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HomeMy WebLinkAbout1975-06-23 Council MinutesC3 0 AGENDA FOR COUNCIL MEETING JUNE 23, 1975 1. Approval of minutes of meeting of June 11/75 2 Appointments: Elmer Albrecht 2 P M Foremen 1.30 P.M. 3. Alta Govt Telephones - Trochu area extension, Torrington extension 4 Three Hills School Div - Cataloguing of Community Resources 5 Comm report - 3 Hills annexation study 6 Calgary Power - extension SE -10-30-26-4 Linke 7 Building permits- xjatf erg- machine shed SE -16-30-24-4 Donavon Haller - residence NE -1-33-24-4 8 C R.P.C. - minutes and correspondence 9 Correspondence re Keiver Lake & Swalwell parks 10. Minutes of A S. Board meeting of June 16th/75 11. Town of Three Hills - Nuisance Grounds 12 Three Hills S. D - minutes of June 11th 13 A.A.M.D. & C - C F M M. & others 14 Cancellatinn of taxes - Ben Pickering $507 88 15. Alta Health & Social Development - public assistance take-over 16. Alta Culture, Youth & Recreatinn - heritage site 17. Linden Recreation Board - 1974 report 18 mown of Three Hills - recreation area 19 Memos from Roy Archibald - recreation grants, etc. 20 Need for sidewalk in Wimborne - west side of store 21 T. A. Ferguson - report re dead haul road Garscns to # 27 22. Report re new paving job - Allingham to 4imberne north 23. T A Ferguson - report of meeting at Red Deer R P C 24 Report of Foremen's Comm meeting cf June 19th 25 Are bids to be called for gravel crushing? 26 Land & borrow pit agreements 27 Reports re fencing - Eskeland; H. E Clark 28. Applications for work Don Steele, Archie Greig, Larry Toews, Edward Prohl 29. Vandalism at Carbon shop COUNCIL MEETING JUNE 23rd, 1975 P.1 A regular meeting of the Council of the Municipal District of Kneehill No 48 was held in the Municipal Office, Three Hi11s, on Monday, June 23rd, 1975, commencing at 9.00 A.M. Councillors present for the meeting were: Mr. C.W Poole Div 2 Mr. A. W. Bauer Div 4 Mr R W Brown Div 3 (Reeve) Mr T A Ferguson Div. 5 Mr L Litz Div. b Mr. R.G.Campbell Div 7 It was regretted that Councillor Church was absent due to illness Mr. G.G King, Secretary—Treasurer, was present and recorded the minutes. PRESENT APPROVAL MINUTES June 11th1975 Mr Ferguson moved approval of the minutes of the meeting , of June 11th, 1975, as circulated, with one correction on page 1 in regard to the Huxley proposed sewer system, which should read — each place would have its own double compartment septic tank (no cesspool) Carried Mr John Jeffery, Assistant Secretary—Treasurer, met with FOREMEN'S COMMITTEE Council and read the report of the Foremen's Committee REPORT June 19 Meeting held on June 19th The main items noted in this report were: 1. Committee had directed that Dale Harris and Robert Gaucher be fired, and given one week's pay in lieu of notice This was because their work had not been satisfactory. 2. Richard Harris had been reclassified as an intermediate motor grader operator fnr the month of June, which causes a reduction in pay for that period of time Council discussed these i.temE briefly MEETING WITH RICHARD Mr Richard Harris met wit:l Council in regard to the HARRIS action taken by the ror=en's committee above He gave his explanation of what had taken place, and stated that he had not tried to interfere with the r.peration of the crew, but had told Dale Harris that he was entitled to 20 minutes for coffee breaks and given him certain other information Decision on this was tabled until later in the meeting Mr Richard Harris then left the meeting Mr. R.W. Brown stated that he had talked tc Glenn Smyth REPORT RE- GLENN Assistant Ag Fieldman regarding his salary, and had told SMNTH — WAGES him that the committee did not recommend any change at this time as he had a guaranteed wage the year round, and had other benefits APPROVAL FOREMEN'S Mr. Poole moved that the report of the Foremen's Committee REPORT meeting be accepted Carried A G T PLANS Mr Bauer moved approval of the extension of Alberta Government Telephone services cr cables as per plans FOR EXTENSION ETC submitted for SW 12-34-26--4 and in Huxley. Carried 2 14 COUNCIL MEETING JUNE 23rd, 1975 P 2 Mr Litz moved that the Municipal District and office staff co-operate with Miss Linda Davidson in her project of the preparation of a committee resource book, all as per information in letter of June 17th, from the Three Hills School Division Carried Mr R. W. Brown and Mr. G King reported on a committee meeting held June 16th, with representatives of C R. P. C. Town of Three Hills and Prairie Bible Institute Following a request from the Town, the C R P C. is conducting a study of the pros and cons of annexation to the Town of Three Hills of the Prairie Bible Institute, Grantville and Ruarkville areas or any portion of them The terms if reference for the study were outlined and agreed upon at the committee meeting and these were read to Council Costs are being paid by C.R.P.0 Mr Poole moved that the report be accepted and the terms of reference also accepted by Council. Carried Mr Brown moved that Council approve of the extension of Calgary Power services to the SE 10-30-26-4 Linke Carried Mr Campbell moved that Council approve of building permits as issued to Peter Baerg for a machine shed in SE 16-30-24-4 and Donavon Haller for a residence in NE 1-33-24-4 Carried Council was advised that Mr. Sorenson has appealed the conditions for approval of his subdivision in SW 32-29-25-4 They were also advised that C R P C refused the Jacobs subdivision in NW 9-29-24-4 Various minutes, etc , from C R P C were also referred to briefly Mr Campbell moved that the information and minutes be accepted and filed Carried COMMITTEE RESOURCE BOOK - LINDA DAVIDSON PROJECT P. B I ETC ANNEXATION STUDY CALGARY POWER EXTENSION BUILDING PERMITS SORENSEN SUBDIVISION KEIVER LIKE The following were read to Council CORRESPONDENCE 1 Copy of a letter of June 6th, from the Allingham Community Association to Dr A Warrack as M.L.A of the Three Hills ETC. Constituency. 2 Reply of Dr Warrack dated June 18th addressed to Mrs Frank Hansen Recommendations of Dr Warrack in the reply were also discussed briefly Mr Ferguson moved that the correspondence be acknowledged, by letter to Dr Warrack, with copies to Mr and Mrs Frank Hansen and to the Allingham Association, stating that the proposed sale was for park use only, that no caveat had been registered and therefore the previus agreement had been overlooked, and that Council agree with the suggestions of Dr. Warrack as per his letter, but prefer to arrange for private operation through lease or otherwise Carried 3 C COUNCIL MEETING June 23rd,1975 P3 Letter from Dr A W arrack, M L A was read in regard StiaALWELL PARK to the Swalwell Park, in which he clarifies that he did not suggest any possibility of the area being taken over as a Provincial Park. He did suggest that some recreation money might be used a'-, that location. Mr Campbell moved ',hat thIs be ac'.mowledged and that Mrs. Joan Gerlitz be advised of the reply as iaceived from Dr. Warrack Carried Mr Harvey K Toews taxpayer, sat in the meeting for a TAXPAYER IN MEETING brief period of time DALE HhRRIS, R. GAUCHER Mr Dale Harris and Mr Robert Gaucher, met with Council MEETING to appeal against being fired They admitted having had disagreement with those in charge on the job, but felt that their position was somewhat justified Mr Brown advised them that their work had not been satisfactory, and it sometimes appeared that they had not been giving an honest effort and therefore they had been let go, The employees then left the meeting Council further discussed this matter Mr. Campbell moved that the decision of the Foremen's Committee be upheld in regard to Dale Harris and Robert Gaucher Carried The two employees were advised of this TOWN OF THREE HILLS the T wn of Three Hills was read in NUISANCE GRDS. Letter of June 11th from o regard to its nuisance grounds° It stated that they can no longer supply services for the rural area at $800 00 a year, and are therefore considerLng closing; the dump site and restricting its use to residents of the town only They also stated they believe that a regional sani-cary lanl fill operation will prove moot economical for all parties c-:ncerned Mr. Poole moved that a reply, be sent stating that another meeting regarding the -regional land fill operation will likely be held in August, and asking the c •..cporation of the town in the meantime. Carried Mr Harvey K Toews left the meeting at this time SCHOOL DIV MINUTES Mr. Bauer moved that the m-._nutes of the Three Hills School Division meeting of June 11th. be accepted and filed as information Carried AAMD & C Correspondence from the ANMD & C was read in regard to the CORRESPONDENCE Canadian Federation of Mayors and Municipalities This encouraged support of the organizati,,n and pointed out the fact that Mr George Whitehead is on the executive Mr Ferguson moved that this information be accepted and filed, Carried TAX ARREARS Mr Ferguson moved that tax arrears of $507,88 on roll card BEN PICKERING 1778 charged against Ben Pickering be cancelled in full as ROLL 1778 there is no land or security of any kind in respect to these taxes. Carried N IM COUNCIL MEETING JUNE 23rd, 1975 P4 ALTA SOCIAL Letter of May 29th, 1975, from Alberta Health and Social ASSISTANCE TAKE Development was read This stated that the Department is OVER BY PROVINCE willing to take over all social assistance as from July lst, 1975, including the administration, if so agreed upon by the local Municipalities The local municipalities would continue to be responsible for development and operation of Preventive Social Services. Mr, Poole moved that the Council agree to this proposal Carried KLEGG HOUSE Letter from Alberta Culture, Youth and Recreation, stated HISTORICAL SITE that they had given consideration to designating the Klegg REFUSED house,near the Morrin Bridge, as a heritage site, but had not accepted it as being of sufficient historical significance, Mr. Ferguson moved that this information be accepted and filed Carried LINDEN RECREATION 1974 financial report from the Linden Recreation Board REPORT was read and discussed briefly, as well as their plans for 1975. Mr Bauer moved that the 1974 report be accepted and payment of the 1974 grant made Carried AG. SERVICE BD. Mr John Jeffery, as Secretary to the l;gricultural Service MINUTES Board, read the minutes of the meeting of that Board held on June 16th,1975 Some discussion followed Mr Ferguson JUNE 16/75 moved that the report be adopted and the recommendations approved, except that no $10 00 charge be made for trees Carried The Council meeting adjourned for dinner from 12:00 noon DINNER to x.:00 P.M. THREE HILLS RURAL Letter of June 11th from the Town of Three Hills asked the RECREATION AREA Municipal District to designate the boundaries of the Three BOUNDARIES Hills Rural Recreation area as those boundaries which were proposed in the plebiscite held in 1972 Discussion took place regarding this Mr G King reviewed with Council the provisions of the Recreation Development Act, with particular reference to the fact that a recreation area can be established by by-law, without any vote, but any by-law for levying taxes on a special area, must be advertised and open for petition, etc Council also discussed problems that might arise if an area was set up for Three Hills, without consultation with places such as Linden, Carbon, etc Mr Brown moved that Council of the Town of Three Hills be advised that the Municipal District Council sees no need for a recreation area, unless for the purpose of a special tax levy, and further that this Council believes the matter should be tabled, pending the study being made by C R P C regarding possibly annexation of P B I, Grantville and Ruarkville, to the Town Carried Mr Bauer moved that Council allot the for recreation and for Senior Citizens Town or Village and District Recreation basis as used for other grants FA ALLOTMENT OF $500,00 grants available GRfNTS FOR (total $1000000) to the RECREATION Board on the same percentage Carried I I o 5 COUNCIL MEETING June 23rd, 1975 P5 Mr Doug Hazelton of Linden Contractors met with Council, Mr Joe Dobler, Gravel Foreman and Mr John Dorn, Grade Foreman, also met with Council at this time Mr Dobler suggested that we should get approximately 120,000 cubic yards of gravel crushed and he suggested about 409000 cubic yards each from the Torrington, Megli and Garson Pits, Mr Hazelton was advised that bids will be called for the work. He Mentioned the possibility of a good gravel bar in the river east of Edgar Riop Mr Campbell also suggested some more tests should be done near the Alvin location Mr Hazelton then left the meeting, Mr. Poole moved that a call be made for bids for gravel crushing, subject to the following. 1 All bids to be at our office not later than 1°00 P M July 14th, 1975, and be opened in public by Council at 1030 P M on that date, 2 fill crushing to be 3/V 3e Crushing must be started not later than October 15th, 1975, and continue until finished 4 Council retains authority to decide the order in which the work will be done at the three pits mentioned 5 Linden Contractors, Hopkins Construction and Olds Construction are to be advised of this call for bids and also to be advertised in the Herald and the Three Hills Capital, 6 Other general conditions to apply. Carried LINDEN CONTRACTORS & GR,iVEL CRUSHING BIDS The road committee advised Council of the need for a SIDE sidewalk on the west side of the store in Wimborne to provide WESSTT O OF 6JIMBORNE drainage The possibility of a curb was also discussed STORE Mr Ferguson moved that this be approved with Mr. Lo Litz given authority to make the required arrangements Carried Mr Elmer Llbrecht met with Council and discussed the ELMER ALBRECHT road west south west of 7-33-24-4 Because of bends in the ROAD WSW 7-33-24-4 creek traffic travels on a portion of his land and he has not been receiving compensation in that regard He stated the public has been using a portion of the road at various times since 1950, but he also said that he had received some compensation from oil companies during that period The companies are not paying anything now The road committee had inspected this location recently and verified the use of his land Mr Litz moved that Council ask for a bridge the above noted location at Elmer Albrecht, regarding creek diversions, etc inspection for REQUEST FOR BRIDGE with recommendations INSPECTIONWSW 7-33-24-4 Carried Z [A COUNCIL MEETING June 23rd, 1975 P 6 Mr. Albrecht then left the meeting briefly ELMER ALBRECH Mr Ferguson moved that Mr Albrecht be paid $2d00h00 en as 00 COMPENSATION FOR RD. full compensation up to and including 19759 per year whilo his land is used by the public for road traffic and that this be without prejudice Carried Mr Elmer Albrecht was invited back in to the meeting and was advised of the above motion. He stated that he was not fully satisfied with that, but he agreed to accept his He also referred to some problems regarding damages fence, but was advised that this would be a matter between him and those who might cause the damage Mr. Albrecht thanked Council and left the meeting ROAD FROM GARSON Mr Ferguson reported that he and Ted Paquette had gone over PIT DAMAGES the dead haul road from the Garson Pit to Highway.y IY:TA do in B,TRRANSPORT=TION regard to possible damage done by Alberta Transp hauling gravel in that area. Mr Stocks of the Department had. stated they would pack the shoulders on the light ing from the Peterson Corner south two miles They have maintained the gravel road well Mr Ferguson also advised that the portion of road leased by an oil company needs some minor amount of gravel The Municipal District can use look afterethisawork ce f the Mr gPoolre movedile without charge and c that this report be accepted Carried ALLINGHAM PAVING Council was advised that the new paving job from Allingham north to our north boundary has been completed, t the toed is quite wavy Mr Bauer stated that Mr Ray b Department of Highways at Red Deer will be over soon to go over this road with him. Mr Litz moved that this matter be followed UP Carried TROCHU EAST ROAD Mr Campbell referred to the following in respect to the Trochu East Road especially on the shoulders and 1 Some cracks are showing up, Pe at some other loocationsg°eanIttwas esunken r agreed this be is one referredtohthe culvert near Fred District Engineer 2 Signs should be put up showing our load limits as 72,000 pounds for that road 3 The guard rail at what is known as the Pigeon Bridge The justtails east of Trochu was damaged recently by are to be obtained from the R.0 M P and a claim made against the owners, insurance policy, 4 Considerable foot traffic on the bridge creates a hazard Mr Campbell moved that 114atch for Pedestrians"i or similar signs be erected to give warning of the foot traffic Carried r MEETING WITH Mr Ferguson reported on the meeting he had attended at the RED DEER Red Deer Regional Planning Commission recently, at which time PLANNING COMM inudiatt various matters were discussed, inng Mainsdiscuss ontranportationmhaders with Mr Hempsey, the District Engeerof centered around the petrochemical plants to be built eastding the Red Deer and transportation matters in ge9 0O7 V�� N M Y C+] A IN COUNCIL MEETING JUNE 23rd, 1975 P7 need for passenger service along Highway #21 leading north towards E6:c.onton Discussion had also taken place regarding the government taking full responsibility for secondary roads but no decisions were made in that regard Mr Poole moved that the report be accepted Carried Tentative agreements dated June 13th, 1975, with Gus Maerz, Jr were reviewed in regard to a borrow pit, in SW 1-32-25-41 and also for purchase of the West rod of that land for roadway Mr Poole moved that these be approved and that Mr Robin krthurs be hired to do the required legal survey Carried R report regarding fencing damage at the farm of Mr Eskeland was tabled, as Mr Paquette was not present, and others had no information, Mr Bauer moved that the applications for work as per item 28 of the agenda be referred to Mr, Paquette Carried GUS W ERZ9 JR BORROW PIT & ROAD WIDENING ESKELi,ND FENCE DAWM GE Mr G King advised that Mr Karl Gundlach, motor grader operator, at Carbon, had telephoned during the weekend to report vandalism at the Carbon Shop. The valve at our diesel fuel tank had been opened and considerable diesel fuel had run on to the ground before this was noticed Some wi_i�-,dows had been broken recently, and mud thrown against the building Mr Gundlach has reported this to the RCMP at Beiseker Mr Litz moved that the report be accepted, and that Mr. Poole have authority to get a lock for the fuel tank Carried WORK i,PPLICATIONS CI',RBON SHOP DIiWiGE Mr Poole reported that two rolls of snow fence have not SNOW FENCENOT PICKED UP been picked up from the farm of Mr L Neher Councillors of Division 5 and 7 also reported some snow fence left in their divisions Mr John Dorn reported that the Gorr road west of Three GORR ROAD COMPLETION Hills going north has been built to secondary standards with 2$1 top, and 600 foot minimum sight distance The 6 miles should be finished tomorrow or Viednesdayo Mr Litz moved that the mile of road south of Section 17- ,'ADDING TO TROCHU WEST JOB 33-24-4 be included for regrad_-►.ng in the Trochu West job this MILE 17-33-24-4 year. Carried STAD:.RDS FOR Mr Poole moved that all secondary roads which are rebuilt SECONDI%RY ROI.DS should be to the standard of 28' top and 600 foot sight distance, but that all other roads have a 26, top and the same sight distance of 600 feet Chrried FILL FOR ROI;DS Mr Litz moved that a minimum of approximately 12" of clay BEING REBUILT be put on all roads which are being rebuilt by the main crew° Carried COUNCIL MEETING June 23rd, 1975 Pa8 Mr Ferguson suggested that Council consider putting PUBLIC WORKS cement to hold the c:z,vert in the creek crossing south MIS, ITEMS of 18-32-22-4 He also outlined some needs for gravel to Mr Dobler and gave Mr Dorn some notes of minor patch jobs required He also stated that he was going COUNCILLOR FERGUSON on holidays and may miss the next one or two meetings AWAY ASK-. Mr Bauer stated he may miss the next meeting, but COUNCILLOR BAUER this is not definite M1;YBE AWAY Mr Campbell advised that the small patch crew has WORK AT TOLMI:N SITE been doing the clean up work south of the Tolman Bridge at Postill°s They may have a problem getting top soil and Joe Dobler suggested they may be able to get some of this and haul it down at the same time as they are hauling gravel back up from the river to avoid extra mileage Mr. Brown advised that Water Resources and f:lberta Agriculture REPORTS are making reports regarding drainage in the West half DRAI MGE of 30-30-25-1,. mainly at the request of Mr Sam Megli S 3x0-30-30-25-4S MFGLI Mr Brown reported that he had attended the official TREhSURY BRhNCH opening of the Treasury Branch in Linden this past Friday OPENING Mr. Brown reported there is a problem of drift soil along DRIFT SOIL the road - SE 15-30-26-4 - and suggested the M Do contribute EDEL SE 15-30- something towards getting this removed 26-4 Mr Ferguson moved that the M D allow $100000 to Mr Edel if he hires a private contractor to clear up the drift soil referred to above Carried Mr Flex Cunningham , Utility Officer, met with Council. NEG! RADIO Correspondence from Pye Electronics Ltd was read with EQUIPMENT quotations regarding mobile radios Mr. Cunningham enlarged on the information given and Mr Brown stated that he and Alex had met with a representative of that company recently and had suggested they submit an offer Mr Cunningham stated that from his study he believed their equipment is of very high standard, and should give excellent service Mr Ferguson advised that he would favour the purchase of the new equipment, if Council deems this advisable after meeting with the representative of the company Mr. Ferguson moved that a representative of P,ye Electronics Ltd be invited to the July 11th, 1975 meeting Carried Council was advised that Mr H E Clark had complained that H E CLARK_ our road crew had removed approximately 102 posts from WSW FENCE 11--30-26-4 There had been no wire on the posts at the time POSTS REMOVED and the posts were about 8 years old Mr. Clark stated he WSW 11-30-26-4 would settle for new posts and he would put them in Mr Paquette had been advised of this, but we did not have his report for this meeting. Ken Thompson had been contacted by radio and he stated he thought the posts were at the Service Board yard This is to be followed up for more information Mr Alex Cunningham then left the meeting q �L ter- %W LIN COUNCIL KEETINCT June 23rd, 1975 Council further discussed the position of Richard "Harris RICHARD HARRIS and his classification for wages for June Mr Poole CLASSIFICATION moved that Council accept the foremen's committee report FOR JUNE and thus lower Richard Harris to an intermediate motor grader operator for the month of June pay rate Carried Mr Joe Dobler gave the following report regarding gravel GR,:,.VEL PLlLCED ON put on roads in various divisions this year ROl1DS Division 1 6855 cubic yards Division 2 7525 " Division 3 5283 " Division 4 5374 `° Division 5 57 Division 6 39 Divi Sion 7 48 oa 4s Mr John Dorn and Mr. Joe Dobler then left the meeting Mr Brown reported that in his opinion the Foremen's committee and their work in setting various clas-es of employees for wage rates has been proving satisfactory Council members appeared agreed with this WORK AT SWC LWELL Letter from Mrs Tricker was read in regard to the need for CEMETERY work at the Swalwell Cemetery Mr Brown moved that a reply be sent stating that t,Jork is planned at all cemeteries and will be done as soon as possible Carried Mr Poole moved that this meeting do now adjourn i.DJ0URD1I�1T Carried Time of h journment - 5.45 P M Reeve Secretary -Treasurer Next regular meeting of Council -- Monday, July 14th,1975 - 9`00 A M