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HomeMy WebLinkAbout1978-04-25 Council Minutes�11 AGENDA COUNCIL MEETING APRIL 25th, 1978 1 Approval of Minutes - Council Meeting April 10th, 1978 Road Tour - April 20th, 1978 2 Appointments Robert Hall C R P C 11 00 A M Foremen 1.30 P M 3 Card of Thanks - Golden Hills Lodge 4 Financial Reports - Sarcee Butte Social Center Sunnyslope Community Association Arthurville Community Center 5 Minutes Three Hills & District Recreation Board - March 20/78 Trochu & District Recreation Board Meeting - March 29th 1978 Carbon & District Recreation Board - Feb 13 and March 13/78 6 Resolutions passed at the AAMD & C convention 7 Open House - A G T Red Deer - Marketing Office 8 Olds Hospital - Requisition - $812 42 9 Any change for 1978 Business Tax mill rate? 10 Alta Environment - Request for inventory information old disposal sites 11 Request set price for acquiring lots in Huxley by M D - Tax Recovery 12 ? Change of date for Council Meeting - May 22nd Holiday 13 Various requests Office Price obtained for new typewriters Price for dripulator coffee pot Policy for Making phb.to copies Request decision about tenders for drapes for office 14 Meeting with Mountain View - Tentative date April 28/78 called off 15 Notice re First Annual elected officials symposium Banff June 5 to 7 16 Spring Meeting Alta Rural Mun Administrators - Edmonton - May 5 17 Proposed annexation - Village of Torrington 18 Subdivision - SE 21- 32 -25 -4 - Harold Bayes 19 Request - W Beal - demolition of cesspool on Lot 11 & 12 in Block 3 in Huxley 20 Building Permits issued- Mobil Oil Ltd - Pt SW 33- 31 -23 -4 gas plant Brian & Don Dowell - NE 33- 33 -24 -4 two machine sheds J W Gordon - Garage - SE 12- 29 -24 -4 Norris Kirk, Work Shop & Pole Storage Shed - NW 27- 31 -23 -4 Jacob Klassen Linden, NE 9- 31 -26 -4 Horse Barn John Tiel - Three Hills, Single Family Prin Residence Lot 4 Block 6 Rurarkville 21 Federation of Alta Gas Co -Ops Ltd 22 Alta Disaster Services - Rescue Kit 23 Request from Rangeland Pipe Line Company - 24 Alta Association - Stop sign special - 50% subsidy axle weight & bridge weight signs i 25 Need for appraisal of M D buildings for 1978? AdviC,e re- Non owned aircraft liability insurance Costs for wrongful act insurance 26 Applications for work Robert Tindal & John Collins 27 Miscellaneous Public Works circulars & information 28 C W N Gas - letter re rate increases & approval line relocation 29 Letter - Gordon E Taylor - Entrance to Horseshoe Canyon 30 Alta Transportation - special overdimensional permit 31 Claim for damage - Ed Stewart, Three Hills, Alta 32 Motions to close road diversions in N2 9- 30 -25 -4 33 Notice Organizational Meeting - C R P C April 28th, 1978 34 Mobil Oil - Wimborne Gas Plant Emergency Meeting 35 Letter Dun & Bradstreet Ltd 36 Minutes - Three Hills Sch Division - April 12/78 111� I- d I 1 a 17 "1 r COUNCIL MEETING APRIL 25th, 1978 ---------------------------- - - - - -- Following completion of the combined meeting of the Council and the Agricultural Service Board, at 1 45 P M Council continued } with discussion of Council business All councillors with the exception of Councillor Poole, who PRESENT is away on holidays were present Mr J C Jeffery, Municipal Administrator was present and Mrs Jean Wilkinson, Assistant Municipal Administrator was present and recorded the minutes Mrs Ada Major representative from the Three Hills Capital was present for portions of the meeting Mr Hall from Calgary Regional Planning Commission met with C R P C Council and reviewed with them the need for a by -law to DEV APPEAL establish Council as the Development Appeal Board BOARD After discussion of this matter with Mr Hall, Mr Bauer BY-LAW & moved first reading to by -law 853, this being a by -law to MOTIONS establish Council as the Development Appeal Board oc\''C_ Carried Unanimously Mr Campbell moved second reading to by -law 853 J v Carried Unanimously ,/I Mr Litz moved third reading to by -law 853 Carried Unanimously Mr Hall then requested a motion of Council be passed to appoint Council as the Development Appeal Board for the M D of Kneehill for a period not to exceed the present term of office of the councillors After discussion, Mr Berdahl moved appointed as the Development Appeal Kneehill and the term of office fo Development Appeal Board not exceed office of the councillors that Council be Board for the M D of r the members of the the present term of Carried Mr Hall noted that a motion must also be passed to appoint a Secretary to the Development Appeal Board After brief discussion, Mr Brown, moved that Mrs Jean Wilkinson be named Secretary to the Development Appeal Board +t� Carried �' CULVERT Mr Campbell nod that Mr Haller of Trochu has asked if HALLER Council would Bell him a culvert for the road approach on APPROACH Sectondary which was recently approved by Council After discussion Mr Ferguson moved that we maintain the `1 existing policy and not sell Mr. Haller a culvert Carried Bids received for the projector were opened PROJECTOR 1 Glenn Smyth - Trochu - $27 50 BIDS 2 Eugene Tepper Trochu $25 00 V1 3 Marie Kerns, Swalwell $70 00 Mr Berdahl moved that the projector be sold to Mrs Marie ✓1 Kerns for the sum of $70 00 on an as is, where is basis Carried ROOM COUNCIL There was brief discussion regarding a fan for the council COUN CIL room A fan installed would cost about $600 00 After discussion, Mr Brown moved that the fan be installed at the approximate cost of $600 00 by Kirk's Heating Ltd of Three Hills Carried C COUNCIL MEETING APRIL 25th, 1978 Mr Harold Mueller entered the meeting He was reps the Drumheller Stampede Board Mr Mueller asked ii would be willing to do some dirt work for the Bo�.rd u1 — fairgrounds He noted that County Gf Wheatland and M D Starland have done some work for the board at various times The M D had previously donated $150 00 towards the grounds improvements Mr Mueller stated the Board would provide food lodging and fuel and that they required the work done as soon as possible as the stampede is scheduled for July lst Mr Mueller then left the meeting and it was agreed this matter be discussed again later Mr Robert Cranston entered the meeting and advised Council that T -21 was in bad shape the rear end housing and frame is cracked, the tires are bad and the engine has about 105,000 miles Mr Cranston then left the meeting and it was agreed this matter would be discussed again later in the meeting STAMPEDE BD ADVICE RE. T -21 The bids received for fence posts were then opened FENCE POST Two bids were received- from Revelstoke at Acme at a price V,1 BIDS of $1 20 per post and one from Linden Co -Op at $1 30 per post Mr Ferguson moved that the bid of Revelstoke Lumber at Acme be accepted Carried There was brief discussion regarding the complaint lodged by Mr Emil Litke of Kelowna regarding damage to his land when a motor grader did work on the road near his property north of Section 34- 29 -23 -4 The complaint was investigated by Council while on road tour and after discussion, Mr Ferguson moved that Mr Litke be advised that Council inspected the area and could see no damage to his property and proposes that nothing be done at this time Carried Mr Jeffery then reviewed the discussions held with Mr Cranston regarding T -21 and noted that another gravel truck Model 9500 Brigadier Stock Unit was available from Shaw G M C and could be delivered within the next week or so After ✓\ lengthy discussion about the economics of fixing up the old unit T -21 as opposed to purchasing a new unit, Mr Berdahl moved that a new unit be purchased from Shaw G M C , Carried Mr Litz moved that Mr Paquette and Mr Dobler be named as a committee to inspect the unit and ensure that it meets the specifications of the units previously purchased this year from Shaw G M C Carried h COMPLAINT EMIL LITKE Sec 34 -29 23 -4 ADVICE RE: T -21 & NEW TRUCK The meeting then discussed the request from the Drumheller GRANT TO Stampede Board for work on its fairgrounds After lengthy V11 DRUM discussion, Mr Ferguson moved that a grant of $500 00 be STAMPEDE BD paid to the Drumheller Stampede Board to assist in the improvements to their fairgrounds Carried Mr Bauer moved approval of the minutes of Council meeting held April 10th, 1978 Carried Mr Jeffery noted that Raven Construction are going to start crushing gravel for their summer projects on the Three Hills West road immediately, and if the M D wish their company to do the Wimborne Mobil Plant Road and the z mile on Secondary 806, they must crush the gravel. now There was lengthy discussion about the need for a hot mix on the road into the plant and the problems Mobil encounters during road ban time ,,Mobil Oil suggested f` 3 APPROVAL MINUTES GRAVEL CRUSHING RAVEN CONTR. L • IL COUNCIL MEETING APRIL 25th, 1978 P 3 that if the M D does not use hot mix and put in a heavy pavement, the road should be left as a gravel road The use of cold mix on this road was also discussed The costs for hot mix for the two miles would be about $200,000 00 Mr Litz noted that the M D should consider supplying an alternate route into the plant on gravel roads so the problem of light coat surface or heavy paved roads do not restrict the movement into the plant during road ban time, and these costs should also be taken into consideration It was agreed that Mr Paquette should obtain a price for cold mix for the Mobil Oil Plant road Mr Campbell moved that Raven Construction be authorized to crush sufficient gravel for the Wimborne Plant road and the i mile on Secondary 804✓'''" and if the project is not proceeded with, the M D will purchase the crushed gravel from the company for other uses in the M D Carried It was agreed that a price for the crushed gravel should be obtained Mr Jeffery noted that the Texaco Service Station in Three Hills has been closed down until a new owner - operator can be found Texaco have agreed that it will honour its bid price for gas from the pumps for the M D , if the M D will agree to stay with them during this interim period The station will be open for about 2 hours in the morring to accomodate the M D vehicles and the Three Hills School Division buses Mr Ferguson moved that the M D continue to purchase gas from Texaco under this arrangement for the present and the matter be reviewed at the next meeting Carried Mr Jeffery advised Council of matters concerning the accident Karl Gundlach had with his motor grader The damages to the other vehicle owned by Mr Fred Tabert are estimated at $587 40 and as this is under our $1000 00 deductible, the insurance company and the adjusters have closed their file and referred the matter back to us Mr Pat Madden, solicitor for Mr Tabert contacted the office and noted Mr Tabert has not had his vehicle fixed yet until liability for the accident is determined Mr Jeffery noted he had consulted briefly with Mr Norman Tainsh and he advised him to request Mr Tabert to have the vehicle repaired and submit an actual cost for the repairs and their to undertake negotiations with him and his solicitor as to responsibility for same After discussion of this matter, Mr Campbell moved that Mr Madden, solicitor for Mr Tabert be advised that the M D will assume no liability for the accident until Mr Tabert has the vehicle repaired and upon receipt of a final statement of account for the repairs we will consider the matter at that time Carried Mr Merl Arvi.dson has forwarded a letter of complaint, with pictures, regarding the condition of the Kneehill Sanitary Land Fill site and the land surrounding the site Mr Arvidson's land is located to the south of the and papers are blowing onto his land from the site Some of theproblem is coming from people hauling ga to the site without covering their vehicles The R C M P will issue tickets as this is an offen, After discussion, it was agreed that this matter be referred to the Kneehill Sanitary Land fill committ, with the recommendation that the committee hire a g'. of children to clean up the area in question,such a cubs 4 -H etc 4 WIMBORNE PLANT ROAD TEXACO STATION CLOSED DOWN KARL GUNDLACH MOTOR GRADER ACCIDENT COMPLAINT RE SANITARY LAND FILL STTF. C A J IV] L` w COUNCIL MEETING APRIL 25th, 1978 P 4 The policy regarding making photo copies for the public was then discussed at length Mr Jeffery noted that PHOTO COPY POLICY making a great number of individual copies for people takes too much time, and the office staff is too busy to accomodate this service, and there is a photo copy available at the Capital After further discussion, Mr Ferguson moved that if a person wishes more than 5 copies, the office should refer them to the Three Hills Capital Carried Mr Paquette, Mr Dobler and Mr Dorn entered the meeting at this time (2 45 P M ) Mr Brown noted he had been contacted by Mr Fred REQUEST FOR ROAD Esau to determine if the M D would construct a TO LSD 5- 24 -30 -25 road into LSD 5 of SW 24- 30 -25 -4 Mr Dorn noted the road would require some brushing work and would need more than a motor grader to build the road F ESAU Mr Esau is considering purchasing the property to constrict a new broiler operation and would require a road suitable to accomodate heavy feed trucks coming into his buildings It would require fill and the ✓� patch crew would need about 5 days to build a suitable road It would also require some culverts It would cost about $15 000 00 After further discussion Mr Campbell moved that if Mr Esau would be willing to contribute $5000 00 towards the construction of the road, the M D would construct a good grade of road to provide access to the property Carried The foremen were advised that Council had authorized GRAVEL TRUCKS the purchase of another gravel truck and Mr Dobler ✓A noted that T -18's engine blew up today Mr Paquette noted he had not yet received any prices for cold mix from Linden Contractors MIS PUBLIC WORKS The Village of Linden requested the M D do some roadwork for them After discussion, Mr Brown ✓1 moved that the request be denied Carried Mr Fred May asked if Council would be willing to LOT FOR SALE sell him the lot which the M D owns in Ruarkville RUARKVILLE After discussion,Mr Berdahl moved that the lot not be sold at this time Carried There was discussion as to where the main crew should move to for its next job Mr Berdahl moved that the mai crew do the job south of 15, 16 and 17 in 29 -25 -4 :and the jobs 18, 17 & 15 as outlined on the road tour CARRIED It was noted that A G T should locate the lines for the main crew project Mr Litz noted a cat is required to brush the trees west of 5 and 8 in 33 -26 -4 - twomiles, and moved that the cat do this job as soon as possible Carried Mr Campbell moved that the small crew do the Beynon job - item no 18 on the road tour - first Carried /t 5 JOBS FOR CREWS i 3 S n COUNCIL MEETING APRIL 25th, 1978 P 5 Council noted that it will not be possible to schedule v" NO ROAD TOUR a date for road tour now for some time Applications for work were received from Robert Tindal and APPLICATIONS John Collins Mr Bauer moved these be referred to Mr ✓) FOR WORK Paquette Carried A circular from AAMD & C regarding a special price for stop signs was read, and a circular from Alberta VARIOUS CIRCULARS Transportation regarding continuation of the 50% subsidy for axle weight and bridge weight signs until the end of VI) 19785 was also read T \A/ V1 These circulars are to be referred to Mr Paquette D pn2 There was discussion regarding purchase of axle weight restriction signs with a 90% restriction for use on the light coat surface roads during the summer, and also discussion about imposition of a gross vehicle V1 weight maximum limit on these roads Further information must be obtained regarding this matter from Alberta Transportation A circular from AAMD & C regarding responsibility for bridges was read to the meeting, as well as the following circulars Reed Decorative Products Ltd regarding road marking paint Alberta Safety Council regarding Traffic Safety Month Alberta Transportation regarding Benkelman Tests on Roads Nilaplast Permanent Roadmarking Ltd regarding services available Merlin Transport Ltd regarding road spraying for dust control Mr Ferguson moved to accept and file as information Carried ' Mr Jeffery noted Robin Arthurs had been hired to reset the Vn survey pins on the Frank Kierle Road project There was discussions regarding the date for removal of REMOVAL OF road bans ROAD BANS After lengthy discussion it was agreed that Mr Jeffery contact the councillors Monday May 1st at 8 00 and aer�e�� decision as to removal of the bans be made at that time G_ Mr Jeffery read to the meeting agreements signed by Mr Denver Eitzen and Mr H M Toews for borrow pits BORROW PIT on the Frank Kierle Road There are some road AGREEMENTS diversions in this area which could now be cancelled DENVER EITZEN as they are no longer used and the owners of the quarter & H M TOEWS sections are agreeable to accepting the land from the NZ 9- 30 road diversions as compensation for the borrow pits -25 -4 After discussion, Mr Ferguson moved that the Road Diversions as follows Road diversion as shown On Plan 7273 B M , containing 0 91 of an acre more or less in the South West of 9- 30 -25 -4 Road diversion as shown on Plan 7273 B M , containing 1 02 acres more or less in the North West of 9- 30 -25 -4 Road Diversion as shown on Plan 707 A Z , containing 1 54 acres more or less in the: North West of 9- 30 -25 -4 be cancelled as the same are no longer required for public access, and the said cancelled road diversions be returned to the quarter sections from which they came Carried (� Mr Litz moved that the Road diversion as shown on Plan 4736 E Z , containing 0 35 of an acre more or less in North East of 9- 30 -25 -4 be cancelled as the same is no longer required for public access, and the said cancelled road diversion be returned to the quarter section from which it came f a/ Carried a r e C. H COUNCIL ...—si, APRIL 25th, 1978 P 6 Mr Bauer moved to approve the two agreements arranged with Mr Denver Eitzen and Mr H M Toews Carried APPROVAL AGREEMENTS A letter has been received from Mr Gordon Taylor M L A HORSESHOE with regard to the entrance to the Horseshoe Canyon CANYON ENTRANCE It appears that the road allowance is used as a parking WORK area as the road was constructed on a road diversion. \,A This parking area should be levelled and improved After discussion Mr Berdahl moved that the motor grader do some work on the area in order to improve the parking facilities Carried Mr Jeffery noted that an over dimensional permit OVER DIM has been obtained from the Provincial Government The PERMIT permit is good for one year until March 31st 1979 V/� Mr Campbell moved to accept and file as information / i), Carried Mr Ed Stewart of Three Hills has claimed damages for ED STEWART replacement of his mail box and post He claims the CLAIM FOR motor grader knocked it down this past winter, and DAMAGES wants the M D to purchase and install a new mail box for him After discussion Mr Ferguson moved ✓` than the M D accepts no responsibility for this claim Carried Rangeland Pipe Line Company have requested a copy of RANGELAND PIPE our 1978 road program Mr Bauer moved that they be sent REOUEST FOR a copy when it is completed ROAD PROG Carried Mr Litz noted that more snow fence has been stolen from the Wimborne Shop area STOLEN SNOW FEN( E Mr Bauer noted that there is a slough on NW 30- 32 -24 -4 (south of the Maurice Frere and Mr Paquette noted that there is a ro there which should have a culvert It was agreed that this matter be checked company contacted to install the required the road near Road) ad approach and the culvert The foremen and Mr Paquette then left the meeting A circular from University of Alberta regarding the first annual elected officials symposium scheduled f for June 5th to 7th in Banff was then reviewed Mr Brown and Mr Bauer will be attending this symposium A card of thanks from the Golden Hills Lodge was read and Mr Ferguson moved to accept and file Carried Financial statements from Sarcee Butte Social Center, Sunnyslope Community Association, and Arthurville Community Center were read to the meeting Mr Berdahl moved to accept and file the reports Carried A letter from Mobil Oil Canada Ltd regarding an emergency procedures meeting scheduled for Thursday, April 27th, 1978 was read to the meeting Mr Bauer moved to accpet and file and to authorize Mr Cunningham and Mr Litz to attend the meeting if they are able Carried J Grp �� SLOUGH ON ROAD NW 30 32 -24 -4 - G P : a, .4 �ct�e c '4 ELECTED OFFICIALS MEETING BANFF JUNE 5 to 7 CARD THANKS G H LODGE FINANCIAL STATEMENTS RURAL COMMUNITIES MOBIL OIL EMERGENCY PROCEDURES V) MEETING L�� 0 F_ -_I L1 n j COUNCIL MEETING APRIL 25th, 1978 P 7 A notice of organization meeting of C R P C to comply C R P C with requirements of the new planning act is scheduled ORGANIZATIONAL for April 28th, 1978 Mr Campbell moved that Mr MEETING V1 Brown and Mr Bauer be authorized to attend this meeting Carried Dun & Bradstreet Canada Ltd have written advising DUN & BRADSTREET of their services Mr Berdahl moved to accept and file CIRCULAR Carried '11 The minutes of the Three Hills School Division meeting of SCH DIV April 12th were reviewed and Mr Ferguson reported on various MINUTES items covered at that meeting Mr Campbell moved to accept and file the minutes and to accept ✓1 the report given by Mr Ferguson Carried It was agreed that Mr Berdahl attend the next school Vi division meeting scheduled for Wednesday, May 10th, as Mr Brown is unable to attend The meeting of Council scheduled for May 22nd falls on DATE FOR a holiday Mr Litz moved that Council meeting be held COUNCIL MEETING May 23rd, instead of May 22nd MAY 23/78 Carried Mr Jreforthe office Council new agreed typewriters that `e�° 4r 1C'k FICE SUPPLIES have been ordered one of the old typewriters be put downstairs and one t- why ��Se DRAPES advertised for sale bra ETC Mr Berdahl moved that the M D call for tenders for drapes for the office on an invitational bid basis to the 5 shops in the area which do this type of work and tenders close May 23rd, 1978 Carried It was agreed that tenders be called for painting the f outside of the M D office and the tenders close May 23rd, i 1978 The matter of new chairs for the Council Room was also discussed and it was agreed that the chairs be left for this year q' -t'; L It was noted that any change in the business tax BUSINESS TAX catagories for 1978 must be made prior to April 30th BY -LAW The mill rate for 1977 was 60 mills CHANGES After discussion it was agreed that no change be made RP "errA -'d for 1978, but that Mr Spilchen review the business tax � `� (F by -law as opposed to a by-law business licence by -law and bring a report back to Council at a later date Mrs Wilkinson requested Council to set a price for purchase of the tax recovery lots 14, 15, 16, 18 and 19 in Block 9, Plan 6680 A P Huxley in order to obtain clear title to these lots After reviewing the matter, Mr Bauer moved that a price of $100 00 per lot be established and the M D purchase the lots for this price, subject to approval being obtained from Alberta Municipal Affairs Carried It was noted that the tentative meeting with County of Mountain View for April 28th was called off It does not appear possible to arrange another date and it was moved by Mr Brown that the office write to Mountain View to determine their priorities for secondary roads for the next few years / Carried �/C, 8 PRICE FOR TAX RECOVERY LOTS HUXLEY MEETING WITH MOUNTAIN VIEW 0 s 1 J i 3 r IL-01 v C COUNCIL, MEETING APRIL 25th, 1978 The Spring Meeting of the Alberta Administrators has been scheduled 5th, 1978 at Edmonton Mr Campb Mr Jeffery and Mrs Wilkinson be this meeting P 8 Rural Municipal for Friday, May ALTA RURAL ell moved that ;,0 ADMINISTRATORS authorized to attend MEETING MAY 5th, 1978 Carried Calgary Regional Planning Commission have forwarded information regarding the proposed annexation for the Village of Torrington After reviewing the map and discussion of the matter, Mr Bauer moved that the M D voice no objection to the annexation proposal, but that the titles to the properties being annexed into the village be split, so there be no confusion as to what property is within the village and what property is still within the Municipal District Carried Mr Jeffery reviewed the application for subdivision submitted by Harold Bayes for a 10 acre parcel in SE 21- 32 -25 -4 Afterdiscussion, Mr Ferguson moved the M D recommend approval subject to taxes paid in full, culverts and approaches as necessary, cash in lieu of public reserve calculated at $500 00 an acre and further that Provincial Planning be requested to relax the minimum parcel size, from 40 acres to 10 acres Carried Mr Litz moved that the balance of the agenda be tabled until the next meeting of Council and this meeting do now adjourn Carried Time of Adjournment 5 30 P M �7 .e Reeve Next Regular Meeting - May 8th, 1978 ANNEXATION FOR TORRINGTON P SUBDIVISION REQUEST SE 21- 32 -25 -4 N n TABLE AGENDA V & ADJOURN Munic �.l A d i iErator