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HomeMy WebLinkAbout1975-01-27 Council MinutesN i N E* AGENDA FOR COUNCIL MEETING JANUARY 27 1975 1 Approval of minutes of meeting of Jan 13th_ & 15th/75 2. Approval of report of meeting of Governing Officials Jan 15th 3 Appointments App 10 15 A M District Engineer 1 30 P.M Foremen 4 5 6 7 9 10 11 12 13 14 15. 16 17 L8 19 20. 21 22 23 24 25 26 27. 28 29 30 31 32 33 34 35 36 37 Report of Foremen's meeting of Jan 24th Alta Land Use - ren-)rts and hearings Palliser Hotel - rates Alta Health & Soc Dev. - Refuse Disposal NW -33-29-25-4 Report of Selec(',- Comm re Mita Regulations AAMD & C - attache cases Report of pound sale at Loor:m,)re's pound A M F C - 1975 loans Local Authorities Boa -:-d Acme annexation hearing Feb Report of A. S Bd ConTorence Minutes of A S Bd meeting of Jan 20th Report of Alta Disaster Conference Clark Swanby & Assoc - services Alta Power - line extension to LSD 6-35-31-24-4 Rural Comm. Reports - T_ount Vernon; Orkney, Crossroads, Three Hills S D. - minutes of Jan 15th Insurance Appraisals Alta. Environment - rec,lamation of gravel sites Report re Linden Contractors account Bob Cranston - 6 50 x L6 tires (3) Alta. Manpower - E McRae; D Leslie Alta Highways - closi,re of primary highways Summary of 1974 machinery cos -s Procedure for dealing with bids for trucks & machinery Stewart Auction, - gales Spring conditions at Medings NW of Huxley Road approaches - Tenz;eco wells 13th 2 PM Swalwe11 Applications f^r employment - D Gaskell, John Tutt, Ron Buchert Grader blades Minister of Highways # 27 East 1974 gavel reports Final draft of 1975 t„age agreement C N R - underpass 7/1$-3" � 23 4 G King - meetings aa Edmonton Jan 29th & 30th L CJ 0 COUNCIL MEETING JANUARY 27th,1975 P 1 The Regular Meeting of the Council of the Municipal District of Kneehill x#48 was held in the municipal office Three Hills, on Monday, January 27th, 1975, commencing at 9 00 A M PRESENT Councillors present for the meeting were Mr. A H Church Div. 1 Mr. C.W. Poole Div 2 Mr R.W. Brown Div 3 (Reeve) Present until 3 45 P M. Mr A W.Bauer Div 4 Mr T A Ferguson Div. 5 Mr. L.Litz Div 6 Mr. R.G.Campbell Div 7 Mr G King, Secretary -Treasurer was present and reoorded the minutes Mrs. D. Van Doren of the Three Hills School Division was present for the forenoon portion of the meeting Mr. R.W Brown welcomed Mrs Van Doren as representative of the Three Hills Scholl Division, and she was invited to take part in the discussion at any time APPROVAL Mr. Poole moved approval of the minutes of the meeting MINUTES of January 13th and 15th, 1975 as circulated. JAN 13 & 15 Carried The report of the meeting of the Governing Officials TABLED of January 15th, was tabled until next meeting as REPORT OF copies had not been received by Councillors JAN 15 MEETING Mr J Jeffery, Assistant Secretary -Treasurer met with MINUTES Council briefly and outlined the discussion of various FOREMEN' matters at the Foremen' meeting this past Friday MEETING The committee recommended that no change be made in regard to the employment of John Resnechenko They also recommended that Ruben Ehrmann be classed as a Senior Truck Driver and/or Snow Plow Operator. Mr Church moved adoption of the Foremen' report and recommendations Carried GRAVEL TRUCK Some discussion took place in regard to the present SPEED LIMIT Municipal District policy in regard to speed limit for our own gravel trucks. Mr Bauer moved that the policy be changed to aglow travel at Novincial speed limits. Carried BRIEFS The summary of the briefs prepared locally through ALTA LAND REDA for Alberta Land Use were reviewed and date& USE FORUM of the hearings of that Committee were noted Discussion took place,particularly in regard to small, holdings and specialized farming Mr. Church moved that a committee of Mr. Poole, Mr Bauer, Mr. Campbell and Mr. King draw up a brief for the Alberta Land Use Forum. Carried �U .....2 9 • COUNCIL MEETING JANUARY 27th,1975 P.2 Some discussion followed regarding the Agricultural Development Corporation and its policy in regard to farm loans No specific information was available Mr R W Brown stated that he will be very involved in hearings, etc., for the Alberta Land Use Forum during February and March and may therefore miss a number of meetings He requested leave of absence for those two months Mr. Ferguson moved that Mr. R W Brown be granted leave of absence for the months of February and March, 1975, as requested Carried I A letter from the Palliser Hotel to the AAMD & C advised that its 1975 rates for municipal officials is set at single occupancy $21.00, double occupancy $27.00. Mr Litz moved that this information be accepted and filed Carried Information received from Alberta Health and Social Development under date of January 14th, 1975 was read in regard to the Sanitary Land Fill proposed in NW 33-29-25-4 Mr Campbell moved that local town and villages representatives be invited to meet with our Council at our office on Tuesday, February 18th, 1975, at 8 00 P M. for a further discussion of sanitary land fill and other items, and that hamlet representatives be also welcome at that meeting. Carried A. D C LOAN POLICY V R W BROWN LEAVE ABSENCE Council was advised that our office has two copies of the report of the Select Committee of the Legislative Assembly on regulations in the Province of Alberta Mr. Church moved that these be put in our library as information Carried Circular from AAMD &C was read in regard to orders for attache cases Mr Poole moved that the Association be advised that there are no orders from this council at this time. Carried Mr G King advised council that a whitefaced hereford steer calf was sold at the Loosmore Pound on January 20th, 1975, to George Boles for $50 00 Expenses to council are $11 00 to George Boles for impounding fees and $21.20 to Ralph Loosmore for pound fees There will be some additional costs for advertising. Mr Ferguson moved that this report be accepted- Carried cceptedCarried Mr Poole moved that Financing Corporation ments be tabled the circular from Alberta Municipal regarding 1975 capital require - Carried I ROOM RATES PALLISER HOTEL MEETING RE SANITARY LAND FILL V REPORT OF THE SELECT COMMITTEE ALTA.REG AAMD & C SALE 4 ATTACHE CASES POUND SALE AAMD & C CIRCULAR CAPITAL REQUIREMENTS L 14� 16 COUNCIL MEETING JANUARY 27th,1975 P.3 LOCAL A notice was read to Council stating that the Local AUTH BOARD Authorities Board will hold a hearing at Acme on ACME Thursday, February 13th, 1975, at 2 00 P M. t ANNEXATION discuss the propos: d €:nnaxatio.n of certain lands to Acme. It was noted that Council had objected to the annexation and had requested that a greater area be included Mr. Bauer moved that Mr C.W. Poole represent the M D at the said hearings Carried REG Mr. Brown moved that the report of the Regional A S B CONF Agricultural Service Board Con:"erence be tabled TABLED until the combined meeting of A S B and Council Carried A.S.B The recommendations of the Agricultural Service Board RECOMMENDATIONS were read in relation to delegates to the Provincial RE PROV Agricultural Service Board Conference Mr Brown CONF. moved that Council approve as per the January 25th, 1975 minutes of the A.S.B., except that Mr Glenn Smyth be asked to remain here and to take some courses later as an alternate. Carried COUNCIL Mr R W Brown referred to the remunneration rates REMUNN as set for Councillors at the previous meeting and stated that it is legal n claim one-third of the total for expenses, exempt from income tax Mr Brown moved that the gate of compensation as set �. for Councillors for 1975 be changed to show the rate at $32.00 per day and 16.00 per day for expenses, making the same total of $4$ 00 per day. Carried Unanimously. DIST. ENG Mr. L.J Hempsey, District Engineer, met with Council and discussed paving projects under special Government ROAD PROJ assistance for 1975. He stated that he would like to have the County of Rei Deer project tied in with the one for the M D of Kneehill. He actually has approval for paving anot-�er 10 miles on the Innisfail East road in the County of Red Deer, but he has discussed this with the County and they prefer to go east to the junction with the Wimbo_�ne North Road and then south on that road to meet with our boundary Mr Hempsey stated that the Red Deer Planning Commission had taken traffic counts which showed 570 vehicles per day on the west portion of the Innlsfail road, 420 per day coming south towards Wimborne and only 250 continuing east. Mr. Hempsey further stated the Government has approved a top coat of paving from Allingham to Wimborne He suggested that our Council request that this be continued with heavy paving north from Wimborne to our boundary to tie in with the Red Deer project and that this be given priority over other projects in this area. Considerable discussion followed Mr Ferguson moved that the recommendation of Mr hempsey be accepted, and that Council approve the change in priority subject to the whole connection being completed in 1975 as outlined. Carried Mr Hempsey gave some further information in regard to the paving, stating that t`qe top coat would be about 3 inches but wrere new work was being done, the total thickness would be about six inches He stated that the pavement 4 6 N 1*1 .rr COUNCIL MEETING JANUARY 27th, 1975 would have a minimum width of 24 feet and would be wider where possible Letter from our Alberta Minister of Highways and Transport was read in regard to Number 27 East from Number 21 In brief he stated that the road would not be paved in 1975, but would be regravelled and reoiled on the portion not now paved Mr Hempsey stated that a number of 1974 oiling projects had not been done including this number 27 east and he could not absolutely guarantee it for 1975 due to shortage of materials and equipment Mr. Litz moved that this correspondence be filed Carried Letter of January 22nd, 1975 from the C.N.R was read in regard to the roadway underpass between Section 7 and 18, 31, 23, 4, being approximately 4 miles south of Three Hills Council had requested a clear roadway opening of 100 feet and this would mean a total cost of $400,000.00 not including the road work and our share wouldbe about $150,000 00 The letter asked for more information in regard to details required Mr Hempsey, the District Engineer, stated that he would be able to supply the information requested Mr Bauer moved that Mr Hempsey, District Engineer be requested to draft a further plan as required by the C.N.R and that Council agree to relax the width of the clear roadway to whatever the District Engineer recommends Carried Mr Hsmpsey stated that he has no information regarding 1975 grants for regular road wore under the articles of agreement It appears that the Department may be holding down on grants because of the high cost and shortage of equipment and Lupplies Mr. Campbell advised that the T- ring of the Trochu East road seems to be settling too much or slipping at the coulee about 5 miles east of Trochu and other parts of the pavement are becoming quite wavy. Mr. Hempsey agreed to check in regard to these matters Mr Brown advised that the road way crossin5 over the CNR at SSE 28-30-24-4 (Linden East Road is rough and it is hard to keep that crossing in good condition He suggested that the Municipal Council consider heavy surfacing when a mixing plant is in the area Mr. Hempsey suggested that the Council contact the contractor, if they are interested in this project. Circular of January 14th, 1975, from the District Engineer was read outlining the legal procedure for closure of Primary Highways due to road conditions and weather conditions In brief the authority rests only with the District Engineer or his assistant and the R C M.P must get permission from them before closing a road Mr Hempsey stated that he had been asked to send information out but 'Je iuue.c pi t,�c%d in a I•e_,-jug-,aw',= Y n 0 1 . 5 El C N R UNDERPASS SOUTH THREE HILLS V 1975 ROAD GRANTS TROCHU ROAD EAST SETTLING LINDEN EAST ROAD CNR CROSSING PROC. FOR CLOSING PRIM HIGHWAYS LM Iq 11 COUNCIL MEETING JANUARY 27th,1975 Mr Hempsey was thanked for attending the meeting, for bringing information and for his co-operation He then left Council meeting adjourned for dinner from 12 00 noon to 1 00 P.m Mr.C.W Poole and Mr G King reported on the Alberta Disaster Service Conference with municipal officials which they had attended in Calgary. Considerable changes are being made and it appears that the Alberta Disaster Services wish to deal with the individual municipality to a greater extent and there are changes in the grant set up, in the offing Mr. Bauer moved that this report be accepted Carried Mr. Brown moved that this Council host a meeting with representatives from the Towns and Villages of this area and a representative from Alberta Disaster Services for a discussion of co-operation in Alberta Disaster Services as well as fire protection matters and Ambulance matters The meeting to be held $at our office on Wednesday, March 12th, 1975, at 00 P M Carried Note Representatives of the Fire Departments and Ambulance are also to be invited Mr Church moved that the letter from Clark Swanby and Associates regarding engineering services be filed as information Carried Mr Bauer moved that Council approve the extension of Alberta Power Ltd services to LSD of 6-35-31-24-4 as per plans submitted Carried-- Rural arried Rural Community Service reports as received from Mount Vernon, Orkney, Crossroads and Swalwell were read Mr Ferguson moved that these beCadopted• aried Mr Ferguson mentioned that some members of the Three Hills Recreation Board are still unhappy about the Council evenly dividing the more recent ,p500 00 special grant in regard to recreation A combined meeting of all Recreation Boards may be held later, at the invitation of the Town of Three Hills. P 5 v, DINNER ALTA DIS. CONF. ,, Brief discussion took place regarding the proposed Provincial Cemetery Grants Mr G King advised that r application has been made for some grants, but no replies received Mr Litz moved that Council approve the sale of 3 v 650 x 16 tires to Robert Cranston at $6 00 each as this is the trade in value of same. Carried MEETING ALTA DIS SERV CLARK SWANBY ALTA POWER EXTENSION RURAL COMMUNITY REPORTS REC BOARD MEETING PROV CEM GRANTS SALE TIRES R. CRANSTON 16 0 COUNCIL MEETING JANUARY 27th,1975 Mr Church moved Council accept and file the minutes of the Three Hills School Division meeting of January 15th, 1975 Carried Mr Poole moved that the insurance appraisals as recently completed by Hugh Haries and Associates ✓ be accepted and filed, but that a check be made to be sure that our insurance is updated. Carried Mr Campbell moved that the letter of January 13th, 1975, from Alberta Environment regardig reclamation of gravel sites, etc , be referred to our Surface Reclamation Board, and that the location east of Jack TuttQs be added to the list Carried Mr G.King advised that he had contacted Doug Hazelton regarding the account from Linden Contractors for 4000 cubic yards of pit run gravel at 25¢ The explanation was satisfactory as they had crushed that amount from their pit for our stock pile because of the wet conditions in our pit this spring. Mr. Poole moved that this report be accepted Carried Reports from the Apprenticeship Board showed that both Dale Leslie and Earl McRae had successfully completed the trade courses taken recently Mr Brown moved that both of these be congratulated and pay adjustment be made with regard to Earl McRae who now has his Heavy Duty Mechanic papers Carried SCH DIV MINUTES INS. APPRAISALS RECLAMATION GRAVEL SITES LINDEN CON. A/C APPRENTICE COURSES Mr J Jeffery gave each Councillor a summary of TRUCK & repair costs, etc , of various equipment and trucks ,j MACH COST and considerable discussion followed in regard to SUMMARY these Mr Ferguson moved that all bids In regard to trucks BIDS FOR and machinery be considered by Council on Tuesday, February TRUCKS & 11th, commencing with the trucks at 9 00 A M and the MACH. big machinery at 10 00 A M., Carried DRUM. RACE Mr Ferguson advised that Harold Mueller had today asked TRACK him about this Council supplying a 100 foot culvert for DONATION the Drumheller Race Track Nir Brown moved that no donation be made in that regard. Carried GRADER BLADES Council was advised that the supply of grader blades on hand has been reviewed and Mr Paquette considers that we now have enough for approximately 11 years Price quotations from three companies were reviewed and it appeared that the Stelco deal would be the best if others were to be bought at this time Mr Poole moved that no order be given for grader blades as the present supply is adequate Carried ,•7 cr v I 1� EO LW] COUNCIL MEETING JANUARY 27th,1975 Mr. R.W Brown left the meeting at this time being approximately 3 45 P M Mr Campbell moved that the circular from Stewart Auctions regarding sales be filed, and that this M D not list any items for the February 17th sale Carried Nr. Campbell reported that a spring on the roadside near Elmer Meding at NNE 23 -34 - 24 -4 may be causing some damage to the road The surface of the road is okay at present, but the shoulders or lower base may V be eroding Nir.Campbell agreed to get some further information regarding this matter. Mr. Poole reported that he had arranged with Mr DanEy--lAiek of Tenneco that this Municipal District would do certain work for road approaches for that company when conditions permit in the spring and that the company would pay for same The locations are 1 SW 24-28-24-4 including culvert 2 West of 21-28-23-4 P.7 ST EWART AUCTION ROAD DAMAGE E MEDING 1iE 23-34- 24-4 3-34- 24-4 WORK TENNECO ROAD APPR. Mr Church moved that the Council accept these terms and do the work for Tenneco and bill them and that this be confirmed in writing Carried EMPLOY Mr Campbell moved that the employment applications APPLICATIONS of Dave Gaskell, John Tutt and Ron Buchert be referred to Ted Paquette Carried 1974 GRAVEL A report of 1974 gravelling work as prepared by Mr SUMMARY Joe Dobler was given to each Councillor and some brief discussion followed The report of costs, etc , as prepared by Mr Jeffery was also reviewed briefly cost of gravel and hauling It was noted that the average is $3 80 per cubic yard Mr Baer moved that these reports be accepted Carried NEW GRAVEL The Secretary -Treasurer was asked to prepare a new PRICES list regarding gravel prices at the various locations. x Mr Church moved that the new prices add the increase in crushing cost, plus a further 10¢ per cubic yard Carried Mr Ferguson moved that Council approve the final 1975 draft of the 1975 wage agreement for hourly employees WAGE A/G with the correction on page 3 to show that the sub- ti, foreman of the gravel crew also receives an extra 10¢ an hour. Carried G.KING Mr. G King advised Council that he would be in Edmonton MEETINGS for special meetings as follows IN EDMONTON January 29th, 1975 - Association of M D. & Counties meeting regarding policy on assessment and taxation January 30th, 1975 - Special Committee of Departments of Advanced Education and Municipal Affairs regarding .8 C 0 N L' I COUNCIL MEETING JANUARY 27th,1975 training courses and accreditation of secretary - treasurers, etc. His attendance at these types of meetings had been previously approved by Council Mr Dobler advised that they have now stockpiled about 19,000 cubic yards out of the Torrington M D Pit and have about 7000 to go This will take approximately two weeks. They next will go to Garsons and Negli.4 if conditions permit Mr Paquette advised that the roll over protection equipment is needed on the older D7. Estimated cost is $2000 00 to $2500 00 Mr Ferguson moved that Mr Paquette have authority to get this equipment. Carried Some discussion took place regarding the person that will look afte " the sanitary land fill site and Mr Paquette suggexted that he may need transportation This will be decided later Mr Poole asked that the records be checked regarding accounts with the Village of Carbon for work at its nuisance ground Mr Ted Paquette advised that R Angus Ltd in Edmonton has an 815 Packer for sale which has only be used about 200 hours. Mr. G.King advised that Alberta Tractor of Edmonton may also have almost new equipment for sale Mr Bauer moved that a committee of Mr Paquette, C W Poole and T Ferguson look at any of the above at R.Angus and Alberta Tractor prior to the consideration of bids for machinery Carried Mr Campbell suggested that there would be some advantage in having all maps of municipalities of this area made to the same scale. Consideration of this may be given when new ones are being printed P 8 v GRAVEL STOCK PILES ROLL OVER PROT D7 SANITARY LAND FILL NUIS GROUNDS CARBON MACHINERY AVAIL FOR SALE V SCALE MAPS ALL MUN . Mr. Church moved that this meeting do now adjourn ADJOURNMENT Carried Time of Adjournment - 4 30 P M Reeve Secretary -Treasure Next Regular Meeting of Council - Monday, February 10t -h,1975 Machinery and Truck Bids - Tuesday, February 11th, 1975 11