Loading...
HomeMy WebLinkAbout1978-03-23 Council MinutesC U 3 AGENDA COUNCIL MEETING MARCh 23Rd, 1978 1 Appno vat o� Minutes - Match 13th, 1978 2 Appokntments 10.30 A M C R P C Items tabted �AOm pneviou6 agendas 3 Hudson Bay Route Assockatcon Date o{ Annuat Conventkon 4 Mcnutez Three Hitt6 8 Dti6tAtiet Reeneatkon Board Feb 20178 5 Three H. ttz School Division Manch 8th, 1978 6 Memo - Reg,c.onat ResouAca Meetkng - ApALkt 18178 7 Rutter Cna6 h Couts e DAaAtkng 8 end of sing by-taws 6 emknaA 8 Henry Van Den Hoven - acceptance o� job as aud.(.toA �oA 1978 9 Revkew o� GAantvitte WateA 8 Sewers PAOjeet - and Rates 10 Ptovinecat Ptanntng Re�u6aZ - sate oA taenve .hand 11 Catgany Regionat Ptannkng - Date �oA Seeondany Road Commkttee Meetkng - Man 29178 12 Subdkvczkon apptccation - SF 16 -31 23 -4 13 Apptkcatconos 4oA Wotk 3 14 Atta Fnengy - Notkce Cancettatkon - Lease M D Stattand 15 066,cekaf. Opening Int Sa2.es S Senvkce - Dnumhette,�. 16 Request 6)Lom A G T Copy o4 1978 Road PAOgnam 17 Report - Cost 4oA Aenecng M D Shop AAea 18 Atta TAan6pontatcon - Road Ban Scgnz on Stop Scgnz 19 Request Fried PenneA - Loads on Lcght Coat SuA�lackng 20 Cons.cdeA titems ion auction zate 21 Road CAo66kng - Scmonz McBean Ltd 22 Citcutan - Ace Patkkng Ltd 23 Alta TAan6poAtation - Board OAdeA Okt S Gays Weft DtcUc..ng Fqukp 24 Doug Webg - Aequezt 4oA dirt 25 C R P C Review oA Three Hittz and Ttochu Genena2 Han 26 Pan Canadi-an Request 4oA 5 Woad accesses 27 Norman Soden - Request 4oA Bakanee o4 1976 Hotkdayz 28 County oA Red DeeA Road Ban Seeondany 805 16,000 pounds max 29 Rev cew oA M D by taws and potkc cez �r me COUNCIL MEETING THURSDAY,MARCH 23rd, 1978 The meeting of Council which adjourned March 20th, 1978, reconvened at 9 00 A M , Thursday, March 23rd 1978 commencing at 9 00 A M All councillors with the exception of Councillor Poole were present at the commencement of the meeting, and Councillor Poole entered the meeting at approximately 10 30 A M Mr Jeffery, Municipal Administrator, and Jean Wilkinson Assistant Municipal Administrator were present and Mrs Wilkinson recorded the minutes "I PRESENT V Mr Berdahl moved approval of the minutes of the APPROVAI council meeting of March 13th as circulated MINUTES Carried A letter from the Hudson Bay Route Association regarding COiv "VENT iON the date for their 35th annual convention was referred to HUDSON BAY the meeting Mr Ferguson moved to accept and file ROUTE ASSO Carried The minutes of the Three Hills & District Recreation Board meeting held February 20th 1978 were briefly reviewed, and Mr Ferguson mentioned a meeting held recently by the Board Mr Bauer noted that there is a joint supper meeting for all recreation board members being held in Torrington on April 5th 1978 After discussion, Mr Campbell moved that Mr Jeffery f and Mr Litz be authorized to attend this meeting, with Mrs Wilkinson as alternate for Mr Jeffery should he be unable to attend Carried Mr Bauer agreed to advise the committee as to the V-1 number coming from the M D 3 HILLS REC BD MEETING MINUTES ',/ i The minutes of the Three Hills School Division meeting 3 HILLS held March 8th, were briefly reviewed and Mr Berdahl SCH DIV gave a report on the meeting Mx Berdahl noted MINUTES that the School Trustees receive their cheques the samel/� day they submit their pay sheets The problems being encountered with the mail was discussed, and MAIL FOP Mr Campbell moved that mail for the Councillors be COUNCILLORS retained at the office and councillors pick up same when in town Carried It was generally agreed this would be on a trial basis ✓4 to see how it will work There was also discussion regarding the system used PAY FOR by the M D for paying bills and after lengthy discussion COUNCILLORS of this matter, it was generally agreed that councillors should be paid with a non - computer cheque, with the cheques f to be prepared the day pay sheets are submitted, and handed to the councillors This would avoid the long delays encountered by using the mail service Mr Campbell moved that the minutes of the School Division meeting of March 8th be accepted and filed Carried RFC Regional Resources Project advise that a meeting scheduled RESOURC] for March 20th, 1978 in Acme has been postponed until PROJECT Tuesday April 18th, 1978 V')' MEETING Mr Berdahl moved to accept and file as information Carried 2 �tnw • • a r -I L J ki.. _ _ _JII00110000K COUNCIL MEETING MARCH 23rd, 1978 P 2 SEMINAR Rutter Crash Course Ltd , is holding a seminar on drafting BY -LAW and enforcing by -laws May 26th 1978 , and after discussion `s DRAFTIN Mr Bauer moved that Mr Jeffery and Mrs Wilkinson be authorized to attend this seminar Carried AUDITOR A letter of acceptance from Henry Van Den iioven regarding FOR 1978 appointment as M D auditor for 1978 was read to the meeting Mr Litz moved to accept and file Carried GRANTVILLE Mr Jeffery reported on the Grantville water and sewer WATER SYST M project The system had a net loss in 1977 of $56 90 It was noted that the Town of Three Hills had increased its charges to the M D in 1977 After discussion, Mr f, INCREASE I. Ferguson Moved that the minimum monthly charge for water RATES and sewer in Grantville be increased to $16 00 per month in order to recover the increased costs, with this to be effective Jan 1st, 1978 Carried PROV A letter from the Provincial Planning Board regarding PLANNING refusal of the right to sell a public reserve parcel REFUSAL was read to the meeting After discussion, Mr Bauer TO SELL moved to accept and file as information PUBLIC Carried RESERVE Calgary Regional Planning Commission advise that a .secondary Road Committee meeting is planned for March 29th SECONDARY 1978 commencing at 1 00 P M Mr Bauer and Mr Brown ROAD COMM plan to attend this meeting �,j MEETING An application for subdivision for SE 16 31 -23 -4 was then reviewed, and after discussion, Mr Ferguson moved that Council recommend approval of this subdivision subject to the subdivision being an isolation of existing farmstead, cash in lieu of public reserve being paid in full, at a rate calculated at $500 001 an acre, taxes paid in full and other normal conditions of subdivision to apply Carried Mr Poole entered the meeting at this time Mr Soder entered the meeting to discuss with Council the previous motion made wrereby the M D agreed to contribute the sum of $2000 00 towards the soap hole project Mr Soder noted that the M D must pay the sum of $8000 00 towards the project and claim back $6000 00 by way of a grant from Alberts. Agriculture Dr Toth, who will be conducting the project, wishes the monies paid into a trust account in order that he may get the project underway After discussion of this matter, Mr Ferguson moved that a letter be written to Dr Toth advising him that the Municipal District of Kneehill 448 will pay accounts for this project up to the sum of $8000 00 on receipt of accounts duly authorized by him Carried SUBDIVISIIN SE 16 -31 -• 3 I/^ SOAP HOLE PROJECT DR TOTH There was then discussion with Mr Soder about his 1976 SODER holidays Mr Soder has in effect lost the balance of o 1976 his 1976 holidays as these were not taken prior to HOLIDAYS January 15th, 1978 Mr Bauer moved that Mr Soder be authorized to take the balance of his 1976 holidays at this time Carried Applications for work from Howard Parsans Robert Lee Dorn APPLICAT and David Boychuk were referred to the meeting Mr Berdahl FOR moved the applications be referred to Mr Paquette WORK Carried J � 3 FEE [A doommot J_ .M.. COUNCIL MEETING MARCH 23rd, 1978 p 3 Alberta Energy & Natural Resources forwarded a copy CANCELLATION of their letter addressed to M D of Starland GRAVEL LEASE regarding cancellation of a sand and gravel '/I lease in NE 21- 31 --21 -4 - Red Deer River N D STARLA.ND After brief discussion, Mr Campbell moved to accept and file Carried OFFICIAL An invitation to attend the official opening of OPEDING New International Sales & Service Center in Drumheller NEW INT SAL S was referred to the meeting and Mr Berdahl moved to & SER.V accept and file as information 0 DRUMHELLER Carried A G T Engineering Department has requested A G T a copy of the M D road program for 1978 REQUEST FOR RD Mr Poole moved to table this request until ✓1 PROGRAM the program can be drafted Carried It was noted that Mr Paquette has not yet obtained FENCE FOR costs for fencing the M D shop area M D SHOP Mr Poole moved to table this matter until further information is obtained Carried Alberta Transportation have indicated that affixing ROAD BAN road ban signs to stop sign posts is not illegal SIGNS ON but did not feel this would be a good practice STOP SIGN There was brief discussion of this matter, and V) POSTS Mr Bauer moved to accept and file as information Carried Mr Mike Sanderson and Miss Grace Poon of C R P C entered the meeting ane reviewed with Council TOWN OI' THREE the proposed general plans for the Town of Three HILLS & Hills and Town of Trochu They had maps which TOWN OF TROC showed the proposed growth areas for both towns GENERAL in future PLANS The general plan for the Town of Three Hills will be presented to the public at a public hearing scheduled for April 6th at the Town of Three Hills office, between the hours of 2 00 P M and 9 00 P M A public hearing is scheduled for the Trochu plan for April 13th at the Community Center, in Trochu After the public hearings are held the M D of Kneehill / will be requested to pass a motion agreeing in principle to the general plans prepared for the two towns, and also agreeing that it will take these plans into account when making recommendations for any subdivision applications for land located in the proposed growth areas for the towns Mr Brown mentioned the quality of work being done now by C R P C and noted this should be taken into consideration should this M D be requested to leave C R P C area and join the proposed Palliser Regional Planning Commission It would take a new planning commission office many years to reach the stage where work,such as is now being done by C R P C , could be done After further discussion Mr Sanderson and Miss Poon for thanked for coming and they then left the meeting The meeting then adjourned for dinner between 12.00 Noon and 1 00 P M SWALWEL submitted SEWER on PROJECT 4 DINNEF Mr Jeffery noted that the Swalwell residents have a petition for the Swalwell Sewer Project However 'A 16 • mm�pr s COUNCIL MEETING MARCH 23rd, 1978 P 4 checking the petition it was found to have insufficient SWALWELL names to meet the 66 2/3% required, and also noted that SEWER some ratepayers had signed, but no witness had signed PROJECT opposite their signature A letter consenting to the project had been received from one absentee landowner but it was generally agreed that this could not be accepted Mr Litz moved that the petition be returned with a request that two additional signatures be obtained on the petition and that the errors which were noted be corrected Carried Mr Fred Penner of Three Hills had requested permission RpUJLO,. to come in with full loads on the light coat surfacing RE LIGHT for a distance of about 100 yards in order to reach COAT ROAD his farm, NE 12 32 -24 -4 After discussiop_, Mr Bauer moved that Mr Penner be authorized to move full loads on the light coat surfaced road coming off the east west gravel road north of his property and going south for a distance of approximately 100 yards to his access road Carried The matter of items to be pL.t up for sale by public ITEMS FOR tender was then discussed The shop and foremen SALE committee did not feel they had anything which could be disposed of except for T -4 After discussion of this matter Mr Litz moved that the Shop Committee make a tour of all the M D shops, commencing at 9 00 A M , ✓� April 4th 1978 and check to see what old items could be disposed of and report back to the next meeting of Council Carried Simons McBean Ltd had recently reequested permission for certain road crossings from 5- 24-- 29 - -24 -4 to 4- 23- 30 -24 -4 They have now requested permission for an increase in the size of the pipe to be used AFter discussion, Mr vti Poole moved that the M D has ro objection to the change in the size of the pipe Carried ROAD CROSSI G 4 -23 -30 24 -4 Ace Parking Lot Maintenance Ltd submitted a circular ACE outlining certain equipment it has for sale PARKING After discussion, Mr Poole moved to accept and file as /\ LOT information CIRCULAR Carried There was discussion regarding M D road bans and it was ROAD BANS noted that Alta Transportation has our road bans recorded incorrectly Mr Campbell moved approval for the road VA be.n imposed on Secondary Road 583 effective March 22nd, 1978, at 7 00 A M Carried There was also discussion as to when the balance of the. heavy paved roads should be banned Mr Jeffery also reviewed a board order received from Alta Transportation regarding the movement of oil and gas well drilling equipment Mr Bauer moved to accept and file as information Carried Mr Doug Webb of Swalwell had asked when Council would be constructing the road passed his new residence in Swalwell, and also wanted to know if he could remove the dirt from the proposed road location for use on his yard Mr Poole noted that the construction of this road should be put on the road program and considered for 1978, as the road will be required if the other lots are sold 5 V1 SWtaIWELL CONSTRUC ROAD WACK R VA AVE X111 L] Er Elio COUNCIL MEETING MARCH 23rd, 1978 After discussion, Mr Brown moved that no decision could be made on this request at this time Carried Ran Canadian Petroleum Limited have requested permission for 5 road approach agreements in Township 28, Ranges 22 and 23, West of the 4th Mr Cunningham had checked the sites and all appear satisfactory, except the one at LSD 10- 15- 28 -22 - -4 which may have a slight vision problem to the north After discussion, Mr Poole moved approval of the'. road crossings subject to the company cleaning up and removing the excess dirt from the ditches when possible in thespring Carried Mr Jeffery advised that the County of Red Deer has imposed a road ban on their Secondary Road 805 to a maximum of 16,000 pounds Mr Bauer moved to accept and file this report as information Carried C R P C have forwarded a copy of subdivision application submitted by Dave Regehr for SE 18 30 -24 -4 After discussion of the matter Mr Poole moved the application be tabled until more information about the proposed subdivision can be obtained Carried P 5 ROAD APPROACHES PAN CANADIAN Mr Brown and Mr Jeffery reported on the annual meeting of the M D of Starland held recently The M D have one recreation board for the entire M D , have a discount on taxes rather than a penaltv system, and they do not publish the Reeve's report in the financial statement but rather present it at the annual COUNTY RED DEE'. ROAD BAN Ub SUBDIVISION SE 18-30-24-4 D REGEHR STARLAND ANNUAL MEETIN meeting After discussion, Mr Poole moved to accept and file this report Carried Mr Poole noted he had attended a meeting of the BEISEKER directors of the Beiseker Seed Plant on March 16th and SEED PLANT at that meeting the Chairman and Vice Chairman were MEETING given authority to sign a contract for the new plant ✓) Mr Brown noted that it appears that a request should be sent to the Alberta Hospital Commission requesting separation` " SEPARA of the Kneehill and Mountain View Auxiliary and Nursing Home I Boards, to create a separate Kneehill Auxiliary and Nursing KNEEHIL] Home area, with boundaries coterminous with the M D boundaries MT VII This would remove a stumbling block which is always AUX encountered when requesting more auxiliary and nursing home HOSPITAL beds in this area The government look at the joint BOARDS areas and the availability of beds in Mountain View, and point out that additional beds should not be required However the flow of traffic is not east and west, and V� people from this area are reluctant to go to nursing homes in the Mountain View area, choosing rather to go to Calgery if beds are not available for them close to their families and friends in this area After a lengthy discussion of this matter it was agreed to table a decision on this matter untilfurther information about this matter can be obtained from the Three Hospital A Planning Committee established to study hospital care in this area Mr Frank Hoppins and Mr Ken Wright are to be invited to meet with Council on Monday March 27th, to discuss this matter fP 6 I W 0 - i-C "�l 4;- 2 COUNCIL MEETING MARCH 23rd, 1978 I• • Mr Ferguson noted that the Kneehill Ambulance Committee had a special meeting on Wednesday March 22nd 1978 to discuss a problem about loss of volunteers on the ambulance crews The volunteers had discussed this Kneehill AMB problem among themselves and felt that the best MEETING solution would be to hire a full time person to V1 co- ordinate the entire operation of the ambulance service and to look after the many small details The committee had after discussion given Mr Walt Regehr authority to hire Mr Henry Dick of Linden from the lst of April 1978 on a tri.a.l basis at a salary of up to $1000 00 per month Mr Bauer moved to accept the report as submitted by Mr Ferguson Carried The matter of allocation of the municipal grants for 1978 REC recreation purposes for 1978 was then reviewed GRANTS There was discussion about the system of dividing the grants among the towns and villages, and also about a possible reduction of the grants to the rural community associations to reduce the loss to the towns and villages, or increasing the amount to be paid out for the grants The possibility of paying for cemetery expenses from general revenue and leaving the 3 mills for parks and recreation was also discussed Mr Jeffery reviewed the Town of Three Hills report of expenditures and revenue from recreation facilities for 1976 After a very lengthy discussion of this matter Mr Litz moved that the M D use the 3 mill levy for recreation and park purposes only, that cemetery expenses be paid from general revenue, and that the portion of the 3 mill_ levy available for recreation grants for towns, villages and the City of Drumheller, in the sum of $47 170 00 be �u+� divided between the said towns villages and city on the same population basis as previously establishE:d C-0 �+f� ��r`j by the M D for use in applying for matching federal or provincial capital grants Mr Ferguson requested a recorded vote on this motion A vote was called for In favour - Leonard Litz A W Bauer, Reginald Campbell, and Ralph W Brown Opposed - Gilbert A Berdahl, T A Ferguson, & C W Poole The motion was declared CARRIED Al 0 6\A3 Mr Ferguson requested that -;r,€ a Aport of this matter is put in the paper, the results of the recorded vote be published 0 as well Mr Brown then reported on the meeting held recently with THREE the C N R , Alberta Transportation and the Road Committee HILLS to discuss re- construction of the Three Hills Underpass UNDERPAS He reviewed the old formula used for these types of project, PROJECT which was 122% for the Railway, 50% from the Grade Crossing Fund and 372% from the road authority However there is no road crossing fund anymore, only a new Urban Transportation Assistance Program, and there is no definite regulations set up as yet for the use of these funds The Federal Government might not allot any funds from UTAP for this project To provide a 50 feet opening would take an additional $50 000 00 and it was felt that it would be best to go to this structure It appears that if the M D will send C N a letter requesting this project be undertaken and agreeing to pay 25% of the costs with our share not to exceed $112,500 00, C N would then file an application with UTAP in an attempt to obtain funds for the project, and C N would agree to pay the balance of 25% required ' ) „/ /I& A 5 0 E COUNCIL MEETING MARCH 23rd, 1978 P 7 Mr Brown further noted that Alberta Transportation Bridge Branch perhaps would pick up a portion of our share of the costs, but the M D would have to be prepared to pay all of the costs of our share up to $112,500 00, if no grant was forthcoming from the Bridge Branch After further discussion, Mr Ferguson moved that the M D of Kneehill advise Canadian National Railway it is agreeable to a cost sharing arrangement as follows The cost for the project is estimated to be $443 215 00 as per C N estimate of March 21st, 1978, plus an additional approximate $7000 00 for right of ways and guard rail expenditure, bringing the total cost to approximately $450,000 00 for a 50 foot horizontal clearance and a 17 6 foot plus an allowance fcr 1 2 feet vertical clearance, and Council is willing to share costs for the project as per C N R suggestion - 25% M D of Kneehill #48 to a maximum of $112,500 00, C N R 25% and trust the balance of the funding will be received from the Federal Government, and further that the C N R proceed with the application to C T C Carried There was a brief discussion regarding a possible danger T {� SLOW to children on the road going south from 575 past the Acme SIGNS Golf Course Mr Brown moved that slow sins be installed N NEAR ACMF on the road going south from 575 near the said Acme Golf GOLF Course COURSE Carried Mr Bauer and Mr Litz left the meeting at this time - 4.00 P M PROCEDURAL Mr Brown reviewed the possibility of having a procedural BY -LAW by -law as per discussions held at the recent CAAMD & C meeting After discussion, Mr Berdahl moved that no change be made in the manner in which the M D now conduct meetings Carried Mr Ferguson moved that this meeting do now adjourn Carried Time of Adjournment- 4.10 P M Reeve Muni ina.l Administrator Next Meeting - Monday, March 27th 1978 VA ADJOURN N