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HomeMy WebLinkAbout1978-02-27 Council Minutesa AGENDA COUNCIL IOEnii-AG FEBRUARY 27th, 1978 1 Approval of Minutes - Council Meeting February 13th, 1978 2 Approval of A S B Meeting Minutes - February 20th,1978 Quotes received for grass seed for 1978 Resolution re Wildlife Crop Damage Kneehill Advisory Committee Meeting Minutes Dec 14 and Feb 1 3 Report Peter Spilchen - Mobile Home Licence Fees at P B I 4 Lettersof Thanks - Gordon Towers Bruce & 7ackie Ruby 5 Correspondence from Alberta Mun Financing Corporation Interest Rates and Annual Meeting 6 Seminar - Association of Records Managers & Administrators 7 Minutes Three Hills School Division February 8th,1978 8 Report - Regional Resources Project Meeting Feb 21 78 9 Meeting with Bob Wainwright - 10 30 A M re Keiver Lake 10 Correspondence from Drumheller Health Unit 11 Recreation Reports - Hesketh Community Hall - Trochu Swimming Pool Minutes Three Hills District Rec Board Meeting Jan 30 78 12 Surface Lease - Hudson Bay Oil & Gas - Pt SW 3-,30 21 -4 13 Set Special Meeting Day to review all M D Kneehill by- laws,etc 14 Appointment of Auditor for 1978 15 Alberta Business Development & Tourism - Seminar - Economic Dev 16 Report re 1978 Tax Sale 17 Rutter Crash Course - Alta Expropriation Law - April 19 78 18 Report - Town of Three Hills & Airport Agreement, etc 19 Calgary Regional Planning Commission - Correspondence Amendments to Preliminary Plan Parking Schedule for New Office Minutes Subdivision Application SW 25- 30 -26 -4 -SW 17 30 -25 4 Decision Subdivision Daun Buyer SE 15- 29 -23 -4 20 Provincial Planning Board - Correspondence Use of Reserve Funds Provincial Planning Board Orders - Mainline Farm Sales Ltd - E J Schulz 21 Building Permits - SW 33- 31 -23-4 Airplane Hanger SE 35 -29 -26 4 Prin Residence 22 Letter - Village of Linden - Increase in garbage nick up costs 23 Town of Trochu - Request for payment for Rural Fire Dept costs 24 Alta Utilities & Telephones grant for 1978 & workshops 25 Alta Disaster Services - Seminar - March 14 to 16, 1978 26 Report re Wimborne Water 27 Notice 1978 Annual Fire Chief's Meeting - Camrose June 18 to 20 28 Alta Environment - Operators Basic Course -- Alex Cunningham 29 Report re Swalwell Sewer Meeting held Feb 23/78 30 Report re Ruarkville Sewer Project & By -laws, etc 31 Report re Dale Leslie 32 Date for Employees' Day -- Presentations by Cummins Diesel, W C B and Pension Board9 33 Report re Accidents - Dennis Berreth - Karl Gundlach 34 Applications for Work - 6 35 Gravel Policy - 100 yards per year extend to nit run also? 36 Correspondence from AAMD & C 37 Report re C N R Underpass south of Three Hills 38 By -law for Load Limit on Bridges first reading 39 Road Crossings - Hudson Bay Oil & Gas Rangeland Pipe Line 40 United International re Terrzzvme 2 30 P M 41 Request for Purchase of Road Allowance East NE 32 32 -25 -4 42 Letter from Marathon Realty egress 20 & 21 in 29 -24 -4 L�3 Alta Energy & Nat Resources Seismic Holes south of 24 -34 -24 44 Letter - I E Schmidt - Re, sale of land in Bircham n i APPOINTMENTS 10 30 A M B Wainwright - re Keiver Lake 2 30 P M United International 1 30 P M Foremen E n COUNCIL MEETING FEBRUARY 27th, 1978 A regular meeting of the Council of the Municipal District of Kneehill X48 was held in the Municipal Office, Three Hills, on Monday, February 27th, 1978, commencing at 9 00 A M Those present for the meeting were PRESENT Gilbert A Berdahl Division 1 Clifford W Poole Division 2 Ralph W Brown Division 3 (Reeve) Art W Bauer Division 4 V1 T A Ferguson Division 5 Leonard Litz Division 6 Reginald Campbell Division 7 J C Jeffery, Municipal Administrator M Jean Wilkinson, Assistant Municipal Administrator, was present 0 and recorded the minutes Mr C W Poole moved approval of the minutes of the meeting of Council of February 13th, 1978, as circulated N Carried Mr Rick Vickery entered the meeting to discuss with RICK VICKERY DEMOTION Council his recent demotion to Intermediate Operator for a period of two months, as a result of ridging snow in the _fieldsr�o�, Dq d2 [il e Reynolds - West half of �, 8- -33- 24- 4,�wien Zpem scion 'to go on the lands of Mr Reynolds had been refused Mr Vickery noted he had radioed in to the office and asked if he could ridged on Mr Revnolds' land east of the Reynolds residence, NE 20 -33 24 -4 A few days later he was in the area again and radioed Mr Dorn to ask about ridging in the fields of B Bogner and was advised there is avadex on but to go in and keep the blade up Mr Vickery noted that he and Mr Dorn went to see Mr Reynolds that same day and also went to look at the fields, and Mr Vickery stated he did not believe there was much damage done, except possibly where the grader was turned around Mr Vickery felt it was a misunderstanding on his part as he believed he was only told not to go on Reynolds' land east of their residence He noted there is no map in the motor grader , and it is difficult to understand instructions without a man_ to follow Therergas discussion about the mans recently prepared of the snowplowing areas and Mr Vickery stated he did not have such a map He also stated he has never received a copy of the "black There was also brief discussion about ridfing on the land of Vern Cunningham without permission Mr Vickery stated he would pay for the damages to the crop, but did not want his wages cut After further discussion, Mr Vickery left the meeting After further discussion, it was agreed this matter be discussed again after lunch with Mr Vickery, Mr Paquette and Mr Dorn present Mr Jeffery reviewed comments he had received Leslie as to his reasons for quitting the M D had wanted to meet with Council, but had to be today After discussion of this matter, it agreed there is a breakdown of communications foremen and the men Mr Soder entered the meeting at this time V1 Vi V1 list" V1 REPORT RE from Mr Dale DALE Mr Leslie out of town was generally between the 2 LESLIE 0 the sam COUNCIL MEETING FEBRUARY 27th, 1978 P 2 Mr Robert Wainwright entered the meeting at this time v, R WAINWRI H to discuss Keiver Lake Park KEIVER LAKE He advised Council he had attempted to discuss this PARK matter with Mr Frank Hansen and. finally talked to him by telephone last night Mr Hansen stated that if the M D lease the park out, he would expect to receive 50% of the rent for the park After discussions with Mr Wainwright, it was generally agreed that there was nothing Council could do about the matter at this time, exd.ept continue to operate the park in the same manner as previously Mr Wainwright asked to be kept in mind should this position be changed Mr Wainwright then left the meeting After further lengthy discussion about the park, Mr Campbell moved that no action be taken with regard to Mr Wainwright's proposals for the Keiver Lake park Carried Mr Soder then reviewed the 1978 Memorandum of Agreement A S B MINUTES for the A S B, and other A S B items Mr Bauer moved that the report as orepared by Mr Soder MEM OF AG ETC for the 1977 Financial statement be approved Carried Various items from the minutes of the A S B meeting of February 20th were reviewed and it was noted that the name Ron Braunberger was incorrect (see page 2) and should read Clarence Braunberger The need for a swievel stand and host was discussed and Mr Soder noted that the main shop has a stand and N host which is not large enough for their use and would be suitable for the A S B It was generally agreed that the A S B could take this stand and host and a more suitable one be obtained for the main shop Discussion was then held concerning Glenn Smyth's wages for 1978 GLENN He requested and the A S B recommended that he be paid on SMYTH'S basisas a senior truck driver, plus 30� for seniority WAGES and 05� for reeogniation of his work as foreman during the summer, It was noted he has only 5 years seniority, not six v� It was generally agreed that his wages are low, and after reviewing various points, Mr Bauer moved that Mr Smyth's wages be increased to $14,000 00 per year effective January lst 1978 Carried Mr Soder reviewed prices received for grass seed for 1978 Hanna's Seed Ltd had submitted the lowest overall quote Mr Berdahl moved that the M D purchase its grass seed requirements for 1978 from Hanna Seeds Ltd as per their quote submitted Carried Mr Soder again reviewed the Memorandum of Agreement and various grants for 1978 Therewas discussion about the purchase of a Brillian Seeder Drill Mr Poole moved approval of the A S B Memorandum of Agreement for 1978 Carried Mr John Johnson of the M D of Provost had asked if Council would have any objections to the M D of Provost taking the M D of Kneehill's resolution regarding wildlife damage to the Spring Convention It was agreed that Councilwould have no objections to this and would back the M D of Provost There was brief discusson regarding Ducks Unlimited rebuilding the dam on the former Vern Hansen land, and also discussion regarding the proposed Acme reservoir There was discussion about the of the Parks Committee, and a Committee with representatives need for the meeting meeting of the Parks from the Recreatipn� oards GRASS SEED QUOTES V\ V1 WILDLIF DAMAGE RESOLUTIO PARKS COMMITTEE MEETING 3 Ell �q �q �q AK-JIWs FEBRUARY 27th, 1978 COUNCIL MEETING P 3 Mr Bauer moved that a meeting of the Parks Committee DATE FOR be held on Thursday, March 9th, 1978, commencing at 1 30 ✓� PARK P M , and an evening meeting be held the same day commencing COMM at 7 30 P M to meet with representatives from each of the MEETIN Recreation Boards to discuss recreation problems, and particularly Keiver Lake Park It was agreed that Mrs Pat Ferber of Acme be contacted and advised of the date for this meeting, so she may arrange to have the representatives from the various boards present at the meeting The meeting then adjourned for dinner between 12 00 DINNER Noon and 1 00 P M The meeting then reviewed the Kneehill Agricultural KNEEHILL AG Advisory Committee minutes of meetings held V/, ADVISORY COMM December 14th, 1977 aid February lst 1978 MEETING After discussion, Mr Litz moved to accept and file Carried Mr Soder then left the meeting Mr Jeffery read a letter received from the Anti- ANTI INFLATION Inflation Board Mr Ferguson moved to accept and V1 BOARD LETTER file same Carried Mr J Quinton from United International Ltd entered the meeting to discuss his product Terrazyme with Council He reviewed the reasons for the nrice increase and noted that Council would be paying $6 50 a gallon for any orders placed prior to April lst, 1978 He also reviewed the use of his product, and outlined the various uses made of Terrazyme After further discussion, Mr Quinton left the meeting Mr Rick Vickery, Mr Paquette Mr Dorn and Mr Rempel entered the meeting at this time TERRAZYME PURCHASE V1 RICK VICKER Mr Brown outlined the problem about ridging in PROBLEM fields without permission, and the apparent breakdown in communications between the office, Mr Dorn and Mr Vickery about this matter Mr Vickery noted that there had been other cases of damage done and no action had been taken against the V11 employee by Council He felt if one is penalized all should be He also again stated he believed the only land he was not to go on was the land east of the Don Reynolds residence Mr Bauer noted that he had advised Rick not to go on any land without having permission from the land owner After further discussion, Mr Vickery left the meeting and the matter was further discussed Mr Dorn noted that he and Rick had looked at the field and he did not believe much damage had been done Mr Jeffery stated he definitely advised Rick that Don Reynolds did not want the M D on his land Mr Brown noted that another incident of ridging without permission has been reported The foremen then left the meeting and Council discussed the matter The matter of the two month demotion was discussed and the amount of lost wages which would result Mr Litz moved that Mr Rick Vickery be demoted for a period of one month, only, or he pay the damages to the crop on the land of Mike and Don Reynolds, be sent a letter advising that no M D Ts to go on private land without perm land owner, councillor or foremen Mr Rick Vickery was called back into advised of this motion V'1 NA and further that each employee machinery ission from the Carried the meeting acid i 4 K 11 rz 901W'771 COUNCIL iirnllivG FEBRUARY 27th, 1978 P 4 Mr Rick Vickery agreed that he would pay for the damages to the crop, if he was not demoted There was discussion regarding establishment of the crop damages and it was agreed this matter would have to be left until fall Mr Vickery then left the meeting The foremen then returned to the meeting and were advised of the decision regarding Mr Vickery and also about the letter to be sent to the employees There was discussion with Mr Dorn about how the men were notified of the policy of not ridging in fields without permission Mr Brown noted that Mr Vernon Bitz had ridged on land of Herman Clark -- NW 11 30 -24 -4 without permission and there was fall crop planted and Mr Clark also mentioned destroying alfal`h Mr Brown noted he would check this matter and advise the office Mr Jeffery noted that he had contacted Cummins Diesel and the Workers Compensation Board and both would be prepared to put on a presentation for employees After discussion, it was moved by Mr Berdahl that an employee day�be held on Wednesday, April 5th, 1978, with a luncheon at noon for the employees followed by b.y the presentations in the afternoon, and if necessary a council meeting be held in the forenoon Carried 0 V1 SeQ� U1 DATE FOR EMPLOYEE DAY A A letter from Alberta Pension Administration was read and it was noted the representative from the Pension Board would be in our area commencing June 5th `n Mr Bauer moved to accept and file the letter Carried Mr Jeffery reviewed the accidents which occured ACCIDENTS recently, one involving Mr Dennis Berreth and a Vi D BERRETH & gravel truck and one involving Mr Karl Gundlach KARL GUNDLAC with the motor grader Mr Berreth was hit by a Mr Arnold Schrieber and to date no charges have been laid It appears that Mr Berreth was not at fault Truck damages will be around $2000 00 Crosland, Peacock Insurance Adjusters acting on behalf of Mr Schrieber have claimed responsibility lies with the M D It was noted that Mr Berreth will lose credits earned to date for his safe driving award, but unless it is determined later that he was at fault, he will not be demoted This matter will be reviewed later by the Shop Committee After noting Council would not be able to complete the agenda today, Mr Campbell moved that a special meeting of Council be held on Tuesday, March 7th, 1978, if necessary, to complete this agenda and to consider any business which may properly be brought before the Council Carried & Foremen Mr Jeffery then reviewed the accident involving Mr Karl Gundlach Mr Gundlach was backing up the grader and struck a vehicle owned by Mr Fred Tabert of Nacmine Damages to Mr Tabert's vehicle appear to be about $1000 00 Sheddy Agencies of Drumheller acting for Mr Tabert believes the responsibility for the accident rests with the M D It was noted that the accident was reported to the Drumheller Police Detachment Mr Ferguson moved both letters ictalaing the accidents be referred to our insurance company, Jubilee Insurance h Carried 5 M r COUNCIL MEETING FEBRUARY 27th, 1978 P 5 Six applications for work were referred to the meeting, APPLICATION. and Mr Poole moved the applications be referred to Mr 1 FOR WORK Paquette V� Carried Mr Brown noted there was some questions raised about the re hiring of Dan Frere and Mr Paquette outlined his reasons for hiring him back He knows the area has run machinery previously, has a number 1 licence and is a good worker There was brief discussion regarding this matter There was discussion regarding the policy of a limit of 100 yards of gravel per year for any individual 100 YARD and whether this applies to pit run gravel as well GRAVEL LIMI After discussion, Mr Berdahl moved that each individual QRUSH & be allowed to purchase 100 ,yards of crush gravel and ✓1'IT RLN 100 yards of pit run gravel from the M D per year, and any amount over this limit must be referred to Council for consideration Carried Mr Litz moved that Elmer Bauer be authorized to obtain approximately 300 yards of pit run gravel from the Torrington Pit Carried Mr Jeffery then reviewed correspondence received CORRESPOND from the AAMD &. C , as follows AAMD & C 1 Circular regarding preparation of Councillors' T 4 slips After discussion of the circular, Mr Poole asked that a copy of the circular and bulletin be sent to each councillor for their information and Mr Jeffery agreed to obtain clarification from the association regarding portions of the circular Mr Berdahl moved to accept and file same Carried 2 Circular regarding a suspended driver being able to ✓I operate implements of husbandry 3 Circular advisinE, Welcome Distributing is a new supplier V) for the association 4 Circular from Coneco Equipment regarding Wabco Motor Grader V1 and supply of parts 5 Circular regarding Alberta Transportation subsidizing the purchase of portable axle scales After discussion, Mr Ferguson moved the Association be advised the M D is not interested in !� purchasing a scale, and the circular be filed as information Carried 6 Circular regarding comparision of prices for loading restriction and bridge weight signs V1 It was noted that a date for imposing roaC, bans must be decided soon 7 Circular regarding Wrongful Acts Liability Insurance was discussed and Mr Brown moved to accent and file same and to request Mr Jack Edworthy of the Association to have this topic discussed at the Spring Convention Carried C N R UNDE] A t d' th C N R d th f Three Hills PASS repor regar ing e un erpass sou o was referred to the meeting Mr Jeffery noted that Mr SOUTH G Mazuri.ak of Alberta Transportation advised Council should 3 HILI not accept the plans submitted by C N R until a definite cost sharing agreement is reached Mr Jeffery is attempting to arrange a meeting for March 3rd, 1978 at 1 30 P M with the Road Committee of Reginald Campbell, G A.'`'Byrdahl, T A� Ferguson, Ted Paquette, G Mazuriak of Alta ❑# �q EVA E40 COUNCIL MEETING FEBRUARY 27th, 1978 Transportation and a gentleman from the C N R Mr Ferguson moved to set the meeting for March 3rd, 1978 at 1 30 P M , if possible Carried A by -law to establish load limits for bridges under the New Motor Transport Act was discussed After reviewing same, Mr Poole moved first reading to by -law 848, this being a by law to establish load limits for the bridges in the M D in tonnes Carried This by-law must now be referred to the Minister of Transportation for his approval P 6 6 BRIDGE LOAD LIMITS BY -LAW 848 I Hudson Bay Oil & Gas Ltd requested permission for a ROAD CROSSIN S road crossing at SW 18 -33 -24 4 to SE 13 33-25 4 After reviewing same, Mr Litz moved approval for the 0 HUDSON BAY OIL crossing, subject to compliance with M D regulations & GAS Carried Rangeland Pipe Line Company have requested permission RANGELAND PIP from Council for a di intersection of two M NW 33- 31 -23 -.4 After discussion, Mr request, as per plans with M D regulations agonal road bore to cross the D roads from SE 5--32. 23 -4 to Ferguson moved approval of the submitted and subject to compliance Carried POSSIBLE Mr George Knsey ad requested Council to consider SALE OF closing�tB�r �gR lowance between NE 32- 32 -25 -4 and ROAD ALLOWANCE NW 33- 32-25 - -4 and selling the closed road allowance and thE; NE 32- road cut off as shown on Plan 2136 J K to him to be consolidated with the NW j3 32 25 - -4 which he is purchasing 32 -25 -4 from Harold Walters After discussion of the matter, Mr Poole moved that ✓1 Mr Kinsey be advised the land is not available fcr sale Carried Marathon Realty Ltd have advised that there would be no ACCESS objection to an easement to provide ingress egress through TO 28 & railway property to provide access to parts of Section 28 29 in and 29 in 29 -•24 4 providing the easement is located 50 feet 29 -24 4 away from the railway tracks It was noted that the easement must be within 30 feet of the track, and Mr Brown moved A that Mr Poole be given a copy of the letter from Marathon and he check this matter with Ted and bring a report back to the next meeting of Council, as to the exact number of feet the access would be from the tracks Carried PLUGGING Mr Don Rees of Alberta Energy & Natural Resources SEISMIC requested Council to state whether they felt it necessary HOLES to plug the flowing seismic holes at NE 24-34 -24 4 and NE 13 - -34 24 4 , both of which are located to the south of the Earl Fawcett property near Huxlev After discussion of this matter, Mr Bauer moved that Mr Campbell and Mr Jeffery investigate this matter and be given authority to make a decision as to the need for plugging these holes Carried Mr Paquette reviewed various public works items with PUBLIC Council There was discussion about possibly gravelling WORK ITEMS some roads now before spring break up if the weather permits,and it was generally agreed that this should be done after consultation with the local councillor to determine if the roads are in a suitable condition for gravellin and if the weather is warm enough 7 N rq El COUNCIL MEETING FEBRUARY 27th, 1978 P 7 Mr Rempel reviewed the gravel stockpiled to date as follows Huxley Watts I Berreth Correction Line Grainger Marshmann Leo Berreth J Brietske Three Hills West Wimborne E Heer #21 & 27 for a total of 52 249 yards with four trucks 6740 4135 1829 5295 3609 7608 1722 3836 6280 8329 2200 666 This involved 56 working days Mr Jeffery reviewed the final figures for work done by the gravel crew in 1977, as well as figures for work done by the main and small crews He noted the average cost of moving a yard of gravel is $5 49 The gravel crew made a small profit in its 1977 operation It was agreed that a copy of these figures be forwarded to each councillor Mr Berdahl noted that some of the roads in his division will not wait until after spring break up for gravelling and something must be done soon It was agreed that the possiblity of gravelling these roads be reviewed in March Mr Berdahl also noted that land negotiations for the Merle Anderson Bridge must be undertaken soon, and Mr Jeffery agreed to discuss this matter with Mr Berdahl, Mr Paquette noted that he has made arrangements to look at some rippers in Calgary soon with Mr Cris Rodger and Mr T A Ferguson V1 There was discussion about the recommendation of the Shop & Foremen Committee that Senior Drivers will require their number 1 licence before July lst, 1978, or they will be demoted to Intermediate Drivers Mr Rempel asked'if the men could use an M D vehicle to take their driver's test Mr Ferguson moved that Mr Rempel and Mr Paquette be authorized to arrange for the men to use an M D ver�icle to take the driver's test for number 1 licence, providing the men take their written exam first, and a group of men take their actual driving tests on the same day Carried Mr Rempel and Mr Paquette left the meeting at this time Mr Jefferythen reviewed with Mr Dorn the reasons given to him by Mr Dale Leslie as to why he quit the M D the main one being his dissatisfaction with Mr Dorn Mr Dorn noted Mr Leslie had always been a good worker and had never complained to him that he was unhappy After a lengthy discussion of this and other matters, Mr Dorn left the meeting Mr Jeffery then reviewed the minutes of the Shop & Foremen Committee Meeting held February 15th, 1978 The recommendation that loader operators be named as sub foremen with a view to improving efficiency of the gravel crew was discussed Mr Bauer moved that the loader operators be named as sub foremen and paid the additional n 10� per hour for such work 'to see if this will improve the work on the gravel crew Carried l VAI N N COUNCIL MEETING FEBRUARY 27th, 1978 . • Mr Campbell moved to accept and file the minutes of SHOP & the Shop & Foremen Committee Meeting of February 15th, FOREMEN MINUT 1978 Carried Mr Jeffery reviewed a letter received from Ivan Schmidt I SCHMI regarding the proposed sale of land near Bircham to Leo Lavoie j1 BIRCHAM LAND Mr Bauer moved that this matter be tabled until the meeting of Council on March 13th, 1978 Carried The subdivision application submitted for SW 17 30 25 -4 SUBDIVISI was reviewed and noted there would be no access provided SW 17-30 - for the parcel lying to the north east of the railway V? 25 -4 Mr Poole moved that Council recommend approval of the subdivision providing the parcel lying to the north east of the railway be subject to a restrictive covenent, whereby it could not be sold as a separate parcel, V" but must be tied to the NW 4 of 17 -30 -25 4, (The applicant owns both quarters now ) and that public reserve be deferred, taxes paid in full and all other general conditions for subdivisions be applicable Carried Mr Poole moved that the balance of the agenda be ADJOURN tabled, and that tYis meeting do now adjourn until 9 00 A M Monday, March 6th 1978 Carried Time o. Adjournment 6 00 P M - -- - - - - -- - -=/ - - - - - -- Reeve Mu' res ci al i_strator IS