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1975-12-22 Council Minutes
101 A G E N D A ----------- COUNCIL MEETING - MONDAY, DECEMBER 22,1975 li Approval of Minutes of Council Meeting December 8th,1975 2. Approval of Minutes of Council and A.S.B. Meeting December 15th,1975 3 By-law re. Assessments 4. Over The Hill Community Association - Report 5. Thanks for grant - Unifarm 6. Association Dividend 7. Reports to Council - 8. Replies re: Local Government Officials Meeting - Jan 21/76 9 Three Hills Professional Building •- Opening Jan 10/ G,I 10 Extension Course - Planning - Banff cwt 10th and 11th, 1976 11. 1975 Grants for Nuisance Grounds 12 Approval for Secretary -Treasurers' Meeting - Spring 1976 13 Report of Employee -Employer Committee and Foremen's Committee Meetings 14. Hamlet properties 15 C.R.P.C. amendments to Preliminary Reg Plan 16. AAMD & C. Spring Convention - March 30th and 31st,1976 17 Loss Prevention Seminar - Feb 20/76 - Edmonton Inn 1$. Road S NW 36-30-24-4 19 Alberta Transportation - Overloads 20. Ralph Kientz - Rempfer Borrow Pit y 21. Alberta Transportation - Road to Dry Island Buffalo Jump Park 22 Jubilee Insurance - Not Guilty 23. Harry Schmautz - Request for Gravel 24 Mr and Mrs F Schmidt - Agreement signed 2$. Report re: Spitzig West Road 26 Application for Employment - Wayne A. Baird 27 Costing procedure for equipment 2$ Ted Paquette - Report re Moran account 29 Miscellaneous Public Works 30 Alberta Environment - Grantville Water gran e. SEASONS' GREETINGS [A :1 :1 n COUNCIL MEETING - DECEMBER 22nd,1975 ----------------------------------- A regular meeting of the Council of the M D of Kneehill #48 was held in the Municipal Office, Three Hills, on Monday, December 22nd, 1975, commencing at 9.00 A.M. Those present for the meeting were Gilbert A Berdahl Div 1 C W. Poole Div. Div 2 3 (Reeve) Ralph W. Brown Art W Bauer Div 4 T. A Ferguson Div 5 L G. Litz Div. 6 R G. Campbell Div. 7 PRESENT Mr. G G King, Secretary --Treasurer, was present and MINUTES recorded the minutes APPROVAL Mr Ferguson moved approval of the minutes of the Council meeting of December 8th, 1975, as circulated Carried A S . B MINUTES The Council and A.S B had met on December 15th, 1975, but the copies of those minutes had not been received by all Councillors Mr Bauer moved that the adoption of these minutes be tabled. Carried Council was advised by the Secretary -Treasurer that Alberta Municipal Affairs has approved the adoption of our 1975 assessment for taxation purposes in 1976, and also granted an extension of time to pass the adoption by-law. Mr. Campbell moved that this report be accepted Carried Mr. Litz moved first reading to By -Law Number 785, this being a by-law to adopt the 1975 assessment roll for t*xation purposes in 1976, subject to annual revisions as ADOPTION OF 1976 ASSESSMENT FIGURES BY-LAW NO. 785 made by the Assessor Carried Unanimously Mr. Poole moved second reading tothi.s by-law Carried Unanimously Mr. Berdahl moved third reading to this by-law Carried Unanimously. DISCO Some discussion took place regarding tax collections and ETC the matter of discounts and the possibility of granting discounts for prepayments, or having penalties imposed at different dates. No motions were made REPOF OVER Mx. Berdahl moved that the financial report as received from HILL Over The Hill Community Association be accepted. Carried UNIFJ Xt Ferguson moved that the letter of thanks for the Unifarm GRAN' Grant be accepted. Carried THAN] A [A 0 COUNCIL MEETING DECEMBER 22nd,1975 P 2 Cduncilwas advised that the 1975 dividend has been received AAMD & C from A.A M D & C., in the amount of $8296 97. Some DIVIDEND information was given to Council regarding the method of calculation of the dividend. Mr Bauer moved that this information be accepted Carried Mr. Brown reported that the cost sold recently to Boese Brothers material and labour. This shed our motor graders after the sal Bgese Brothers be paid $30.00 a damages of repairs to the shed OIL SHED would be $30.00, including REPAIRS had been damaged by one of e Mr. Ferguson moved that s full compensation for the Carried Mr Poole reported that he had attended a meeting at Carbon MEETING arranged by the Grain Handling and Transport Commission. RE RAIL Due to very short notice, he had not been able to contact LINE ABANDON - other councillors about the meeting Discussion had been ABANDON - concerning the proposed rail line abandonment Little new MENT information had been given at that meeting Council then discussed the arrangements as made for the January 13th, 1976,meeting at Carbon, and it was agreed that the Acme Council also be invited. Mr Brown reported that the dispute between Don Kostrosky and Bruce Hannah over some top soil is likely to be settled DON OSTROSKY privately Mr. Poole moved that this report be accepted DISPUTE ISPUTE Mr Berdahl reported regarding the Regional Resouree meeting REG RESOURCE held December 16th. He stated that the grant allotted for thhe STING next three years would be as listed previously in the newspa e�REPORT and the meeting had stated that no promise had bean made to include the M.D. of Kneehill, as eligible for any grant money. They stated that Rural M D.'s are not eligible for money under tle NIP program Our letter of September 9th, 1975, to Mr Bpdmer was read asking for a share of the funds Mr Berdahl fv"rther questioned why the M D actually belonged and could not receive any direct benefit, and he suggested that Council either hove Mr. Bodmer attend a meeting to explain matters, or that it withdraw Mr Ferguson moved that Mr Hugh Bodmer be invited to a�Council meeting with preference for the first meeting in January, 1076. Carried I; Tie meeting of local government officials is to be held at our MEETING OF LOCAL office on January 21st, 1976 The Honourable Dr Warrack replied OERNING stating he would be unable to attend, but Mr Gordon Taylor, OFFICIALS h d cce ted the invitation No other written replies have been FL a p received to date Mr. Campbell moved that the replies as received be filedCarried Mr Berdahl and Mr. Ferguson reported briefly on the recent DRUM HEALTH meeting of the Drumheller Health Unit and stated that the Boar(YNIT 14EETING h'4d been advised they must stay within 11% Provincial guideline iihcluding increments Their funding is all through the province, so the regulations are very strict The government representative az '.:heir meeting had also suggested they should have long term leases on properties occupied by the Health Unit, but this was not considered very necessary in dealing with the M D of Kneehill or the County of Wheatland. f .. 3 A 0 1 COUNCIL MEETING - DECEMBER 22nd, 1975 1" LA The Council meeting ad3ourned for dinner from 12 00 Noon to DINNER 1°00 P M Fu �ner discussion followed in regard to the meeting as referred to above COST Council considered a cost of living factor for the new contractj,IVING and discussed giving a bonus, if the increase over a 12 month FACTOR period was greater than 10% It was thought best to start the new contract as at January 1st, 1976, and the comparative rate for 10 months could be approximately 8% Mr. Ferguson moved CONTRACT that Council approve of the following clause- DISCUSSIONS " If the cost of living index rises more than 8% between January lst, 1976, and October 31st, 1976, by the latest figures available as at November 30th,1976, the wages of all employees will be increased by the difference between the cost of living percentage rise, and the 8% The increase to be calculated as a percentage of the gross salary from January 1st, 1976 to November 30th, 1976, and added to the December 1976 cheques as a bonus The cost of living figure will be an average between the Calgary and Edmonton' figures and will be obtained from Statistics Canada at Edmonton Carried Mr Ted Paquette, Public Works Superintendent, met with Council Further discussion followed in regard to the December 16th, 1975 Employee meeting. It was agreed that the tool allowance be referred to the Foremen' Committee for definite recommendations. Discussion took place regarding the 1976 wage rate for Oris Rc'yers Mr Ferguson moved that no special allowance be given to Mr Rodgers for 1976, as Council would exceed the 10% guideline, if they did so. Carried Tool insurance for tools owned by employees was discussed, and the Secretary -Treasurer is to ascertain if we now have any coverage on those tools Mr. Bauer moved that no change be made in the contract in regard to sick pay. Carried FOREMEN' MEETING T^e report of the Foremen and Shop Committee Meeting of December lth, 1975, was then also discussed The wage rate for Paul Wik a a truck driver was discussed, and Mr. Paquette suggested that Paul should be at the intermediate rate as he has 3ust shifted to part time work as a truck driver Mr Berdahl moved that Paul Wik be classed as an intermediate driver for the month of December Carried It was agreed that a letter be sent to Mr. Wik as referred to if the committee meeting of December 16th, 1975. Mr Paquette enlarged upon the idea of a hoist in the welding room, and said it would have been very valuable when they were SHOP HOIST phi ting on roll over protection It would be essential to have C-1'�.rong hoist, if any is put in The committee is to inquire farther in to this matter CAPITAL REQUIRE Mr. Ferguson moved that the committee list priorities for capital MENTS requirements with a figure of $150,000 00 to $200,000 00 gross FOR 1976 in mind, for 1976 Carried k, .5 c Ln ca COUNCIL MEETING DECEMBER 22nd,1975 P 3 Mr. Ferguson reported briefly on the study being made in regard HOSPITALSTUDY to hospital facilities along Number 2 Highway A committee REPORT had made a very detailed study and had recommended that Olds being the center for the new hospital, with the best of facilities. Despite that, the government representatives said Didsbury had been chosen as the main center with the one at Sundre kept open and it was likely that no change could be made from that decision of the government, unless through politics. OFFICIAL QP Mr. G. King advised that the official opening of the Three HI'QPENING 3 HILLS Professional Building is scheduled for Saturday, January 10th, PROF 1976, at 2 00 P M Mr Berdahl moved that this information be CENTER` accepted Carried Circulars from the Department of Extension were read and PLANNING discussed in regard to a planning course at Banff on COURSE BANFF February 10th and 11th of 1976 This involves a study of matters relating to public reserve, etc , and the rights of municipalities. It is designed mainly for those municipal representatives involved in the planning, plus the secretary - treasurer, or a planning officer Ferguson moved that reservations be made for three persons .for this course Carried The matter of 1975 grants to towns and villages for use NUISANCE of their nuisance grounds was tabled, pending further GROUNDS GRANTS information about whether or not Acme has been charged for work done in 1975, and also to find when Acme was last given a grant. PROV SEC Mr G King asked Council's approval to have a Provincial TREAS MEETING Secretary-Tresurer's meeting in Three Hills early next spring. If approval is granted, this fI D will host the meeting, and pay for hall rental, noon dinner, and coffee, etc , with an estimated total cost of about $300 00 Representatives from Municipal Affairs would be present and discussion would take place regarding legislation, and ofice procedures in general. The local Reeve is a guest and is expected to bring greetings. Mr. Brown moved that this be approved Carried Mr G King advised that information has been collected HjQMLET LOTS regarding various hamlet lots, which are under tax recovery, FOR SALE og owned by the Municipal District These are available for any Councillor to inspect and to discuss Mr Berdahl moved that this information be tabled for the time being Carried AMENDMENTS tit Poole moved that the Council voice no ob3ection to the PREL REG proposed amendments to the Calgary Regional Planning PLAN Preliminary Plan affecting Canmore, Airdrie and ID No 8, all as per .information received from C R P.C. Carried M� Poole moved that all Councillors and the Secretary- SPRING CONVENTION Treasurer be authorized to attend the spring convention of the AAMD & C in Edmonton, on March 30th and 31st, 1976 Carried EMPLOYEE The report of the Employee Employer Committee Meeting of EMPLOYER December 16th, 1975, was read, and discussion followed MEETING th 4 M COUNCIL MEETING -- DECEMBER 22ND, 1975 i14i� P 5 Council agreed that Mr Paquette have authority to order more snow fence�if he cannot locate sufficient quantity of the older ones. Mr. Ferguson moved that Council table the suggestion that Glen Wagstaff be allowed to train as an apprentice mechanic as it appears that we now have an ample supply of mechanics for work at the shop. Carried Mr Bauer moved that the Foremen' Committee report be adopted, subject to the motions as listed above Carried Mr Grant Arbuckle of Richardson Machinery Company met with CULVERT Council in regard to a culvert order He stated the 1975 ORDERS culvert prices will still be in effect for an order given now, but there will be a price increase of approximately 10% on January 1st: 1976. R vetted culverts are 10% higher than the spiral Mr Poole moved that a culvert order for approximately $6000 00 each, be given to each of the following companies: Richardsons, Armco, Westeel and Koppers, subject to the summer. 1975 prices being in effect If any company does not accept those terms, then it's order will be pro rated among the remaining companies The culverts are to be spiral, unless otherwise specici.ed, by Mr. Paquette Carried LOSS Mr Litz moved that Mr Paque-'-te, Mr Soder, Mr Cunningham, PREV a_ -Mr. George Rempel, or alternates, be authorized to spend SEMINAR one day attending the loss prevention seminar in Edmonton on February 20th, 1976 Carried- Mr arried Mr G King advised that Mr Earl Cullum had stated that the POSSIBLE 33 foot wide surveyed road or the south side of NW 36-30-,24_4 ROAD is no longer required, and he would be willing to buy same and CANCELLATION have it transferred to the t).tle to that quarter However Mr Ralph Loosmore had statee, that he is still using that roadway on occasion MS' Ferguson moved that the report be accepted, a0d no other action taken at this time Carried Mt. Bauer moved that the cii.cular from Alberta Transportation ALTA regarding overloads and permits be accepted as information. TRANSPORTATION Carried CIRCULAR Council was advised that Mr Ralph Kientz had telephoned and R KIENTZ asked about the size of the borrow Pit in 1974 on the farm of REMPFER Milton Rempfer in SE 14-32-26--4 Pyr Paquette stated the area BORROW PIT had not been measured, and Council agreed that there is no way to determine the size at this time of year. Mr Poole moved that no reply be sent at present. Carried DRY ISLAND Letter of December 8th, from Alberta Transportation stated PARK ROAD that they had planned to oil -the road in 1975 to the Dry Island Buffalo Jump Park, but had •iot been able to do so, because of hP anti inflation policy They further stated that they have this project in mind for the 1976 season, and hope that they will be able to atten( to it Mr Campbell moved that this information be accepted and filed Carried 6 Y A COUNCIL MEETING DECEMBER 22nd,1975 P 'JUBILEE Circular of December 5th from Jubilee Insurance recommended that INS no one plead guilty in case of accident, because of the possibility of a civil suit, etc Mr Poole moved that this information be accepted and filed Carried Letter from Harry Schmautz was read requesting gravel on his road from Number 9 Highway north being west of Part of Sections 15 and 22 in 28-22--4 Mr Berdahl moved that a reply he sent stating that Council is willing to consider this, only if he moves out to the farm to live there, on a permanent basis Carried Council was advised that Mr and Mrs. Fred Schmidt have entered into a signed agreement in regard to portion of the SE 34-28-22-4 They are to be paid $100 00 for the right of Council to extend the culvert and to have certain spill dirt on a small area of that land. Mr Berdahl moved that this agreement be approved and payment authorized. Carried Mr G King advised Council that Mrs Spitzi.g has agreed to the correction of her title to the SE 31-29-21-4, to show the exemption of the road allowance surveyed 33 feet wide along the south side of that quarter This will complete the registration and the land. is o,ff all of the titles for the 33 feet wide strip in line with that area HARRY SCHMAUTZ ROAD FRED SCHMIDT A/G SPITZIG ROAD He also advised that the survey shows a further 33 feet strip on the south side of the Section line, going west for two miles, but the land was never taken from the titles, and it appears that payments were never made Council should now either buy the required land, or have the south 33 feet of the road survey cancelled Mr Berdahl moved that the Director of Surveys be requested to cancel the 33 feet strip roadway affecting the north side of Section 30-29-21-4, and Section 25 29-22-4. Carried Mr Poole moved that the appl4cation for employment from Wayne EMPLOYMENT Baird be referred to Mr Paquette Carried APPLICATION Cost figures for operating the TS 18 Scraper and the 627 scraper were read to Council as prepared by Mr Jeffery, and Mr G COST FIGURES King. Mr King explained that some other costs for wages MACHINES in servicing and travel time, etc , are to be added, and some time should also be added for use of the shop while repairs are being made Depreciation has been shown as 20% of the original cost and interest on the investment at 10% of the original cost in each case Parts and labour, as per work sheets have been included The figures, subject to later revision, showed the costs of the TS 18 at $40 41 per hour, as compared to a government rate of $56.30 per hour. the cost of the 627 is $39 22 per hour, compared to the government rate of $39.25 per hour. The additional costs to be charged; will not totallingtake up the difference, so it is quite certain that those two machines have operated at less than government rates Some discussion fG.---)wed and Council directed that the .records be kept available f©r reference il Mr. Paquette stated he had contacted Mr M V Moran in regard to the account Mr. Moran stated he had filled a washout in the IMORAN spring in the slough, south of his farm about three years ago.' Mr Paquette was not sure of the amount of the b' 1, but estimated V A/C .7 Ln :1 A N COUNCIL MEETING - DECEMBER 22nd,1975 P.7 it at $75 00. Mr Litz moved that a letter be written to Mr Moran asking him to resubmit his account and to send details. Carried Mr Berdahl suggested that the owners of the 33 foot road way being retained from Spitzig West be sent letters later in the season advising that the public has the right to use that surveyed roadway, and therefore it should not be farmed The land in question is the south side of Section 31-29-21•-4 and the south side of Section 36-29-22-4 Agreement form from Alberta Environment was read under which it agrees to pay one half of the costs of the water line from the south side of the road into Grantville Mr Bauer moved that this be approved and the Reeve authorized to sign the agreement. Carried SPITZIG ROAD WEST A/g ALTA. ENVIRON GRANTVILLE WATER LINE TAYLOR SIDING Mr. Berdahl moved that the County of Wheatland be contacted SANDING regarding exchange of work for snow plowing and sanding the ETC. hill at the Taylor Siding Carried In the discussion regarding the above, it was suggested that we do the work at Taylor Siding the opposite months to the times we do it at the Tolman Hill The Councillor for the area is Mr. Milt Gregory Mr. Bauer moved that this meeting do now adjourn. Carried ADJOURNklENT Time of Adjournment 4.15 P M Reeve ---�d �----- ---- ------ ------ Secretary -Treasurer Next Regular Meeting - January 12th, 1976, commencing at 9 00 A M