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HomeMy WebLinkAbout1978-01-09 Council MinutesAGENDA COUNCIL MEETING JANUARY 9th,1978 - - -- ----------------------------------- 1 Approval of Minutes- December 5th, 1977 with corrections December l2 th, 1977 2 Preliminary Financial Statement - December 31st 1977 2a) Appointments Alex Cunningham 10 30 A M , Foremen 1 30 P M 3 Oaths of Office - J C Jeffery , Secretary- Treasurer M Jean Wilkinson, Assistant Secretary - Treasure 4 Appointment - Development Officer Change of Signing Authority - Treasury Branch Resolution for Dev Officer for authority for building permits By -law 789 P 3 (3 0 1 ) 5 Set Date for Court of Revision 6 By -law to authorize borrowing for 1978 7 Report - Amendment to Penalty By -law Required - Penalty for Mobile Home Licence Fees 8 Report - Council Fees - Starland, Wheatland & Red Deer 9 Report - Results of Judicial Recount - Dec 20/77 10 Accounts 11 Report - Alex Cunningham Huxley Water Well Wimborne Well House Three Hills Fire Department Alberta Disaster Services Peacetime Mutual Aid Agreements 12 Appointments - Weed Inspector, Soil Conservation Officer, Pest Control Officer and Chemical Inspector Norman Soder and Glenn Smyth Letter of Thanks from Plant Industry Division Alberta Agriculture - Feed Freight Assistance Program 13 Gordon Taylor - Land Relcamation Program - Devonian Group Main Street Program 14 Letter of Thanks - Salvation Army, Annual Report Hudson Bay Route Association - 1977 15 Carbon & District Recreation Board Minutes Meeting Nov 14/77 16 1976 Annual Report - Linden & District Recreation Board 1977 Annual Report - Over The Hill Community Society Letter from Gamble Association - request for Grant for 1977 17 Correspondence - AAMD & C 18 Request from Alta 150 - Snowmobile Race - Use of Roads 19 Report - A W Bauer - Cardwell Sunnyslope Property 20 Alta Municipal Financing Corporation - 1978 Capital Debenture Requirement - 1978 21 Report - Cemeteries in M D 22 Report - Ruarkville replot, Swalwell Replot, Swalwell Sewer Stud - Ruarkville Power Installation Agreement 23 Correspondence - C R P C Amendments to Prel Plan - Foothills, Airdrie 24 Blanket Coverage for New Construction - Ruarkville etc 25 Dev Appeal - M Buyer - Set Date, Time and Circulation Area 26 Building Permits Issued R W Delgatty - Single Family Prin Residence SE 16- 31 -22 -4 S Schmidt - Second Residence Single Wide Mobile SW 36- 30 -24 -4 R Toews - Storage Building - SW 6- 32 -24 -4 Gary Peterson - Addition to Hog Barn - SE 16- 30 -24 -4 Ellis Reimer - Second Residence - Single Wide NE 25- 30 -25 -4 27 School Division Meeting - Jan 11/78 28 Road Crossings - Rangeland Pipe Line - Mobil Oil 29 A G T - Letter regarding no charge for temporary facilities 30 Alta Power - Power Line extensions - LSD 10- 21- 31 -24 -4 31 Letter Alta Social Services - Kneehill Sanitary Land Fill 32 Report - Mr Brown and Mr Bauer - Proposed Expansion Wimborne 33 Report - Mr Brown - Pt SW 19- 29 -24 -4 - near Acme 34 Report - J C Jeffery - Garbage at Culverts WNW 31- 28 -24 -4 35 Report - Road East of 30- 30 -23 -4 - L Edwards 36 1978 Bridge Requests 37 Letter - A Penner - SW 15- 30 -24 -4 38 Report - Employee Committee Meeting - Jan 3/78 & Report on Various wage settlements 39 Alberta Environment - Keiver Lake Report �'� AGENDA - COUNCIL MEETING JAN 9/77 P 2 40 Letter R Angus - After Hour Charge 41 Report of 1977 Capital Expenditures 42 Letter Alberta Mobile Equipmer.:t Licencing Branch - Use of M D Equipment 43 Letter Workers Compensation Board - Rate increase 44 Letter Canadian National - Report re costs for Three Hills Underpass 45 Letter - Canadian National - Hehr Railway Crossing - Huxley 46 Report - Road Committee Tour - Dec 13/77 47 Letter - Hopkins Construction - Price for Lowen Gravel Crushing 48 Road Rent - NE 24- 29 -23 -4 - Dorothe E Charlebois 49 Application for Work - Richard A Pattio Huxley 50 Miscellaneous Report - A W Bauer - Provincial Planning Board Appeals Dec 15/7; Recreation Meeting - December 19th, 1977 ��f Approved by the Department of Municipal Affairs PRELIMINARY Form No T1 -252 (42) O ,,,,,,p soo.= "• MONTHLY STATEMENT (SEC. 61 -V M.D Act, R.S.A 1955) COUNTY OF MUNICIPAL DISTRICT OF --- - -KN--E -- ILL------------------------------------------ - - - - -- -- - N O 48 — -- - - - - -- Month Ending -_ - December ... 31st------------ 19 7 7 __ GENERAL rust TOTAL ACCOUNT Payroll Tax Trust Term 3av Net Balance at End of Previous Month 1, 114 128 56 - 500,087 68 Receipts for the Month (Less Loans) + Publ i c Reserve Trust (Nov) $17 5 00 1, 775. 0 0 + interest I 7,753 22 Loans Received _ _ Sub Total 2,008,744 4 6 i LESS: A.M F C Debenture 1,428 27 Interest, 1,093 69 Disbursements for the Month 31,269 7 3 2, 2 2 7 94 Cheques 0 - L 385,000 0 0 Loans Paid _. 888,994 56 Net Balance at End of Month Balance at End of Month —Bank 1 438 5 7 751,000 0, 760,958 6 5 9516.15 3 93 Treas. Br 114 900 1$ 2730 32 117, 630 5C *Cash on Hand at End of Month 16,211 0C Sub Total 1 894,800 15 Less outstanding Cheques 3 075 2 2730 3 2 5,805 5; 6 Net Balance at End of Month 111,824 91 -0- 951 OUTSTANDING CHEQUES OUTSTANDING ACCOUNTS PAYABLE No Amount No Amount No Amount Amount Pavrnll I _ 2505 2509 15 841 81 1 1080 55 1 807 92 2730.3 - -.. 30640T 00 NIL 311001 121 28 31110 5 00 31125 690 00 31145 161 35 311491 4 401 1 `,1173 75.0 31183 1000.00 31186 50 00 1 31200 75 00 1 1 31225 12 50 1 1 31226 86 24 31230 28 00 1 1 11232 241 50 31267 75 00 3075 27 TOTAL Estimate of Accounts Payable not rendered TOTAL Submitted to Council this -------- 9_t_h___------- Day of ... .. .........January - 19 8 ---- - ...._.. ..__ ........- •---------- - - - --- -Reeve j etary- Treasurer 'Cash on Hand Deposited ........................ 19- ....... --__ ( SEE OVER FOR EXPENDITURE CONTROL ) COUNCIL-MEETING --- JANUARY-9th-1978 ----------------------- - - - -- A regular meeting of the Council of the Municipal District of Kneehill 448 was held in the Municipal Office Three Hills on Monday January 9th, 1978, commencing at 9 00 A M The following persons were present PRESENT Gilbert A Berdahl Division 1 Clifford W Poole Division 2 LA Ralph W Brown Division 3 (Reeve) Art W Bauer Division 4 T A Ferguson Division 5 Leonard Litz Division 6 (after 11 00 A M Reginald Campbell Division 7 John C Jeffery, and M Jean Wilkinson were also present f APPROVAL MINUTES Mr Bauer moved approval of the minutes of the meetings of December 5th and December 12th, subject to the corrections to the minutes of December 5th as follows Page 1 - Boundary between Trochu and Three Hills Recreation Area - should read "be moved 1 mile south in Ranges 21 22 and 23, thus making 1, \A Page 3 - add line at bottom of page - business tax levied in the sum of $21 60 be cancelled CARRIED Page 6 - change name - Robert Thiessen to Harvey Thiessen Page 7 - last paragraph - add G A Berdahl, as a councillor attending the opening Carried Mr Poole requested information about two items in the minutes of December 12th and there was general discussion FINANCIAL STATEME Mr Jeffery presented the preliminary financial statement for the month ending December 31st, 1977, which snowed a net ,.A balance of $888,994 56 After discussion, Mr Poole moved approval of the preliminary financial statement for the month ending December 31st 1977 as presented Carried APPOINTMENTS Mr Jeffery reviewed section 56 1 of the Municipal Government Act, with regard to the designation - Secretary- Treasurer and it was noted that duties of a municipal secretary and a municipal treasurer may by by -law be combined into one MUN ADM office to be designated as the municipal administrator BY -LAW 844 After discussion, Mr Ferguson moved first reading to by -law 844, this being a by -law to appoint John C Jeffery as Municipal Administrator for the Municipal District of Kneehill #48 41 Carried Unanimously VA Mr Poole moved second reading to by -law 844, Carried Unanimously Mr Bauer moved third reading to by -law 844 Carried Unanimously J C JEFFERS Mr G G King entered the meeting, and Mr John C Jeffery & JEAN §igneithe official oath of office as Municipal Administrator WILKINSON for the Municipal District, in his presence OATH OFFICF Mrs M Jean Wilkinson then sign Ed the official oath of office V1 as Assistant Municipal Administrator for the Municipal District of Kneehill #48 in the presence of Mr G G King Mr King then left the meeting NAMING DEV OFFIC Mr Berdahl moved that Mr J C Jeffery and Mrs M Jean Wilkinson 4,, be named as Development Officers for the Municipal District De v of Kneehill #48 � NIX TX` (� Carried J 2 IN COUNCIL MEETING JANUARY 9th,1978 P 2 Mr Ferguson moved that the signing officials for SIGNING municipal banking purposes be the Reeve or Deputy OFFICIALS Reeve together with the Municipal Administrator BANKING or the Assistant Municipal Administrator, and further VA that the Municipal Administrator or the Assistant Municipal Administrator be authorized to sign the payroll cheques Carried Mr Poole moved that J C Jeffery, Municipal ALTHORIZATION Administrator and Jean Wilkinson, Assistant BUILDING PERMITS Muncipal Administrator be authorized to issue ,"' + °k Q,p'� -► building permits on behalf of the Council Carried Mr Jeffery advised Council that the date for the DATE COURT OF Court of Revision must be held within 150 days REVISION of the date of publication of notice of completion of the assessment roll �Al After discussion, Mr Berdahl moved that the Court of Revision be held April 24th, 1978, commencing at 9 00 A M Carried Mr Campbell moved first reading to by -law 845 BORROWING BY -LA this being a by -law to authorize the temporary 845 borrowing of money by the Municipal District of Kneehill #48, FOR 1978 Carried Unanimously Mr Poole moved second reading to by -law 845 Carried Unanimously �1(� Mr Ferguson moved third reading to by -law 845 Carried Unanimously There was general discussion regarding the need for a penalty to be imposed on unpaid mobile home licence fees Section 113 1 of the Municipal Taxation Act allows for imposition of a penalty in the same manner as penalties on unpaid taxes Mr Bauer moved first reading to by -law 846 this being a by -law to provide for levying of a 2% penalty on unpaid mobile home licence fees on December 1st in each and every year, commencing with the year 1978, and a furt}ier 10% penalty on all arrears of unpaid mobile home licences owing on February 1st in each and every year commencing with the year 1979 BY -LAW 846 MOBILE HOME LICENCE FEE PED ALTY Carried Unanimously Mr Campbell moved second reading to this by -law Carried Unanimously Mr Brown moved third reading to this by -law Carried Unanimously AA It was noted that an amendment to the tax penalty BY -LAW 847 by -law is required for clarification purposes AMENDMENT TO as follows- TAX PENALTY BY Adding the words "ARREARS OF" at the end of Line 2 LAW so the line reads- - hereby directs that a penalty of 10% shall be added to all ARREARS OF Mr Berdahl moved first reading to by -law 847, this 01 being a by -law to amend by -law 823 as outlined above Carried Unanimously Mr Poole moved second reading to by -law 847, Carried Unanimously Mr Bauer moved third reading to by -law 847 Carried Unanimously j & COUNCIL MEETING JANUARY 9th, 1978 P 3 There was general discussion regarding fees being received by councillors in other areas,and mileage rates etc Mr Poole noted he received $50 00 a day, 20�, a mile and $3.85 for meals while attending meetings for tte Alberta Agricultural Development Corporation Mr Jeffery reviewed the convention expense survey received recently from the County of Strathcona, and also read letters received from the M D of Starland, County of Wheatland, and County of Red Deer regarding rates of pay for councillors Verbal information had been received from the M D of Rockyview that councillors there receive $60 00 per diem but no information regarding mileage, etc was obtained After general discussion the matter was left in abeyance until a later time Mr Jeffery read the Statement of the Judicial Recount received from His Honour Judge J G Kidd of the District Court of Alberta, with regard to the contested election in Division 2 Mr Poole was declared elected with 115 votes and with 114 votes for Mr Hoff Mr Ferguson moved to accept and file the report Carried /� f RATE OF PAY FOR COUNCIL M STATEMENT JUDICIAL RECOUNT k' v Mr Alex Cunningham entered the meeting at this time 10 30 A M Mr Jeffery reviewed the bid received from Lousana REPORT HUXLEY Water Wells regarding installation. of a pump and WATER WELL pressure system at Huxley Community Well Their quote was $920 00 Extra costs would be for a used culvert and some backhoe work It was noted that a report must now be submitted to Jubilee Insurance to ascertain if there was any insurance coverage on the contents of the well house destroyed by fire Mr Cunningham noted that installation of a culvert would allow for the pressure tank to be put down in the well and with a lid over the well, no building would be required He also noted that the well could then be contained wholly within the boundaries of Lot 18, rather than encroaching out onto the street It was generally agreed that a small metal building should be set up over the well, to afford better protection and to revent the well from freezin P g Mr Ferguson moved acceptance of this report and authorized Mr Cunningham and Mr Campbell to continue N U fixing up the well at Huxley and to establish a / charge to the residents of Huxley making use of the AIN well , Carried i The fire protection survey conducted by the Office FIRE PROTECTIO of the Fire Commissioner for the M D was received SURVEY today As time had not allowed fcr study of the report, Mr, Berdahl moved that the report be tabled for study and each councillor and the three fire �l departments be given a copy of t report Carried b� 4 REPORT Mr Cunningham requested permission to install a WIMBORNE gas heater at the Wimborne Water Well At present WATER WELL there is an electric space heater, but this is not entirely satisfactory Mr Bauer moved that Mr Cunningham be authorized to install a propane heater at the Wimborne well and that in the spring this be converted over to gas and the necessary gas hookup tc the Wimborne shop be made Carried The fire protection survey conducted by the Office FIRE PROTECTIO of the Fire Commissioner for the M D was received SURVEY today As time had not allowed fcr study of the report, Mr, Berdahl moved that the report be tabled for study and each councillor and the three fire �l departments be given a copy of t report Carried b� 4 q§V` COUNCIL MEETING JANUARY 9th, 1978 P 4 Mr Campbell requested a date be set for the annual meeting with the various fire departments and representatives from the Towr. of Three Hills Town of Trochu and Village of Linden concerned with the fire protection After discussion it was agreed this meeting be held Tuesday evening January 24th, 1978 commenn�.n� at 7.30 P M , and that Mr Don Graham or a %representative from the Fire Commissioner's ANNUAL MEETING WIT] FIRE DEPARTMENTS JAN 24/78 Office be invited to attend It was agreed that Mr Peter Sol or other representatives from the Torrington Area be invited to attend this meeting if they so wish Mr Cunningham then reviewed some fire statistics REPOFT ON from 1977 The Three Hills volunteers received THREE HILLS approximately $2 80 an hour for the hours put in FIRE DEPT on the department This is paid from the $1500 00 contributed by the M D to the Fire Department \X1 and money received from the Town of Three Hills It was felt by the men that perhaps this should be increased Mr L Litz entered the meeting at this time - 11 00 A M Vol Mr Cunningham also noted that Hudson Bay Oil and Gas and Andex Oil have salt water reservoirs in the area and perhaps arrangements could be made with these companies to use this water if the need arose There was discussion regarding the possible affect of the salt water on the fire equipment Mr Ferguson moved that Mr Cunningham be authorized to check into this matter further and bring a report back to the next meeting of Council Mr Cunningham noted that the Three Hills Department will require 4 additional air pacs, and hope that the M D will purchase two and the Town of Three Hills purchase two This would provide a total of 8 air pacs The fires being encountered today are much more dargerous due to the use of plastics, and other materials, which when burning create poisoneous gases It was noted that the M D would likely be faced with the purchase of additional air pacs for Linden and Trochu as well There is a problem in having the air bottles for the air pacs refilled Mr Campbell noted that perhaps arrangements could be made with Mr A Luoma of Trochu to do this It was agreed that these matters should be discussed as the joint meeting of the fire departments ane council representatives Mr Cunningham also noted that the foam injector equipment and chemicals required should be purchased this year at a cost of approximately $800 00 He also noted that the siren set up in the Town of Three Hills is inadequate He has obtained costs for a paging system which could be tied into the M D radio set up The cost for 20 paging units and the tie in equipment would be about $9000 00 Additional sirens would cost at least $9000 00 The paging set up would eliminate the problem of people coming to fires, and causing traffic problems These items are also to be discussed at the joint meeting 5 V-1 COUNCIL MEETING JANUARY 9th, 1978 P 5 The matter of Peace Time Disaster Mutual Aid agreements with surrounding municipal districts and counties was then discussed It was generally agreed that one agreement should be entered into by the Municipal District with the towns and villages in the Municipal District, and separate agreements be made with each surrounding municipal district and county as deemed necessary PEACE TIM AID AGREEMENT Mr Campbell moved that Mr J C Jeffery be appointed J C JEFF were LETTERS FR read �' SECRETARY Secretary to the Alberta Disaster Services Committee Program TAYLOR ALTA DIS Carried COMMITTEE Mr Cunningham then reviewed the M D radio system He noted that with the purchase of 7 remote units REVIEW RADIO at a cost of $4385 00, the lengthy cable running SET UP from the office and the shop to the A G T office and up to the water tower could be eliminated This would improve the radio efficiency and would prevent problems being incurred with A G T , such as shut �} off of the radio system during work at the A G T building etc This installation would tie in to a paging system also This will be discussed at the joint fire meeting also Mr Litz moved to accept the reports submitted by Mr Cunningham and the various items be reviewed again later Mr Cunningham left the meeting Carried There was brief discussion regarding wages to the V% volunteer firemen, and the amount oft/grants being paid by the M D to the Fire Departments Mr Berdahl moved that Mr Norman Soder and Mr vx� A S B Glenn Smyth be appointed Weed Inspectors Soil Conservation APPOINT - Officers, Pest Control Officers and Chemi. cal Inspectors for MENTS the M D of Kneehill for the year 1978 for 197 Carried A letter of thanks from the Plant Industry Division Department of Agriculture was read to the meeting Mr Jeffery then reviewed the Feed Freight Assistance FEED FREIG Program as established by the Provincial Government VX1 ASSISTANCE After discussion of the matter Mr Bauer moved that PROGRAM the M D submit a formal request to the Field Crops Branch, Alberta Agriculture for participation of our area in this program Carried Mr Campbell moved that Council forward a recommendation to the Field Crop Branch of Alberta Agriculture stating that the program should be amended to include feed being moved within the target area over a distance of 50 miles Carried The meeting then adjourned for dinner, between 12 00 Noon x DINNER and 1 00 P M Two letters received from Gordon Taylor, M L A were LETTERS FR read to the meeting These concern y GORDON 1 Land Reclamation Program TAYLOR 2 Devonian Group Main Street Alberta Program After discussion, Mr Ferguson moved to accept and file the letters as information Carried / 6 IR5 IT IM COUNCIL MEETING JANUARY 9th, 1978 . Mr Poole moved that The Development Appeal Board hear the appeal of Mr Morley Buyer of Carbon, DATE & TIME Alberta, against the refusal of the Development FOR APPEAL Officer to issue a permit for the operation of HEARING a business on his farm near Carbon, and the M BUYER hearing be held January 23rd, 1978, commencing PERMIT # at 10.30 A M }},,and notice of the hearing be 119 -78 circulated�wi hiinea half mile radius of the appellant's quarter section Carried The request from Alberta 150 for permission to ALTA 150 use M D roads for a snowmobile race was referred USE OF ROADS to, and as no map of the proposed route has been SNOWMOBILE received, Mr Bauer moved to table the request RACE until a map is made available Carried It was noted that Mr Litz is the representative REPRESENTATIVE to the Three Hills School Division meetings SCH DIVISION for January and he was given the agenda for MEETINGS -JAN their next meeting Mr Norman Tainsh, solicitor, had submitted a copy of the Judge's Order regarding costs for the Judicial Recount held December 20th, 1977 Mr Jeffery read the order and it was noted that all costs are to be paid by the M D Mr Berdahl moved to accept the Judge's Order as presented and to pay the costs as outlined Carried The matter of wages for Mrs Jean Wilkinson for 1978 for her new position as Assistant IVI Municipal Administrator was then discussed Mrs Wilkinson was requested to leave the room After brief discussion, Mr Jeffery also left Lt, the room, and was then called back Mr Ferguson moved that Mrs Wilkinson be paid $16,200 00 for the year 1978 Carried Mrs Wilkinson then re- entered the meeting vh COSTS RE JUD RECOUNT V, JEAN WILKINSON 1978 WAGES Mr Paquette, Mr Dorn and Mr Rempel entered the meeting at this time Mobil Oil Canada Ltd requested permission for MOBIL OIL a bored road crossing between Sections 21 and 28 in ROAD CROSSING 31 -23 -4, as per plans submitted 'A 21 & 28 in 31 After discussion, Mr Ferguson moved approval be 23 -4 granted for the road crossing as per plans submitted Carried Rangeland Pipe Line Company requested permission for RANGELAND PIPE eight road crossings for a proposed pipeline ROAD CROSSINGS as per plans submitted Mr Cunningham checked the 33 -25 -4 etc route and noted that the crossing on the road between Section 9 and 16 in 33 - -25 -4 should be lowered four feet The company further request permission to install a 4" receiving trap with a 3" metering facility in LSD 12- 35- 33 -26 -4 with a set back of only 15 feet from the fence line After discussion, Mr Campbell moved that the company be given permission to cross the road allowances as outlined subject to lowering the crossing on the road between Sections 9 and 16 in 33 -25 -4 4 feet,that the crossings on gravelled roads must be bored and open cut crossings may be used on the undeveloped roads on condition that the company be rTsp nsible for proper q171 7 COUNCIL MEETING JANUARY 9th, 1978 P 7 tamping of the road after completion of the crossing, and further that the trap and metering facility may be installed 15 feet back from the existing fence line on condition that should road widening be required, the company must move the trap and metering facility at no cost to the Municipal District Carried VA It was noted that the company must install the road approach and a culvert in accordance with M D regulations Mr Larry Edwards has requested some road work on the road east of SE 30- 30 -23 -4 Mr Campbell `Jt�� �`iseee moved that Mr Poole be authorized to look after this matter Carried' The 1978 bridge requests were reviewed and after discussion of various items it was agreed to table the matter of rip rap at the low level crossing at WSW 7- 33 -24 -4 until further information is received about the possible creek diversion at this site and also to leave the matter of supplying survey information for SNW 12- 29 -24 -4 -(File 1953) until after the road program for 1978 is established Mr Brown moved that the Three Hills School Division eY be requested to supply our office with school bus routes in the area of WSW 17- 30 -26 -4 and WSW 18- 30 -26 -4 Bridge Branch files 2113 and 2406 Carried It was noted that the vertical clearapce sign on the , bridge at NE 12- 29 -22 -4 has been installed Mr Poole moved to accept and file the report IX` as information Carried A letter received from Mr A Penner of Swalwell regarding the half acre in SW 15- 30 -24 -4 (old gravel pit site) was read to the meeting Mr Penner states that the M D previously agreed to transfer this half acre to him in exchange for gravel taken off his land in error, some years ago There was general discussion about this matter and problems with borrow pits on other lands in the vicinity of the Swalwell East Road The borrow pits are sinking Mr Poole moved that this matter be tabled until the Road Committee can have a look at the area on the next road tour Carried A letter from R Angus regarding an after hour call in charge V" of $20 00 was read to the meeting Mr Berdahl moved to accept and file as information Carried The matter of capital expenditures for 1977 and n possible purchases for 1978 was briefly reviewed jf' Mr Ferguson moved to table this item until the next meeting of Council Carried A letter from Alberta Mobile Equipment Licensing Branch regarding use of M D equipment for private work was read to the meeting After discussion of the letter Mr Poole moved this matter be referred back to Mr Fleming of the Municipal Inspector and Advisory Services Branch for his further consideration n I 141 Carried r A COUNCIL MEETING JANUARY 9th, 1978 P 8 A letter from the Workers Compensaton Board regarding W C B a rate increase for 1978 was read to the meeting RATE FOR The rate has been set at $1 55 per hundred 00 1978 Mr Bauer moved to accept and file as information Carried A report from the Canadian National Railway regarding 3 HILLS costs for various types of overpass for the Three Hills Road 4 miles south of Three Hills, was reviewed UNDERPASS A permanent steel bridge to allow for a fifty foot COSTS i , ET clea roadway opening would cost approximately $400,000 00 7C s After discussion of the matter, Mr Bauer moved the matter be tabled until further information is obtained from Alberta Transportation regarding funds available for this type of project, because no funds will be available from the C T C Carried A letter from the C N R regarding the crossing removed E HEER at the Edwin Heer location at Huxley was read at SE 30- 30 -25 -4, commencing with the year 1978 G C N The company state they are under no obligation to NN RAILWAY provide access to Mr Heer's property and will vl' CROSSING not guarantee that the access road will remain open n After discussion Mr Campbell moved to accept and file as information Carried The report of the Road Committee dated December R ROAD COMM 13th, 1977 was reviewed R Mr Harvey Thiessen and his son have agreed to REPORT accept $75 00 a year rental for the stock pile site, at SE 30- 30 -25 -4, commencing with the year 1978 G GRAVEL GRAVEL PI Various items regarding the Lowen gravel pit were L LOWEN discussed including discussions with Mr Hopkins P PIT, ETC regarding crushing the gravel, discussions held with Mr Ken Lowen regarding the right of access through his land to the gravel pit and possible ' problems with gravel overhangs at the actual pit n n Mr Paquette noted there is about 17,000 yards stockpiled now and about three to four deys work would increase this to 20,000 yards (0" Mr Ken Lowen verbally agreed to accept the sum of $150 OOy?ory ie right to cross his land to gain access to the gravel pit in SE 16- 29 -21 -4 This is restricted to a 33 foot strip After discussion of other matters and the possibility of obtaining another stock pile site to facilitate moving gravel to the southern part of the division, Mr Berdahl moved that the crew arrange to have 20,000 yards available for crushing at the Lowen Pit and further moved to accept the report of the Road Committee Carried Mr Tony Hopkins of Hopkins Construction submitted BID FOR a bid of $1 85 per cubic yard for gravel crushing GRAVEL at the Lowen Pit After discussion, Mr Ferguscn CRUSHING AT moved this matter be tabled until a later date LOWEN PIT Carried HOPKINS CO Mrs Dorothe E Charlebois had notified the office that the ageeement for right of entry for Jack Barnes D CHARLEBO across her property in NE 24- 29 -23 -4 expired in 1977 ROAD RENT Mr Poole moved that this matter be tabled until NE 24 -29 -23 Mr Berdahl has an opportunity to discuss the matter with Mrs Charlebois and her son Carried An application for work from Richard Allan Pattio of APPLICATIO Huxley was referred to the meeting Mr Poole moved WORK to refer the application to Mr ,)Paquette R A PATTIO Carried 9 I� S Mrs Dorothe E Charlebois had notified the office that the ageeement for right of entry for Jack Barnes D CHARLEBO across her property in NE 24- 29 -23 -4 expired in 1977 ROAD RENT Mr Poole moved that this matter be tabled until NE 24 -29 -23 Mr Berdahl has an opportunity to discuss the matter with Mrs Charlebois and her son Carried An application for work from Richard Allan Pattio of APPLICATIO Huxley was referred to the meeting Mr Poole moved WORK to refer the application to Mr ,)Paquette R A PATTIO Carried 9 I� S COUNCIL MEETING JANUARY 9th, 1978 P 9 There was brief discussion regarding a request from Mr George Lemay regarding snowplowing the road passed his property It was agreed Mr Lemay be advised the motor grader will plow the road on its regular runs, but there can be no guarantee that the road will be plowed first thing after a snowfall A first aid class is to be held in the Three Hills Provincial Building commencing January 30,978 The course takes 7 evenings from 7 00 to 10 00 Mr Brown moved that a copy of the bulletin be referred to each of the foremen with a request that the men be advised of the course and the need for men to have their first aid certificate on the M D crew Carried Mr Berdahl noted that the sand pile at Carbon has improved the service for sanding hills in h-i-s d i ari t a r e c (5m.Tw Cja-n a 3 1,, He requested Mr Dorn to have the men lower the center blade on the motor graders as the plows are leaving a ridge in the center of the roads SNOW PLOW REQUEST G LEMAY FIRST AID y� CoF UR6 k V u11 C r\ N C e * ace #� Mr Paquette noted that the motor grader in division 2 broke down today, and the John Deer motor grader is still broken down Various snowplowing problems were then discussed with Mr Dorn including the Allingham Bridge MIS PUBLIC WORTS Mr Ferguson noted that al.l the snow fences required for Division 5 were not put up Mr Paquette advised that some fences were not installed this winter, but additional ridging is being done to help prevent drifting Mr Litz noted that they have a continuing problem with his divisional motor grader with the hydraulic cylinders, and requested that extra parts be kepton hand in future to prevent loss of time Mr Campbell asked about the possibility of having a double shift on the motor graders for the next day or two in his division to get the roads opened up, It was generally agreed that this could be done, in Division 7 and other areas which may require extra work to get the plowing done SHOP & FOREMEN It was agreed that the next Shop and Foremen's Committee MEETING meeting be held Friday, January 20th, 1978, commencing JAN 20/78 at 9 00 A M Mr Paquette, Mr Rempel and Mr Dorn left the meeting f, CONTINUE It was agreed that Council should continue this meeting COUNCIL MEE on Thursday, January 12th 1978 at 9.00 A M DING Jan 12/7 Mr Jeffery reviewed the minutes of the Employee Committee EMPLOYEE Meeting held January 3rd, 1978 Mr Brown reported that EMPLOYER the Employer Committee held a meeting January 8th, 1978 COMM to discuss wages prior to the next meeting with the MEETING employees, and reviewed their discussions with Council WAGE NEG The committee felt that the right of the M D to run double shifts should be added to the contract and that a final offer of 6% should be made to the men The committee felt that an offer over 6% could not be made as the municipal assistance grant for 1978 will only increase approximately 6 per cent, and other settlements in the area appear to be anticipated in the 6 to 7% range There was discussion regarding the establishment of the position of gravel checker and various other individual wages were reviewed After lengthy discussion Mr Poole moved that the right of the M D to run double shifts be added to the' contract ± CARRIED 1 I �'l� 0 COUNCIL MEETING JANUARY 9th, 1978 P 10 Mr Poole also moved that Council accept the recommendation of the Employer Committee and offer the 6% increase to the employees Carried It was noted that this was to be the final offer x The breakdown of the population of the M D for POPULATION recreation purposes was then discussed and the FIGURES & boundaries established for the various areas reviewed BOUNDARIES FOR RECREATION A letter from the Village of Carbon requesting AREAS changes in the boundaries of their area was read, and the Village also requested that no population be allotted to the Drumheller Recreation area, but that this population be alloted between Acme and Carbon Mr Berdahl noted that approximately 80% of the people in his division go to Drumheller for recreation purposes A letter from the Town of Three Hills was read also and the Town agreed with the boundaries as previously outlined A letter from the Village of Acme was also read and they requested that the Acme and Linden population figures be pooled and then divided equally between the two areas, or alternatively the north and east boundaries of their area be moved further north and east to provide for a larger area No letters were received from Trochu or Drumheller Linden had previously accepted the boundaries and population figures - Letter dated December 19th After lengthy discussion of various aspects of recreation boundaries and population, it appeared that pooling the population figures for the areas of Carbon Acme and Linden and dividirg this total equally among the three areas would be the most equitable This would give each of these three areas a population figure of 599 It was also generally agreed that if Drumheller finally decide that they do not wish any portion of the M D population figures, the population alloted to their area would be distributed back into the other areas Mr Ferguson moved that the population breakdown be established as follows- Drumheller Area 493 Carbon Area 599 Acme Area 599 Linden Area 599 Torrington Area 795 Trochu Area 1150 Three Hills Area 1595 5830 and that the boundaries as outlined on the map be accepted for these areas Odj' ),e f igure�� ;,' all NA Carried Mr Poole moved that this meeting do now adjourn until ADJOURNMENT Thursday, January 12th, 1978, at 9 00 A M 1X\ Carried Time of Adjournment 6 00 P M R eve Mun' ipa Adminis r a t o r