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HomeMy WebLinkAbout1975-02-24 Council Minutes16 Iq N L 1 . 2 3. 4 5. 6. 7 8. 90 11. 12 13 14. 15 16 17. 18. 19 20 21. 22 23 24. 25 26 27 28. 29. 30 31 32. 33. 34 35. Agenda for Council Meeting Feb 24, 1975 Approval of minutes of Council meeting of Feb 10, 11, & including combined meeting with A S Board Feb 17th 0 Appointments 1 30 P M Foremen 2 00 P M R Angus Mr & Mrs. Cliff Poole - thanks C. R P C Cash in lieu of reserves - values, proposed subdiv. SW -32-29-25-4 subdiv approved SE -7-30-26-4 - conditions Proposal to locate a barn in Grainger - Mrs Myrtle Sweet Prov Planning Board - appeal re subdiv. NE -11-33-23-4 Town of Three Hills - M D office water & sewer rates Grantville water & sewer rates Boundaries Comm - areas of L I D. Alta. agriculture - Brands & licensing services Report of Exec meeting of Central Alta A.A M D & C. Report of combined recreation board meeting Report of combined meeting - sanitary land fills Alta Health Inspection Services - landfill NW -33-29-25-4 Acme C of C. - old car junk yard C. Poole - report of Acme annexation hearing Rental, etc of office space Solicitor of P B I - taxation & services Alta Power - extension of services, our road program Jubilee Insurance - various policies and rates, etc Union Tractor - sales and rentals Beton Structures - salt shed Kneehill Gas Co-op. - account for loss of natural gas Waterous GM Diesel - Opening Thurs. Feb 27th Alta Highways - road grants for 1975 $203,960 total YY - # 21 - Swalwell road District Engineer - Trochu East paving Alvin Keiver - damage complaint Armco - culvert prices Prices of crushed gravel in stockpiles, etc APPLICATIONS FOR PUBLIC WORKS EMPLOYMENT Coneco Equipment - comparison, etc Komatsu - D6C R Angus - confidential information Formen comm. report Misc. public works reports - stockpiling gravel, machinery repair work, etc Insurance Adjusters - A. Kimmel - C N R accident 36 Land Use brief 0 L -0i COUNCIL MEETING FEBRUARY 24th,1975 P.1 A regular meeting of the Council of the M.D. of Kneehill was held in the Municipal Office, Three Hills, on Monday, February 24th, 1975, commencing at 9.00 A.M. Councillors present for the meeting were Mr A H Church, Div. 1 Mr. C.W. Poole Div 2 Mr. R.W.B-_ ­ -n Div 3 Mr A W Bauer Div. 4 Mr.T.A Ferguson Div 5 Mr. L. Litz Div 6 Mr R.G.Campbell Div 7 PRESENT (Reeve - Present until 2 15 P M.) Mr G G King, Secretary -Treasurer was present and recorded the minutes Mr John S -t h was present for the greater part of the afternoon portion Mr Ferguson moved approval of the minutes of the Council meetings of February 10th, 11th and 17th including the combined meeting of Council with the Agricultural Service Board on February 17th, 1975, all a_: circulated. Carried Mr Brown gave some information regarding the new 'ability insurance coverage which is increased Over one million dollars the Municipality is responsible for the first $1.0,000 00 as a deductible and then we are covered up to Five Million dollars for an additional premium of approximately $175.00 per year. Mr. Brown also briefly referred to grader blades, but no motions were made Letter of thanks was read from Mr. and Mrs Cliff Poole for flowers sent at the time of the death of his father Mr Bauer moved that this 'De accepted and filed Carried Correspondence, etc 9 from C R P C was read and dealt with as follows 1 Mr. Brown moved that Council support the setting of value of $2175.00 per acre for purposes of reserves in regard to the subdivision of Jacob Boese in Section 35-30-25-4 Carried 2 The present Commission policy regarding reserves, etc , was read and considerable discussion followed This will be brought up when a member of the Planning Commission meets with Council at the next meeting Mr Poole moved that C R P C be advised that Council's opinion of the ialue of the land for the Downe subdivision in NW 6-29-23-4 is $350.00 per acre Carried ..2 APPROV. MINS. INFORMATION LIABILITY INS ETC LETTER OF THANKS MR. POOLE C. R. P C CORRESPONDENCE ii 0 e E COUNCIL MEETING FEBRUARY 24th, 1975 W 4 Mr Brown moved that a representative of CRPC be invited to the March 10th, 1975 Council meeting to discuss the proposed subdivision in SW 32-29-25-4 as well as other matters that may be brought forward Carried 5. Mr.Brown moved that C R P C be advised that no additional culverts or approaches are required and no extra right of way requirements are needed for the subdivision in SE 7-30-26-4 - Seiler Carried BUILDING PERMIT MYRTLE SWEET A letter from Mrs Myrtle Sweet was read in regard to a proposed barn and chicken house and granary to be erected or moved in to the hamlet of Grainger Her application for a building permit was also considered Considerable discussion followed particularly in , reference to the nearness of the Gommunit y Center and other privately owned lots Mr Brown moved that Council do not approve of this V building permit for the reasons as referred to above and that no charge be made to Mrs Sweet for the application. Carried Mr Poole asked to be registered as Opposed APPEAL RE Correspondence was read in regard to the appeal in SUBDIVISION respect to the refusal of C R P C for a subdivision NE 11-33-23-4 in NE 11-33-23-4. The Provincial Planning Board will likely advise when a hearing is to be held. Mr. Poole moved that this be filed as information Carried TOWN OF THREE Letter of February 17th, 1975 from the Town of HILLS SEWER Three Hills acknowledged Councils inquiry regarding RATES the high sewer rates for the Municipal District office but advised that the Town Council felt that the rates were fair and would not be making any changes Mr Bauer moved that this be accepted. Carried. WATER & SEWER Letter from the Town of Three Hills dated February RATES 17th, 1975 set out the new proposed rates for water GRANTVILLE and srwer services at Grantville In brief the sewer rates is $3.67 per month per unit and the water rate is $1 40 per 1000 gallons. The letter invited Council to discuss this matter further if desired Mr. Ferguson moved that the rates regarding Grantville and the effect on the charges to the people there be reviewed and a report presented to the next meeting. Carried It is also noted that the new rates would not apply until April lst, 1975. M.D. VOUNHAR Y COMMISSION Mr G King advised that Mr Grant Natland of the Boundaries Commission had telephoned in regard to the further meeting to discuss the boundaries of the LID adjacent to Drumheller We will be further advised when a date is set and we should also have proposals sent to us for discussion prior to the meeting Mr Litz moved that this information be accepted Carried �r1�,� '3 • 0 n L COUNCIL MEETING FEBRUARY 24th, 1975 P3 Circular from Alberta Agriculture was read in regard to certain business connected with brands which will be handled through Stettler, with other things through Edmonton Mr Church moved that this be filed as information. Carried Mr Brown reported on the Spring meeting of the Executive of the C A.Association of M D�. and Counties The spring meeting of the association will be held in Three Hills on Friday, March 21st, 1975, commencing at 10 00 A M. Consideration is being given to have copies made of the Association minutes from 1935 up to the present. Nir Campbell moved that the report be accepted ALBERTA AGRIC CIRCULAR BRANDS ETC EXECUTIVE SPRING MEETING CENT. ALTA. ASSOCIATION Carried RECREATION BD The Minutes of the meeting of all recreation boards MINUTES of this area held in Three Hills on February 11th, 1975 were read Mr Ferguson reported that Mr Ron Sommerville is Chairman of the Three Hills Board and had asked Mr G King to leave prior to the commencement of the meeting • 'Mr Sommerville stated that it was a meeting of board members only It was pointed out that the Council had requested Mr King to attend, but apparently this made no difference Mr. G.King stated that the report as given by Mr Ferguson was entirely accurate and that he had inquired about staying as a visitor, but had been told he should not do so He then had left that meeting Mr. Poole moved that the Reeve send a letter to the Three Hills Recreation Board protesting the exclusion of Mr G King from the Recreation Board meeting of February 11th, 1975, to which he had been delegated to attend by the Municipal Council Carried Mr Poole moved that the minutes of the said Recreation Board meeting be filed Carried SANITARY LAND Mr C Lau, Public Health Inspector met briefly with Council FILL and asked for aerial photos for the two proposed sites near Three Hills for a sanitary land fill It was agreed that he be given these for reference. He also stated that the water levelsat the proposed Acme site are 14 feet to 19 feet The report of the combined meeting regarding Sanitary land fills was read and discussed Mr. Poole moved that Mr Campbell be named as re*presentative of this Municipal District on the Sanitary Land Fill committee Carried Letter from Alberta Health Inspection Services was read in regard to the proposed modified land fill in NW 33-29-25--4 That site is approved subject to certain conditions, including the fact that no land fill be closer than 100 feet from the edge of the coulee and no trenches be at a depth greater than eight feet. Council was advised that Mrs Ruth Bates of Acme had telephoned while this discussion was taking place and had stated that she had some objections to the proposed Acme NE site. Mr.Ferguson moved that Council agree to the terms regarding the land fill but request tabling pending consideration of alternate sites. Carried ...4 0 4o r 1 COUNCIL MEETING FEBRUARY 24th, 1975 P4 Mr. Charles Lau thenleft the meeting REQUEST TO CLEAN UP Letter from the Acme and District Chamber JUNK YARD of Commerce and Agriculture asked Council to take NEAR ENTR. some action to have an old junk yard cleaned up TO ACME at the South East entrance to the Village of Acme Mr Brown moved that a registered letter be sent to the owner requesting the clean up of that location. Carried RENTAL OF Mr G King advised that Alberta Hail and Crop OFFICE SPACE Insurance has not advised what office space, if any, they wish, in our building He recommended that the Drumheller Health Unit be given use of the South West Room in the basement as requested Mr Ferguson moved that the rental of the room to the Drumheller Health Unit be approved at approximately the same rate per square foot as being paid now for other accomodation by the Drumheller Health Unit. Carried Council meeting adjourned for dinner from 12,06 Noon DINNER to 1 00 P.I'l ANNEXATION Mr Poole reported that he had attended the hearing in HEARING Acme in regard to its proposed annexation The land owner ACME concerned had opposed the application but the Village had pointed out the need for additional area Discussion had also taken place regarding extending the boundary to a greater area than that applied for as per request by the Municipal District. The decision of the Local Authorities Board will be sent by mail later. Mr. Bauer moved the approval of this report Carried P. B. I. Letter of February 11th, 1975 from a solicitor for the REQUEST FOR Prairie Bible Institute was read in regard to assessment MEETING taxation and services Mr Poole moved that a committee of Mr. Bauer and Mr King be authorized to meet with representatives of the Prairie Bible Institute for a discussion of any matters of mutual concern Carried ALTA POWER Mr. Ferguson moved that Council approve the extension EXTENSIONS of Alberta Power Services as per plans submitted to this meeting Carried Mr. Litz moved that a let1jer from Alberta Power regarding our 1975 grading program be tabled until the _road program is drafted Carried JUBILEE INS. Information from Jubilee Insurance Agencies was read and INFORMATION dealt with as follows 1 Mr. Church moved that the coverage of all heavy equipment be increased to 90% of new value Carried 2. Mr Bauer moved that Council approve of the increase in the liability insurance which is the same as referred to earlier in these minutes Carried • 0 • COUNCIL MEETING FEBRUARY 24th,197b 5 3 Mr Church moved that Council approve of the increased rates as quoted for heavy equipment Carried 4 Mr Poole moved that other information, circulars, etc , be accepted and filed Carried Mr Ted Paquette, Public Works Superintendent and Mr Joe Dobler, Gravel Foreman, met with Council UNION TRACTOR Circular from Union Tractor Sales and Rentals was read RENTAL BUS. in regard to their new business of renting out equipment, etc. Mr Ferguson xmoved that this information be filed. Carried BETON STRUCTURS Letter from Beton Structures Ltd.., asked for a progress SALT SHED payment of $6716 25 as 75% of the completed cost of the 1 ADVANCE new salt bin. Mr Ferguson moved that this payment be approved Carried Mr Brown moved that the account from Linden Gas Cc -Op for $570 71 for gas loss at the overpass in May, 1974 be referred to our insurance company Carried Invitation of Waterous G M Diesel in regard to their offical opening of the new Calgary office on Thursday, February 27th Mr Poole moved that this be accepted as information. Carried Letter from Alberta Highways and Transport advised that our total 1975 road grant would be $203,960 00 Mr.G King advised that this is an increase of slightly less than 4% as compared to 1974 Mr Campbell moved that the information be accepted, but that a reply be sent stating that Council believes grant increases should at least kept up with inflation costs, etc. Carried Another letter from Alberta Highways was read in regard to the procedure to be followed in the agreement for use of the 1975 road grant The agreement is to be worked out with the District Engineer Mr Church moved that this information be accepted Carried LINDEN GAS CO-OP LOSS WATEROUS OFFICIAL OPENING 1975 ROAD GRANT agreement RE USE OF ROAD GRANT SWALWELL ACCESS Letter of February 11th, 1975 from Alberta Highways stated that it did not appear that they would approve of the construction of the approach road from Number 21 to Swalwell this year as it might lead to inflation Mr Poole moved thtt a reply be sent requesting further consideration of this project and pointing out that the building of that short distance should not affect Alberta' economy. Carried Letter of February 12th from the District Engineer gave his report of the inspection of the Trochu East pavement It was noted that this must be checked carefully during spring time and early summer Mr Ferguson moved that the information be accepted and that Mr. Paquette keep a close watch on this road Carried I 0 n LJ 11, COUNCIL MEETING FEBRUARY 24th,1975 6. ALVIN KOCH Mr. John Jeffery,Assistant Secretary -Treasurer met with HOLIDAYS Council and stated that Alvin Koch had inquired regarding holidays or time off to take a trip Mr Koch had stated work with the Municipal District in June of -1974 Mr. Litz moved that Mr Alvin Koch be offered 4% holiday pay to the end of December, 1974 or that he be granted leave of absence without pay for up to three weeks, without affecting holidays which would later become due If he accepts the holiday pay, he will not have any holidays coming until the end of 1975 Carried FOREMEN' Mr Jeffery briefly outlined the report of the Foremen' MEETING Committee meeting held last Friday There were no changes in wages or other items of real concern Mr Ferguson moved acceptance of the report Carried A brief to be presented to the Alberta Land Use Forum has been prepared but copies had not yet been sent to Councillors Mr Poole moved that this matter be referred to the March 10th council meeting Carried REEVE approximately as .Deputy Reeve R Wo BroW,n left th% meetZng at thio time, 2 15 P M . and Mr. Poole acted in h2s capacity Reeve for the remainder of the meeting LAND USE FORUM BRIEF LEFT R. ANGUS Mr Roger Smith and Mr. John Gardner of R Angus Ltd , MOTOR GRADER met with Council and showed a short film regarding a 14 G motor grader Price of that machine is approximately $82,000 00. After brief discussion the agents left the meeting. ALVIN KEIVER Council was advised that Alvin Keiver claimed $173 50 TRUCK DAMAGE damages to his Ford half ton truck which he states was hit by gravel bouncing off one of the gravel trucks. Mr Ferguson moved that this be referred to our insurance company Carried New price lists of culverts as received from Armco Canada were referred to briefly Mr Poole moved that these new prices be used in case of any sale of new or used culverts. Carried Mr Bauer moved that the price of crushed gravel in all stock piles be increased to reflect the new crushing and hauling rates. Carried Mr. Ferguson moved that all applications for employment be referred to Ted Paquette for consideration Carried Letter from Coneco Equipment of February 18th was read giving a comparision of a Komatsu D65 E track tractor with the D6C Caterpillar Mr Litz moved that this be filed as information Carried Mr Dobler reported that they are now stockpiling from the Garson location and hauling to Watts and Huxley They should finish there in approximately two weeks and A NEW PRICE CULVERTS PRICE CRUSHED GRAVEL EMPLOYMENT APPLICATIONS CONECO EQUIP COMPARISON GRAVEL STOCK PILING 7 E& 0 COUNCIL MEETING FEBRUARY 24th, 1975 P7 will next go to Meglivs Mr Dobler advised that the Department of Highways has been obtaining some gravel for use on Number 27 and they used 84 cubic yards on the first mile Mr Ferguson moved that Council approve selling required crushed gravel to the Department of Highways at the new rate Carried Council agreed that 5000 to 6000 cubic yards be put in each of the Grainger and Ivan Berreth stock piles and that the Leo Berreth locatim be left to the last ,lob as other trucks are hauling from McNairs for Government work and it would �M too many trucks on the same road Mr Paquette advised that the new truck purchased fro: Maclin Ford has been delivered. Mr Paquette advised that repairs are proceeding satisfactorily although there is sometimes a delay in getting parts USED SCRAPERS Mr Paquette reported regarding used scrapers that might be available and stated that he has asked a firm in Edmonton to hold one for inspection. Mr Bauer moved that a committee of Mr Poole, Mr Ferguson and Mr Paquette have authority to inspect used scrapers and buy one if it is deemed suitable Carried HOT WATER TANK FOR SHOP Mr. Paquette advised that he has been in contact with Tom Tutt of Wescan Industries at Linden in regard to a hot water tank or a coil heating unit for the shop Mr Tutt may be able to locate a good used unit which would be suitable There is no definite deal made at this date TRAIN ACCIDENT Total damages of the 1974 accident between one of our MOTOR GRADER motor graders and the CNR train were as follows 1 Motor grader repairs totalled $1897.45 less $100 00 deductible for a claim from the insurance company of $1797.45 2 Repairs to the CNR train totalled $2216 05, which is claimed through insurance Mr Church moved that this information be accepted and any required release forms signed Carried MR FERGUSON LEI Mr Ferguson left the meeting at this time, being approximately 3 45 P M PROFILE Mr Bauer moved that the District Enginner be asked to SMOUSE CREEF provide a profile for the Smouse Creek job west of Section ✓ PROJECT 31-32-26-4 Carried 8 e E*1 N L03 A COUNCIL MEETING FEBRUARY 24th, 1975 8 DIS. COUNCIL Mr. John Smyth was asked for his opinion about the MINUTES TO SCHOOL BOARD best distribution of the minutes of Council meetings to the School Division and representatives, as they are now taking turns coming to the meetings He suggested that one copy be sent to the representative who attends the meeting and one to the School Division Office. This was agreed without motion RECOMMENDATIONS Mr Church moved that the district Engineer be asked CHANGES TO BEYNON for recommendations for changes at the Beynon Hill HILL with the suggestion that he kept in mind that we require a reasonable standard only and that costs must not be too high Carried BUS SERVICE Mr John Smyth mentioned that they may have some ROCKFARMS problem in giving bus service to the Rockville Farm located on the river flat south of the Morrin Bridge but he made no specific request for road improvements as further study is needed of the matter Mr Bauer moved that this meeting adjourn ADJOURNMENT Carried Time Of Adjournment 4 00 P M G rc: z Reeve Secretary -Treasurer L Next regular meeting of Council - March 10th, 1975 - 9 00 A M.