HomeMy WebLinkAbout1978-01-30 Council Minutes�r
AGENDA JANUARY 30th, 1978
COUNCIL MEETING
1 Minutes Employer Committee Meeting Jan 23/78
& Copy of 1978 Wage Contract
2 Minutes - Shop Committee Meeting •- Jan 20/78
- Shop Committee Meeting - Jan 25/78
and Consideration of Capital Requirements for 1978
3 Minutes of Annual Fire Meeting - Jan 24/78
4 Report - Peter Spilchen re, Mobile Homes Licence Fees,etc
5 Report Town of Trochu - 1977 Financial Statement Recreation
6 Meeting - Regional Resources Project Jan 31/78 - Standard
7 Letter Three Hills Hospital Requisition for 1978
8 Resolution for Presentation to Spring Convention Age of
Majority
9 Refresher Course and Local Government Seminars
10 Pt SW 29 -29 25 -4 - Report R W Brown
11 Building Permit - NE 4- 30 -22 -4 Lloyd Anderson
12 Alberta Transportation - Three Hills Airport
13 Rosebud Seed Plant - Request for Grant
14 Alberta Power- Power Line Extensions LSD 11- 14- 30 -24 -4
LSD 5- 24- 29 -24 -4
15 Report - Land Reclamation Project for individuals
16 Report - Percival Road Stabilization Seminar
17 SE 21 29 -23 -4 - Trees to close to road etc
18 Report Alberta Transportation - Axle Weights etc
19 Road crossing SE 3- 33 -25 -4 - Midwest Land Service
20 Renn Manufacturing Aluminum Centre Dump trailers
21 CAAMD & C Meeting - Feb 2/78 1 00 P M
22 3 Year Road Program --
23 Sanitary Land Fill Committee - New Pit, Oil Tanks,
New Caretaker, - Date for Meeting
24 Official Opening - Credit Union - Feb 3/78 2 00 P M
25 Wimborne Meeting - Re Sewer Project
26 ? 1977 Surplus
27 Letter from City of Drumheller, Recreation Director
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COUNCIL MEETING JANUARY 30th,1978
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A regular meeting of the Council of the Municipal District of
Kneehill #48 was held in the Municipal Office, Three Hills,
on Monday, January 30th,1978, commencing at 9 00 A M
The following persons were present
Gilbert A Berdahl
Clifford W Poole
Ralph W Brown
Art W Bauer
T A Ferguson
Leonard Litz
Reginald Campbell
Division 1
Division 2
Division 3
Division 4
Division 5
Division 6
Division 7
(Reeve)
PRESENT
J C Jeffery, Municipal Administrator
Jean Wilkinson, Assistant Municipal Administrator was present LA
for the afternoon portion of the meeting
Mr Jeffery recorded the minutes for the forenoon portion of
the meeting and Mrs Wilkinson recorded the minutes in the
afternoon
MINUTES
The Secretary reviewed the minutes of the Employer Committee EMPL(
Meeting of January 23rd, and the drafted wage contract for `^ MEET]
1978 for the hourly employees
Mr Campbell moved that the minimum wage rate per month WAGE
(page three of the contract)be approved at $637 00 per month CONTRA(
Carried V-1
Mr Ferguson moved that effective January lst, 1979 a maximum to
of 100 sick days be set (Page 4 Clause 6 Paragraph b)
Mr Berdahl moved that the contract for 1978 be approved as v')
drafted
Carried
Mr Litz moved approval of the minutes of the Employer
Meeting of January 23rd, 1978
Carried
SHOP COMM
The minutes of the Shop Committee Meeting held January MEETING
20th were reviewed The secretary reported that MINUTES
Brian Plant was not happy with his classification for
December, 1977, as he had been a senior driver two years V1
ago After discussion, Mr Brown moved that Mr Plant
be paid as a senior driver for December, 1977
Carried
Mr Bauer moved approval of the minutes of the Shop
Committee Meeting of January 20th, 1978
Carried
The minutes of the Shop & Foremen Committee Meeting MACHINERY
of January 25th were reviewed Council agreed to TENDERS ETC
call for tenders for gravel trucks as outlined in FOR 197E
paragraph 5 of those minutes, without provision for
center dump trailers. on a cash no trade basis, J L�
or on a basis of trade of T21 and T22, or on a basis of
trade of T19 and T20 The trucks may be new 1977 models
or 1978 models
It was also agreed to call for tenders for up to 3 half
ton trucks, either automatic or 4 speed, and for a one ton truck
The meeting further agreed to accept the recommendations
of the Shop Committee with regard to other machinery
and obtain prices for a hydraulic ripper for D7, and obtain
a quote from R Angus for replacement of the Tracavator, and
call for tenders for a new grader, and a new loader
The other items will be purchased outright, school bus, scFeer�
and belly mount mower
Mr Bauer moved acceptance of the minutes of the meeting
of January 25th, 1978 �zV/1
Carried
2
0
COUNCIL MEETING JANUARY 30th, 1978
P 2
It was agreed that tenders close March 6th, 1978 V1
and the tenders for trucks be opened at 9 00 A M
March, 1978, and for the other machinery at 3 00 P M
March 6th,1978
The meeting then adjourned for dinner from 12 00 Noon DINNER
until 1 00 P M `^
A delegation from the Beiseker Seed Cleaning Plant DELEGATION
then met with Council BEISEKER SEED
The delegation members were Eldon Wray, Irricana, �` PLANT
Gerry Schissel, Beiseker, Murray Wise, Irricana,
and Duncan MacDonald of Acme
Mr Poole introduced the men to Council and they
outlined the reason for coming to Council
The Provincial Government has come out with a new
grant program for rebuilding seed plants, and it
is hoped that the municipalities will make a
contribution towards the reconstruction of the plant
They are not asking for a matching grant to that
of the Provincial Government, but hope to raise at
least 50 %, or $50,000 00 The percentage of
shareholders from each of the municipalities was
reviewed as follows Rockyview 53 %, Kneehill 30 %,
Wheatland 14% and Mountainview 4% On a percentage
basis they are requesting $26,000 00 from Rockyview,
$15,000 00 from Kneehill, $7000 00 from Wheatland,
and $2000 00 from Mountain View
It was noted that the approximate cost for the new
plant is $400,000 00 The government, after taking
into consideration the cost of the old plant, will
grant one third of the costs of rebuilding to a maximum
of $1005000 00 The Beiseker Plant will qualify for the
full $100,000 00 The delegation also noted the
directors have raised $132,000 00 towards the cost of
the new plant by sale of new shares, on the basis of 80�
per cultivated acre owned by the farmer It was also
noted that the plant has $85,000 00 in reserves and a site
for the new plant which is worth $10,000 00 The old
machinery will be used in the new plant for the time
being After discussion of the matter, and noting the
plant would not likely be asking for any additional funds
for up- grading, etc for several ,years and discussion of
grants which will be payable to the Rosebud plant and to
the Three Hills Plant, the gentlemen left the room
After further brief discussion, Mr Poole moved that the
M D pay $15,000 00 to the Beiseker Seed Plant towards
construction of a new plant, payable $7500 00 when
plans for construction are completed, and $7500 00 when the
plant has been completed
Carried
The gentlemen were called back into the meeting and advised
of Council's decision They expressed thanks and then
left the meeting
t4
Mr Jeffery noted that the official opening of the CREDIT
UNION
Three Hills Credit Union is scheduled for February 3rd, 1978 OPENING
All councillors are invited Mr Ferguson noted he had
been requested to be present Mr Berdahl moved that
Mr Ferguson be delegated to bring greetings to the ✓1
Credit Union on behalf of the M D of Kneehill
Carried
Mr Rempel and Mr Paquette entered the meeting at this time 0
The seminar being held by Percival Machinery & Supply Ltd ROAD
was reviewed again, and Mr Campbell moved that Mr Paquette SEMINAR
and Mr Alan Hazel be authorized to attend the seminar
Carried
The matter of trees being located too close to the road
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COUNCIL MEETING JANUARY 30th, 1978
P 3
at SE 21 -29 23 4 were briefly reviewed, and it was
agreed this matter be looked at on the next road tour
TREES
SE 21 -29 -23
Mr Poole moved this matter be referred to the next road LA
tour
Carried
Mr Jeffery advised Council that a Mr Don Tymchuk ALTA TRANS
of Alta Transportation called in recently and AXLE LOAD
obtain particulars regarding paved and secondary. roads REGULATION;
in the M D for use in regard to the new axle loading
program He also noted that a letter has been
written requesting the regulations under the new act
Alta Transportation will pay one half the cost of f1
Portable scales and are suggesting that each area
should hire at least a part time policeman in order
to protect the roads
It was agreed to leave this matter until more information
is available
Midwest Land Service have requested permission for a
road crossing at SE 3- 33-25 -4 After discussion,
Mr Litz moved approval of the road crossing as per
plan submitted, subject to boring and compliance with ✓1
municipal regulations
Carried
Mr Paquette advised Council that Hopkins have
approximately 16,000 yards crushed at Garson's Pit
It was necessary for Mr Hopkins to do some additional
stripping in order to get better quality gravel so
there may be a charge to the M D for this work
Mr Hopkins has been using a bull crusher so
they are using the larger rocks
Mr Rempel noted the gravel crew is working out of
the Torrington Pit now It was agreed to use the
Hehr stock pile site this year and Mr Campbell and
Mr Rempel are to discuss the matter with Mr Hehr
in the near future
Mr Paquette noted there is about 21,000 yards of pit
run stock piled at the Lowen pit now
s
V1
ROAD
CROSSING
SE 3 -33 25 4
MIDWEST LAND
REPORT RE
GRAVEL
ETC
After discussion it was agreed that February 22nd TENTATIVE
be set as a tentative date for a meeting with the ,✓ DATE FOR
WIMBORNE
residents of Wimborne regarding the proposed sewer / .,- MEETING
project if the hall is available This is to beoy,e
�'- MEETING
an evening meeting, and Mr Cunningham is to be L/ RE SEWER
available to come to the meeting pi
The 1977 financial report from the Town of Trochu 1977 FIN
for recreation, excluding the swimming pool was reviewed REC REPOR'
Mr Campbell moved to accept and file the report TROCHU
Carried
The Rosebud Seed Cleaning Plant has requested ROSEBUD SEF
payment from the M D for its share of the grant PLANT
for up grading in the sum of $985 65 ✓1 GRANT
Mr Poole moved to accept this request and pay
the grant as requested
Carried
There is a meeting of the Regional Resources REG RES
scheduled for January 31st, 1978 at Standard MEETING
Mr Bauer moved to accept and file this as
information and Mr Berdahl to be given the
agenda for the meeting
Carried
t%
a
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COUNCIL MEETING JANUARY 30th, 1978
P 4
The Three Hills Hospital have advised
that
they intend
to submit a requisition
to cover the
cost of installation of
curb and
gutter along
the sidewalk in front of
the hospital
L`"�e"c
Mr Ferguson
moved that the M D pay
its share of the
requisition
from general revenue
Carried
Mr Jeffery reviewed the resolution prepared
with regard to raising the age of drinking
or the age of majority for presentation to the V/1
Spring Convention
Mr Berdahl moved approval of the resolution
as prepared, and the resolution is to be forwarded
for presentation at the Spring Convention
Carried
Mr Jeffery reviewed information received regarding
a course outlining the basic procedures and practice VA
for Development Appeal Boards The fee for the
course is $25 00 per individual
After discussion, Mr Brown moved that two councillors
along with Mr Jeffery and Mrs Wilkinson attend
the seminar on March lst, with the councillors
to be decided upon later
Carried
The pamphlEt for local government courses scheduled
for the months of February to April was briefly
reviewed and it was agreed Mr Jeffery review it V,
further and bring same back to another meeting of
Council
Mr Brown reported to Council with regard to a
small parcel of land in the SW 29- 29 -25 -4 lying
to the north west of the railway tracks
He was asked if the M D would grant a building
permit for a residence on this parcel of land
After reviewing the site with the real estate salesman,
and noting its location and all the other problems
with regard to the site, he felt it would be best ✓�
left strictly for agricultural purposes After
discussion of the matter, Mr Brown moved that a
letter be sent to the registered owner of the property
advising that due to the swampy marshy land, the
proximity to the highway, the railway tracks and the
Acme sewage lagoon, and because it is subject to
periodic flooding from the intermittent creek through
the coulees, and because any building or structure could
not be set back 125 feet from the said watercourse,
as provided in Development By-law 789, no development permit
or building permit would be issued for any development
on this land
Carried
A building permit for a single wide mobile home
on NE 4- -30 -22 4 for Lloyd Anderson of Carbon, was V11
referred to the meeting Mr Berdahl moved approval
of the permit as issued
Carried
Mr Jeffery reviewed proposed changes to the existing
building permit form to include the length of time
for which the permit is valid,Wa after discussion of /
the items, Mr Ferguson moved that the amendments to
the building permit form as outlined be approved
Carried
A copy of a letter addressed to the Town of
t
Three Hills with copy to our office from Alberta
Transportation regarding the Three Hills Airport was
read Mr Jeffery noted that there is an agreement
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COUNCIL MEETING JANUARY 30th, 1978
P 5
in effect with the Town of Three Hills with regard
to the airport After general discussion, Mr Ferguson
moved that this matter be tabled until Mr Jeffery
has an opportunity to review the matter with Mayor
Shea of the Town of Three Hills
Carried
Alberta Power Ltd has requested approval for two
power line extensions to LSD 11-14--30-24-4 and LSD 5 -24
After reviewing the plans, Mr Poole moved approval
of the extensions
Carz ied
Mr Jeffery advised the meeting
Harrison of Alberta Environment
that in order for the govenment
work on private land, the land
such as old mine shafts, etc
consider any requests
that Mr C
advised him
to do any reclamation
must be a hazard,
However he will
V
Mr Poole moved to accept and file this report
Carried
THREE HILL
AIRPORT
-7,Rf3 LE 1)
ALTA POWE
29 -24 - -4
EXTENSIO S
LAND RECL
FOR
INDIVIDUALS
0
Mr Jeffery advised Council that Mr Eric Bowha,y SAN LAND
has submitted his resignation as caretaker for the FILL
Sanitary Land Fill Site He also noted that a shed PROBLEMS
must be moved to the new site, the oil tanks must
be dug up in the spring and moved to the next site
and many other problems are arising Mr Bauer
moved that the M D loan the old "sugar shack" from the
main crew to the Sanitary Land Fill Committee
until spring
Carried
It was generally agreed that Mr Jeffery attempt
to have a meeting with the committee in order to
resolve the other problems which are arising
Mr Jeffery then advised Council that there will be 1977
a substantial surplus in the 1977 books due to many SURPLUS
projects not being done, and because of the over revenue
received from the Provincial Government on the Swalwell
West road J
Mr Litz moved that reserves for those projects budgeted
for in 1977 and not done,be set up
Carried
A letter from the Recreation Director for the City of DRUMHELLER
Drumheller was read and Mr Berdahl moved that this
REC A/G
matter be tabled until such time as the city has a
new council
Carried
Mr Brown reviewed the report he has prepared for
use in the 1977 annual statement Mr Poole moved
REEVE'S REPOF
{/1
to adopt the report as submitted by Mr Brown for
for 1977
use in the 1977 annual statement
Carried
There was discussion held then regarding a retirement
RETIREMENT
party for Mr King It was agreed that a tentative
PARTY
date be set for April 2nd, 1978, (Sunday afternoon)
between 2 00 and 4 00 P M , with a short program
G G KING
scheduled for approximately 3 00 P M It was agreed
that tea and sandwiches and cakes be served with a
local lodge or other organization to cater It was
,1
agreed that representatives from Alberta Municipal
Affairs be requested to be present, Dr Allan Warrack,
!?
Mr G Taylor, Mr Stan Schumacher, and Mr G Towers
should also be invited, along with representatives from
other municipal districts and counties A retirement
gift was also discussed
,.w
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COUNCIL MEETING JANUARY 30th, 1978
The minutes from the annual meeting with the fire '/,?
departments were briefly reviewed The summary of MINUTES
recommendations from the Office of the Fire Commissioner FIRE
were also reviewed The three departments agreed to MEETING
consider whether they feel there is the need for an area
fire chief
After a lengthy discussion of various matters and equipment
needs, etc , and a discussion of the practice of lending
out to individuals the pump installed on the rural fire truck
in Three Hills, Mr Ferguson moved that the pump and motor
be installed on the rural fire truck and left there, and "
the Three Hills Fire Department and the Town of Three Hills
be advised it is not to be loaned out
Carried
It was noted that the pump was damaged by sand and dirt
from pumping out basements It is now away being repaired
There was discussion regarding the request from the Three
Hills Department for additional airpacs, other equipment
and a possible paging system The Town of Three Hills
is considering installation of an additional siren to provide
better coverage for the town
Mr Campbell noted that the Trochu Department now have 6
air pacs and• bottles The Town of Three Hills have 4
airpacs and the M D have 2 for the rural truck
After further discussion, Mr Ferguson moved that the
rural fire areas be granted a one mill levy for the 1978
year, and costs for any new equipment, wages and operating
expenses for 1978 should be paid for from that levy
Carried
Mr Campbell requested he be recorded as opposed to the
motion
Mr Berdahl moved to file the minutes from the meeting V1
Carried
Mr Litz moved to table Items 4 and 22 from the agenda TABLE I
until the next meeting ✓A
Carried
ADJOURN
Mr Litz moved the meeting do now adjourn
Carried �
Time of Adjournment 5 45 P M
Reeve Muni ip 1 dministrator
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