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HomeMy WebLinkAbout1974-12-23 Council MinutesI[7 �i I 4 J AGENDA FOR COUNCIL MEETING DEC. 23/74 1 Approval of minutes of meeting of Dec 9/74 2 Appointments 10 30 A.M. Trev Friesen and Dennis Kober 1 30 P M. Foremen 2 00 P M Salesman - Pardee Equip 3 Report of employer-employee comm. meeting 4. Dept of Municipal Affairs - Inspector's Report 5 Alta. Disaster Services - Annual Conference Calgary Jan.23-24 6 3 Hills & Dist Seed Plant - thanks re grant 7 Alta Land Use Forum - circular, hearings 8. Report of meeting re Boundary Commission 9 3 Hills S D - minutes of Dec. 11/74 10 A A M. D. & C - Comm re assessment & taxation - Baler twine 11. Sanitary land fill - report, etc 12 Trochu Swimming Pool - revised 1973 statement 13 Alta Power - line extensions 14. Building permits - Park Bros. hog barn, Albert Klassen - hog barn 15 C.R.P.0 Subdiv approved SW -312$-22-4 Subdiv in Huxley refused Subdiv. approved NE -20-31-25-4 Other information 16 Peder Wik - his taxes in Huxley 17. Town of Three Hills Recreation grant assistance 18 Report re proposed sale of lot from Carbon shop area 19 Accident report - Jonn Trentham 20. Report of meeting with M D of Starland council and business from this 21 Report re Sales Tax -- Dodge trucks 22. Culverts 23. District Engineer - report re 1974 road standards, etc. 24 Alta. Environment - report from Water Resources 25. Crown Optical - Alex. Williams $24.00 26. Fuel bids 27 W R. Postill - agreement re Tolman gravel areas, etc 2$. Buce Hannah Truck Lines - overload 29. Statement re Linden Overpass 30 R Angus - machinery bids 31. Employer comm. report v 3 REPORT OF EMPLOYER - EMPLOYEE COMMITTEE MEETING - MONDAY, DECEMBER 2/74 This Committee met at the Municipal Office, on Monday, December 2nd, 1974 ,commencing at 1 30 P.M. Those present were Employer Committee - R.W Brown R G. Campbell L Litz Employee Committee --Brian Sowerby Lyle Gelinas John Trentham R Vickery H Jesske A.Kimmel K Gundlach Mr. G G.King, Secretary -Treasurer The 1974 hourly contract was reviewed and the following noted' Clause 1. O.K. Clause 2 0 K Except (a) Employees suggested Small Crew should work only the 9 hour day although all agreed it would be 0 K for longer days for limited periods (b) Delete Last paragraph re Saturday work in place of Mondays This also affects other clauses Clause 3' 0 K. Clause 4(h) Any possibility of having employee representive advice on classification for workers? An alternate might be that this committee meet at least every three months and discuss problems Clause 4(j) Provides for a sub foreman in the small crew, No one has been paid for 19?4 They suggested that Ken Thompson actedas sub foreman and should be paid the extra 10¢ an hour Minimum wage The employees asked $500.00 and stated that they thouht Unemployment Insurance is $112 00 a week John Jeffery had earlier advised he thought it to be $100.00) Shop & Service Personal Delete portion referring to Mondays off Any Saturday work to be at 11 times regular pay Clause 5- Annual Holidays Employees requests 8 years changed to 5 and 15 years changed to 10 also revise re shop employees to show that the longer holidays may be talon during slacker time, but not necessarily in the winter. They agreed that the holiday schedule has been arranged with Ted Paquette in advance. 2 LJ O 16 REPORT OF EMPLOYER-EMPLOYEE COMMITTEE MEETING MONDAY DECEMBER 274 P 2 Clause 6 - Sick Pay Employees requests 1 day per month for sickness benefits Clause 11 Employees felt there should be a right of appeal if a trucker believes he was not at fault in any way. There was brief discussion of general safety awards but nothing definite was outlined Clause 13 Employees should be notified of a job vacancy and given a chance to apply (for example - erecting signs, etc) Page 7 - Lay Off Question regarding why Darrel Rempfer was laid off. Employees stated he has a class 3 licence and drove truck during the summer Training Should be improved where possible. Compassionate Leave Council members suggested this should be only for spouse, parents, son or daughter, grandparents, bfiother sister, or spouse of either Employees asked that Council consider adding fellow employee Some employees asked about an advance on wages in Mid December only. WAGE RATES - It is a bit d_fficult to summarize the requests and discussions, but hopefully this covers the main points 1. Gravel Crew - Requests same wage year round 2 Employees asked for a 15% bonus for 1974 because of the great increase in the cost of living Council members suggested that retroactive pay would not likely be granted, so discussion centered mainly on 1975 rates. 3 For January, 1975 asked approximate 15% increase (average approximately 75¢ an hour) plus further 50¢ an hour as an increase 4. For 1975 to cover estimated increase in cost of living - extra 40¢ an hour throughout or percentage adjustment to cost of living monthly There would be problems in determining this rate Some had actually requested a $2 00 an hour increase at the employee meeting �µ f 1 REPORT OF EMPLOYER-EMPLOYEE COMMITTEE 3 MEETING - MONDAY, DECEMBER 2/74 i P 3 5 Truckers felt it unfair to be paid a lower rate ® for 8 months summer as compared to 4 months winter Generally agreed that tre spread in rates between gravel crew and machine operators is 0 K. If the winter rates were used as a starting point for the gravel crew in negotiations, it would make them closer to machine operators. 6 Bernie Milan is now doing similar road construction in the north at $6.79 an hour and 11 times after 8 hours, (average approximate $8 00 an hour 7 Employees suggested that Council consider a double shift for the patch crew 8 Grader operators - regular mileage rates do not pay truck expenses) Maps showing routes are on trial basis - They need larger envelopes to mail these in The meeting adjourned at 4 30 P M G G King, Secretary -T a�urer CC1;;FID121TIAL C,:QPY TO L1 Ch C;OUI?C:ILLOR P21D V EVDE 'S OF 12,_"PLCYEE CAP -T I T TIS :, PLEASE Phol-"'E IF YOU 'VdSka TC SUGGL'°;S T AITY C o1'%1', 'C_'TICIAS IF MIS i'EPC [E I S ii COUNCIL MEETING DECEMBER 23rd,1974 P 1 The regular meeting of the Council of the Municipal District of Kneehill #48 was held in the Municipal Office, Three Hills, on Monday, Lecember 23rd, 1974, commencing at 9 00 A M Councillors present for the meeting were PRESENT Mr. A.H.Church Div 1 Nir C W Poole Div 2 Mr R W Brown Div 3 (Reeve) Mr. A.W.Bauer Div 4 Mr T A Ferguson Div. 5 Mr L Litz Div 6 Mr. R G Campbell Div 7 Mr G G. King, Secretary -Treasurer, was present and recorded the minutes, except for brief portions which were recorded by Mr J C Jeffery, Assistant Secretary - Treasurer. APPROVAL Mr Poole moved approval of the minutes of December 9th, MINUTES 1974, as per copies circulated Carried INSPECTION AIr Poole and Nir Ferguson reported that they and Ted USED EQUIP. Paquette had inspected some used equipment which is being offered for sale by R Angus Ltd They personally did not favour purchase of the equipment inspected This matter was left for discussion at a later time DENNIS KOBER Mr. Dennis Kober met with Cowici.l to discuss matters MEETING WITH pertaining to operation of the motor grader in Division COUNCIL He was advised that some complaints had been receiveei Council wished to discuss with him the best solution It appeared agreed that the location of a fuel tank and a trailer for oil, etc., at the Ghost Pine Corner, 8 miles east of Three Hills would help solve the problem If this is done, Dennis would be entitled to mileage frim the Three Hills Shop to that site and he would not otherwise need to use his private truck. Other general discussion followed Dennis was thanked for meeting with Council and he then left the meeting EMPLOYER The report of the Employer -Employee Committee meeting EMPLOYEE of December 19th, was then outlined and discussed at MEETING considerable length. In brief the revised request WAGE DIS of the hourly employees were in regard to the following ETC. 1 An extension of the pay for compassionate leave to apply for any funerals attended. 2 The men believe a 30% increase would be fair and realistic and this would amount to approximately $1 50 per hour 3. Annual holidays - The men made mention of one week extra for each category 4 Seniority pay - The men asked consideration of 10¢ a year up to five years, for a total of 50¢ a year. 2 1� C n COUNCIL MEETING DECEMBER 23rd, 1974 NWA Mr R W Brown ,aa:member of the committee,gave some information regarding present wage rates in the Counties of Red Deer, and Lacombe, and Lethbridge, and stated that the men there had been requesting about a 50% increase The top rates in the County of Parkland are somewhere from $6 00 to $6 50 per hour. The employer committee recommended $1 00 per hour, with perhaps minor adjustments and $2500.00 per year for each person on regular salary Mr Ferguson reported that the Drumheller Health Unit and the Didsbury Auxiliary Hospital are looking at approximately 15% increases Nir Poole moved that the 1974 schedule for "ges for hourly paid employees be increased follows for 1975 1. All wage rates except Clause 4, subsection d increase $1 00 per hour. Clause 4 d - other packer operators, water and truck drivers, labourers and part time operators, junior, be increased from $3 00 to $3 50 per hour. Intermediate from $3 50 to $4..25 Senior from $3 85 to $4 85 2. The $1 00 per ?-.our increase will also include those in special catagories Carried Unanimously The Council meeting adjourned for dinner from 12 00 Noon DINNER to 1 00 P M Discussion followed in regard to any other proposed changes WAGE RATES from the 1974 agreement with hourly men CONTT Mr. Ferguson moved that no other changes be paid in the agreement except as authorized at previous Council Meetings, which includes the $500 00 minimum pay Carried Mr Poole moved that the increase in salary in 1975 for those paid by the monthly rates be $2500 00 per year with v overtime at overtime rates for three public works foremen where the overtime is required Carried Mr. Joe Dobler, Mr John Dorn, Mr. Ted Paquette met with the Council and the offer as stated above was outlined They agreed to the terms as given Mr. G G King and Mr J Jeffery thanked Council for the increases and stated they were willing to accept same Council was later advised that Cher office employees the assessor�,Alex Cunningham also agreed to the proposals Mr. John Dorn then left the meeting B WHYTE Mr Bill Whyte of Pardee Equipment met with Council and PARDEE EQUIP. reported that the snowplow will soon be built for the John Deere machine and should be available for demonstration about the first part of February He also outlined some rental purchase terms which might be used if Council is P-3 r i 0 u COUNCIL MEETING DECEMBER 23rd,1974 P3 interested He also advised that if the John Deere machine is bought without trade, a cash discount of $4700 00 will be allowed Mr Poole moved that Council make no eommittment in regard to the John Deere machine, unless satisfied that they wish to buy same after a demonstration Carried Mr Whyte thanked Council and then left the meeting Mr Poole and Mr Church stated that they had looked at our property at the Carbon Shop and felt that Council could sell the most southerly lot if it so wishes. Discussion followed in regard to the price Mr Church moved that Council offer the southerly lot of our Carbon Shop Property for sale to Mrs Ihey at $400 00 cash Carried Council was advised that the gravel truck operated by John Trentham was damaged very slightly at the back when a large chunk of frozen gravel fell and hit the back end Mr Ferguson moved that the report be accepted and that no penalty be charged against the record of John Trentham. Carried Mr. G.King read a report of the meeting between various members of our Council and the Council of the M D. of Starland, at Morrin, the afternoon of December 11th. The following decisions were made by Council in respect to matters contained in the report 1. Mr. Bauer moved that Council approve an arrangement with the M D. of Starland for sanding the River Hills east of Trochu, on both sides of the river, with Starland to do them in December, February and April, if necessary, and Kneehill to do same in January, and March, and with an adjustuent between the two areas at the end of the season Carried 2 Mr Litz moved that a letter be sent to the Minister of Highways and a copy to the District Engineer at Red Deer, requesting the completion of the pavement on all of Highway #27 east in 1975 Carried SALE LOT CARBON SHOP PROPERTY GRAVEL TRUCK DAMAGE J.TRENTHAM JOINT MEETING WITH M.D. STARLAND 3 Mr Brown moved that the Council and our Assessor would like to co-operate in regard to assessment matters, but it appears that our Assessor would not have time to do all of the annual assessment work for the M D of Starland. Carried 4 Load Limits Mr. Poole moved first reading to By -Law Number 759 this being a by-law to increase the load limit from Trochu East to the Bridge to 72,000 pounds, subject tc, the approval of the Provincial Department of Highways Carried Unanimously by-law Mr. Campbell moved second reading to this Carried Unanimously ..P.4 L*] t 4D i 4 J J COUNCIL MEETING DECEMBER 23rd, 1974 P4 Nir Church moved third reading to this by-law Carried Unanimously 5 Speed Limits Mr. Poole moved first reading to By -Law Number 760 , this being a by-law to extend the speed limit to 60 miles per hour day and 50 miles per hour night on all paved roads not included in previous by-laws, with the exception of the portion from Three Hills, North Carried Unanimously Mr Bauer moved second reading to this by-law Carried Unanimously Mr. Ferguson moved third reading to this by-law Carried Unanimously It was noted that the M D of Kneehill should host a meeting towards the end of 1975 at our office with the M.D. of Starland invited Mr Bauer moved that the report of the meeting at Saarland be accepted. Carried Mr G King reported further regarding the application for sales tax on the Dodge trucks bought from Southside Plymouth Chrysler of Red Deer It appeared that the application for the refund had not been made until recently If proof is submitted that the refund is to be made payable to the M D of Kneehill then Council could pay :'he $4000 00 holdback to the company More details will follow later Mr Litz moved acceptance of this report Carried A proposed list of culverts to be ordered was read to Council with the suggestion that culverts ordered now could be at today's price with delivery anytime before April lst Mr Campbell moved that the culverts be ordered at the lowest guaranteed price through the AAMD & C and that the business be split between various companies as long as the price is definite and the same. Carried Mr Church reported that Canadian Western Natural Gas wishes to get six 14' lengths of 1519 culverts and couplers from the M.D Mr Ferguson moved that this be approved and the company sent a bill for the culverts with the understanding that the bill will be cancelled when the culverts are replaced in our stock Carried Report of the District Engineer was read regarding his inspection of a few of our 1974 public works projects His main suggestion is that no culverts smaller than 1$91 diamenter be put in approaches and nothing smaller than 2494 across roads in 1975 Other general comments were noted. Copy of the report had been given to Mr. Danuette and Mr Dorn Mr Church moved that the report be accepted Carried In 5 i SALES TAX DODGE TRUCKS PURCHASE CULVERTS V/ INSPECTION P W PROJECTS A 1�1 CEJ C COUNCIL MEETING DECEMBER 23rd, 1974 P5 WATER RESOURCE Letter of December llth,1974 from Alberta Environment - LETTER Water Resources Branch - was read. Further follow up information will be received later Mr. Bauer moved that the information as given be accepted. Carried A WILLIAMS Council was advised that the frame for glasses worn by BROKEN GLASSES Alex Williams had been broken when he was at work brushing along the roadside recently Cost of repair was $24 00 Considerable discussion took place in regard to protection for the operator and other relevant matters. Mr Poole moved that the $24 00 account be paid without precedent. Carried Mr Ferguson asked to be recorded as opposed Bids for supply and delivery of diesel fuel were opened DIESEL FUELBIDS and read as follows Texaco 34 3 cents Imperial 34 4 cents Gulf at Three Hills - 33.9 cents In each case provincial tax would be extra and the prices were for delivery where required within the Municipal District Mr Ferguson moved that the bid of Gulf Oil be accepted as it is the lowest of those received Carried (4 in favour - 3 against) It was noted that the present contract with Imperial Oil continues until March 31st, 1975 The price being paid for number 2 gasoline at Husky Service in Three Hills is now 48 2 cents per gallon This was given as information. W. POSTILL A letter of December 9th,1974 from W R Postill was read in regard to the clean up of gravel stock pile sites south of STOCK PILE Tolman Mr Ferguson moved that the terms as outlined in the letter be accepted and that Mr Postill be paid the SITE $150.00 due for the year 1974, for stock pile site, etc Carried LOAD LIMITS Letter of December 18th,1974 from Bruce Hannah Truck Lines Ltd , was read in regard to load limits The letter requested authority for hauling 80,000 pounds per unit on their five axle tandem tractor trailer units Regulations of the Public Service Vehicle Act were reviewed in regard to this Mr Poole moved that the load limit on all roads be increased to 80,000 pounds but not exceeding Provincial limits for axle and tire ratings and that this continue until March lst, 1975 Carried Council was advised that the cost of the Linden Overpass COST LINDENOVERPASS was approximately $91,000 00 not including the structure itself Application has been made for grants of approximately $77,000.00. Mr. Church moved that this report be accepted. Carried COUNCIL MEETING December 23rd,1974 P 6 MACHINERY Mr Bauer moved that machinery bids and further discussion PURCHASES of machinery be tabled until the meeting of January 13th or perhaps the forenoon of January 15th,1975 Carried Mr. J Jeffery briefly outlined the report of the Foremen Committee meeting held recently. As the outcome of that meeting Mr. Dennis Kober had met with Council this morning Mr. Joe Dobler had talked to Trevor Friesen in regard to some comph ints about his attitude at work. Mr Dobler stated that he believes this matter is now cleared up There were no changes recommended in wage classifications The meeting had also suggested that a special catrigory be set up for the person to be In charge of -iecting signs and the vacancy be noted so that present employees could apply T,`r Campbell moved that the report be accepted Carried Mr Dobler recommended that another gravel stock pile be put at the Brietzke location in SW 4-32-25-4• �. The Secretary -Treasurer is to contact Mr. Brletzke in regard to an agreement for this Mr R.G. Campbell and Mr. A W Bauer both reported 'hat they are quite short of snow fence and some diSCUasion followed Mr Poole moved that this i,_,_,iter be tabled Carried Mr. Ted Paquette and Mr Joe Dobler then left the meeting. Mr. R W Brown as Reeve read the report of the Municipal Inspection dated October 15th, and 16th i. of 1974 Mr. Ferguson moved. that the report be accepted and appropriate measures taken to deal with the Assessment Roll as suggested Carried Mr Poole moved. that Ministerial Orders be requested to authorize passing the By -Law to adopt the 1974 Assessment for use in 1975 and also to authorize passing the by-law for more than 7 consecutive years Carried Mr Church moved that Mr. R W Brown and Mr.G G King be authorized to attend the Alberta Disaster Service Conference in Calgary on January 23rd, and 24th with Mr. Poole as alternate to Mr Brown Carried Mr Church moved that Council accept and file letter from the Three Hills and District Seed Cleaning Plant giving expression of thanks for the grant in regard to the wild oat program. Carried Circular from Alberta Land Use Forum was referred to briefly with the note that hearings for the public briefs will be held about March of 1975 Mr Bauer moved that this information be accepted and filed Carried FOREMEN' MEETING BRIETZKE STOCK PILE SITE SHORTAGE SNOW FENCE MUNICIPAL INSPECTION REPORT BY-LAW ADOPTION 1974 ASSESSMENT FOR 1975 Attendance Alta Disaster Service Conf. . 7 THANKS FROM THREE HILLS SEED PLANT CIRCULAR LAND USE FORUM N NO COUNCIL MEETING December 23rd, 1974 P 7 MEETING WITH Mr G King read a report of the meeting with Council and MUN & the Research Director of the Municipal School Boundary SCHOOL BOUNDARY Advisory Committee No definite decisions had been made COMMISSION but various items had been discussed with particular emphasis on Improvement District No 7. Mr. Litz moved that the report be accepted and filed. Carried THREE HILLS Minutes of the meeting of the Three Hills School SCHOOL DIV. Division of December llth,1974 were referred to briefly MINUTES Mr Ferguson moved that the Secretary -Treasurer get more information regarding School Buses which are being offered for sale and that the minutes be accepted and filed Carried COMMITTEE Mr G King read a letter from the AAMD & C inviting MEMBER G KING him to serve as a Committee Member to present policy ON ASSESSMENT & paper of the Association in regard to assessment and TAXATION - taxation. Mr King advised Council that he was willing AAMD & C. to serve on the committee if Council so approved Mr. Poole moved that Council grant approval Carried AAMD & C - Circular from AAMD & C asked if this Municipal District SALE BALER TWINE would be interested In handling baler twine for sale if the twine were brought in from overseas at what may be a special price It also asked what quantity would be required. Mr Bauer moved that this Municipal District not handle the baler twine Carried Mr Poole moved that the application be made to the SANITARY LAND Alberta Department of Health for permission for the FILL SITE Sanitary Land Fill Site In NW 33-29-25-4• Carried TROCHU SWIMMING The revised statement of 1973 receipts and payments POOL STATEMENT REVISED 1973 from the Trochu Swimming Pool had been received. The M.D share of the deficit as revised is $3319 71 This had been referred to Mr. R.G Campbell and met with his approval NIr Church moved that this report be accepted and the payment authorized Carried ALTA POWER Mr. Bauer moved that Council approve of the extension EXTENSIONS of Alberta Power Services to various wells in the Twinning Oil Field as per plans submitted Carried NIr Campbell moved that Council approve of building BUILDING PERMITS permits as issued to Park Brothers and to Albert Klassen for hog barns Carried Information from C R.P.C. was read in regard to the subdivision approved in the SW 31-28-22-4 and in the NE 20-31-25-4 and the refusal of the one in Huxley Mr Church moved that this information be accepted and filed Carried It was noted that other subdivision applications are pending, but details have not been received to date. W P LES CRAWFORD Mr Poole reported that Mr Les Crawford has asked ROAD IMPROV. for improvements to the road south of Section 30-30-23-4 S/Sec 30 -30 - with the suggestion that the road be put on the original 23-4 east west road allowance To do this would mean that a 9 foot culvert would have to be moved south and an extra 4 foot culvert installed Mr Ferguson moved that this be referred to the road committee Carried Mr. Bauer moved that this meeting adjourn ADJOURNMENT Carried Time of Adjournment - 6 15 P M - - - -- I Reeve Secretary-TrE- er C J Next regular meeting of Council - Monday, January 13th, 1975 900 AM Council also to meet Wednesday, January 15th, 1975 COUNCIL MEETING DECEMBER 23rd, 1974 P 8 PETER WIK The request of Peter Wik for a tax reduction on property TAX REDUCTION in Huxley was referred to briefly but Council was advised that details and further information is not at hand at this time as Mr. Henderson , the Assessor had been preparing same, and had left the office Mr Campbell moved that this matter be tabled Carried TOWN THREE Letter of December 18th from the Town of Three Hills was HILLS read in regard to capital financial assistance and other RECREATION matters in regard to recreation grants. Mr Campbell GRANTS moved that a reply be sent advising the Town that the equal splitting of the $500.00 special grant between the Towns and Villages was a one time deal and that no pre--edent has been set by Council in that respect Carried LES CRAWFORD Mr Poole reported that Mr Les Crawford has asked ROAD IMPROV. for improvements to the road south of Section 30-30-23-4 S/Sec 30 -30 - with the suggestion that the road be put on the original 23-4 east west road allowance To do this would mean that a 9 foot culvert would have to be moved south and an extra 4 foot culvert installed Mr Ferguson moved that this be referred to the road committee Carried Mr. Bauer moved that this meeting adjourn ADJOURNMENT Carried Time of Adjournment - 6 15 P M - - - -- I Reeve Secretary-TrE- er C J Next regular meeting of Council - Monday, January 13th, 1975 900 AM Council also to meet Wednesday, January 15th, 1975