HomeMy WebLinkAbout1978-03-23 Council MinutesC
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AGENDA COUNCIL MEETING MARCh 23Rd, 1978
1 Appno vat o� Minutes - Match 13th, 1978
2 Appokntments
10.30 A M C R P C
Items tabted �AOm pneviou6 agendas
3 Hudson Bay Route Assockatcon Date o{ Annuat Conventkon
4 Mcnutez Three Hitt6 8 Dti6tAtiet Reeneatkon Board Feb 20178
5 Three H. ttz School Division Manch 8th, 1978
6 Memo - Reg,c.onat ResouAca Meetkng - ApALkt 18178
7 Rutter Cna6 h Couts e DAaAtkng 8 end of sing by-taws 6 emknaA
8 Henry Van Den Hoven - acceptance o� job as aud.(.toA �oA 1978
9 Revkew o� GAantvitte WateA 8 Sewers PAOjeet - and Rates
10 Ptovinecat Ptanntng Re�u6aZ - sate oA taenve .hand
11 Catgany Regionat Ptannkng - Date �oA Seeondany Road Commkttee
Meetkng - Man 29178
12 Subdkvczkon apptccation - SF 16 -31 23 -4
13 Apptkcatconos 4oA Wotk 3
14 Atta Fnengy - Notkce Cancettatkon - Lease M D Stattand
15 066,cekaf. Opening Int Sa2.es S Senvkce - Dnumhette,�.
16 Request 6)Lom A G T Copy o4 1978 Road PAOgnam
17 Report - Cost 4oA Aenecng M D Shop AAea
18 Atta TAan6pontatcon - Road Ban Scgnz on Stop Scgnz
19 Request Fried PenneA - Loads on Lcght Coat SuA�lackng
20 Cons.cdeA titems ion auction zate
21 Road CAo66kng - Scmonz McBean Ltd
22 Citcutan - Ace Patkkng Ltd
23 Alta TAan6poAtation - Board OAdeA Okt S Gays Weft DtcUc..ng Fqukp
24 Doug Webg - Aequezt 4oA dirt
25 C R P C Review oA Three Hittz and Ttochu Genena2 Han
26 Pan Canadi-an Request 4oA 5 Woad accesses
27 Norman Soden - Request 4oA Bakanee o4 1976 Hotkdayz
28 County oA Red DeeA Road Ban Seeondany 805 16,000 pounds max
29 Rev cew oA M D by taws and potkc cez
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COUNCIL MEETING THURSDAY,MARCH 23rd, 1978
The meeting of Council which adjourned March 20th, 1978,
reconvened at 9 00 A M , Thursday, March 23rd 1978
commencing at 9 00 A M
All councillors with the exception of Councillor Poole
were present at the commencement of the meeting, and
Councillor Poole entered the meeting at approximately
10 30 A M
Mr Jeffery, Municipal Administrator, and Jean Wilkinson
Assistant Municipal Administrator were present and
Mrs Wilkinson recorded the minutes
"I
PRESENT
V
Mr Berdahl moved approval of the minutes of the APPROVAI
council meeting of March 13th as circulated MINUTES
Carried
A letter from the Hudson Bay Route Association regarding COiv "VENT iON
the date for their 35th annual convention was referred to HUDSON BAY
the meeting Mr Ferguson moved to accept and file ROUTE ASSO
Carried
The minutes of the Three Hills & District Recreation Board
meeting held February 20th 1978 were briefly reviewed,
and Mr Ferguson mentioned a meeting held recently by the
Board Mr Bauer noted that there is a joint supper
meeting for all recreation board members being held in
Torrington on April 5th 1978
After discussion, Mr Campbell moved that Mr Jeffery f
and Mr Litz be authorized to attend this meeting,
with Mrs Wilkinson as alternate for Mr Jeffery should
he be unable to attend
Carried
Mr Bauer agreed to advise the committee as to the V-1
number coming from the M D
3 HILLS
REC BD
MEETING
MINUTES
',/ i
The minutes of the Three Hills School Division meeting 3 HILLS
held March 8th, were briefly reviewed and Mr Berdahl SCH DIV
gave a report on the meeting Mx Berdahl noted MINUTES
that the School Trustees receive their cheques the samel/�
day they submit their pay sheets The problems
being encountered with the mail was discussed, and MAIL FOP
Mr Campbell moved that mail for the Councillors be COUNCILLORS
retained at the office and councillors pick up same
when in town
Carried
It was generally agreed this would be on a trial basis ✓4
to see how it will work
There was also discussion regarding the system used PAY FOR
by the M D for paying bills and after lengthy discussion COUNCILLORS
of this matter, it was generally agreed that councillors
should be paid with a non - computer cheque, with the cheques f
to be prepared the day pay sheets are submitted, and handed
to the councillors This would avoid the long delays
encountered by using the mail service
Mr Campbell moved that the minutes of the School Division
meeting of March 8th be accepted and filed
Carried
RFC
Regional Resources Project advise that a meeting scheduled RESOURC]
for March 20th, 1978 in Acme has been postponed until PROJECT
Tuesday April 18th, 1978 V')' MEETING
Mr Berdahl moved to accept and file as information
Carried
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COUNCIL MEETING MARCH 23rd, 1978
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SEMINAR
Rutter Crash Course Ltd , is holding a seminar on drafting BY -LAW
and enforcing by -laws May 26th 1978 , and after discussion `s DRAFTIN
Mr Bauer moved that Mr Jeffery and Mrs Wilkinson be authorized
to attend this seminar
Carried
AUDITOR
A letter of acceptance from Henry Van Den iioven regarding FOR 1978
appointment as M D auditor for 1978 was read to the
meeting Mr Litz moved to accept and file
Carried
GRANTVILLE
Mr Jeffery reported on the Grantville water and sewer WATER SYST M
project The system had a net loss in 1977 of $56 90 It was
noted that the Town of Three Hills had increased its
charges to the M D in 1977 After discussion, Mr f,
INCREASE I.
Ferguson Moved that the minimum monthly charge for water RATES
and sewer in Grantville be increased to $16 00 per month
in order to recover the increased costs, with this to be effective
Jan 1st, 1978 Carried
PROV
A letter from the Provincial Planning Board regarding PLANNING
refusal of the right to sell a public reserve parcel REFUSAL
was read to the meeting After discussion, Mr Bauer TO SELL
moved to accept and file as information PUBLIC
Carried RESERVE
Calgary Regional Planning Commission advise that a
.secondary Road Committee meeting is planned for March 29th SECONDARY
1978 commencing at 1 00 P M Mr Bauer and Mr Brown ROAD COMM
plan to attend this meeting �,j MEETING
An application for subdivision for SE 16 31 -23 -4 was
then reviewed, and after discussion, Mr Ferguson
moved that Council recommend approval of this subdivision
subject to the subdivision being an isolation of existing
farmstead, cash in lieu of public reserve being paid
in full, at a rate calculated at $500 001 an acre,
taxes paid in full and other normal conditions of
subdivision to apply
Carried
Mr Poole entered the meeting at this time
Mr Soder entered the meeting to discuss with Council
the previous motion made wrereby the M D agreed to
contribute the sum of $2000 00 towards the soap hole
project Mr Soder noted that the M D must pay the
sum of $8000 00 towards the project and claim back
$6000 00 by way of a grant from Alberts. Agriculture
Dr Toth, who will be conducting the project, wishes
the monies paid into a trust account in order that he
may get the project underway After discussion of this
matter, Mr Ferguson moved that a letter be written to
Dr Toth advising him that the Municipal District of
Kneehill 448 will pay accounts for this project up to
the sum of $8000 00 on receipt of accounts duly authorized
by him
Carried
SUBDIVISIIN
SE 16 -31 -• 3
I/^
SOAP HOLE
PROJECT
DR TOTH
There was then discussion with Mr Soder about his 1976 SODER
holidays Mr Soder has in effect lost the balance of o 1976
his 1976 holidays as these were not taken prior to HOLIDAYS
January 15th, 1978 Mr Bauer moved that Mr Soder be
authorized to take the balance of his 1976 holidays at this time
Carried
Applications for work from Howard Parsans Robert Lee Dorn APPLICAT
and David Boychuk were referred to the meeting Mr Berdahl FOR
moved the applications be referred to Mr Paquette WORK
Carried
J � 3
FEE
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COUNCIL MEETING MARCH 23rd, 1978
p 3
Alberta Energy & Natural Resources forwarded a copy CANCELLATION
of their letter addressed to M D of Starland GRAVEL LEASE
regarding cancellation of a sand and gravel '/I
lease in NE 21- 31 --21 -4 - Red Deer River N D STARLA.ND
After brief discussion, Mr Campbell moved to
accept and file
Carried
OFFICIAL
An invitation to attend the official opening of OPEDING
New International Sales & Service Center in Drumheller NEW INT SAL S
was referred to the meeting and Mr Berdahl moved to & SER.V
accept and file as information 0 DRUMHELLER
Carried
A G T Engineering Department has requested A G T
a copy of the M D road program for 1978 REQUEST FOR RD
Mr Poole moved to table this request until ✓1
PROGRAM
the program can be drafted
Carried
It was noted that Mr Paquette has not yet obtained FENCE FOR
costs for fencing the M D shop area M D SHOP
Mr Poole moved to table this matter until further
information is obtained
Carried
Alberta Transportation have indicated that affixing ROAD BAN
road ban signs to stop sign posts is not illegal SIGNS ON
but did not feel this would be a good practice STOP SIGN
There was brief discussion of this matter, and V) POSTS
Mr Bauer moved to accept and file as information
Carried
Mr Mike Sanderson and Miss Grace Poon of C R P C
entered the meeting ane reviewed with Council TOWN OI' THREE
the proposed general plans for the Town of Three HILLS &
Hills and Town of Trochu They had maps which TOWN OF TROC
showed the proposed growth areas for both towns GENERAL
in future PLANS
The general plan for the Town of Three Hills will
be presented to the public at a public hearing scheduled
for April 6th at the Town of Three Hills office, between
the hours of 2 00 P M and 9 00 P M
A public hearing is scheduled for the Trochu plan
for April 13th at the Community Center, in Trochu
After the public hearings are held the M D of Kneehill /
will be requested to pass a motion agreeing in principle
to the general plans prepared for the two towns,
and also agreeing that it will take these plans into account
when making recommendations for any subdivision
applications for land located in the proposed growth
areas for the towns
Mr Brown mentioned the quality of work being done now
by C R P C and noted this should be taken into consideration
should this M D be requested to leave C R P C area and
join the proposed Palliser Regional Planning Commission
It would take a new planning commission office many years
to reach the stage where work,such as is now being done
by C R P C , could be done
After further discussion Mr Sanderson and Miss Poon for
thanked for coming and they then left the meeting
The meeting then adjourned for dinner between 12.00 Noon
and 1 00 P M SWALWEL
submitted SEWER
on PROJECT
4
DINNEF
Mr Jeffery noted that the Swalwell residents have
a petition for the Swalwell Sewer Project However
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COUNCIL MEETING MARCH 23rd, 1978
P 4
checking the petition it was found to have insufficient SWALWELL
names to meet the 66 2/3% required, and also noted that SEWER
some ratepayers had signed, but no witness had signed PROJECT
opposite their signature A letter consenting to
the project had been received from one absentee landowner
but it was generally agreed that this could not be
accepted
Mr Litz moved that the petition be returned with a
request that two additional signatures be obtained
on the petition and that the errors which were noted
be corrected
Carried
Mr Fred Penner of Three Hills had requested permission RpUJLO,.
to come in with full loads on the light coat surfacing RE LIGHT
for a distance of about 100 yards in order to reach COAT ROAD
his farm, NE 12 32 -24 -4 After discussiop_, Mr
Bauer moved that Mr Penner be authorized to move full loads
on the light coat surfaced road coming off the east
west gravel road north of his property and going south for a
distance of approximately 100 yards to his access
road
Carried
The matter of items to be pL.t up for sale by public ITEMS FOR
tender was then discussed The shop and foremen SALE
committee did not feel they had anything which could be
disposed of except for T -4 After discussion of this
matter Mr Litz moved that the Shop Committee make a
tour of all the M D shops, commencing at 9 00 A M , ✓�
April 4th 1978 and check to see what old items could
be disposed of and report back to the next meeting of
Council
Carried
Simons McBean Ltd had recently reequested permission
for certain road crossings from 5- 24-- 29 - -24 -4 to 4- 23- 30 -24 -4
They have now requested permission for an increase in
the size of the pipe to be used AFter discussion, Mr vti
Poole moved that the M D has ro objection to the change
in the size of the pipe
Carried
ROAD
CROSSI G
4 -23 -30
24 -4
Ace Parking Lot Maintenance Ltd submitted a circular ACE
outlining certain equipment it has for sale PARKING
After discussion, Mr Poole moved to accept and file as /\ LOT
information CIRCULAR
Carried
There was discussion regarding M D road bans and it was ROAD BANS
noted that Alta Transportation has our road bans recorded
incorrectly Mr Campbell moved approval for the road VA
be.n imposed on Secondary Road 583 effective March 22nd,
1978, at 7 00 A M
Carried
There was also discussion as to when the balance of the.
heavy paved roads should be banned
Mr Jeffery also reviewed a board order received from
Alta Transportation regarding the movement of oil and
gas well drilling equipment
Mr Bauer moved to accept and file as information
Carried
Mr Doug Webb of Swalwell had asked when Council would
be constructing the road passed his new residence in
Swalwell, and also wanted to know if he could remove
the dirt from the proposed road location for use on
his yard Mr Poole noted that the construction of
this road should be put on the road program and
considered for 1978, as the road will be required if
the other lots are sold
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SWtaIWELL
CONSTRUC
ROAD WACK R
VA AVE
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COUNCIL MEETING
MARCH 23rd, 1978
After discussion, Mr Brown moved that no decision
could be made on this request at this time
Carried
Ran Canadian Petroleum Limited have requested
permission for 5 road approach agreements in
Township 28, Ranges 22 and 23, West of the 4th
Mr Cunningham had checked the sites and
all appear satisfactory, except the one at
LSD 10- 15- 28 -22 - -4 which may have a slight vision
problem to the north
After discussion, Mr Poole moved approval of the'.
road crossings subject to the company cleaning
up and removing the excess dirt from the ditches when
possible in thespring
Carried
Mr Jeffery advised that the County of Red Deer
has imposed a road ban on their Secondary Road 805
to a maximum of 16,000 pounds
Mr Bauer moved to accept and file this report as
information
Carried
C R P C have forwarded a copy of subdivision
application submitted by Dave Regehr for SE 18 30 -24 -4
After discussion of the matter Mr Poole moved the
application be tabled until more information about the
proposed subdivision can be obtained
Carried
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ROAD APPROACHES
PAN CANADIAN
Mr Brown and Mr Jeffery reported on the annual
meeting of the M D of Starland held recently The
M D have one recreation board for the entire M D ,
have a discount on taxes rather than a penaltv system,
and they do not publish the Reeve's report in the
financial statement but rather present it at the annual
COUNTY RED DEE'.
ROAD BAN
Ub
SUBDIVISION
SE 18-30-24-4
D REGEHR
STARLAND
ANNUAL MEETIN
meeting
After discussion, Mr Poole moved to accept and file this
report
Carried
Mr Poole noted he had attended a meeting of the BEISEKER
directors of the Beiseker Seed Plant on March 16th and SEED PLANT
at that meeting the Chairman and Vice Chairman were MEETING
given authority to sign a contract for the new plant ✓)
Mr Brown noted that it appears that a request should be
sent to the Alberta Hospital Commission requesting separation` "
SEPARA
of the Kneehill and Mountain View Auxiliary and Nursing Home I
Boards, to create a separate Kneehill Auxiliary and Nursing KNEEHIL]
Home area, with boundaries coterminous with the M D boundaries MT VII
This would remove a stumbling block which is always AUX
encountered when requesting more auxiliary and nursing home HOSPITAL
beds in this area The government look at the joint BOARDS
areas and the availability of beds in Mountain View, and
point out that additional beds should not be required
However the flow of traffic is not east and west, and V�
people from this area are reluctant to go to nursing homes
in the Mountain View area, choosing rather to go to Calgery
if beds are not available for them close to their families
and friends in this area
After a lengthy discussion of this matter it was agreed
to table a decision on this matter untilfurther information
about this matter can be obtained from the Three Hospital A
Planning Committee established to study hospital care in this
area Mr Frank Hoppins and Mr Ken Wright are to be invited
to meet with Council on Monday March 27th, to discuss this
matter
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COUNCIL MEETING
MARCH 23rd, 1978
I• •
Mr Ferguson noted that the Kneehill Ambulance Committee
had a special meeting on Wednesday March 22nd 1978
to discuss a problem about loss of volunteers on the
ambulance crews The volunteers had discussed this Kneehill AMB
problem among themselves and felt that the best MEETING
solution would be to hire a full time person to V1
co- ordinate the entire operation of the ambulance service
and to look after the many small details
The committee had after discussion given Mr Walt Regehr
authority to hire Mr Henry Dick of Linden from
the lst of April 1978 on a tri.a.l basis at a salary of
up to $1000 00 per month
Mr Bauer moved to accept the report as submitted
by Mr Ferguson
Carried
The matter of allocation of the municipal grants for 1978 REC
recreation purposes for 1978 was then reviewed GRANTS
There was discussion about the system of dividing the
grants among the towns and villages, and also about a
possible reduction of the grants to the rural community
associations to reduce the loss to the towns and villages,
or increasing the amount to be paid out for the grants
The possibility of paying for cemetery expenses from
general revenue and leaving the 3 mills for parks and
recreation was also discussed
Mr Jeffery reviewed the Town of Three Hills
report of expenditures and revenue from recreation
facilities for 1976
After a very lengthy discussion of this matter Mr Litz
moved that the M D use the 3 mill levy for recreation
and park purposes only, that cemetery expenses be paid
from general revenue, and that the portion of the 3 mill_
levy available for recreation grants for towns, villages
and the City of Drumheller, in the sum of $47 170 00 be �u+�
divided between the said towns villages and city
on the same population basis as previously establishE:d C-0 �+f� ��r`j
by the M D for use in applying for matching federal or
provincial capital grants
Mr Ferguson requested a recorded vote on this motion
A vote was called for
In favour - Leonard Litz A W Bauer, Reginald Campbell,
and Ralph W Brown
Opposed - Gilbert A Berdahl, T A Ferguson, & C W Poole
The motion was declared
CARRIED
Al 0 6\A3
Mr Ferguson requested that -;r,€ a Aport of this matter is
put in the paper, the results of the recorded vote be published 0
as well
Mr Brown then reported on the meeting held recently with THREE
the C N R , Alberta Transportation and the Road Committee HILLS
to discuss re- construction of the Three Hills Underpass UNDERPAS
He reviewed the old formula used for these types of project, PROJECT
which was 122% for the Railway, 50% from the Grade Crossing
Fund and 372% from the road authority However there is
no road crossing fund anymore, only a new Urban Transportation
Assistance Program, and there is no definite regulations set
up as yet for the use of these funds The Federal Government
might not allot any funds from UTAP for this project
To provide a 50 feet opening would take an additional $50 000 00
and it was felt that it would be best to go to this structure
It appears that if the M D will send C N a letter requesting
this project be undertaken and agreeing to pay 25% of the
costs with our share not to exceed $112,500 00, C N would then
file an application with UTAP in an attempt to obtain funds
for the project, and C N would agree to pay the balance of 25%
required ' ) „/
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COUNCIL MEETING MARCH 23rd, 1978
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Mr Brown further noted that Alberta Transportation Bridge
Branch perhaps would pick up a portion of our share of the
costs, but the M D would have to be prepared to pay all of the
costs of our share up to $112,500 00, if no grant was forthcoming
from the Bridge Branch
After further discussion, Mr Ferguson moved that the M D of
Kneehill advise Canadian National Railway it is agreeable to a
cost sharing arrangement as follows The cost for the project
is estimated to be $443 215 00 as per C N estimate of March
21st, 1978, plus an additional approximate $7000 00 for right
of ways and guard rail expenditure, bringing the total cost
to approximately $450,000 00 for a 50 foot horizontal clearance
and a 17 6 foot plus an allowance fcr 1 2 feet vertical clearance,
and Council is willing to share costs for the project as per
C N R suggestion - 25% M D of Kneehill #48 to a maximum of
$112,500 00, C N R 25% and trust the balance of the funding will
be received from the Federal Government, and further that the C N R
proceed with the application to C T C
Carried
There was a brief discussion regarding a possible danger T {� SLOW
to children on the road going south from 575 past the Acme SIGNS
Golf Course Mr Brown moved that slow sins be installed N NEAR ACMF
on the road going south from 575 near the said Acme Golf GOLF
Course COURSE
Carried
Mr Bauer and Mr Litz left the meeting at this time -
4.00 P M
PROCEDURAL
Mr Brown reviewed the possibility of having a procedural BY -LAW
by -law as per discussions held at the recent CAAMD & C
meeting
After discussion, Mr Berdahl moved that no change be made
in the manner in which the M D now conduct meetings
Carried
Mr Ferguson moved that this meeting do now adjourn
Carried
Time of Adjournment- 4.10 P M
Reeve Muni ina.l Administrator
Next Meeting - Monday, March 27th 1978
VA
ADJOURN N