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HomeMy WebLinkAbout1978-02-02 Council Minutes11 �r SANITARY LAND FILL COMMITTEE MEETING FEBRUARY 2nd, 1978 -------------------------------------------------- - - - - -- A meeting of the Kneehill Sanitary Land Fill Committee was held in the Municipal District Office, Three Hills, on Thursday, February 2nd, 1978 commencing at 7 30 P M Those present were Clifford W Poole, M D Kneehill 4648 K A Wright, Town of Three Hills Raymond Frere, Town of Trochu Dick Sommerville, Town of Trochu Bruce Hannah, Village of Acme Floyd Sillito Village of Linden Walter Permann, Village of Carbon Ted Schmidt, Village of Carbon Mr Charles Lau Drumheller Health Unit Mr Rick Leyland, Drumheller Health Unit Mrs Jean Wilkinson, Assistant Municipal Administrator for the M D was present and recorded the minutes The Secretary read the minutes from the meeting of the Committee held October 5th, 1977 and the joint meeting of elected representative held November lst, 1977 Mr K Wright moved adoption of the minutes from the October 5th, meeting Carried Mr Raymond Frere moved adoption of the minutes from the November lst meeting Carried A letter from Alberta Environment regarding a permit being issued to operate the new site as a sanitary landfill was read t.o the meeting The need for the observation well between the sewage lagoon and the site was discussed and Mr Lau noted it was to ensure that the base of the sewage lagoon was not being damaged because of the proximity to the sanitary land fill trenches There was discussion regarding the need for compacting and covering the trench three times a week It was pointed out that the site is to be operated as a sanitary land fill and not as a modified sanitary land fill, and this is the reason for the need for covering three times a week The Secretary read a report prepared by Mr Jeffery regarding the need for hiring a person to replace Mr Eric Bowhay, caretaker, who has submitted his resignation Mr Ruben Spady is interested in the job After discussion Mr Permann moved that Mr Spady be hired for the job at $5 00 per hour with no extra pay or compensation for car expenses Carried The need for a crawler and scraper to fill and compact the trench was then discussed The M D has a crawler and scraper which may be available for sale at a estimated price between $11,000 00 and $17,000 00 Any price would be subject to verification by the Council It appears that the M D would not be able to send a cat to the site three times a week to do this work The matter of storage for the crawler was also discussed It was generally agreed that this matter be left in abeyance at this time The disposal of old car bodies was then discussed and Mr Wright stated the Town of Three Hills would probably have no objection to the car bodies being stored at the site as they will be needing more car bodies for the sewage lagoon Mr Charles Lau then reviewed with the meetin report m ici�a H e wit ' ii it e Alberta Environment have stated that the rum e ter ea n will be entitled to receive 50% of the surplus of that department;' on condition that the municipalities pass a by -law to authorize a joint public work development and a committee be formed rn J IR IN Page 2 as a Regional Land Fill Committee with members appointed by resolutions of the councils involved to study the formation of a Regional Land Fill Operation, and if the same is feasable to set up such an operation The regional land fill committee could cover the City of Drumheller, I D 7 County of Wheatland M D Starland and the M D of Kneehill The one condition was that the committee be formed before March 31st, 1978 Mr Lau noted that each participating municipality could pass the by --law and appoint a member to the committee and then after studying the matter, if they felt they could not participate in the regional land fill, they would be free to drop out A regional land fill can be formed if a city and one municipality take part It appears that 50% of the surplus of this department would purchase all the capital equipment required for establishment of the regional land fill, including the trailer dump boxes, etc This would then leave only the operating costs to be picked up by the municipalities involved Mr Lau then reviewed his cost estimates for such an operation He noted that the cost for the required trailer and for the dump boxes have increased since 1977 Kr Lau also compared the 1976 -1977 financial statement of the Kneehill Sanitary Land Fill Committee with his estimated figures for operation of a regional land fill Kr Wright noted that in the Town of Three Hills one man and a truck are kept busy all week picking up garbage but the estimated figures are for only possibly two days a week in Three Hills It did not seem possible for one man and one truck to pick up the garbage in Three Hills in one or two days Zr Lau noted that studies have shown that one man with a truck ; hould be able to average 350 pick ups per day The average :ime for each pick up is 60 seconds there was discussion regarding what would happen to the costs if Trochu and Torrington did not participate It was also toted that although the initial capital cost might be covered by the government grant, the maintenance and other expenditures for replacement of capital items would be the responsibilty )f the municipalities Also if the grant from the government lid not cover the entire cost, the balance would have to be picked ip by the municipalities sir Permann noted that the Regional Resource Committee had asked :he Provincial Government for an on -going grant tc cover the posts for a sanitary land fill operation and the Minister if Environment had agreed to have a look at the situation when bringing down his 1978 budget Chere was discussion regarding the location of the dump boxes Ln the towns and villages and it was noted the boxes would serve :he towns and villages as well as the surrounding rural areas Chere was also discussion regarding the amount of garbage generated )y a family per week and Mr Lau noted in a rural area about 31 9 )ounds per family per week is the average and about 49 pounds >er family per week in an urban center 'here was discussion regarding the costs for running the tractor which Mr Lau estimated in his report at 75(,, per running mile 'here was discusson regarding the site for a regional land fill, ind Mr Lau noted the City of Drumheller now has a site operating 7hich could be used by the other areas It is located 2 miles past of Drumheller on #10 highway towards Rosedale Each area ising the site would pay a charge to the City for use of the site Zr Lau noted he would try to have a model by-law prepared and forwards :o each municipality concerned soon, and would then try to arrange a ieeting for around March 15th to see who would be willing to pa.rticipai _n such a regional land fill committee i it Perman moved the meeting adjourn CARRIED Time 9 00 P M1� om Secretary N] V? 0 • 0 AGENDA COUNCIL MEETING FEBRUARY 13th, 1978 1 Approval of Minutes - Council Meeting -- Jan 23rd Jan 30th 2 Report Sanitary Land Fill Committee Meeting - Feb 2/78 Report CAAMD & C Executive Meeting - February 2/78 3 Financial Monthly Statement - Month Ending Jan 31/78 4 Appointments 10 30 A M Bob Wainwright re Keiver Lake Park 11 00 A M Merle Marshmann and George Comstock - Rosebud Gas Co -Op 1 30 P M Foremen 5 Report J C Jeffery - 1977 Surplus and Reserves, etc 6 Alberta Municipal Financing Corporation - 1978 Capital requireme: 7 Bob Wainwright re Keiver Lake 8 Rosebud Gas Co -Op - Request for easements - Hesketh 9 Report - J C Jeffery -- wages for 1978 10 Report - Collections Schumacher Madden & Buyers Mis Accounts 11 Report - J C Jeffery - Anti Inflation Matters 12 Refit - Peter Spilchen re Mobile Home accounts 13 Letter - Alta Environment Reclamation Project - grant 14 Letters of Thanks for seals 1.5 Request for clarification re recreation grants and reserve for rural communities 16 Report - Town of Trochu -- Swimming Pool 17 Alberta Municipal Affairs Equalized Assessment for 1978 and Letter from Innisfail General Hospital - proposed building program 18 Spring General Meeting CAAMD & C - March 17th, 1978 Three Hill 19 Circular - AAMD & C re resolutions for Spring Convention 20 Report - Wimborne Water analysis 21 Alberta Utilities & Telephones - Utility Officers Courses 22 Report - Town of Trochu - 1977 Costs for Fire Department, etc 23 Alberta Agriculture Approval Feed Freight Assistance Program 24 Name councillors to attend Dev Appeal Board seminar 25 Second and Third Reading By -law to close Portion of Queen's St Swalwell 26 C R P C Subdivision application SW 17 30 -25 -4 27 Building Permit - Airplane Hanger SW 33- 31 -23 -4 28 Subdivision Committee Meeting -- Feb 10/78 C R P C 29 Report re new signs for bridges, under metric system, etc 30 United International Industries Ltd terrazyme price increase 31 Report - status of various gravel leases and stock pile sites, etc 32 Employment applications (9) 33 Circular AAMD & C re A G T section boundaries 34 Road crossings Andex Oil - Rangeland Pipe Line Co 35 Alta Power - power line extension - LSD 7 27 30 -24 -4 36 Miscellaneous public work items 37 Consider 3 year road program 38 Accounts f 39 Account .- Reg Resource Brochure - $238 00 1 a -it: NELAW Apprnved by the Department of Municipal Affair: MONTHLY STATEMEN' (SEC. 61 -V M.D Act, R.S.A 1955) COUNTY OF MUNICIPAL DISTRICT OF� Kneehill ------------------ - - - - -- ---------------------- -- Month Ending__ _,Jaxavary_ --- 31st_ _____ __ ______ 197 -8__ w GENERAL ACCOUNT Payroll Tax Sal Savings TOTAL 02 3126 2571 1089 740, 6 51. 09 Net Balance at End of Previous Month Receipts for the Month (Less Loans) 1072 I 3127U I 132, 125 44 Loans Received 45 5732 68131304 1 872,776.53 Sub Total 1- 31311 00 Interest P id 60 54 515 07 LESS.— Safety Dep sit Box Ripnt 22 3133 4 50 Disbursements for the Month C h e q e s 31417; to 31422 14, 739 7 8 Loans Paid 97 3136 1 –o– Net Balance at End of Month 3136 �. 1 3137 5 1 3137 857,517 18 Balance at End of Month —Bank 38 00 1 15 — Treas. Br I 41, 312 0 5732 68 3 93 00 423,73 751,000.0 - 80$,215 5Q *Cash on Hand at End of Month 59,078 51 867,294 O 1 Sub Total Less Outstanding Cheques 4,044 1 5, 732 6 8 9,876, 83 37, 267 8 –0– 9743 9 3 057,517 18 Net Balance at End of Month 1 15 3 OUTSTANDING CHEQUES No. Amount I No. j Amount_ No Amount 2564 I11IA064� 2568 683 0713117 75 2570 877 02 3126 2571 1089 96 3128 ?573 1072 3613130 3127U 1500 0 150 45 5732 68131304 3130 4044 1- 31311 00 3133/ 60 54 3 13 3 22 3133 31.36 95 3 13 6 32 97 3136 25 20 1 3136 1 3137 5 1 3137 1 1 31377 313 7 *Cash on Hand Deposited... 450.00131391J. 239.0 4.40 3139211 275.1 75.00'31399 35.0 75 00 31405 28 0 26 4031420 30 1 115 00 3127U 1500 0 150 45 4044 1- 700 00 60 54 22 99 40 95 32 97 25 20 1 _ 16.00 5 00 54 00 38 00 1 15 00 1 15 00 15 00 TOTAL OUTSTANDING ACCOUNTS PAYABLE Amount Submitted to Council this 13 Day of February ------ 78 7 8 . - ------ - - - --- Reeve Secretar�Treasurer-� ...................19........r. ( SEE OVER FOR EXPENDITURE CONTROL ) • C • 13 COUNCIL MEETING FEBRUARY 13th, 1978 A regular meeting of the Council of the Municipal District of Kneehill #48, was held in the Municipal Office, Three Hills, on Monday, February 13th, 1978, commencing at 9 00 A M Those present were Gilbert A Berdahl Clifford W Poole Art W Bauer T A Ferguson Leonard Litz Reginald Campbell Divison 1 PRESENT Division 2 (Deputy Reeve) Division 4 Division 5 VA Division 6 Division 7 J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Municipal Administrator, was present and recorded the minutes Mrs Ada Major, representative from the Three Hills Capital was present for portions of the meeting Mr C W Poole took charge of the meeting in the absence V1 of Reeve R W Brown, who is away on holidays APPROVAL OF Mr Poole moved approval of the minutes of the meeting MINUTES of Council of January 23rd, as circulated Carried Mr Bauer moved approval of the minutes of Council meeting of January 30th, 1978, subject to a correction on page 6 - 22nd line - should read - 6 air pacs and 2 bottles Carried There was discussion with regard to the setting of the mill rates for the rural fire areas for 1978, as recorded on page 6 of the minutes of January 30th Mr Ferguson noted that his motion was intended only to set the mill rate for the 1978 budget and was not meant to severely restrict the departments There was discussion regarding the request for increased wages for the Three Hills firemen, and the amount now paid to the Town of Three Hills for wages It was noted that the Town of Trochu has submitted an account for $1006 88 for the rural share of expenses for 1977 for the Trochu Rural Fire Department After further discussion, Mr Campbell noted that this matter should be left in abeyance at this time until each department can prepare a budget for 1978 to see if they can stay reasonably close to the one mill levy A 1 01 tl Mr Jeffery reviewed the minutes of the Sanitary Land SAN LAND FIL Fill committee meeting held February 2nd, 1978 MINUTES EB There was discussion regarding the need for the observation 2/78 well at the site and regarding the need for compaction of the site three times a week After further discussion of ,% v\ other items, Mr Litz moved to accept and file the report Carried Mr Poole reported on the CAAMD & C meeting held here CAAMD & C February 2nd The executive was re- elected by acclamation MEETING He noted that the spring general meeting of the assocation will be held in Three Hills Friday, March 17th, 1978, commencing at 10 00 A M Mr Cordon Towers will be the dinner speaker Mr Ferguson moved approval of the report given by Mr Poole's Carried Mr Jeffery reviewed the financial statement for the month ending January 31st, 1978, which shows a balance on hand of $857,517 18 Mr Berdahl moved approval of statement as presented Carried r !� I X11 " JAN FIN STATEMENT the 0 go "-.4 0 COUNCIL MEETING FEBRUARY 13th, 1978 P 2 R Mr Robert Wainwright of Three Hills entered the meeting WAINWRIG] at 10 25 A M to discuss with Council the operation of KEIVER LA] Keiver Lake for 1978 He asked about the possibility of PARK leasing the park, installation of certain facilities and fencing in order to charge for use of the campgrdunds He felt this would be the only way to control the campground and stop the vandalism and harrassment of the campers by motorbikes and vehicles He outlined possible charges ranging from $7 00 for larger camper units down to $1 00 per year for picnic privileges for local residents He noted it would require installation of power, plus a pump with lines to some camp sites, and a holding tank for sewer disposal Mr Wainwright noted he would not be interested in running his concession at the park this summer without more effective control of the park ✓ Mr Poole advised Mr Wainwright to discuss this matter with Mr Hansen to obtain his views on such a proposal, and to then come back to another meeting of council for further discussions Mr Wainwright left the meeting a ROSEBUD GAS Mr Jeffery reviewed the request from the Rosebud Gas CO -OP Co -Op for easements to cross various lots owned by the GAS LINES M D in Hesketh The gas line crosses the lots In such a manner as to effectively stop any development on most HESKETH of the lots It was noted that no prior permission for LOTS t he lines to cross the lots was obtained Mr Merle Marshmann and Mr George Comstock from the Co -Op entered the meeting to discuss this matter with Council Mr Comstock noted that the Provincial Government requires the co -op to register easements against the lots and also noted that the co -ob cannot afford to have a legal survey done VA In order to identify the location of the gas line across the lots After discussion of the matter, it was generally agreed that the lines must be moved to the streets and lanes Mr Cunningham entered the meeting and noted that the gas lines could be put on the streets, providing the cover over the line was sufficient It appears about 800 feet of line must be moved After further discussion of various aspects of this problem, Mr Berdahl moved that the M D request ✓ the Rosebud Gas Co -Op to move its gas lines from the municipal lots in Hesketh to the streets and lanes where possible in a manner satisfactory to both the Municipal District and the Co-Op It was agreed that Mr Ma : ,:.,:...., ,nn and with Mr Cunningham to plan the line possible way in order to serve any n hamlet, and this be referred back to for further consideration Carried Mr Comstock meet moves in the best ew developments in the Council at a later date Mr Marshmann, Mr Comstock and Mr Cunningham then left V) the meeting REPORT ON Mr Jeffery reviewed the 1977 surplus figures with council 1977 He noted the financial statement for 1977 is now at the SURPLUS printers Reserves were set up as follows Capital $40,000 00 Culverts $10,000 00 Material & Oil $45,000 00 ✓1 Gravel $35,000 00 After discussion, Mr Bauer moved to accept the report and to authorize the reserves as outlined above Carried �� 3 ■rrrrr.rr� a � �� COUNCIL MEETING FEBRUARY 13th, 1978 P 3 ALTA MUN Alberta Municipal Financing Corporation requires estimates FINANCE for 1978 capital requirements financed by deben by February 15th 1978 After discussion, Mr Litz moved 1978 DEB that the Corporation be advised the M D may require ESTIMATES $1505,000 00 debenture for the Swalwell Sewer Project f+ and $150,000 00 debenture for the Wimborne Sewer Project Carried The meeting then adjourned for dinner between 12 00 Noon ��A DINNER and 1 00 P M Council meeting reconvened at 1 00 P M and discussed �^ certain items with Mr Jeffery Mr Berdahl moved that Mr A W Bauer and Mr R W DEV APPEA Brown be named to attend the Development Appeal Board SEMINAR ✓f seminar scheduled for March 1st, 1978, with Mr Poole ✓1 as alternate Carried WAGES Mr Jeffery then reviewed with Council Mrs Jean Wilkinson's wages for 1978 as Assistant Municipal Administrator JEAN The committee had agreed she be guaranteed $16,000 00 WILKINSON plus the general increase for 1978 1978 After discussion, Mr Litz moved that Mrs Wilkinson's 1978 �. wages be revised to $16,960 00, effective January lst, 1978 Carried Mr John Beneaict, representative from the Three Hills School Division entered the meeting at this time entered the meeting and Mr Paquette, Mr Dorn, Mr Rempel/ Mrs Ada Major and Mrs Jean Wilkinson also returned to the meeting at this time Mr Jeffery reviewed correspondence received from ALTA TRANS Alberta Transportation with regard to new road ban signs ROAD BA14 and new load limit signs for bridges under the new act & BRIDGE The government will pay for one half of the costs of SIGNS new signs, providing the invoices for same are received in their office prior to March 15th, 1978 It was generally agreed that the M D will require approximately 100 road ban signs The signs are 24 "x 20" gym* and 12 "x 24 "for a total cost of $34 50 After lengthy discussion of this matter, Mr Campbell moved that the M D purchase 125 complete road ban signs, 75 with figures for a 60% ban and 50 with figures for a 75% ban V*1 Carried After further discussion of the new bridge signs required, Mr Bauer moved that the M D place an order for the f V1 necessary number of metric bridge signs for all bridges in the M D Carried ORDER FCR Mr Jeffery read a letter from United Internation Industries Ltd regarding a price increase for terraz,yme effective TERRAZYME April lst, 1978 After discussion, Mr Ferguson moved that the M D order 1500 gallons with the price to be negotiated with the company Carried GRAVEL Mr Jeffery reviewed with Council the existing gravel leases LEASES and stock pile site agreements It was noted that negotiations should be undertaken with Ken Lowen and also with the ETC beneficiaries of the estate of Jack Lowen for renewal of the gravel leases on NW 9 -29 -21 4, and on NW 10 and NE 9 in 29 21 -4/V and SE 16- 29 -21 -4 After discussion of various items, Mr Litz moved that the gravel stock pile agreement with Mr Walter Tetz Pt NE 34 34.25 -4 be terminated Carried Mr Poole moved that official termination of the lease with Miss Sophia Baerg be sent to her - re LSD 11 and 14 in NW 24- 30 -26 -4 and LSD 3 4, & 6 in r , SW 24 30-26 4 Carried Mr Bauer moved that the price for °gushed gravel from the J-r'*- H N COUNCIL MEETING FEBRUARY 13th, 1978 P 4 R H Thiessen pit at SE 30 30 -25 - -4 be set at $2 10 a cubic THIESSE] ,yard �a Carried GRAVEL It was generally agreed that no renewal for the PRICE gravel lease from Alberta Energy & Natural Resources ETC ( #3476) at Pt NE 30 and SE 31- in 32 -21 -4 - Red Deer River Location - would be necessary Mr Litz noted that the gravel has run out at the ✓w Torrington pit and a new source of gravel must be located After discussion, Mr Litz moved that a committee of Mr Paquette and Mr Bauer be appointed to commence '^ negotiations with parties in the Torrington area with a view to obtaining a new source of gravel Carried Mr Jeffery reported that the motor grader had broken the fence at the Britezke stock pile site sw 4 32 -25 -4 and Mr Brietzke had advi ed heltofffice he woguld repair �' the fence in the spring,P A�erihiscussi n)n P Berdahl 'f moved that Mr Britezke be advised the M D fencing crew will repair the fence in the spring Carried Applications for work from Murry Milan, Gary Klassen, APPLICATION; Richard Bauer, Darrel Boese, James Reed, Robert Neding, FOR WORK Dan Frere, Oswald Rempfer, Gary Enzie, Wayne Tourneur, -A and M E Tourneur were referred to the meeting Mr Ferguson moved the applications be referred to ✓ Mr Paquette, and the application of M E Tourneur be referred to Mr Soder also Carried A circular from AAMD & C regarding section boundaries A G T for A G T was referred to the meeting Mr Campbell SECTION moved to accept and file ✓ BOUNDARIES Carried Various road crossing applications were considered ROAD CROSSINGS Simons McBean Ltd Between Section 33 and 34 in 29 -24- -4 Mr Poole moved approval of the crossing as per plans ✓ submitted, subject to compliance with Municipal regulations Carried Rangeland Pipe Line Company Between Section 16 and 17 in 32 -24 - -4 -- and request for relaxation of municipal set back for installation of a line cleaning trap_ on LSD 2 of 17-32-24-4 Mr Bauer moved approval for the road crossing as per plans submitted, subject to compliance with municipal regulations, and further relaxation of the municipal set back regulations be granted to allow for installation of the cleaning trap 25 feet from the fence line, on condition that if the M D should ever require removal of the trap for any reason, this be done at no charge to the M D Carried Simon McBean Ltd - for Andex Oil - road crossings between Section 11 and 14 in 3024.- and between Section 35 in 29 -24 -4 and Section 2 of 30 -24 -4 ✓� Mr Poole moved approval of the road crossings as per plans submitted, subject to compliance with municipal regulations. Carried Simon McBean Ltd also requested approval for road crossing under Secondary Road 575 between NE 23 29 -24 -4 and SE 26-29 -24 -4 from Alta Transportation, with copy to thE: v1 M D Mr Poole moved approval of this crossing subject to approval being obtained from Alberta Transportation Carried 5 :C� n =MUJ COUNCIL MEETING FEBRUARY 13th, 1978 Alberta Power Ltd have requested approval for a line ALTA POWER. extension to LSD 7 27- 30-24 4 Mr Poole moved LINE EXTEN approval of the line extension as per plans submitted Carried Mr Otto Braaz has requested the M D snowplow down MIS to his grain bins when necessary on SW 23- 29 -21 -4 PUBLIC and this matter was referred to Mr Dorn Mr Braaz ITEMS had stated he would be willing to pay the fee for such service ✓ The matter of ridging in fields where no permission SNOW RIDGING was obtained was discussed Mr Rick Vickery had WITHOUT ridged in the field of Mr Don Reynolds and Mr PERMISSION Reynolds had specifically st tec no ridging must be REYNOLDS & done as he had avade0an hwin erdcrop planted CUNNINGHAM Mr Vern Cunningham also reported ridging was done in his field SW 11 -33 -24 4 without permission HvrNN - W and he had fall rye planted c After discussion of the matter, Mr Ferguson moved �,�c``� that Mr R Vickery be demoted to an intermediate Vi operator for a period of two months Carried DATE FOR It was agreed that the next meeting of the Shob & Foremen SHOP COMM Committee be held February 15th, 1978, after the MEETING demonstration planned for that day by a representative v� from Kenworth Diesel Trucks Ltd Mr Litz brought information regarding a professional PROF driver training program which has been developed by DRIVER Cummins Engine Company It includes TRAINING audio visual training, slides, PROGRAM cassettes, instructor's manual and driver's manuals e`er Mr Campbell moved that Mr Jeffery obtain more infcrmation G.S about this program and order same if it would be suitable for use at the next general employee meeting Carried There was general discussion regarding efficiency of the road crew and other items i�4ve5' 4,Yf Ve,rbg1M The Further Education Council have requested the use of USE OF v the A S B Shop for February 25th and 26th for a brick laying A S B course Mr Berdahl moved the M D allow the Education HOP Council to use the A S B shop for this course at no charge FOR COU Carried Mr Paquette noted that the new doors at the Carbon shop CARBON have been installed, but are not completed properly \,A SHOP This account is not to be paid until the company returns ✓'DOORS and fixes the doors There was discussion regarding the problem of snow building up at the railway crossings and it was agreed that the railway maintenance men be contacted with a view to working with the M D crew to resolve the problem Mr Berdahl noted that an accident occured on the Sharples overpass recently and the party involved may attempt to `^ claim from the M D because the road was icy Mr Paquette, Mr Rempel and Mr Dorn then left the meeting Mr Jeffery noted that Mr Dorn has requested payment J DORN for 312 hours overtime AFter discussion, Mr Ferguson moved Mr Dorn be paid for his overtime at 12 times his �/ OVERTIME regular rate Carried Mr Jeffery reviewed the accounts, and after discussion, ACCOUNT.' Mr Litz moved approval of the accounts as presented Carried i a C3 COUNCIL MEETING FEBRUARY 13th 1978 P • Mrs Betty Dau from the Three Hills Capital entered the meeting She outlined her charges for M D subscriptions to the Capital which she is now charging Within a 40 mile zone $2 25 (Normal Rate $5 00) Over 40 miles $3 25 (Normal Rate $6 00 Foreign & U S $5 75 (Normal Rate $8 50) She proposes an increase to one -half the normal rate for ✓1 subscriptions within the 40 mile zone-- $2 50 per subscription for approximately 1553 subscriptions, and a slight reduction in the other rates The total charge would be $4800 50, as opposed to $4200 90 paid in 1977 ,� CHARGES FOR 3 HILL She noted that postage is increasing for second class mail, CAPITA as well as other costs After general discussion, Mrs Dau left the meeting Mr Ferguson moved that the M D approve of the increase in the subscription rates as outlined by Mrs Dau, for 1978 ✓1 Carried An account has been received from Regional Resources ACCOUNT Project for printing the regional resources promotion REG RES brochures and the M D share of the account is $238 00 ✓ BROCHURE l N M la �Gc TS Mr Campbell moved approval of the account as submitted Carried Mr Bauer moved to table item number 37 three ,year TABLE road program until a later date 0 /3 YEAR RD Carried PROGRAM The Carbon & District Recreation Board meeting minutes CARBON & DI of January 0th were reviewed with REC y particular reference to the paragraph on recreation boundaries and the MEETING MI: matter of looking into the validity of the M D's action in setting the boundaries and alloting the population figures Mr Poole noted that this matter was not discussed in the actual meeting as far as questionning the M D 's actions, or rights to do this rr11 There wasfurther discussion regarding tie�i�o pde any the REC established June 2nd, 1975, whereby the recreation boards POLICY were directed to reserve one third of the matching per capita grants for use for rural communities should the communities apply and raise the necessary matching funds V After discussing this matter in detail, Mr Berdahl moved that this matter be left in abeyance until such time as a definite decision is received from the City of Drumheller -with regard to a regional recreation agreement with the M D Carried Mr Jeffery reviewed certain miscellaneous accounts MIS ACCOUN S which had been referred to Schumacher, Madden & Byers WRITE OFF Solicitors of Drumheller for collection Mr Byers advises the accounts are not collectable and not large enough to take court action After lengthy discussion, Mr Campbell moved that the accounts as outlined, for a total of $795 88 be written off, that the names of the persons concerne�} ebe retained on the black list, and that no servicesherformed for them by the M D until these accounts are paid in full Carried PNTI INFL Mr Jeffery reported to Council with regard to anti inflation MATTERS matters The 1976 compliance forms have been completed and forwarded to Ottawa He reviewed the roll backs necessary for 1976, and noted it will average $295 00 per employee The Anti Inflation Board has stated that an attempt must be made to collect the overpayment from employees no longer working for the M The 1977 compliance forms will be sent to Ottawa soon , 1i:01 7 IM C COUNCIL MEETING FEBRUARY 13th, 1978 P 7 After lengthy discussion, Mr Ferguson moved that the WAGE ROLL M D roll back the necessary 1976 and 1977 wages and deduct the necessary amounts from the February pay cheques of those employees affected, who are still on the M D payroll,and BACKS an attempt be made to collect the overpayments made to V/1 previous M D employees Carried Mr Litz moved that those employees whose wages are reduced in the month of February, 1978, by the amount of the required rollbacks for 1976 and 1977 wages, be paid a bonus In the month of February, 1978, equal to the amount of the said roll back deduction Carried Mr Ferguson requested he be recorded as opposed to this motion Alberta Municipal Affe.irs have forwarded equalized 1978 EQUAL ASSESSMENT assessment figures for 1978 After discussion of same FIGURES and noting that Innisfail General Hospital, Three Hills Hospital and Olds Hospital will be submitting requisitions, Mr Ferguson moved to accept and figures as submitted V4 Carried Alberta Utilities & Telphones have advised of three workshops arranged for utilities officers, one for a metric conversion workshop, one for financial and one for pressure After discussion, Mr Ferguson moved that Alex Cunningham be authorized to go to either the metric or the pressure workshop, or both, if he feels they would be of benefit to him Carried The matter of second and third reading for bv- -law 835 was then reviewed Mr Bauer moved second reading for by -law 835, this being a by -law to authorize narrowing of Queen's Street in Swalwell by 10 feet. Carried Mr Berdahl moved third reading to this by-law Carried Mr Bauer left the meeting at this time SEMINARS - UT OFFICER re � e r BY-LAW 8_­5 NARROW QUEEN'S ST '✓A A letter has been received from Alberta Agriculture FEED FREIGH1. stating that the feed freight assit ance program has been A ASSIST approved for this area and forms are now available at the PROGRAM Hail & Crop Insurance Office in Three Hills Mr Ferguson moved to accept and file Carried RECLAM Alberta Environment has written advising that the reclamation GRANT grant for the former nuisance grounds was correct in the sum of $9126 12, rather than the sum we requested of $9561 95, due to an error in calculation of costs ✓` Mr Berdahl moved to accept and file this letter Carried LETTERS Letters of thanks for birthday seals from Mrs Brown OF THANKS of Corvallis, Oregon, and Mr Otto Mueller of Calgary were read Mr Campbell moved to accept and file same V1 Carried It was noted that item number 18 regarding the date for the spring meeting of the CAAMD & C had been covered previously in the meeting A circular from the AAMD & C regarding resolutions for the RESOLUT] spring convention was read Mr Berdahl moved to accept 0 SPFING and file CONV Carried Mr Berdahl noted that Mr Hugh Bodmer would like to meet REG RES 8 PROJECT J �Y COUNCIL MEETING FEBRUARY 13th, 1978 P 8 with Council to evaluate his program After discussion Mr Campbell moved that Mr Bodmer be invited to meet ✓ 1/� with Council on February 27th, 1978, at 11 00 A M Carried Mr Berdahl also noted that he will be attending a meeting soon with the Regional Resources Project REG RES and they will wish to know if the M D council would MEETING wish to participate in the Solid Waste Disposal project SOLID WASTE they are looking into with Alberta Environment DISPOSAL After discussion, it was agreed that the M D could PROJECT make no decision regarding this proposal until 0 a decision is made by the Regional LandFill Committee and participating councils with regard to proceeding into a dump box system as outlined by the Drumheller Health Unit The Young Canada Work application forms were referred YOUNG CAN to the meeting and briefly discussion Mr Litz moved ✓` WORKS to accept and file same Carried There was brief discussion with Mr Jack Benedict SCH MA- i -TERS with regard to current school matters and Mr Benedict then left the meeting It was noted that the next school division meeting will be a special meeting on February 20th, and the next regular meeting of the school division is to be V held on March 8th Mr Ferguson moved that the balance of the agenda be TABLE tabled,and this meeting do now adjourn 0 & ADJOURN Carried Time of Adjournment 6 10 P M Reeve Muni, ip 1 istrator �1 i 2582 Canc LM N ACCOUNTS - PRESENTED TO COUNC'TL FEBRLARY 13th, 1978 ------------------ - - - - -- - - - - - -- 2560 Alex- eunm4 :nffham Cancelled 2561 Cancelled 2562 Alex Cunningham 1542 75 1177 92 Ut Officer 2563 John Dorn 1575 00 1089 16 Foreman 2564 Violet Hart 1183 66 921 11 Steno 2565 J C Jeffery 1737 08 1192 29 Mun Adm 2566 H P Martens 1333 33 1089 72 Accountant 2567 T C Paquette 169466 1131 22 Superintendent 2568 Linda Shearlaw 775 00 683 07 Steno 2569 Keith Smith 1534 83 1100 92 Partsman 2570 Glenn Smvth 1128 50 877 02 Assist Ag Fieldman 2571 Norman Soder 1497 25 1089 96 Ag Fieldman 2572 Peter Spilchen 1498 16 1203 27 Assessor 2573 Jean Wilkinson 1350 00 1072 36 Assist Mun Ad 2574 Dennis Berreth 1176 91 915 91 Labor 2575 Vernon Bitz 1638 22 1219 34 Labor 2576 Robert Cranston 2126 13 14.13 66 Labor 2577 Robert Dau 1387 98 1093 18 Labor 2578 Edward Duncan 1425 55 1046 65 Labor 2579 Ruben Ehrmann 1996 19 1409 23 Labor 2580 Gary Ensminger 1393.74 1110 25 Labor 112 81 Len Ensminger 1350 79 1034 54 Labor 83 Glen Enzie 1552 40 1207 75 Labor 2584 Joe Friederich 1409 60 1025 45 Labor 2585 Trev Friesen 1475.54 1178 81 Labor 2586 Lvle Celinas 1740 36 1249 41 Labor 2587 Karl Gundlach 1902 37 1392 35 Labor 2588 Robert Kundlach 1388 52 1043 90 Labor 2589 Vernon Haskell 1597 33 1237.29 Labor 2590 Alan Hazel 1493 34 1078 99 Assic-t Partsman 2591 Ken Hazelton 1213 94 940 47 Labor 2592 Harvey Jesske 1810 62 1264 51 Labor 2593 Albert Kimmel 1624 49 1185 93 Labor 2594 Douglas Knapp 2331 25 1668 95 Labor 2595 Dennis Kober 2054 44 1407 62 Labor 2596 Otto Kurta 1284 78 1074 13 Labor 2597 Dale Leslie 1685 56 1217 74 Labor 2598 Bill Little 1345 96 1115 00 Labor 2599 Myles Maerz 1284 78 981 24 Labor 2600 Earl McRae 1636 74 1158 44 Labor 2601 Brian Plant 1989 49 1392 41 Labor 2602 Ken Quinlan 1715 66 1247 56 Labor 2603 Wallace Rasmussen 1444 19 1079 39 Labor 2604 George Rempel 2087 86 1421 42 Labor 2605 Milton Rempfer 1431 46 1141 47 Labor 2606 Oris Rodger 1565 64 1226 10 Labor 2607 Ernie Scheunert 1433 74 1077 62 Labor 2608 Brian Sowerbv_ 1714 71 1342 57 Labor 2609 Ken Thompson 1679 06 1324 84 Labor 2610 John Trentham 14.18 44 1112 76 Labor 2611 Jack Tutt 1564 63 1045 88 Labor 2612 R P4 Vickery 1897 88 1343 60 Labor 2613 Dale Weigum 1480 84 1097 08 Labor 2614 Lil Weigum 413 40 401 10 Janitor 2615 Alex Williams 1555 31 1148 16 Labor 2616 Ray Ehrmann 1617 14 997 40 Labor 1 14 9 ACCOUNTS PRESENTED TO COUNCIL FEBRUARY 13th, 1978 P 2 31217A Ed McNair 1500 00 Gravel Royalty 31272A Receiver General 200 00 Postage 31417 M D of Kneehill 12628 02 Payroll 31418 Three Hills Community Center 55 00 Xmas Party 31419 Art Mehle 150 00 lift 31420 Three Hills Pop Shop 30 10 "" 31421 Three Hills Locker 123 00 lilt 31422 Three Hills Mayfair 53 66 "" 31423 Rutter Crash Course 100 00 Seminar 31424 M D Kneehill 49070 10 Payroll 31425 Alta Power Ltd 1329 26 Power Accounts 31426 Accurate Auto Body 150 20 Repairs 31427 Air Vac Brake Equipment 30 00 Inventory 31428 Alta Gov't Services 20 90 Advert Tax Sale 31429 Alta Blue Cross 388 50 Employee Medical 31430 Alta Health Care 641 55 Employee Medical 31431 A G T 565 06 Accounts 31432 Eric Bowhay 112 00 Nuis Grounds 31433 Barkman & Son 15 00 Propane 31434 Bevaready Services 37 00 Office 31435 Bearing Supply Ltd 25 84 Inventory 31436 Buyer's Arctic Cat 8 00 Propane 31437 Burroughs Business Machines 870 47 Computer Supplies,e' 31438 Brenda Auto Supply Ltd 784 99 Inventory, tools, e' 31439 Margaret Bible 141 41 1977 Min Benefit 31440 Harry Church 96 00 A S B Fees 31441 Can National Railway 337 50 Equipment Rental 31442 Alex Cunningham 116 50 Miles & Meals 31443 Central Dispose All 1721 82 Nuis Grounds 31444 C P R 410 17 Equipment Rental 31445 Carbon Valley Motors 24 25 Fuel 31446 Central AAMD 100 00 Membership fee 31447 Chinook Auto 214 15 Inventory, repairs 31448 Can Electronics 57 30 Ruarkville water 31449 Crown Mart 131 82 Shop supplies, etc 31450 Capital Printers 19 60 Advertisements 31471 Victor Garson 4000 00 Extension Course; 31451 Crown Mart 15 84 Frames 31452 Capital Printers 8 15 Stamp Office 31453 C W N Gas 424 37 Accounts 31454 Calgary Power Ltd 7 6o Account 31455 Village of Carbon 12 50 Water account 31456 Dominion Life 298 00 Group Ins 31457 Drumheller Radiator Shop 36 50 Repairs 31458 Ken Sawson 32 77 Min Benefit 31459 Glen Enzie 21 00 Employee Meeting 31460 Ruben Ehrmann 28 50 Employee Meeting 31461 W 0 Fessler 18 00 Propane 31462 Trev Friesen 16 00 Employee Meeting 31463 Edd Giger 121 05 Min Benefit 31464 Gestetner Ltd 20 86 Printing & Stat 31465 Garrett Motors Ltd 22 55 Repairs 31466 David Grue 64 63 Min Benefit 31467 Gulf Oil Ltd 10 75 Fuel 31468 Gehring Transport 93 30 Freight 31469 Lyle Gelinas 52 00 Employee Meeting 31470 Gulf Oil 10198 06 Fuel 31471 Victor Garson 4000 00 Gravel Royalty 31472 H T Howe 40 63 Inventory, repairs, 31473 Hopkins Construction Ltd 76475 00 Gravel Crushing 31474 J B Hart 149 64 Nuis Grounds 31475 Russell Horvey 23 72 Coffee Extension Courses 31476 Imperial Oil 669 95 Fuel 31477 C W Irving 610 74 Frontage Tax Rebate 31478 Jubilee Insurance 10935 00 Insurance prem 31479 Jack's Service 86 03 Fuel c c w R ACCOUNTS PRESENTED TO COUNCIL FEBRUARY 13th, 1978 P 3 31480 J C Jeffery 124 00 Mileage, meals 31481 Harvey Jesske 31 69 Min Benefit 31482 J C Jeffery 136 98 Petty Cash 31483 Kirk Heating 19 45 Repairs, etc 31484 G G King 1333 33 Consulting fees 31485 Kneehill Ambulance 1217 48 Revenue 31486 Linden Agri Center 39 95 Fuel 31487 C 0 Looker Equip 112 00 Office supplies 31488 Dale Leslie 31489 Land Titles Office 32 200 31490 Manulife 678 31491 Mainline Farm Sales 280 31492 Marv's Upholstery 36 31493 Mun Finance Officers Assoc 6 31494 Raymond Megli 8000 31495 John Mazurek 47 00 00 96 07 00 00 00 53 31496 Ed McNair 2000 00 31497 Earl McRae 32 00 31498 Northern Hydraulics 350 51 31499 0 K Tire Store 98 47 31500 Pardee Equipment Ltd 110 21 31501 T C Paquette 12 00 31502 Karen Petersen 33 75 31503 Rollie Motor Products 112 10 31504 Russelsteel Ltd 560 75 31505 Rosebud Seed Plant 965 86 31506 Anthony Rettman 24 67 31507 Snap On Tools 41 45 31508 Superior Emergency Ltd 236 10 31509 Brian Sowerby 56 00 31510 Sandman Ltd 12 50 31511 M D Starland 36 00 31512 Standens Ltd 101 40 31513 Shaw G M C 513 72 31514 Norman Soder 20 08 31515 Philip Scott 9 00 31516 Norman Soder 172 16 Employee Meeting Deposit Account Employee Benefit Repairs, etc Trochu R F P etc Dues Royalty - Gravel Min Benefit Royalty - Gravel Employee Meetings Inventory Inventory, repairs Inventory Meals Meal for Extension Course Inventory, etc Repairs, supplies Grant - Seed Plant Min Benefit Tools Trochu R F P Employee Meeting Equipment Rental Office supplies Inventory Inventory Min Benefit Coffee Extension Course A S B Conference & supplies for extension courses 31517 Select Printing 59 05 Office supplies 31518 Superior Feed 325 00 Fogger Nozzle A.SB 31519 Russel Smith 75 00 Fuel Conditioner 31520 Glenn Smyth 132 00 A S B Conference 31521 Peter Spilchen 151 75 Meals & Mileage 31522 Sanfax Ltd 162 68 Water Meter Cleaner 31523 Three Hills Texaco 2 50 Repairs 31524 Trochu Jewellry 300 00 Camera - A S B 31525 Texaco Ltd 2450 69 A S B Fuel ,etc 31526 Three Hills Stationery 6 15 Office supplies,etc 31527 John Trentham 31 00 Employee Meeting,et 31528 Triple 7 Fuel Ltd 23 25 Fuel 31529 Trentham Transport 167 72 Freight 31530 Therma Trailer Service 170 70 Repairs 31531 Town of Three Hills 1053 65 Water 31532 Tomahawk Business System 21 00 Printing & Stat 31533 Three Hills Seed Plant 8887 68 Grant 31534 Trochu Motor Ltd 57 35 Fuel 31535 Trochu Tire & Battery Ltd 50 00 Trochu R F P 31536 Taylor Pearson & Carson 326 45 Repairs, etc 31537 Three hills Pop Shop 65 35 Freight 31538 Underwood, McLellan 285 00 Swalwell Project 31539 Vaughns ', 47 48 A S B etc 31540 Wilmac ti 275 16 Inventory Es Eq M ACCOUNTS PRESENTED TO COUNCIL FEBRUARY 13th, 1978 P 4 31541 Waterous G M Diesel 105 77 Inventory 31542 Western Wheel Ltd 619 83 Inventory 31543 Wajac Industries Ltd 119 03 Trochu R F P 31544 West Can Electronic Services 120 20 Radio Supplies 31545 Wheat Belt Industries Ltd 133 15 A S B Repairs Spr 31546 Welcome Ford 31 17 Inventory, fuel 31547 Weich Industries 101 54 Repairs, etc 31548 Universal Sales 1222 49 Inventory 31549 Union Tractor Ltd 2129 22 Inventory, repairs 31550 Hutton s Ltd 62 35 Inventory, repairs 31551 C W Poole 445 80 Council Fees 31552 A W Bauer 400 90 Council Fees 31553 Ralph W Brown 589 74 Council Fees 31554 Public Service Pension 8444 96 Employee Pension 31555 Hauser Tractor 416 00 Inventory 31556 Ackland Ltd 107 56 Repairs 31557 Leonard Litz 652 00 council fees etc 31558 §eg Campbell 435 05 31559 Gilbert Berdahl 348 92 " 31560 T A Ferguson 461 71 31561 Rec General 18,852 78 In Tax,CPP IUC X562 Alberta Social Services 39 43 soc assistance 1563 R Angus 142 00 repairs 31564 Herman P Martens 132 00 convention 31565 A A M D 21,906 26 repairs,etc 31566 A A M D 54,045 81 material ,etc 31567 Mayfair 31 90 Paper Towels 31568 Norman Ta 35 00 Legal Account END OF ACCOUNTS 1 Pt Ma