 12 in 32 -25 -4 (2 mile) They require the road to be constructed immediately The road was on the 1980 road program, and would council be willing to give the oil company some consideration or assistance towards the construction costs After discussion, Mr Litz moved that Blue Sky Oil & Gas Ltd , be given permission to construct the roads as noted above, to M D standards, and the MD supply, haul and spread the necessary gravel and supply the necessary culverts Carried There was brief discussion about the paving operations and the fobs which should be completed before freeze up, but no decisions were made The 1981 Bridge Priorities were then discussed and Mr Poole moved that the M D bridge priorities for 1981 be as follows 1 Megli Bridge 2 Haining Bridge 3 Beynon Bridge 4 Hesketh Bridge 5 Sharples Bridge 6 Hastie Bridge 7 Vasseur Bridge 8 Allingham Bridge 1981 BRIDGE PRIORITIES Carried OUTSTANDING There was discussion regarding the list of outstanding projects from 1979 and 1980 and Mr Poole moved that the main crew complete the two miles it is presently PROJECTS working on,on the Empey Webb Road, and then move to the Wimborne Road Project, and he further moved to accept and file the balance of the report Carried SHOP & The Shop & Foremen Committee Meeting minutes of September 18th were discussed, FOREMEN and Mr Campbell moved that Council accept the recommendation of the committee MINUTES regarding Mr Harvey Jesske and his recent accident involving T -30 and T -22, and he be given the option of one of the following 1 Paying for the costs incurred to repair the damage 2 Accept a demotion for one month of 40C per hour and further he lose his accident prevention award for 1980 Carried PURCHASE NEW There were discussions concerning the need for a new generator and Mr Poole moved GENERATOR that Mr Paquette be authorized to purchase a new generator as per specifications outlined by the Foremen's Committee, at a price not to exceed $10,000 00, and he further moval to accept and file the balance of the minutes Carried Mr Litz moved that Council approve a leave of absence for Randy Armstrong up to April 1st 1980 Carried 1980 WATER BUDGFT REVENUE SALE OF GOODS AND SERVICES Sale of Water - Crantville 4,300 00 - Wimborne 3 600 DO - Ruarkville 4,000 00 Customer Installations - Grantville %IL - Wimborne NIL - Puarkville NIL Other Water revenue 20000 CONDITIONAL TRANSFERS Misc Grants (Interest Stabilization) 410 00 TRANSFERS Frontage Tax Transfered: Water - Ruarkville 2,870 00 - Grantville 1,360 00 EXPENDITURES ADMINISTRATION Administration charges - Grantville 500 00 - Glimborne 500 00 - Ruarkville 500 00 GENERAL SERVICES- Repairs & Maintenance - Crantville 1,200 00 - Wimborne 500 00 - Ruarkville 1 000 00 GOODS- Water Purchases - Crantville 5,000 00 - Ruarkville 6,000 00 Power & Pumping - Wimborne - -- 700 -00 FISCAL SERVICES. Interest for Debentures - Grantville 1 752 88 - Ruarkville 2 576 30 Principal for Debentures- Crantville 1,897 04 - Ruarkville 309 42 Amortization of Dist Line 29,400 12,100 00 4,230 00 *16,740 00 1 500 00 2 700 00 11 700 00 6,829 64 *22,729 64 ** (5,989 64) ** WATER & SEWER BUDGET REVENUE SALE OF GOOD AND SERVICES Sale of Water - Grantville Sale of Vater - Wimborne Sale of Water - Ruarkville Sale of Sewer - Grantville Sale of Newer - Ruarkville Other Water Revenue (Penalties) CONDITIONAL TRANSFERS Misc Grants (Int Stab ) Ruarkville (Int Stab ) Swalwell (Int Stab ) Huxley TRANSFERS Frontage Tax Ruarkville Grantville Swalwell Huxley Heer EXPENDITURES 00 ADMINISTRATION 00 Charges - Grantville 375 - Wimborne 00 - Ruarkville 00 GENERAL SERVICE 00 17,600 00 Repair & Maintanance - Grantville - Wimborne - Ruarkville Sewer Collections - Misc - Grantville - Ruarkville - Swalwell GOODS Water Purchases - Grantville - Ruarkville Power & Pumping - Wimborne FISCAL SERVICES Amortization of Dist Line Debenture - Water Principal Interest - Sewer Principal Interest 4,300 00 3 600 00 4,000.00 375 3,000 00 2,500 00 200 00 17,600 00 2,400 00 400 00 100 00 2,900 00 5,394 21 2,485 14 3 499 75 524 82 29 00 11,932_92 32,432 92 500 00 500 00 500 00 1,500 00 1,200 00 500 00 1,000.00 375 00 375 00 375 00 375 00 4,200 00 5 000 00 6,000.00 700 00 11 700 00 294.00 2,206 46 4,329 18 461 60 4,093 72 11,384 96 28,784.96 3 647 96 COUNCIL MEETING SEPTEMBER 22nd, 1980 P 10 W & T DOWNE Peat Marwick Ltd , Trustees in Bankruptcy have forwarded a list of items RECEIVERSHIP which will be offered for sale from the W & T Downe Sand & Gravel Ltd , bankruptcy After review of the list Mr Ferguson moved to accept and file as information Carried ALKALI L Mr Bauer gave a brief report concerning the alkali lake problem on land south of John Molendyk This matter was discussed by the A S B , and Mr Bauer reported that the District Agriculturists are following up on the problem It was also noted that the A S B has overspent its 1980 budget for brush removal on roadsides Mr Litz moved that the A S B be authorized to spend an additional $3000 00 for Torden Beads in 1980 Carried There was brief discussion regarding Mr Soder's resolution concerning full compensation to farmers for Wildlife Damage, and Mr Ferguson moved that Mr Soder be given permission to send his resolution to the Provincial A S B conference Carried Mr Ferguson reported that the Three Hills Seed Cleaning Plant have hired Michael Kelly solicitor (not Michael Welsh as was previously reported) to handle the lawsuit against the plant LAKE PROBLEM 1980 A S B BUDGET TORDON BEADS RESOLUTION TO A S B CONFERENCE RE WILDLIFE DAMAGE SOLICITOR FOF THREE HILLS SEED PLANT Mr Bauer asked when the Gorr Road - west of 25- 32 -25 -4 was to be surfaced, and GORR ROAD it was noted that one hill requires some work to increase the sight distance SURFACING before it can be paved Mr Litz moved that the main crew undertake this cut prior to moving to the Wimborne Road Project, in order to provide the required 600 foot sight distance Carried Mr Bauer reported that the road west of the Torrington Hutterite feed lot CULVERTS requires a culvert, and Mr Campbell moved that Mr Paquette arrange to have NEEDED this done Mr Campbell reported that the Fabian Road culvert needs to be fixed as both ends have dropped off He further reported it would require a motor grader and the traxcavator to complete the job It was agreed this should be fixed as soon as possible Mr Litz noted that gravel is needed in Wimborne as soon as the sewer ROADS IN project is completed and also the back alleys will require gravel WIMBORNE NEED GRAVEL There was discussion about the filing cabinets which the councillors have at home, and Mr Poole and Mr Litz both indicated they wish to retain the cabinets they have and would like to know what price they will have to pay for same The administrator was advised to order two new cabinets for the in- coming FILING councillors each CABINETS Mr Ferguson moved that Mr Poole and Mr Litz /be charged $75 00 for their filing cabinets DEFEATED Mr Bauer moved that they be charged $60 00 for the filing cabinets DEFEATED It was agreed that Mr Ferguson look up the motion made when the cabinets were purchased prior to the next meeting of Council Mr Poole moved that the remaining items on the agenda - Items 23, 26, 27, 44, 45, 44, and 46, be tabled to the next meeting of Council Carried Mr Bauer moved that this meeting do now adjourn ADJOURNMENT Time of Adjournment 6 30 P M Reeve Gravel Report. to Sept 12/80 Division 1 23,520 yards Division 5 16,250 Division 2 9,160 Division 6 14,576 Division 3 6,504 Division 7 17 916 Division 4 9,364 Total 97,290 w NEXT MEETING OF COUNCIL OCT 14 980 9 00 A M Carried ripal/�------ - - - - -- Mun Adminis rator Cold Mix 1546 yards Pit Run, Rocks & Screening4836 Paving 9806 yards