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Home My WebLink About1980-01-28 Council Minutesti i 0 • • AGENDA COUNCIL MEETING JANUARY 28th, 1980 1 Approval of Minutes - January 14th and January 18th, 1980 2 Appointments. 11 00 A M - Delegation re Marigold Library System - See Item 13 1 00 P M - C R P C re Land Use By -law - Carol Myers See Item 33 3 Decision re Annual Meeting 4 Alta Mun Financing Corporation - 1980 Capital requirements 5 Motion re: Over - expenditures in 1979 Review of Final Budget Run for 1979 Summary of 1979 Financial Picture Final Bank Reconciliation for December 31st, 1979 6 Review of Minutes from Joint Meeting re split in Mt View Kneehill Nursing Home Area and decision of Council re: bounardies of wards and number of representatives 7 Items from recent A S B Meeting - 8 Reg Resources Project - correspondence 9 Consider Possible refund of meter deposits for Grantville water meters 10 Carbon & District Recreation Board minutes - Dec 10179 11 Financial Statements from Over The Hill Community Association, Sarcee Butte and Hesketh Community Hall 12 Report re- Ruarkville Power Hook Ups in 1979 13 Marigold Library Presentation - 14 Circular from AAMD & C Resolution to Amend Constitution 15 Letter from President of AAMD & C 16 Subdivision application - Lot 1, B1k 6 Grantville 7815 F U - D W Davidson Other Planning Correspondence 17 Report from J C Jeffer -y - re- Cost of Living - Dec 31179 - Re Set Date for Employee Day - re Local Authorities Pension Seminar Scheduled Thursday April 24180 re: Request to consider possible change in hours 18 A G T Buried Cable East of 3, 10, 15, 22, 27 & 34 in 33- 26 -W4th 19 Minutes of meeting Drumheller Solid Waste Management Assocation - Dec 20179 20 Letter from CU Engineering Ltd , re low pressure sewage system costs 21 Letter from Linden Co -Op re: fuel increases 22 Request from Sch Division to improve road north of SE 34- 29 -24 -4 23 Should there be a charge for plowing road from #21 into house at Equity 24 Report re- removal of car from road near SE 34- 29 -24 -4 25 Armco advise possible l0% increase in culvert prices 26 Report - John Evans Three Hills large tractor to pull packers available for 1980 27 Review pit run gravel prices and set price for Lowen Andrews gravel (Increase of gravel royalties to 350) Review of Garson Gravel Pit Lease Problem 28 Applications for work 29 Review 1980 capital requirements and decisions made to date 30 Union Tractor Seminar - March 13th and 14th 31 Certificate of Insurance received from Alberta 150 Cross Country Association 32 Shop & Foremen Committee Meeting 33 Meeting with C R P C re Land Use by -law r w1 FINAL STATEMENT r MONTHLY STATEMENT MUNICIPAL DISTRICT OF KNEEHILL 1148 MONTH ENDING December 31st 19 79. Cen - - -- Payroll - - - -- -------- - - - - -- A/C -------------- Res. - -- Sale - Saving - - - - - -- - Total Net Balance End Prev Month 3462832 25 Receipts for Month Less Loans 262216 55 - - - - -- - - - - -- -- -- - - - - -- -- - - - - -- . - - - - -- Loans Recd -0- Huxley Debenutre - I terest 5 9 32 + 5 wings Ac ount Int$��3 - ' - - - - -- --- 353- 7r- - -- Che�ues stormeda�c nt #321 $4 00 ar d 33503 or $5 00 9 00 Cancelled cheque No 34708 -- - - - - -- -- - - - - -- -- - - - - -- -- - - - - -- - ---- r�'- ?�- - -- _ SUB TOTAL ------------ - - - - -- -- - - - - -- -- - - - - -- -- - - - - -- -- - - - - -- -- - - - --- �- $3728,645 25 -----------'--- - _r LESS Disbursements for #34591 tv 34827 $137,565 2 Plus 34 28 to 34 63 Month $259, 00 25 697,365 53 Loans Paid QQ B�b�rrtrgr�s Pa�� - - -�4 S�a� -ar�c3 �4�2i- -------- -- -- - - - - -- -------------- Interest Paid Paid ----------- Intere t -- - - - - -- - - - - - -- - ------------------------ 60 22 Net Balance End of Month $3,027,826 98 Balance at End of 16 74 4671 51 12140 40 423 73 100000 0 ( 166479 5 Month - - - - -- - - - - - -- -- - - - - -- --------------------------------------- 6621 11166479 290,353 02 --------------- Cash on Hand at 18,380 39 End Month End-of Month - - - - - -- SUB TOTAL ...------------- - - - - -- -- - - - - -- -- - - - - -- - -- - - - - -- -- - - - - -- - - - - - -- - - - - - -- -- - - - - -- -- - - - - -- -- -- - - - - -- -- - - - - -- -- 3,308,7 3 31 --------------- Less O/S cheques --------------- - - - - -- 276234 9?) -- - - - -- 4671 5 -- - -0- -0- -0 - -0- 280,906 43 NET BALANCE. ( - 276218_1 - - - -- )__-O-_ - - - ---- 12140 40 - - - - - -- 423 73 -- - - - - -- 100000 Of 6621 1 -- - - - - -- 166479 --------------- 3 3,027,826 98 End of MOnth - - - - - -- -------- i-- - - - - -- -------------------- - - - - -- -- Cash - on Hand - - - - - - 18380 39 -- - - - - - -- OUTSTANDING CHEQUES Payroll General No Amount No Amount No Amount No Amount --- °---- °- ° - ° - -- __ - - - -, ---------- -L - - -- - - - - -- ,„ „ - - - - -- - - - - --- - - -- -------------------- -- - - - - -- -------- CFF ➢TTACURD - - - - -- - - - - -- --------- - - - - -- - - - -- -------- - - - - -- iq! 6�1 SO $276 234 92 ------ ----- - -------- ---- ------- ---------------- --------------------- OUTSTANDING - LOANS ---- - - - -�, - -- Submitted to Council this Z day of T AEI - - - -- --- - -- - - - - - -- - - -- - - ------ Cash on Hand Deposit 19 '�RG, 19go — - - -- �' - - -- -Reeve - - - - -- - y-- - - -Mun Administrator L�l C7 0 • FINAL BANK RECONCILIATION FOR DECEMBER, 1979 LIST OF OUTSTANDING CHEQUES FOR THE MONTH ENDING DECEMBER 31s 34266 4 00 34868 250 00 34940 34941 34599 23 00 34869 178 50 34942 34608 9 75 34870 150 00 34943 34611 322 92 34871 4 00 34944 34613 2685 00 34872 30 00 34945 34618 61 00 .1873 34 05 34946 34622 102 98 34874 272 66 34947 34629 246 00 x4875 1739 34 34948 34639 2 50 34876 60 14 34949 34643 65 52 34877 490 00 34950 34651 815 00 34878 1500 00 34951 34667 1632 79 34879 136 50 74952 34674 5759 50 34880 42 10 34953 34676 8 82 34881 566 10 34954 34701 109 00 34882 79 50 34955 34729 22 68 34883 215 50 34739 58 00 34884 69 00 34956 34745 914 22 34885 92 72 34957 34751 75 00 34886 5520 00 34958 34754 125 00 _'4887 9364 07 34959 34758 50 00 34889 2485 00 34960 34766 150 00 34890 2303 80 34961 34767 75 00 34891 92 14 34962 34771 75 00 34892 179 00 34963 34773 75 00 34893 34 00 34888 34808 200 00 34894 3 00 34809 100 00 34895 106 75 34810 100 00 34896 24 00 TOTAL 34813 1040 09 34897 30 00 34816 500 00 34898 8 71 34818 200 00 34899 331 53 34824 826 90 34900 300 00 34828 47,256 02 34901 30 54 34829 12857 45 34902 6821 82 34830 210 05 34903 83190 00 34831 17 50 34904 67 95 34832 52 31 34905 30 00 34833 78 40 34906 40 00 34834 120 00 34707 90 74 34835 1 119 00 34908 335 25 34836 267 13 34909 183 07 34837 672 63 34910 25 50 34838 688 65 34911 92 85 34839 1115 43 34912 68 70 34840 350 00 34913 4 00 34841 145 00 34914 525 00 34842 1021 69 34915 110 00 34843 1453 65 34916 90 91 34844 35 50 34917 176 00 34845 50 80 34918 2173 86 34846 125 00 34919 30 00 34847 900 70 34920 55 00 34848 325 65 34921 88 08 34849 6 85 34922 97 24 34850 103 90 34923 115 45 34851 157 79 34924 26 95 34852 180 00 34925 8806 64 34853 4 80 34926 169 03 34854 22 50 34927 8 50 34855 3 99 34928 10 90 34856 356 33 34929 96 61 34857 6 49 34930 50 00 34858 976 24 34931 50 04 34859 4 00 34932 7.0 15 34860 91 95 34933 325 89 34861 235 97 34934 33 92 34862 00 34935 80 16 34863 .9660 410 40 34936 14 00 34864 400 00 34937 55 00 34865 1400 00 34938 13 00 34866 28 32 34939 16 25 34867 30 00 4 50 10 00 11 50 25 50 22 50 7 00 14 00 30 00 62 00 80 00 399 75 456 77 480 12 524 81 472 62 543 98 225 64 40 85 11 55 20149 96 7500 00 10340 00 5393 00 $276234 92 1 0 Ll L COUNCIL MEETING JANUARY 28th, 1980 A regular meeting of the Council of the M D of Kneehill #48 was held on Monday January 28th, 1980, commencing at 9:00 A M , in the Municipal District Office in Three Hills Those present were G A Berdahl Division 1 PRESENT C W Poole Division 2 T A Ferguson Division 5 R G Campbell Division 7 L G Litz Division 6 (after 10 50 A M) J C Jeffery, Municipal Administrator Mrs Jean Wilkinson Assistant Administrator was present and recorded the minutes Mr Jeffery opened the meeting due to the absence of both the Reeve and Deputy Reeve, and called for nominations for an acting chairman 11 Mr Ferguson moved that Mr Berdahl act as Chairman for this meeting BERDAHL CHAIRMAN " Mr Poole moved that nominations cease Carried Mr Berdahl took charge of the meeting APPROVAL OF Mr Poole moved approval of the minutes of the council meetings of January MINUTES 14th and January 18th, 1980 Carried Mr Poole moved that no annual meeting of the ratepayers be held in 1980, NO ANNUAL as no interest has been expressed by the ratepayers MEETING Carried Mr Poole suggested that the seminar on axle weight system of loading might be a good topic for this year s employee day and it was agreed to discuss " this matter later in the day PRINT 1979 The matter of having the 1979 financial statement printed in the local paper FIN STATE - or printed in booklet form and mailed oqV to each ratepayer was also discussed MENT IN and Mr Ferguson moved that au�m�9oinancial statement be printed in s PAPER ONLY one .issue of the Three Hills Capital for the information of the ratepayers Carried Alberta Municipal Financing Corporation have requested advice from Council 1980 DEBENTURE as to possible 1980 capital debenture requirements and after brief discussion REQUIREMENTS Mr Campbell moved the corporation be advised Council will be looking ,r for financing for the proposed Wimborne sewer project in 1980 Carried The Auditor has requested council's motion of approval for the following APPROVAL OF over budget expenditures in 1979 to be taken out of the 1979 current operating expenses. Swalwell Sewer $2061 94 OVER BUDGET A S B Machinery $3917 45 EXPENDITURES Office Equipment $ 729 35 FROM 1979 OPERATING Fire Equipment $2637 03 Radio Equipment $4306 36 Buildings $34478 82 Land ($ 650 00 ) Transportation Equipment $119676 03 for a total net of $167 156 98 After discussion of this request, Mr P000le moved that the above over budget N expenditures be taken out of the 1979 current operating expenses Carried BANK RECONCILI -ff Mr Jeffery reviewed the final bank reconciliation for the month ending ation I s December 31st, 1979, and noted it showed a net balance of $3,027,826 98 After brief discussion Mr Ferguson moved approval of the final bank reconciliation for the month ending December 31st 1979 Carried SUMMARY OF 1979 Mr Jeffery reviewed with Council a summary of the financial statement for the FIN year 1979, and also reviewed the final 1979 budget run After discussion of A STATEMENT variois items, Mr Campbell moved approval of the report as presented Carried Mr Jeffery reviewed the minutes of the recent meeting held to discuss SPLIT IN MT VIEW the proposed split between the Mountain- View - Kneehill Auxiliary Hospital KNEEHILL AUX and Nursing Home Area The possiblity of the one board operating the HOSPITAL AREA Auxiliary Hospital and Nursing Home Area and also operating the Three Hills ��07 to • El -2- COUNCIL MEETING JANUARY 28th 1980 Municipal Hospital was also discussed at length The various suggestions from the other municipalities and other hospitals were reviewed as to the number of wards required in the new area and the number of members on the board Mr Ferguson moved that the M D recommend to the Alberta Hospital Commission that a separate board be established to operate only the Kneehill Auxiliary Hospital and Nursing Home area with no involvement in the operation of the Three Hills Municipal Hospital Carried After further discussion regarding the number of wards and number of board members, Mr Ferguson moved that the M D recommend to the Alberta Hospital Commission that a three ward system be established for the new area, using Highway #27 and the Correction Line as the boundaries for the wards, and further recommend that a 9 member board be established, with 2 representatives from the North Ward 3 representatives from the Central Ward and 2 representatives from the South Ward, and two representatives be appointed to the Board from the M D Council Carried Mr Litz entered the meeting at 10-50 A M V, Mr Poole moved that all recommendations for establishment of wards and number of board members received be submitted to the Alberta Hospital Commission for their consideration and final approval as to the establishment of the new area, the ward set up and number of board members Carried MARIGOLD LIBRARY SYSTEM Representatives from Marigold Library System entered the meeting at this time to discuss the proposed regional library system with Council Time - 11.05 A M Mrs Gaye Ross, Chairman of the Marigold Steering Committee introduced herself and the other representatives to Council- Mrs Edith Helton Three Hills Librarian Mrs Marjorie Hansen, Member of the Three Hills Library Board Mrs Aileen McLaren, Member of the Three Hills Library Board Mrs Pat MacNamee, Member of the Marigold Committee Mr Wilf Allan Consultant to the Committee Mrs Ross indicated the work towards a regional library system started 2 years ago in an attempt to get better Library facilities in Drumheller and other small rural centers The Marigold system would cover a large area, including Wheatland Kneehill, Foothills, Rockyview, Starland, ID Districts, and all urban centers - approximately 54 municipalities, but nctincluding the City of Calgary To date they have made a presentation to 14 municipalities and received support from all 14 areas Benefits from the system include increased number of books available books and magazines circulated - books would be purchased centrally and then circulated throughout the entire regional system bulk buying of books will reduce costs professional librarians will be advisors to the system and would assist local librarians to assess what their area requires, improved reference and information service bookmobile and van service operating in the regional library system better training for library personnal, assurance of a salary for a minimum of one person per library in the system books in foreign languages and books for handicap persons library card could be used in any library in the system Mrs Ross indicated they hope to have sufficient support to apply for the provincial grart by the end of 1980 The Province will pay an establishment grant to a regional library system of $6 50 per person This is not a matching grant, but an outright grant to assist in establishment of the system The Committee is asking this be increased to $8 00 per person The operational grant is payable from local municipalities at $4 00 per capita for the years 1980 and 1981 and then will be re- negotiated at the end of 1981 The provincial government also pays towards the operational costs at $1 77 per per capita, and the committee is asking the government to increase this figure to $5 00 per person However the system can operate on the $4 00 per capita from local municipalities and $1 77 from the government Mrs Ross also indicated that the contract would be renegotiated with the local 6 • • COUNCIL MEETING JANUARY 28th, municipalities at the end of every three years Mrs Ross asked that the council pass a motion indicating the following points- 1 Support for the concept of the system 2 Agreement to negotiate the contract 3 Payment of $4 00 per capita for 1980 and 1981 4 Request to the government to increase their contribution to the operational grant from $1 77 to $5 00 per person In answer to a question Mrs Helton indicated that about 175 people from the rural area used the Three Hills Library and about 230 Three Hills town residents It was also indicated that in Acme the strongest support comes from rural residents Committee also felt there would be more use made of libraries if more books were made available to people Mrs Ross noted they must have a certain percentage of municipalities involved in the system before it would be viable, and hoped to have at least 60 to 70% involved There is about 93,000 people in the proposed region Mr Allan noted that if Kneehill, Rockyview and Foothills do not participate the system might be in trouble as they need the rural area support to make it a viable system There was discussion about approaching school boards, and the committee indicated school boards will not be approached as school libraries have a very different need than public libraries However it is possible that the system could provide certain services to the schools Mrs Helton in answer to a question indicated that the Town of Three Hills presently pay about $1000 00 to the Library Under the new system it will cost the town about $8000 00 per year Mrs Ross indicated that each participating municipality will enter into a contract with the other municipalities to operate the system appoint a member to the regional library board and then an executive council of approximately 7 to 11 members will be responsible for the day to day operation of the system Mrs Ross also indicated that to date they have made no presentation to any other rural area Mrs Ross also extended an invitation to any councillor who wished to attend the conference scheduled for February 2nd in Drumheller The delegation then left the meeting After brief discussion Mr Poole moved that the decision regarding participation in the proposed Marigold Library System be tabled and discussed again at a later date, when a full council is present Carried Mr Campbell moved that Mr Berdahl attend the conference in Drumheller on V° February 2nd, if possible Carried The meeting then adjourned for dinner, between 12.00 Noon and 1 00 P M DINNER B There was then discussion about various A S B items, including availability A S ITEMS of beaver culverts, A S B recommendations for 1980 pro_7ects and grants available for same and recommendation regarding purchase of a new mower MOWER Mr Poole moved that the 1980 A S B budget figures for grant programs be tabled BUDGET FLOAT until the next meeting of Council, as more information is required je6 _ ETC Carried I Mr Litz moved that Mr Soder and Mr Berdahl be given authority to purchase a heavy duty mower for the A S B at a price not to exceed $4000 00 Carried The suggestion about putting a float in local towns and villages parades in 1980 to promote agriculture during the Alberta 75 Birthday Year was then discussed at length and Mr Soder came into the meeting at this time Mr Litz moved that the- A S B be authorized to put in a display or float in any local town or village parade in 1980 as part of the Alberta 75 birthday celebrations to promote agriculture, and expenses incurred for building the float and taking same around not exceed $2000 00 � , "/PZ MOTION DEFEATED J • C Ll COUNCIL MEETING JANAURY 28th, 1980 Im Mr Jeffery read correspondence received from Regional Resources Project regarding possible designation of the M D under the RRAP program for 1980 No definite decision has been made as yet Mr Campbell moved to accept and file as information Carried Mr Jeffery noted that the M D has on deposit $600 00 for some water meters installed in Grantville However there has been no deposit taken on other meters in Grantville and in Rurarkville The deposits were paid quite a number of years ago After discussion Mr Ferguson moved that the deposits for these water meters be refunded and no deposits be required in future �ry REG RESOURCES RRAP FUNDING GRANTVILLE WATER METER DEPOSITS Carried MINUTES CARBON REC. Minutes of a meeting of the Carbon & District Recreation Board of December BOARD 10th were reviewed and Mr Campbell moved to accept and file as information.,,. Carried Financial Statements from- FINANCIAL STATEMENT Mt Vernon Community Association Over The Hill Community Association RURAL COMMUNITIES Sarcee Butte Social Center, and Hesketh Community Hall for the year 1979 were reviewed and after discussion, Mr Poole moved to accept and file V, as information Carried KVILLE Mrs Wilkinson reviewed the funds received from individual contributions POWER RUARRUAR HOOK UPS and from Alberta Power Ltd , towards repayment of the Rurarkville power in 1979 contribution made by the M D to Alberta Power in December of 1977 After noting the balance owing at the end of 1979 and the balance which likely will still be owing in 1981, Mr Ferguson moved that the individual contribution payable in 1980 be set at $200 00 Carried AAMD & C AAMD & C advised that County of Flagstaff will be presenting a motion AMENDMENT TO at the Spring Convention to amend the Constitution of the Association to CONSTITUTION allow the immediate past president of the association to sit as a member of the Executive so long as he continues to sit as a councillor in his own municipality After brief discussion Mr Poole moved to accept and file as information Carried LETTER FROM Mr Jeffery then read a letter from Mr Les Miller President of the PRESIDENT OF AAMD & C which outlined some of the undertakings of the association in 1979 Mr Ferguson moved to accept and file as information AAMD & C Carried D W Davidson of Three Hills has applied for a subdivision of Lot 1, Block SUBDIVISION 6 Grantville 7816 F U to split it into two 66 foot lots The existing house Lot 1 Blk 6 would be moved and up- graded on one lot and a new residence constructed on Grantville the second lot f Mr Litz moved that Council recommend approval for this subdivision subject to normal conditions of subdivision and the necessary development permits be obtained by the applicant for the proposed developments Carried ENT TO AMENDMENT A copy of a letter from the Village of Linden to Calgary REgional Planning Commission was read in which the Village request amendment to the Regional Plan to allow all land within the village boundaries including newly annexed VILLAGE LINDEN lands presently classified as low density to be classified as high density {t Mr Poole moved to accept and file as information Carried ALTA WHEAT Alberta Wheat Pool has submitted a brief to C R P C regarding portions of 0 POOL BRIEF RE the proposed Regional Plan which relates to location of agricultural processing PROPOSED industries, and requests amendments to certain sections After brief discussion REG PLAN Mr Campbell moved to accept and file as information Carried TOWN OF The Town of Okotoks has requested amendment to the Preliminary Reg Plan to extend their high density district and after brief discussion Mr Poole OKOTOKS AMENDMENT TO moved the M D voice no objection to this proposed amendment PREL PLAN Carried Mr Jeffery reported that the cost of living as at December 31st, 1979 1980 SALARY average between Calgary and Edmonton was 9 4% and the contract with the 4, NEGOTIATIONS men has been set allowing for a 9 4% increase in wages for 1980 Mr Jeffery advised Council that he will be adjusting his hours on certain ADJUSTMENT TO days from 8.00 A M to 4 30 P M to 8 30 A M to 5 00 P M as his wife HOURS OF WORK J C JEFFERY 6 U C7 COUNCIL MEETING JANUARY 28th 1980 P 5 starts work at the hospital at 7 00 A M and he wishes to remain home until his sons leave for school at 8 30 It could be about 10 days per m Council agreed there would be no objection to this EMPLOYEE DAY A date for an employee day was then discussed as well as topics for the day, including axle weight loading system discussion seminar on Local Authority Pension advice on new employee benefit program Mr Lltz moved that Mr Jeffery try to arrange for an employee day on March 20th, 1980, and arrange for a suitable program Carried A G T BURIED A G T propose to bL.ry telephone cable east of 3, 10, 15, 22, 27 & 34 in 33-26-M CABLE W4th and after discussion Mr Litz moved to accept and file as information Carried The minutes of the Drumheller & District Solid Waste Management Association Vn DRUMHELLER meeting ofDecember 20th were reviewed and discussed and Mr Campbell moved to SOLID WASTE accept and file as information MEETING Carried Cu Engineering Ltd , of Edmonton and Calgary advise they have costs available for a low pressure sewage system recently installed in a hamlet in the County of Grande Prairie Mr Berdahl moved to accept and file as information MINUTES V, CU ENGINEERING INFORMATION j Carried r ` FUEL PRICE Linden Co -Op advise there was a fuel price increase effective January 1st 1980 INCREASE diesel up to 66 90 per gallon and regular gas up to 76 20 per gallon Mr Campbell moved tc accept and file as i.nforrration Carried The Three Hills School Division School BL's Superintendent request council consider improving the road north of SE 34- 29 -24 -4 for two miles as he feels it is a dangerous road for the school buses It was noted that there is only one residence on this road and it would be a very expensive road to improve due to the hilly terrain It was also noted it had been improved somewhat several years ago Mr Poole moved that this request be filed Carried There was discussion about the status of the road from Highway 21 into Equity Alberta Transportation use to keep the road open when there were elevators at Equity but since these have been removed they no longer plow the road The residents of the house at Equity have requested the M D plow the road After discussion it was generally agreed that it is the M D 's responsibility to keep the road open if it is in fact a public road Mr Jeffery is to check and report back to the next meeting of council Mr Jeffery noted that a car had been abandoned on a road east of 34- 29 -24 -4 and was creating a drifting problem The R C M P were requested to have the car removed, and the vehicle has now been removed Mr Wood, Salesman for Armco advises that there will likely be an increase in culvert prices in April of 1980 It was agreed the need for ordering culverts should be reviewed and a report brought back to the next meeting of council REQUEST FOR ROAD IMPROVEMENTS NORTH OF SE 341 29 -24 -4 Mr John Evans of Three Hills advises he has a tractor large enough to pull packers and he would be willing to rent same to the M D for use in the 1980 A contruction season Mr Ferguson moved to accept and file as information Carried I& STATUS OF ROAD INTO EQUITY ABANDON CAR IN CULVERT PRICE INCREASE TRACTOR AVAILABLE FOR PULLING I PACKERS CANCELLATION Mr Ferguson reported he had talked to both Mr Victor Garson and Mr Allan GARSON GRAY. Garson regarding the cancellation of the M_D gravel lease and Mr Garson's LEASE only comment was that he did not wish to sell any more gravel AFter lengthy discussion Mr Poole moved that the Road Committee and Mr Ferguson meet with Mr Victor Garson to discuss with him the amount of gravel the M D can crush in the pit in 1980, the amount of clean up which will be required by the M D , the date this must be completed, possible purchase of the quarter section and access through their land to other possible sources of gravel - Ken Ferguson quarter and the Crown quarter to the east Carried it was noted that Linden Contractors is not crushing gravel at the Garson pit at this time It was also agreed that the M D should attempt to crush as much gravel as possible at the Garson Pit before the expiration of the lease, and u I LT • d • COUNCIL MEETING JANUARY 28th, 1980 M also should contact Mr Garson; and Alberta Transportation to determine how much it will contribute towards reclamation of the pit area c" u c Mr Jeffery noted that to date he has received no information from _ c� Alberta Transportation regarding gravel test results on the Crown Quarter\^ 5y�1e south and east of the Garson pit Mr Poole moved that the M D Road Committee should contact Mr Ken Ferguson and also Alberta Transportation about a possible gravel source on their lands south and east of the Garson Pit Carried Mr Jeffery reviewed costs incurred for the stripping done at the Andrews PRICE FOR ANDREWS RIC RICEN GRAVEL Lowen Pit The total cost to the M D to date are Stripping $22 306 75 Paid to M Williams $10,340 00 Linden Contractors $10,773 00 for 8100 yards at $1 33 per yard Royalties $ 2,835 00 for 8100 yards crushed' Total Costs $ 46,254 75 or $5 71 per yard However the total cost for stripping should perhaps not be charged to the first 8100 yards as the If D will likely obtain more pit run from the stripped area 0 Costs for the 8100 yards could be set at. $3 00 per yard which would include at least $1 32 for stripping, 35,� for royalty and $1 33 for crushing (After discussion Mr Poole moved that the price for crushed gravel at the Andrew Lowen Pit be set at $3 00 per yard and the price for pit run be set at $1 70 per yard Carried �iIt was noted that the price for pit run at other locations must be increased by 100 a yard to cover the increased royalty costs, and also the price at the Jack Lowen Pit - SE 16- 29 -21 -4 for crushed gravel must be increased by 100 a yard The price for crushed gravel at the stock pile locations wIll be changed when: the new government haul rates are received in April There was discussion regarding testing to be done at the Thiessen Pit i^1 "Mr Paquette entered the meeting at this time MIS PUBLIC WORK He advised council that he has four employees off work and may find it necessary ITEMS to hire an operator if they are all off for any length of time Milton Rempfer is off until the end of February and D Kober, R Ehrmann and R Vickery are all off with bad backs Applications for work were reviewed and Mr Litz moved these be referred to f Mr Paquette Carried Mr Paquette advised he was unable to locate a drill which will core test for gravel in the area and after discussion Mr Jeffery was instructed to obtain costs for having a company come out from Calgary to test for gravel at the Thiessen Pit and report back to the next meeting of Council minutes Mrs Wilkinson left the meeting at this time - 5:07 P M Mr Jeffery recorded the remaining / Mr Jeffery then reviewed with Council the capital expenditures approved for 1980 to date, and also those which will be in the call for tenders Other items were 1980 then discussed and Mr Poole moved that the M D purchase the following items or CAPITAL approve the expenditure of funds for capital requirements as follows EXPENDITURES 1 12 Radios approximate cost of $15,000 00 2 Capital expenses for the A S B including the cost of the new mower $10 000 00 3 1 Small Sand Spreader - cost of $2000 00 4 One Steam unit installed in a school bus - cost of $5000 00 5 One Scrap Metal bin - Cost of $1000 OC 6 One School Bus Cost of $1500 00 7 Office Capital - $15,000 00 Carried IMr Poole further moved as follows: Mx Paquette obtain prices from other companies for a 25,000 gallon storage ank and heater for oil storage, and that no truck mounted post pounder be urchased in 1980 Carried L-41 C C. COUNCIL MEETING JANUARY 28th, 1980 P 7 Mr Ferguson moved that a committee of Mr Paquette and one cDuncillor be authorized to purchase a sand screen at a price not to exceed $15,000 00 Carried Union Tractor Ltd have scheduled a technical seminar for March 13th and UNION TRA.CTOR SCHOOL 14th Mr Campbell moved that Mr Keith Smith and one mechanic to be picked by Mr Paquette be authorized to attend this seminar Carried The Alberta 150 Cross Country Association have had their insurance company ALTA 150 SNOWMOBILE RACE forward to us a copy of a certificate of insurance indicating they have liability coverage for a snowmobile race scheduled for sometime between f February lst and February 3 in 1980 It was noted that to date we have received no request from the association for permission to use M D roads Mr Ferguson moved the information about the insurance be filed Carried Mr Jeffery then reviewed the minutes from the Shop & Foremen Committee SHOP & FOREMEN meeting on January 24th, 1980 The committee recommended to council MINUTES that it not require its employees to held a number 1 driver's licence in order to obtain Senior Winter classification during the winter months and further recommends that the junior winter classification be used in order to f recognize the different abilities in our employees After discussion Mr Poole moved that the change in the classification system be implemented on a trial basis from January 1st, 1980 to March 31st, 1980 Carried Mr Poole moved that the balance of the Shop & Foremen minutes be approved with the following notations. 1 Carbon Shop Roof to be fixed 2 A new electric welder to be purchased for an approximate price of $1700 00 Carried After brief discussion Mr Campbell moved that oil storage facilities be installed at the main shop for an approximate cost of $1500 00 Carried MEETING WITH Brief discussion was held concerning a meeting with C R P C to discuss the new land C R P use by -law and Mr Ferguson moved that a committee meeting be held on February V, RE lst, 1980 commencing at 9:00 A M , with as many councillors as possible to attend LAND U.. travelling time Carried BY -LAWQ, ' There was brief discussion regarding the /charge to R W Vickery for use of the G 0 M D traxcavator and Mr Litz moved that we cancel the charge for 314 of an hours R W travelling time and charge Mr Vickery for 314 of an hour travelling time VICKERY Carried ACCOUNT Mr Litz moved that this meeting do now adjourn Carried ADJOURN Time of Adjpurnment 6.45 P M - -- <<1'%1--c- ---- L- - - - - -- - - - -- - - - �-- Z � ------- - - - - -- Reeve Munic dministrator DATE OF NEXT MEETING FEBRUARY 14th, 1980 (THURSr.AY) COMMENCING AT 9.00 A M DATE OF COMMITTEE MEETING WITH C R P C February 1st, 1980 at 9:00 A M FIRE v. ,. _.., ., ,.., MEETING JANUARY 28,1980 A meeting of the Fire Committee was held January 28,1980 commencing at 7.30 p m in the M D office in Three Hills with the following present Three Hills Fire Dept Rod Parks Alex Cunningham, Ed Sept M D #48. R G Campbell, T A Ferguson, G A Berdahl, C GJ Poole and J C Jeffery Town of Trochu: Tim Peterson, Al Gehring Carbon Fire Department- Doug Best, Don Appleyard Linden Fire Dept Allan Duer Torrington Fire Dept. Garnet Bauer, Harold Ehrmann Peter Sol and Mac Hutton Trochu Fire Dept. Ken Wahl, Walter Meding, Garry Adams, Lawrence Hogg Roy Enzie, Bruce Guard Three Hills Capital Betty Dau The January,1979 minutes were briefly reviewed Moved by Alex Cunningham and seconded by Walter Meding the minutes be approved CARRIED Reports were given by Fire personnel as follows Carbon Linden Torrington Trochu Three Hills I Alarms & Fires --- - - - - -- -------- T/V M D. - - - - -- ------ -- - - -- T/V M D T/V M D ----- - - - - -- T/V M D --------- T/V - - - - -- M D # of Alarms - combined -- - - - - -- -------- 1 7 - - - - -- - - - -- - - - -- 18 - - -- - - -- 34,4 # of Fires 1 7 I 10 2 9 4, 16 Classification of Fires -in buildings 0 3 l( I 2 - brush,arass stubble 1 1 6 1 3 5 7 - rubbish,dumps 0 I 2 I I 1 1 I 1 -mis fires outdoors 0 1 I 2 I 1 3 - vehicle 1 I 1 1 2 Call other than Fires ( - rescue or emergency I ' 2 - needless calls 2 1 I 1 - accidental alarms I ll 5 -false alarms 3 ( 6 1 Mutual Aid given _ _ �- I - - - -- - - - - -- ----- - - - - -- - ______I II Water used - gallons 00 -fire fighting 118 Z0,0 n gS'00j 6155 R 16626 20J 7400 50 12650 -training g Oz1IOQ 14300 8700 3500 2600 - - - -- III Personnel- combined I I - membership of dept 20 ( 39 22 8 12 22 22 -new members 2( 7 ( 5 5 - members replaced 1 I 5 5 - average response /alarm 10 - - - -- ----- __� 10_17 - - -- - - - -- - - - -- 10 13 -14 - - - -- - - -- 114.1 --------- 11 4 - - - - -- IV Inspections -- - -# of inspections 0 0 _+__ - -� ----------------- ----- 23 - - - - -- --------- 20 V Miscellaneous 1 - Machine hours -firms 4 I 25 I 118 3 58 3 52 - training 10 15 8 6 5 28 I 30 - Manhours - fire 32 i 200 108 I 18 1182 5 85 438 - training 80 1 120 105 203 5d162 5 453 298 -- - - - - -- -------- - - - - -- ----- - - - - -- ----- - - - -- - - - - -- -- - - - - -- VI Remarks. -Fire Loss 7500 i $5-- $66007 Inspection- Incentive Honorarium- Increase Budgets for each department were also presented as follows- See Page 2 Concerns of departments were then reviewed as follows- 1 Three Hills requires a new truck in 1982 2 Three Hills would like renumeration for members for inspections 3 Three Hills would like Honorarium increased (Town contributes $1,300 ) 4 Torrington felt Honorarium should be increased 5 Torrington felt School Allowance should be increased 6 Torrington felt M D should assist more with Truch storage costs (utilities,etc) 7 Trochu asked if Council would review the agreements and make allowance for truck storage costs (approximately $1 700 for utilities) 8 Carbon felt they spend much more time at rural fires than urban fire,all departments agreed. 9 Carbon suggested charging for highway fires Page 2 FIRE REPORT Pa ge 2 Discussions followed and Mr Alex Cunningham moved that Council consider the following points regarding highway vehicle fire, this was seconded by Mr Don Appleyard- 1 Charge for calls - suggest rate of $250 00 per hour plus $10 00 per hour for each man 2 Suggest do not charge for mileage only hours 3 Where would revenue be apportioned 4 Would not concern mutual aid agreements CARRIED Mr Peter Sol mentioned that some County of Mountain View ratepayers would like to be covered by the Torrington Rural Fire Protection and he was advised that these ratepayers should contact the County Office in Didsbury Mr Campbell asked if the livestock watering tanks located at Wimborne could be located in Torrington Trochu Fire Department asked if they could store a water truck in the new School Division shop Mr J C Jeffery advised he would check again Mr Sol mentioned they are having problems attaining supplies and Mr Cunningham suggested that if all departments orderd together it may help some Moved by Mr Ed Sept and seconded by Mr Allen Duer that the meeting do now adjourn (9.00 p m) TOTAL $6,523 00 TOTAL OF GENMAL & $10,113 00 Capital required for 1982 60,000 00 Total department balance to December 31,1979 (4,487 98) I� Page 3 CARRIED OPERATING BUDGET 1980 THREE HILLS RFP ---------------- - - - - -- --------------- 1980 Budget ----- - - - - -- 1979 Expenditures --------------- -- Equipment Repairs & Maintenance $ 500 00 Fuel & Oil 200 00 Materials -air refills,etc 70 00 Shared Costs- phone,utilities,etc 500 00 Honorarium 1,600 00 Vehicle insurance license etc 150 00 Life insurance 70 00 Courses & Conventions 500 00 Other -- -- TOTAL OF GENERAL $3,590 00 $9,713 71 EQUIPMENT- 5 pair Kelvar Gloves @ 22 00 110 00 2 MSA Tank Brackets @ 75 00 150 00 1 -1 Foam nozzle 286 00 Z Oxygen Rescuitator 500 00 1 Hydrant Wrench 25 00 2 Hydrant Wrench repairs @85 00 10 00 2 Coats @105 00 210 00 2 Winter liners 935 00 70 00 2 Hats & Harness @18 00 36 00 6 Chin straps 6 00 4 Winter Liners @5 00 20 00 4 Face Shellds 010 00 40 00 2 Frames @10 00 20 00 2 Boots @45 00 90 00 4 Pompier belts @40 00 160 00 1 MSA Spider @20 00 20 00 1 MSA Air pack c/w Bracket @1,000 1,000 00 4 -50 2;� Imperial hose @146 00 585 00 8 -50' 1' Imperial hose @96 00 770 00 1 220 cubic foot air cylinder 400 00 2 ABC 30# Dry Chemical 086 00 175 00 2 Mobil Brackets @40 00 80 00 2 Flood Lamps @50 00 100 00 1 Smoke eductor 0100 00 100 00 1 Pager - handheld @.1,000 00 1,000 00 10-1_� Couplers 2180 00 210 00 10 -2-z Couplers @35 00 350 00 TOTAL $6,523 00 TOTAL OF GENMAL & $10,113 00 Capital required for 1982 60,000 00 Total department balance to December 31,1979 (4,487 98) I� Page 3 FIRE COMMITTEE Pa ge 3 2 OPERATING - BUDGET -1980 - CARBON -RFP- 1980 Bu, GENERAL EXPENDITURES. Equipment Repairs & Maintenance $ 500 Fuel & Oil 200 Materials -air refills,etc 150 Shared Costs- Phone,Materials,Uti1 300 Honorarium 1,600 Vehicle- Insurance,Licence,Permits 150 Life Insurance 150 Courses & Conventions 500 Miscellaneous 100 3get 1979 Expenditure - - - -- ---------------- 00 00 00 00 00 00 00 00 00 TOTAL GENERAL $3,650 00 EQUIPMENT EXPENDITURES- Hose Washer 265 00 Gate Valves 450 00 Deluge 1,678 00 Pitot Gauge 307 00 Hose Clamp & Peg 380 84 Resusitator 1,930 00 2 -2' " 50' lengtts 319 00 1 -1 #" 50 lengths 215 00 4- Pagers 1 000 00 12 of encoder 250 00 Tarp for Truck 80 00 TOTAL EQUIPMENT EXPEAj_l_. $6,874 84 TOTAL EXPENDITURES $10,525 00 $6,153 61 Total Department balance as at Dec 31179 46,394 24 3 OPERATING BUDGET -1980 LINDEN RFP ---------------- - - - - -- ---- - - - - -- 1980 Budget GENERAL .tea.. -'. � ' �. TURES Equipment Repairs & Maintenance 500 00 Fuel and oil 225 00 Materials -air refzlls,etc 1,100 00 Shared Cost - - - Honororium 700 00 Vehicle, insurance,license etc 175 00 Life insurance 80 00 Courses and conventions 50000 TOTAL EXPENDITURES: $3,280 00 EQUIPMENT EXPENDITURES. 6 -1-'5 x 50 Hose @96 50 636 90 4 -2-� x 50' Hose @145 80 610 00 6 -pair flame proof gloves @22 00 135 00 Foam Eductor & Adapter 340 00 20 gallons 3% AFFF Foam 934 76 Eductor Fan 275 00 Air refills 150 00 3 Fireman s coats 0105 95 317 85 TOTAL ,., EXPENDITURES $3399 51 TOTAL EXPENDITURES. $6679 51 Capital equipment required -Motor 900 00 TOTAL DEPARTMENT BALANCE, as at December 31,1979 ($3 761 39) -1979-Expenditure- $4,455 92 Pa ge 4 F FIRE COMMITTEE Page 4 4 OPERATING BUDGET - 1980 TROCHU RFP 1980 Budget 19.79 Expenditure GENERAL EXPENDITURE: Equipment repairs and maintenance $ 600 00 Fuel and oil 100 00 Materials -air refill,etc 100 00 Shared cost- phone,utilities 1,000 00 Honorarium 1,600 00 Vehicle insurance, license, etc 150 00 Courses and conventions 400 00 Other 150 00 TOTAL GENERAL EXPENDITURE $4,100 00 EQUIPMENT EXPENDITURE. 50' of 1-�" hose and 400 00 50' of 2.'5" hose TOTAL EXPENDITURE $4,500 00 $3,211 79 Total DEPARTMENT BALANCE as at Dec 31179 ($7,877 25) 5 OPERATING BUDGET -_ -1980 DRUMHELLF.R -RFP 1980 BUDGET 1979 Expenditure GENERAL EXPENDITURE. Nil EQUIPMENT EX., .....c. Nil $3,000 00 TOTAL DEPARTMENT BALANCE as at Dec 31179 ($1,058 69) 6 OPERATING- BUDGET -= -1980 TORRINGTON RFP 1980 BUDGET 1979 -EXPENDITURE ----- - - - - -- --------- - - - - -- GENERAL E.....,.... _. ..E: Equipment Repairs & Maintenance $ 500 00 Fuel & Oil 200 00 Materials -air reflls,etc 200 00 Shared Cost- phone, utilties 600 00 Honorarium 1,600 00 Vehicle insurance license etc 150 00 Life Insurance 100 00 Courses and conventions 500 00 Other - -- 100.00 TOTAL GENERAL EXPENDITURE $3,950 00 EQUIPMENT EXPENDITURE Nil TOTAL GENERAL EXPENDITURE- $3,950 00 $62,770 85 TOTAL DEPARTMENT BALANCE as at Dec 31179 $52 950 59 j ��j Pa ge 5 r :7 I I 1 I I I I 1 � I I � �I I vl I o I 1 N 411 I � <\ I I 2 O-W QO O o O o O C O O I O I o Ol O H v1 0 O O O O O o O OI o I O u1 0 C7 b�l I I 2 t31 0 O o O o O O o o f O I o ^i O o 0 l�1 1 0 O O O O In O O O I Lr1 I LS) rl In O N IY 0.1 i Lf1 N N 1p lq ^i H Lr) ry i dl i 0) 2 41 M ry ry M M CN M HNI I 1 Lf) I � I I SI I O vl I O al I �I I O WI I O 1 1 O dl l 1 I I W 411 I I O O O �4 bi I I H 0 2 bpi i i o H N Q) q I I pi i rn vl I I I N 411 I � I I M 4J Q1 O O O O O O OI O O 1 O ul O Q) Q) O O O O O O Oi O O I O N O b Z3I 0 O O O O O O O I O O I O x I0 O O O O Ln O ulI O O I O rl N O N W ^I ri O lfl ^I <t+ H ^ CM i Ln 2 N N OU i i ~ ~ tl tl n M [a-1 Op I O1 I I 011 I I N l i ai hi Wi LI) i Li �i i tl+ QI I I W 4J 1 0 o O O O O O I O ^I I 0 m 0 O O O O O O O O L1 U) O M O C~ I 0)1 i i 212zs1O Lf, o o Ln o 0 1 0 41 1 m o o o W I W z I O N O O N 00 O I co 0) 1 N 4J O l0 O U) 1 N M 1 l9 O dl t\ d M fY Ihl O I N I M M I l0 M N a,i��0i 1 WI 1 QI I I Wi i � wi I I H OI I I I 4J i o 0 o c o o c o o I o o f O er o 0 0 0 0 0 0 0 of o o o N o bo I 2 zs I o o c o 0 0 0 0 o I o Ln I Ln O O :31 0 O ul o o ul Ln O o 1 Ln N I N N 41 O M W Lr1 N I M lz N H Lr1 -I 1 l0 00 1 1•n M co N i 2 FC O I ^I 1 M to I O l0 Ch U 00 I I 1 H tl 1 I H 1 I n vl I M Ell 1 dl (\ 1 I U) 4-11 O o o O O o o O 1 O O I o O 00 O O O O O O O O O O o Cl) o Ol O N b'� i f �-I101 0 O O o O O O O I O M 1 M O 1*l O tl x z 10 0 N o o Ln N o I m N I " N o 00 o rn MI Lr1 N ul 1p ^I Ln I ul Ln 1 H 40 O tl N ~ ~ M lD ~ I n N a0I I I H l0 4J uvi ro v Q) zs m v o 4J v N N N ri H v N W O a N �I ^I U) �4 4J 4J 4J N to O z v z v 4J 0, 4J Z, \ v v v O V ai N A -W ro In I-i o 14 N 1%I Ia ~ uvi 0 Q H ry H ^I N �q O -i �j v fq U " RS N N F" N ^I m M N ^I 2s v 4J M W q-I Z In 4J z In H Z 4J W x N N U W" OE-4 fy EQ M N 2 N H 2, c M ry 4.3 N U b) H H r 2 4J 2 Q) 4J 3 ro H I l L 61[ nl 611 NI 1 HI �I I WI QI W1 UI W1 q1 I I �I �1 I �I WI HI wl L t l\ I 01 I I I I HI 1 I I I L1 I I I 1 l\ I I I 00 1 1 I I I I 1 O I I I "III MI 1 ql OI III I I OI NI I I�1 1 I �I ryl MI I N I MI N l tl�1 I I 1 I I 1 I I 1 OI NI 1 I I OI I I �ry1 I 1 611 HI OI I NI MI OI OI OI I �{I I I 1 LnI N1 U) I 001 1 I I 001 <n-I I I 1 I 1 I I MI 1 I I I I I I I I I I I I I I I I I I I CI 1 I I 1 I I I I I OI NI I I I I 1 I I I 1 �I I 611 I HI I I I 1 611 NI I �I N1 001 MI M1 611 1 OI OI I I NI OI N1 API 1 "\1`+1 OI C-iI 1 1 I I HI I v)1 U)I I I I I I ^I I I I 001 001 1111 I I 1 1 -Al I I HI N1 NJ I I I I I I I I HI I 1 I I I I I I I to.I I I I I I I 1 I I I I I 1 I 1 I I 1 I I I I I I I I I I 1 I I 1 HI I I I I I I I I I 1 I I 001 1 1 I MI I I QI I 1 l�l 1 11 I I ril I I I I 001 CMI �I I 11 I I NI I I NI I I I I I I I I I ryl I 1 I I I til I I I 1 611 1 1 I 1 w. 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