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HomeMy WebLinkAbout1978-03-07 Council Minutes• • • MWO a COUNCIL MEETING MARCH 7th, 1978 -------------------------- - - - - -- The meeting of Council which was adjourned from March 6th, 1978, reconvened on Tuesday, March 7th, 1978, commencing at 9 00 A M , with all councillors except Councillor Litz, present Councillor Litz entered the: meeting at approximately 9 15 A M J C Jeffery, Municipal Administrator was present and '^ Mrs Jean Wilkins, Assistant Administrator was present and recorded the minutes Mr Peter Spilchen entered the meeting and discussed with Council the mobile homes at the P B I campus which had been assessed instead of being licenced He outlined the amounts which he had calculated P B I people lost because of the assessment and because MOBILE HOME f +-1, 1 f' i b r f't laims under the PROBLEM o e oss o min mum e .e i c Provincial School Tax Reduction Program It was noted that 13 units are involved for a total sum of $1404 05 Of this amount $1029 84 represents overlevy After discussion Mr Berdahl moved that each mobile home owner at P B I campus who wmassessed in 1977 rather than f licenced, be repaid that portion of the municipal tax which they overpaid in 1977 CARRIED Letters of thanks received from Mr Gordon Towers LETTERS OF and Mr and Mrs Bruce Ruby were read THANKS Mr Bauer moved to accept and file same as information W-V Carried Alb M 4 1 Aff h d ASSESSORS ' erta unicipa airs ave arrange a course for assessors with regard to land /market based assessment in rural municipalities Mr Peter Spilchen COURSE has been requested to attend the course April 17th to 21st Mr Campbell moved that Mr. Spilchen be authorized to attend the course Carried Correspondence from Alberta Municipal Financing ALTA MUN Corporation regarding interest rates for debentures FIN and the Corporation's annual meeting was referred CORRESPOND - to the meeting After brief discussion, Mr Ferguson ENCE moved to accept and file Carried A letter from Association of Records Managers and SEMINAF Administrators regarding a seminar to be held in Edmonton April 12th and 13th, was referred to the V*1 meeting After discussion Mr Litz moved to accept and file Carried The minutes of the Three Hills School Division meeting of February 8th were referred to the meeting Mr Ferguson noted he cannot attend the meetings in March and Mr Berdahl noted he was free to attend Mr Ferguson moved that Mr Berdahl attend the School Divisions meetings in March, and the minutes be filed as information Carried It was agreed Mr Ferguson attend school division meetings in April, Mr Brown in May and Mr Batter in June Mr Berdahl reported on the recent Regional Resources meeting held February 21st, 1978 Mr Poole moved to accept and file his report Carried The Drumheller Health Unit have agreed to pay $6360 00 rent for office space in our building for the fiscal year commencing April lst 1978 Mr Campbell moved that this rental offer be accepted Carried 1 3 HILLS SCH DIV ✓r RE G RE S VA MEETING REPORT DRUM HEALTH UNIT RENT L_J • ==4 0 COUNCIL MEETING MARCH 7th, 1978 P 2 The fourth quarterly report of the Health Unit was also referred to the meeting, and there was f,r brief discussion regarding the operation of the Sanitary Land Fill Site Mr Jeffery noted that Central Dispose All of Calgary have requested permission to use the Kneehill Sanitary Land Fill Site for dumping all their trucks during the City of Calgary city workers strike A charge of $5 00 per load was set and if the site is filled because of their use of the site, negotiations will be carried out with the company as to the costs for digging a new pit Mr Litz noted that Mr Doug Hazelton wishes to meet with Council today and he may come around 1 30 P M 4TH QUARTERLY REPORT DRUM HEALTH UNIT V1 Mr Soder entered the meeting to discuss with NORMAN ouvnr, Council arrangements for a chemical meeting he CHEMICAL MEETING wishes to have The chemical companies are willing to put on a program at the meeting and pick up most of the costs for the day It would however cost the M D about $200 00 for items such as rent of the hall, and Mr Soder noted about 60 of this VIT could probably be recovered through the A S B grant structure Mr Bauer moved Mr Soder be authorized to proceed with the chemical demonstration as outlined and the M D accept responsibility for the approximate costs of $200 00 Carried Mr Soder then left the meeting The 1977 report from the Hesketh Community Hall REC Association was read to the meeting, as well as REPORTS the report from the Town cf Trochu regarding the ✓p HESKETH & operation of the Trochu Swimming Pool for 1977 TROCHU SWIM Mr Berdahl moved to accept and file the reports POOL Carried The minutes of the Three Hills & District Recreation Advisory Board meeting of January 30th were briefly V4 reviewed Mr Campbell moved to accept and file the minutes Carried Mr Jeffery noted that Hudson Bay Oil & Gas are only paying the M D an annual rental of $200 00 SURFACE RENT FOR LSD 4 of 330 -21 -4 for the surface lease at LSD 4 of 3.30 21 -4 It was noted that the normal rental is now about � $225 00 an acre Mr Berdahl moved that negotiations be undertaken with the company for an increase in the surface lease rental Carried It was suggested that Council should set a special SPECIAL day for review of all council policies, by -laws, etc COUNCIL and after discussion, Mr Litz moved that a special MEETING meeting of Council be held March 23rd, 1978 commencing MAR 23/78 at 9 00 A M to review council policies, by -laws etc , and to consider any other business which may properly come before the meeting Carried Mr Jeffery noted that Council must appoint an auditor AUDITOR for 1978 After discussion of this matter and rates FOR 1978 presently being charged, Mr Ferguson moved that the firm of Henry Van Den Hoven of Three Hills be appointed as auditor for the Municipal District of Kneehi.11 for the year 1978 Carried 3 f • =M1 COUNCIL MEETING MARCH 7th 1978 P 3 Alberta Business Development have arranged a seminar for March 22nd at Olds on the subject of Economic Development After discussion Mr Litz moved to accept and file same as information Carried Mr Jeffery advised Council there will be no need NO TAX SALE to hold the 1978 tax sale as both parcels have %A been redeemed in full FOR 1978 Mr Bauer moved to accept and file as information V% Carried accept and file the minutes Rutter Crash Courses Ltd are holding a one day ALTA EXPROP seminar on Alberta Expropriation Law in April LAW After discussion, Mr Ferguson moved to accept and SEMINAR file as information A letter from Alberta Provincial Planning Carried Mr Jeffery reviewed with Council recent letters received regarding the Three Hills Airport THREE HIL The Town of Three Hills have requested the establishment AIRPORT of the Airport Vicinity Protection Area and also �, n have requested the M D of Kneehill to enter into a c V% oint ownership agreement with the Town for the foray r'^6 airport After discussion of this matter, Mr Decisions from the Alberta Provincial Poole moved to table this matter pending receipt of more information regarding the effects of creating regarding appeals in connection with such an area around the airport, liability problems, etc Carried SW 1 32 -24 -•4 and in SW 7- 32.23 -4 were An application for subdivision was considered for Spa? 25- 30 -26 -4 to createa 4 05 acre parcel After discussion of this matter Mr Brown moved Cpuncil recommend SUBDIVISION approval of the subdivision, subject to payment SW 25-30-26 of cash in lieu of public reserve in full, calculated at a rate of $500 00 an acre, payment of taxes in full, and other normal subdivision requirements Carried Amendments to the Preliminary Plan proposed by AMENDMENT the Town of Okotoks Village of Crossfield, and the PREL REG Town of Canmore were briefly discussed, and Mr Bauer .4 PLAN moved that no objections to these amendments be made Carried Minutes from recent C R P C meetings were briefly C R P C reviewed and after discussion, Mr Ferguson moved to V% MINUTES accept and file the minutes Carried A letter from Alberta Provincial Planning Board ALTA PROV regarding use of Public reserve funds was read to PLANNING the meeting BOARD Decisions from the Alberta Provincial Planning Board CORRESPONDE2 regarding appeals in connection with subdivisions in SW 1 32 -24 -•4 and in SW 7- 32.23 -4 were also reviewed After discussion, Mr Berdahl moved to accept and file as information Carried Building permits issued - one for a single family BUILDING principal residence on SE 35 29 -26 -4 and one for PERMITS an airplane hanger at Pt SW 33- 31 -23• -4 were reviewed � Mr Ferguson moved to approve the permits as issued Carried 1 4 11C ....0 % • --0 40 COUNCIL MEETING MARCH 7th 1978 P 4 A copy of a letter from the Village of Linden to all its residents regarding increase charges for INCREASE COSTS garbage pick up was read to the mE:eting and o FOR GARBAGE briefly discussed PICK UP IN LINDEN The Town of Trochu has submitted an account for one half share of certain costs incurred for the ACCOUNT FOR Trochu Rural Fire Department The M D share TROCHU RURAL is $1006 88 After discussion regarding this request FIRE EXPENSES and budgets for 1978 for the fire departments and also noting that perhaps the 1 mill levy for 1978 will have to be reviewed, Mr Bauer moved V1 the M D pay the Town of Trochu the sum of $1006 88 as requested, with these costs to be charged against the Trochu Rural Fire Protection Area Carried The meeting then adjourned for dinner, between 12 00 Noon �A DINNER and 1.00 P M Mr Poole requested a rate for attendance at the recent A S B conference be set After reviewing RATES FOR costs incurred, including mileage, per diem rate for ✓! ATTENDANCE councillors, registration and hotel rates and also AT A S CONF reviewing the policy of paymE:nt of $4 00 per meal for staff, but not councillors while at conventions, Mr Poole moved that the existing M D policy for convention expenses for councillors and staff be RE4!SION TO revised as follows SPECIAL RATES MAY BE SET FOR CONVENTIONS, but the following is to be accepted as a guideline If two or more delegates are attending a convention outside POLICY of the M D the payment for each shall be. 0 FOR ATTEND. 1 Payment for one half the mileage at 25� per mile AT 2 Hotel expenses at $25 00 CONVENTIO p per night, or actual cost if in excess of $25 00 per night �P V, Col. � 3 Registration at cost,`" 4 Councillors and staff to be allowed $4 00 for each meal �ry 5 Councillors to receive their regular $57 00 per diem Mr Bauer moved that the rate of pay for councillors attending the recent A S B conference be set at $385 00 d1 and the rate for employees attending be set at $185 00 Carried RATES FO There was also discussion regarding rates for attendance at the Spring Convention and Mr Poole moved that the rate of pay ATTEND for councillors attending the Spring Convention be set at V4 AT SPRIN $225 00 and the rate for employees attending be set at CONV $115 00 Carried Mr Don Reynolds of Three Hills entered the meeting at MEETING 1.25 P M to discuss with Council the matter of ridging WITH DON snow in his fields without permission REYNOLDS Mr Reynolds noted this problem started three years ago, when the road north of his place was built and dirt taken from his land without permission Ridging was done in his fields last year without permission and he was forced to have the motor grader come in to break through the ridges to get to his bins He was charged for that work This year he was telephoned and specifically advised that there was winter wheat or avadex on all his land and no ridging was to be done However Mr Reynolds stated he did not feel that the motor grader man should be held responsible for he error and did not like the idea of the man's wages � r9duced because of it Mr Browr reviewed the whole situation for Mr Reynolds, and Mr Reynolds pointed out that each motor grader should have a map indicating in red those parcels of land which are not to be ridged so there could be no misunderstanding Mr Reynolds also ��f 5 Lv a COUNCIL MEETING MARCH 7th, 1978 P 5 mentioned the form of the financial statement recently sent out by the M D and noted he was not able to understand the statement After further discussion Mr Reynolds was thanked for coming to the meeting and he then left Mr Paquette, Mr Dorn and Mr Rempel entered the meeting at this time 0 Mr Jeffery read a letter received from Miss Sophia SOPHIA BAERG Baerg regarding termination of the gravel lease GRAVEL in LSD 6 in SW 24- 30 -26 -4 and LSD 11 and 14 in NW 24- 3026 -4 LEAS She noted some more clean up work should be done in the flat area and also stated she did not receive the $50 00 due to her for access to the property along the. east fence line After discussion of this matter with Mr Rempel and. Mr Paquette, Mr Brown moved that the necessary clean up work be done at this pit in the: spring and Miss Baerg be paid the $50 00 due to her Carried Mr Jeffery noted that he has arranged a tentative date for a meeting with representatives from C N R and Alta Transportation to discuss cost sharing for the ^IITH C C N underpass south of Three Hills The tentative date "RE UNDERPASS R is March 22nd 1978 at 1 30 P M A telephone call received today verified this date was satisfactory for all parties concerned Applications for work received from Andrew M Bethune, APPLICATIONS Lawrence J Samson, Pat Van Cauwenberge, and Connie FOR WORK Kopjar were referred to the meeting Mr Poole moved the same be referred to Mr Paquette and the application from Connie Kopjar be referred to Mr Soder of the A S B Carried A quote has been received from R Angus Ltd for PRICE FCR a new Caterpillar Model 941 Track Loader Series B NEW TRACK Price quote is $49,950 00 less $10,000 00 trade in LOADER for the old machine, plus extra for various options R ANGUS for a total overall net price of $46 490 00 After discussion of this matter, Mr Poole moved that the M D purchase this Capterpillar Model 941 Track Loader Series B, and trade in the old machine, for a net price not to exceed $46,490 00 Carried Alberta Transportation has arranged a pavement management ALTA seminar to be held in NAIT on March 9th, TRANSPORTATIOr and Mr Jeffery noted he had reserved four seats for this PAVEMENT seminar After discussion Mr Campbell moved that SEMINAR Mr Paquette, Mr Hazel, Mr Ralph Brown and Mr Ed Duncan be authorized to attend this seminar Carried TwisterPipe Ltd have written advising on April 1st CULVERT a price increase will be put in effect PRICE INC Mr Bauer moved to accept and file as information V*% Carried Mr Paquette noted that Mr Ferguson, Mr Oris Rodgers and he had looked at various rippers for the D 7 Cat RIPPER. FO recently in Calgary Prices vary from $3000 00 for D7 CAT second hand rippers plus $2000 00 for controls to $8000 00 plus controls A new ripper would cost V, abour $14,000 00 plus extra for the controls After discussion, Mr Berdahl moved that the committee of Mr Paquette Mr Ferguson and Mr Rodgers be authorized to purchase a ripper for the D 7 Cat at the best possible price obtainable Carried Mr Poole reported that he and Mr Paquette had BROST, GIEC checked out the access problem involving Mr Brost ACCESS PROBLEM 0 COUNCIL MEETING MARCH 7th, 1978 and Mr Gieck SE 29 29 -24 4 and SW 28 29 -24 -4 Mr Cunningham prepared a map of the area showing the proposed access route The route would require a certain amount of cat work but was feasible Mr Poole moved that this proposed route map be referred to C P R for its consideration and approval Carried Mr Brown reported that he had met with Mr Herman Clark regarding ridging done in his field NW 11- 30 -26 -4 without permission, and reviewed the situation with him Mr Brown noted that the stubble showed no of damage, so it appears Mr Bitz kept his up Mr Clark has rye seeded and also has seeded on the north side of the quarter Mr Bitz noted he was not informed of the of obtaining permission to ridge sign blade alfalfa VA HERMAN CLARK RIDGING WITHOUT PERMISSION NW 11- 30 -26 -4 a necessity ✓ This matter is to be looked at again in the fall to determine what damage if any was done Mr Bauer mentioned a complaint he a ratepayer about children playing Allingham It was suggested that write the parents advising them of allowing the children to play on t Mr Brown moved that the report be and no action be taken R c�c ' °g . �10 V, received from CHILDREN ON on the road in ROAD ALLINGH the M D should the danger in A he road After discussion accepted and filed Carried Mr Bauer also noted that at least 3 complaints have been voiced about windshields being broken by gravel falling off the M D gravel trucks Mr RE.mpel noted the gravel trucks are not being overfilled and did not think gravel would be falling off the sides of the truck After further discussion, it was agreed that if anyone has a complaint a letter should be written to the office and the complaint would be referred to our insurance company The matter of imposing road bans was then discussed The new signs have not yet been received Mr Jeffery was requested to determine if road bans signs could be affixed to the stop sign posts After further discussion, Mr Brown moved that a road ban of 60% of the gross vehicle weight be imposed on all light coat surfaced roads effective Monday March 13th, 1978, at 7 00 A M Carried There was also discussion about imposing a maximum gross vehicle weight limit on our roads at other times of the year, and Mr Ferguson moved that Mr Jeffery check with Alberta Transportation to see if the M D can impose a maximum gross vehicle weight on its light coat surfaced roads during non -ban time Carried The Three Hills Continuing Education Council have requested permission to use the A S B Shop for a course to be held April 8th and 9th, 1978 Mr Campbell moved that permission be granted Carried COMPLAINT BROKEN WINDSHIELDS 0 ROAD B LJ MAX GROgS VEHICLE LIMIT FOR ROADS C_ -� USE OF A S B. SHOP FOR COURSE O. ,S' v Yee r b"o 7 U --0 6, COUNCIL MEETING MARCH 7th, 1978 P 7 Alberta Utilities & Telephones have paid a portion of the 1978 grant for utility officer's salary and the balance will be forwarded soon after the March 31st deadline Mr Poole moved to accept and file as information Carried Mr Cunningham had requested permission to attend three workshops being held The programs are relevant to his work as Utility Officer Mr Poole moved that Mr Cunningham be authorized to attend the three workshops Carried Alberta Disaster Services are holding a seminar in Edmonth March 14th to 16th and Mr Walt Oglivie suggested Mr Jeffery should attend Mr Ferguson moved Mr Jeffery be authorized to f attend this seminar Carried After discussion, it was agreed that the next Shop & Foremen Committee Meeting be held March 22nd, 1978, commencing at 9.00 A M There was discussion about changing the date of the employee day from April 5th to April 6th, and Mr Berdahl moved that the date be changed to April 6th, if this does not adversly affect other arrangements made for that day Carried This change was necessary as Cummins Diesel personal could not come on April 5th UTILITY OFFICER GRANT 0 UTILITY OFFICER WORKSHOP tai ALTA DISASTE SEMINAR 1,14 r� G S VA SHOP & FOREME VO MEETING DATE FOR EMPLOYEE DAY V1 rA DISTRICT It was noted there are various annual meetings arranged ANNUAL MEETINGS in the area such as School Division, M D Star-Land etc Mr Litz moved that any councillor be authorized to Vi attend any such annual meeting as a representative of the M D of Kneehill Carried A report on the quality of the Wimborne water REPORT RE was read to the meeting, and Mr Bauer moved to accept JA WIMBORNE and file as information WATER Carried The 1978 annual meeting of the Alberta Provincial Fire ALTA PROV Chiefs Association is scheduled for June. 18th, 19tr and 20th FIRE and the dues for the association are also payable at this time CHIEF After discussion, Mr Ferguson moved that Mr Campbell .^ MEETINi and Mr Litz be authorized to attend this annual meeting as representatives of the M D Carried Alberta Environment have advised that Mr C —.— i!..fham OPERATORS successfully completed the Operators Basic Course with BASIC a mark of 87% Another letter was received from COURSE Alberta Environment regarding an Alberta Water & Wastewater ALEX Operators Association Seminar scheduled for Calgary March CUNNINGH 14th, 15 and 16th After discussion Mr Campbell moved that a letter of congratulations be sent to v� Mr Cunningham and further he be authorized to attend the seminar in Calgary if he feels it would be of benefit to him Carried SWALWELL Mr Jeffery reviewed the recent meeting held in Swalwell SEWER regarding possible installation of a sewer system PROJECT He noted the feeling of the meeting was that a conventional system be installed rather than a modified system Residents were advised that a petition with at least 2/3 V*1 approval must be submitted X • .7 E F ] COUNCIL MEETING MARCH 7th 1978 Mr Berdahl moved to accept and file the report v" as information Carried A letter has been received from Alberta Environment RUARKVILLE stating that a certificate of compliance for the SEWER PROJECT water and sewer system in Rurarkville has been received, and by -laws for the dt�entdury$ for,tke ie stem also were received Mr Bauer moved to to e ea ing wit t by -laws at this time, until further information is received P��,n� Carried Mr Jeffery, Mr Poole, and Mrs Wilkinson reported DEV APPEAL on the recent Development Appeal Board course attended BOARD Various items of interest were reviewed for the SEN-INAR Council and it was generally felt it was a worthwhile V41 seminar Mr Litz moved to accept and file as information Alberta Energy & Natural Carried GRAVEL LEASE C P Rail has forwarded a letter concerning ACCESS TO access to NW 26- 29 -25- -4 and the status of the railway NW 26-29-25 - crossing at this location After discussion and C P review of this matter, Mr Brown moved that Mr Toews ,� CROSSING be sent a copy of this letter and advised to I'RA'jou negotiate with the railway if he so wishes Carried ROAD CROSSINI Simons McBean Ltd have requeste d permissior for an uncased road crossing between Section 2 and 3 in 30 -24 -4 2 & 3 as per plans submitted After discussion, Mr Poole moved 0 in 30-24 - approval of the uncased crossing as per plans submitted 4 1 subject to compliarce with all other municipal regulations Carried A copy of a letter from Alberta Transportation SUBDIVISION addressed to C R P C regarding the proposed subdivision SW 17 =30 -25.4 in SW 17 30 -25 -4 (F Kierle) was read to the meeting Mr Ferguson moved to accept and file as information V11 Carried A copy of a letter from C R P C addressed to Mr � Cash In LIE1 and Mrs Daun Buyer of Carbon regarding cash in lieu SUBDIVISION of public reserve for their subdivision in SE 15 -29 -23 4 SE 15-29 - was read to the meeting Mr Poole moved to accept and 23 file as information Carried 1978 STEP The Office of Advanced Education & Manpower PROGRAM forwarded forms for the 1978 STEP program After brief discussion, Mr Berdahl moved to accept and file as information Carried Mr Jeffery briefly reviewed the agenda for the Spring SPRING Convention -, March 30th and 31st -- and Mr Bauer moved v1 CONVENTION to accept and file same as information and that a copy AGENDA of the agenda be sent to each councillor Carried Alberta Energy & Natural Resources have indicated GRAVEL LEASE it will not process our application for lease in the RED DEER Red Deer River to remove gravel until further information RIVER is received, particularly with regard to access to the �ph�,n� r area After discussion, Mr Ferguson moved this matter I'RA'jou be tabled until the next Road Tour Carried A letter received from Porkka, Fowler & Company of SUBDIVISI( Red Deer regarding a proposed subdivision in NW 30- 29 -25 -4 NW 30. was referred to the meeting, and after discussion, 29.25 Mr Brown moved that the solicitors be advised the cash in lieu must be paid to our office prior to forwarding A any letter to C R P C regarding compliance with the N terms of approval for the subdivision Carried ijl4� 4 r: :4 ---i COUNCIL MEETING MARCH 7th, 1978 NMI A letter from Mr Madden, Solicitor of Drumheller SUBDIVISIONI, regar'ding proposed subdivision in SE 16- 31 -23- 4 INFORMATION and SW 15- 31 -23 -4 was also discussed P MADDEN Mr Bauer moved Mr Madden be advised the M D cannot waive cash in lieu of public reserve in respect to any subdivision Carried The minutes c:f the Torrington & District Recreation Board meeting held November 23rd, 1977 were briefly �p reviewed Mr Ferguson moved to accept and file Carried Mr Poole reported that the Beiseker Seed Plant directors inspected a new steel seed plant manufactured by Dorcal Such a plant would cost about $416,250 00 and after installation and other costs incurred, total cost would be about $450,000 00 It is hoped to start construction within 2 months Mr Berdahl moved to accept and file this report as information Carried There was discussion regarding the cost for the retirement gift for Mr King and Mr Poole moved that authorization be given for purchase of the proposed gift at the cost of $250 00 Carried Mr Doug Hazelton entered the meeting to discuss with Council the M D plans for obtaining cold mix for 1978 He noted he is dealing on the purchase of a drum mix plant which would make both hot and cold mix After further discussion of the use of the mix and the possible amount required by the M D , Mr Hazelton left the meeting TORRINGTON REC MINUT.S REPORT RE BEISEKER SEED PLANT GIFT G G KING 0 MEETING WITF D HAZELTOr Mr Poole moved that this meeting do now adjourn ADJOURNMENT Carried Time of Adjournment 5 00 P M Reeve Munie'ipal Administrator