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HomeMy WebLinkAbout1978-01-30 Council Minutes�r AGENDA JANUARY 30th, 1978 COUNCIL MEETING 1 Minutes Employer Committee Meeting Jan 23/78 & Copy of 1978 Wage Contract 2 Minutes - Shop Committee Meeting •- Jan 20/78 - Shop Committee Meeting - Jan 25/78 and Consideration of Capital Requirements for 1978 3 Minutes of Annual Fire Meeting - Jan 24/78 4 Report - Peter Spilchen re, Mobile Homes Licence Fees,etc 5 Report Town of Trochu - 1977 Financial Statement Recreation 6 Meeting - Regional Resources Project Jan 31/78 - Standard 7 Letter Three Hills Hospital Requisition for 1978 8 Resolution for Presentation to Spring Convention Age of Majority 9 Refresher Course and Local Government Seminars 10 Pt SW 29 -29 25 -4 - Report R W Brown 11 Building Permit - NE 4- 30 -22 -4 Lloyd Anderson 12 Alberta Transportation - Three Hills Airport 13 Rosebud Seed Plant - Request for Grant 14 Alberta Power- Power Line Extensions LSD 11- 14- 30 -24 -4 LSD 5- 24- 29 -24 -4 15 Report - Land Reclamation Project for individuals 16 Report - Percival Road Stabilization Seminar 17 SE 21 29 -23 -4 - Trees to close to road etc 18 Report Alberta Transportation - Axle Weights etc 19 Road crossing SE 3- 33 -25 -4 - Midwest Land Service 20 Renn Manufacturing Aluminum Centre Dump trailers 21 CAAMD & C Meeting - Feb 2/78 1 00 P M 22 3 Year Road Program -- 23 Sanitary Land Fill Committee - New Pit, Oil Tanks, New Caretaker, - Date for Meeting 24 Official Opening - Credit Union - Feb 3/78 2 00 P M 25 Wimborne Meeting - Re Sewer Project 26 ? 1977 Surplus 27 Letter from City of Drumheller, Recreation Director R '{q,r COUNCIL MEETING JANUARY 30th,1978 ------------------------------ - - - - -- A regular meeting of the Council of the Municipal District of Kneehill #48 was held in the Municipal Office, Three Hills, on Monday, January 30th,1978, commencing at 9 00 A M The following persons were present Gilbert A Berdahl Clifford W Poole Ralph W Brown Art W Bauer T A Ferguson Leonard Litz Reginald Campbell Division 1 Division 2 Division 3 Division 4 Division 5 Division 6 Division 7 (Reeve) PRESENT J C Jeffery, Municipal Administrator Jean Wilkinson, Assistant Municipal Administrator was present LA for the afternoon portion of the meeting Mr Jeffery recorded the minutes for the forenoon portion of the meeting and Mrs Wilkinson recorded the minutes in the afternoon MINUTES The Secretary reviewed the minutes of the Employer Committee EMPL( Meeting of January 23rd, and the drafted wage contract for `^ MEET] 1978 for the hourly employees Mr Campbell moved that the minimum wage rate per month WAGE (page three of the contract)be approved at $637 00 per month CONTRA( Carried V-1 Mr Ferguson moved that effective January lst, 1979 a maximum to of 100 sick days be set (Page 4 Clause 6 Paragraph b) Mr Berdahl moved that the contract for 1978 be approved as v') drafted Carried Mr Litz moved approval of the minutes of the Employer Meeting of January 23rd, 1978 Carried SHOP COMM The minutes of the Shop Committee Meeting held January MEETING 20th were reviewed The secretary reported that MINUTES Brian Plant was not happy with his classification for December, 1977, as he had been a senior driver two years V1 ago After discussion, Mr Brown moved that Mr Plant be paid as a senior driver for December, 1977 Carried Mr Bauer moved approval of the minutes of the Shop Committee Meeting of January 20th, 1978 Carried The minutes of the Shop & Foremen Committee Meeting MACHINERY of January 25th were reviewed Council agreed to TENDERS ETC call for tenders for gravel trucks as outlined in FOR 197E paragraph 5 of those minutes, without provision for center dump trailers. on a cash no trade basis, J L� or on a basis of trade of T21 and T22, or on a basis of trade of T19 and T20 The trucks may be new 1977 models or 1978 models It was also agreed to call for tenders for up to 3 half ton trucks, either automatic or 4 speed, and for a one ton truck The meeting further agreed to accept the recommendations of the Shop Committee with regard to other machinery and obtain prices for a hydraulic ripper for D7, and obtain a quote from R Angus for replacement of the Tracavator, and call for tenders for a new grader, and a new loader The other items will be purchased outright, school bus, scFeer� and belly mount mower Mr Bauer moved acceptance of the minutes of the meeting of January 25th, 1978 �zV/1 Carried 2 0 COUNCIL MEETING JANUARY 30th, 1978 P 2 It was agreed that tenders close March 6th, 1978 V1 and the tenders for trucks be opened at 9 00 A M March, 1978, and for the other machinery at 3 00 P M March 6th,1978 The meeting then adjourned for dinner from 12 00 Noon DINNER until 1 00 P M `^ A delegation from the Beiseker Seed Cleaning Plant DELEGATION then met with Council BEISEKER SEED The delegation members were Eldon Wray, Irricana, �` PLANT Gerry Schissel, Beiseker, Murray Wise, Irricana, and Duncan MacDonald of Acme Mr Poole introduced the men to Council and they outlined the reason for coming to Council The Provincial Government has come out with a new grant program for rebuilding seed plants, and it is hoped that the municipalities will make a contribution towards the reconstruction of the plant They are not asking for a matching grant to that of the Provincial Government, but hope to raise at least 50 %, or $50,000 00 The percentage of shareholders from each of the municipalities was reviewed as follows Rockyview 53 %, Kneehill 30 %, Wheatland 14% and Mountainview 4% On a percentage basis they are requesting $26,000 00 from Rockyview, $15,000 00 from Kneehill, $7000 00 from Wheatland, and $2000 00 from Mountain View It was noted that the approximate cost for the new plant is $400,000 00 The government, after taking into consideration the cost of the old plant, will grant one third of the costs of rebuilding to a maximum of $1005000 00 The Beiseker Plant will qualify for the full $100,000 00 The delegation also noted the directors have raised $132,000 00 towards the cost of the new plant by sale of new shares, on the basis of 80� per cultivated acre owned by the farmer It was also noted that the plant has $85,000 00 in reserves and a site for the new plant which is worth $10,000 00 The old machinery will be used in the new plant for the time being After discussion of the matter, and noting the plant would not likely be asking for any additional funds for up- grading, etc for several ,years and discussion of grants which will be payable to the Rosebud plant and to the Three Hills Plant, the gentlemen left the room After further brief discussion, Mr Poole moved that the M D pay $15,000 00 to the Beiseker Seed Plant towards construction of a new plant, payable $7500 00 when plans for construction are completed, and $7500 00 when the plant has been completed Carried The gentlemen were called back into the meeting and advised of Council's decision They expressed thanks and then left the meeting t4 Mr Jeffery noted that the official opening of the CREDIT UNION Three Hills Credit Union is scheduled for February 3rd, 1978 OPENING All councillors are invited Mr Ferguson noted he had been requested to be present Mr Berdahl moved that Mr Ferguson be delegated to bring greetings to the ✓1 Credit Union on behalf of the M D of Kneehill Carried Mr Rempel and Mr Paquette entered the meeting at this time 0 The seminar being held by Percival Machinery & Supply Ltd ROAD was reviewed again, and Mr Campbell moved that Mr Paquette SEMINAR and Mr Alan Hazel be authorized to attend the seminar Carried The matter of trees being located too close to the road .3 G COUNCIL MEETING JANUARY 30th, 1978 P 3 at SE 21 -29 23 4 were briefly reviewed, and it was agreed this matter be looked at on the next road tour TREES SE 21 -29 -23 Mr Poole moved this matter be referred to the next road LA tour Carried Mr Jeffery advised Council that a Mr Don Tymchuk ALTA TRANS of Alta Transportation called in recently and AXLE LOAD obtain particulars regarding paved and secondary. roads REGULATION; in the M D for use in regard to the new axle loading program He also noted that a letter has been written requesting the regulations under the new act Alta Transportation will pay one half the cost of f1 Portable scales and are suggesting that each area should hire at least a part time policeman in order to protect the roads It was agreed to leave this matter until more information is available Midwest Land Service have requested permission for a road crossing at SE 3- 33-25 -4 After discussion, Mr Litz moved approval of the road crossing as per plan submitted, subject to boring and compliance with ✓1 municipal regulations Carried Mr Paquette advised Council that Hopkins have approximately 16,000 yards crushed at Garson's Pit It was necessary for Mr Hopkins to do some additional stripping in order to get better quality gravel so there may be a charge to the M D for this work Mr Hopkins has been using a bull crusher so they are using the larger rocks Mr Rempel noted the gravel crew is working out of the Torrington Pit now It was agreed to use the Hehr stock pile site this year and Mr Campbell and Mr Rempel are to discuss the matter with Mr Hehr in the near future Mr Paquette noted there is about 21,000 yards of pit run stock piled at the Lowen pit now s V1 ROAD CROSSING SE 3 -33 25 4 MIDWEST LAND REPORT RE GRAVEL ETC After discussion it was agreed that February 22nd TENTATIVE be set as a tentative date for a meeting with the ,✓ DATE FOR WIMBORNE residents of Wimborne regarding the proposed sewer / .,- MEETING project if the hall is available This is to beoy,e �'- MEETING an evening meeting, and Mr Cunningham is to be L/ RE SEWER available to come to the meeting pi The 1977 financial report from the Town of Trochu 1977 FIN for recreation, excluding the swimming pool was reviewed REC REPOR' Mr Campbell moved to accept and file the report TROCHU Carried The Rosebud Seed Cleaning Plant has requested ROSEBUD SEF payment from the M D for its share of the grant PLANT for up grading in the sum of $985 65 ✓1 GRANT Mr Poole moved to accept this request and pay the grant as requested Carried There is a meeting of the Regional Resources REG RES scheduled for January 31st, 1978 at Standard MEETING Mr Bauer moved to accept and file this as information and Mr Berdahl to be given the agenda for the meeting Carried t% a N COUNCIL MEETING JANUARY 30th, 1978 P 4 The Three Hills Hospital have advised that they intend to submit a requisition to cover the cost of installation of curb and gutter along the sidewalk in front of the hospital L`"�e"c Mr Ferguson moved that the M D pay its share of the requisition from general revenue Carried Mr Jeffery reviewed the resolution prepared with regard to raising the age of drinking or the age of majority for presentation to the V/1 Spring Convention Mr Berdahl moved approval of the resolution as prepared, and the resolution is to be forwarded for presentation at the Spring Convention Carried Mr Jeffery reviewed information received regarding a course outlining the basic procedures and practice VA for Development Appeal Boards The fee for the course is $25 00 per individual After discussion, Mr Brown moved that two councillors along with Mr Jeffery and Mrs Wilkinson attend the seminar on March lst, with the councillors to be decided upon later Carried The pamphlEt for local government courses scheduled for the months of February to April was briefly reviewed and it was agreed Mr Jeffery review it V, further and bring same back to another meeting of Council Mr Brown reported to Council with regard to a small parcel of land in the SW 29- 29 -25 -4 lying to the north west of the railway tracks He was asked if the M D would grant a building permit for a residence on this parcel of land After reviewing the site with the real estate salesman, and noting its location and all the other problems with regard to the site, he felt it would be best ✓� left strictly for agricultural purposes After discussion of the matter, Mr Brown moved that a letter be sent to the registered owner of the property advising that due to the swampy marshy land, the proximity to the highway, the railway tracks and the Acme sewage lagoon, and because it is subject to periodic flooding from the intermittent creek through the coulees, and because any building or structure could not be set back 125 feet from the said watercourse, as provided in Development By-law 789, no development permit or building permit would be issued for any development on this land Carried A building permit for a single wide mobile home on NE 4- -30 -22 4 for Lloyd Anderson of Carbon, was V11 referred to the meeting Mr Berdahl moved approval of the permit as issued Carried Mr Jeffery reviewed proposed changes to the existing building permit form to include the length of time for which the permit is valid,Wa after discussion of / the items, Mr Ferguson moved that the amendments to the building permit form as outlined be approved Carried A copy of a letter addressed to the Town of t Three Hills with copy to our office from Alberta Transportation regarding the Three Hills Airport was read Mr Jeffery noted that there is an agreement r LP] S COUNCIL MEETING JANUARY 30th, 1978 P 5 in effect with the Town of Three Hills with regard to the airport After general discussion, Mr Ferguson moved that this matter be tabled until Mr Jeffery has an opportunity to review the matter with Mayor Shea of the Town of Three Hills Carried Alberta Power Ltd has requested approval for two power line extensions to LSD 11-14--30-24-4 and LSD 5 -24 After reviewing the plans, Mr Poole moved approval of the extensions Carz ied Mr Jeffery advised the meeting Harrison of Alberta Environment that in order for the govenment work on private land, the land such as old mine shafts, etc consider any requests that Mr C advised him to do any reclamation must be a hazard, However he will V Mr Poole moved to accept and file this report Carried THREE HILL AIRPORT -7,Rf3 LE 1) ALTA POWE 29 -24 - -4 EXTENSIO S LAND RECL FOR INDIVIDUALS 0 Mr Jeffery advised Council that Mr Eric Bowha,y SAN LAND has submitted his resignation as caretaker for the FILL Sanitary Land Fill Site He also noted that a shed PROBLEMS must be moved to the new site, the oil tanks must be dug up in the spring and moved to the next site and many other problems are arising Mr Bauer moved that the M D loan the old "sugar shack" from the main crew to the Sanitary Land Fill Committee until spring Carried It was generally agreed that Mr Jeffery attempt to have a meeting with the committee in order to resolve the other problems which are arising Mr Jeffery then advised Council that there will be 1977 a substantial surplus in the 1977 books due to many SURPLUS projects not being done, and because of the over revenue received from the Provincial Government on the Swalwell West road J Mr Litz moved that reserves for those projects budgeted for in 1977 and not done,be set up Carried A letter from the Recreation Director for the City of DRUMHELLER Drumheller was read and Mr Berdahl moved that this REC A/G matter be tabled until such time as the city has a new council Carried Mr Brown reviewed the report he has prepared for use in the 1977 annual statement Mr Poole moved REEVE'S REPOF {/1 to adopt the report as submitted by Mr Brown for for 1977 use in the 1977 annual statement Carried There was discussion held then regarding a retirement RETIREMENT party for Mr King It was agreed that a tentative PARTY date be set for April 2nd, 1978, (Sunday afternoon) between 2 00 and 4 00 P M , with a short program G G KING scheduled for approximately 3 00 P M It was agreed that tea and sandwiches and cakes be served with a local lodge or other organization to cater It was ,1 agreed that representatives from Alberta Municipal Affairs be requested to be present, Dr Allan Warrack, !? Mr G Taylor, Mr Stan Schumacher, and Mr G Towers should also be invited, along with representatives from other municipal districts and counties A retirement gift was also discussed ,.w #►' COUNCIL MEETING JANUARY 30th, 1978 The minutes from the annual meeting with the fire '/,? departments were briefly reviewed The summary of MINUTES recommendations from the Office of the Fire Commissioner FIRE were also reviewed The three departments agreed to MEETING consider whether they feel there is the need for an area fire chief After a lengthy discussion of various matters and equipment needs, etc , and a discussion of the practice of lending out to individuals the pump installed on the rural fire truck in Three Hills, Mr Ferguson moved that the pump and motor be installed on the rural fire truck and left there, and " the Three Hills Fire Department and the Town of Three Hills be advised it is not to be loaned out Carried It was noted that the pump was damaged by sand and dirt from pumping out basements It is now away being repaired There was discussion regarding the request from the Three Hills Department for additional airpacs, other equipment and a possible paging system The Town of Three Hills is considering installation of an additional siren to provide better coverage for the town Mr Campbell noted that the Trochu Department now have 6 air pacs and• bottles The Town of Three Hills have 4 airpacs and the M D have 2 for the rural truck After further discussion, Mr Ferguson moved that the rural fire areas be granted a one mill levy for the 1978 year, and costs for any new equipment, wages and operating expenses for 1978 should be paid for from that levy Carried Mr Campbell requested he be recorded as opposed to the motion Mr Berdahl moved to file the minutes from the meeting V1 Carried Mr Litz moved to table Items 4 and 22 from the agenda TABLE I until the next meeting ✓A Carried ADJOURN Mr Litz moved the meeting do now adjourn Carried � Time of Adjournment 5 45 P M Reeve Muni ip 1 dministrator I P t s J