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HomeMy WebLinkAbout1973-12-04 Council Minutesc ; FORM II9-P SPECIAL © ei 1 2. 3 4 5 G 10 11 12. 130 14 15 16. 17. 18. 19. 20 21. 22 23 AGENDA FOR ORGANIZATIONAL & GENERAL MEETING DEC 4, 1973 Election of Reeve and Deputy -Reeve Approv1 of minutes of Nov 26/73 correction re gravel from P Kiewet & Sons) Cleanu of old Sunnpslope store site Offer f Paul Weigum re 'Slope properties Report re John Watt gravel stockpile location agreement, also re r.. 1 :.ed F. Huxley location Appointments. 2 P M. Renn Sales re motor grader wheel attachment (#1$) 200 P M. Mobil Oil Mr. M. Dasaraba (# 17) Appointment of Commrittees for coming year Review of policies Dates of regular meetings; office & public works schedules t Christmas & New Years Combined meeting of local governing agencies Wed. Jan.16/74 Remun ration for councillors , 1973 survey Wat transfers of land in NE -9-30-24-4 - Swalwell area Semin r Dec 6th - Calgary - Small Communities County of Wheatland - nuisance grounds SuperLntendent, Rural Gas - Alex. Cunningham Mr. N. German, solicitor - education of Hutterites Mobil Oil - correspondence, etc Renn Sales Public works contract terms Central Alta Assoc -- executive meeting Dec 21st AAMD C - circular of Nov 21st, Hotel rates M D signs for main road entries Co or Red Deer 3y -Law re traffic, etc C FORM 149-P SPECIAL O l An organi.zai of the M D Municipal o7 1973 commenc The Counc COUNCIL MEETING DECEMBER 49 1973 P.1 �ional and general meeting of the Council of Kneehill No 4$ was hely in the Tice, Three Hills on Tuesday, December 49 :ing at 9°00 A M rs present for this meeting were, Mr A H Church Div 1 Mr C W Po le 11 2 Mr R.W. Br wn `° 3 Mr A.W. Ba er " 4 Mr T.A. Fe guson 9° 5 '° Mr S C Sc elke Mr R G Ca Abell 90 7 '� G G. King, Secretary --treasurer was present and recorded the minutes Mr J. Jeffery, Assistant Secretary -treasurer was present throughout the greater portion of the meeting; Mr D C D� of the Three Hills School Division was presen for a portion of the meeting M GG.K and called for the en Brown as R so Mr Bra Mr Brown confidence best to fu Mr. R .W B meeting an for the en Mr C W P nomination He also th stated he The minute were revi Mr Fergus page 7 re corrected 19Peter Kie 5,463 cub west of L' price is pay the r M.D. offer ,'or the g vJith $4,0 when the determine pay the r PRESENT G .KING J .JEFFERY D.DAU ng called the mee?i.ng to order at 9 00 A.M. for nominations for position of Reeve NOMINATIONS- uing yearn Mr PDole nominated Mr R.W. REEVE eve There were ao other nominations n was declared elected by acclamation hanked the Council members for the R.W.BROWN shown in him and ..Mated he would do his fill the duties. own, as Reeve, th,n took charge of the . called for nominations for Deputy -Reeve ui.ng year Mr. `chmelke moved that NOMINATIONS - ole be Deputy-Re;ve. There were no other DEPUTY -REEVE and he was decl::red elected by acclamation. nked Council for the confidence and C.W.POOLE ould do his best in the position of the meeting of November 26, 1973 ed as per copy trailed to each Councillor. n moved that th- second paragraph on Peter Kiewitt and Sons - Gravel be d changed so as to read as follows. itt and Sons have by Government measure c yards of 5/$1° crushed gravel for sale den in portion NE -24-30-26-4. Their 1.00 per cu yd and the M D must also yalty." Nr Ferguson moved that this Peter Kiewitt a -id Sons $4,500 00 in full avel or an alternate of $1 00 per cu.yd. 4 00 payable in advance and the balance ravel is hauled out The amount to be by truck measure. The M.D. would also yalty to the lard owner Carried P 2 NOV.26 MEETING CORRECTIONS KIEWITT & SONS v e FORM 149-P SPECIAL RN Mr Brown me be correctec line from D: COUNCIL MEETING DECEMBER 4, 1973 P 2 ved that the said minutes of Page 5 by changing a word in the third CORRECTION PAGE 5 rector to Municipality Carried. Mr Bauer m ved the minutes of the meeting of MINUTES APPROVED November 26 1973 be now adopted as corrected by the abov motions Carried Mr G. King briefly outlined to Council the need for cl an -up of the old store site in SUNNYSLOPE STORE SITE Sunnyslope md the problem in determining whether Mr. Glen Kei.ver or Mr. and Mrs. Ted Chalk clean-up should be r sponsible He advised that Council can take ac ion under the Municipal Government KEIVER -CHALK Act, Sectio 15$(1) by issuing an order and requiring t e Clean-up in 30 days but thought this would not be practical this time of year Discussion ollowed Mr Brown moved that a ti be sent to r Glen Keiver and a copy to Mr and Mrs. TeI Chalk notifying: them that an order will be iss ed for a clean up of lots 9, 10 and 11 block $,S yslope (old store site) if they do not clean i up voluntarily by April 159 1974 Carried. Mr Poole mbved that a letter similar to the one above be sent to Mr. G.W. Marsh in regard to SWALWELL CLEAN -TT - the clean -u' of the propertz at Swalwell which he MARSH ,archased Carried Offer of P 1 Weigum for four properties in Sunny - slope was discussed briefly He had made an offer of $65 00 total but had not split the amount between SUNNYSLOPE LOTS - the various properties and this would be necessary P.WEIGUM OFFER as some are subject to Government approval and others are by tax sale Mr Bauer moved the Secretary -treasurer discuss this with Mr Weigum and prepar by-laws for Council's consideration on Decembe 10 Carried Council wao advised that Mr John Watt had been paid $75.00 per year rental agreement for the WATT STOCKPILE stockpile qi.te up to the end of 1972. The agreement continues From year to year It does not specify the exact amount of notice required to cancel same Mr Watt was at the office during the meeting and verbally ednsented to the continuation of the agree- ment Discussion ;took place regarding the rental rate being allo4ed for stockpile sites STOCKPILE SITE RENTAL Mr. Fergu located n and that year rent moved that a new stockpile site be the north-east corner of NW -11-31-22-4 HUXLEY STOCK_Plrr• Frank Huxley be allowed $50,00 per NW -11-31-22-4 for this Carried 0003 t/ E ra FORM 149-P SPECIAL O COUNCIL MEETING DECEMBER 4, 1973 P 3 Mr Campbell moved that a new stockpile site be located in the north-west corner of 32-33-22-4 STOCKPILE - RIEP and that Mrs Edgar Riep be allowec? $50 00 per year NW -32-33-22-4 rental for this Carried Mr Schmelke moved that the annual rental for the two lamer stockpiles being at John Watt's STOCKPILE RENTAL RATE and Walter Tetz be at $75 00 per year and that all others be at $50000 per year retroactive to January 1, X973 Carried Discussion took place in respect to the members of the vara us coiufittees and Council representatives. Mr Campbell moved that the following committees COMMITTEES AND and Council representatives be named- COUNCIL REPRESENTATIVES Ambulance - Mr. T.A. Ferguson AMBULANCE Auxiliary a d Nursing; Home Board - Mr T A Ferguson AUXILIARY & and Mr S.Ci. Schmelke NURS HOME Calgary Reg,ional Planning Commission - Mr C.W. Poole CRPC and Mr R W Brown (alternate) Campground Mr C.W. Pocle; Mr. A.W. Bauer, Mr. R.G. CAMPGROUND Campbell and Mr Norman Soder Drumheller Health Unit - Mr A H. Church and Mr T A HEALTH UNIT Ferguson Employee Committee - Mr R W Brown, Mr A Etit Bauer EMPLOYEE and Mr R.G. Campbell Finance - Mr R W Brown, Mr A ted Bauer and Mr R.G. Campbell FINANCE Fire - Mr R W. Brown, Pr T.A. Fe-guson, Mr. A.W. FIRE Bauer and lir R G Campbell Golden Hills Lodge - Mr S C. Schmelke LODGE Emergency Measures - Mr R W Brown - Council representative EMO and Mr G.Q. King - Deputy Co-ordinator Land and Fdnce Agreements, Borrow Pits, etc - The local Councillor together with Mr Ted Paquette LAND & FENCE FTS and that t ey have authority to call one person from the o five if so desired, and with John Dorn to act if ed Paquette is not available Pounds -Th two nearest alTailable Councillors but not includ np the Councillor from the Division affected Recreation Boards - Acme and Linden - Mr R W. Brown Torrington,- Mr A.W. Bauer, Mr. S.C. Schmelke (alternate Three Hills - Mr T A Ferguson "'rochu - R.G. Campbell Carbon - M C.W. Poole, Mr. A.H. Church (alternate) POUNDS REC. BOARD L E 1�1 FORM 149-P SPECIAL O Rc;ad - S C. Sec They the area co as they dee COUNCIL MEETING DECEMBER $, 1973 Poo Schmelke, A.H. Church, G.G. King, as re to call on the local Councillor for cerned and have full authority to meet necessary. Regional Reources Project - Mr T A Ferguson, Mr C.W Po le (alternate) Rural Road Ptudy - Mr C.W. Poole and Mr R.W. Brown COMMITTES CONT ROAD REG.RESOURCES RUR ROAD Sm:.;)Y Seed Cleanifmg Plants - Rosebud - Mr A H Church l K.I.B.A (Beiseker)- Mr .. . SEED CLEAN PLANTS Three Hills & District - Mr T.A Ferguson and fy-Pc Mr A W Bauer Shop, Safety, Machinery & Equipment - Mr, C.W. Poole and T.A. Ferguson together with Ted Paquette, Keith SHOP SAFETY,ETC. Smith, Joe Dobler, R Cranston, John Dorn and Mr J C Jeffery as Secretary to the Committee Three Hillsi School Division - Mr R.G. Campbell SHILLS SCHOOL DIV Welfare Off�cer - Mr G G King WELFARE OFFICER ExecutiveCentral A.A M D & C. - Mr R.W. Brown with Mr Co Poole as alternate, EXEC A.A M D.&C. Motion carried Mr Ferguson moved that the following; be members of the Atri.cultural Service Board for the ensuing year. Mr l W Bauer, Council rcpresentative, Chairman A S B. �Lca,,uDb .S Mfr R.G. Campbell,Council representative Mr Findlay Code, Rate -payer menber Mr Harold ,Howe, member ( if he does not accept,; alternates be Mr Allen Leinweber and Russel Smith in that order) Mr RasselHorvey, District Agriculturalist, Representative of the Pro incial Government Mr NormanSoder, Ag Fieldman Mr. J.C. J ffery, Secretary to the Boarc? Motion carried E Mr Poole r4oved that the followin£; be the members of the Coutt of Revision Councillor Brown, Bauer, Ferguson, Schmelke and Campbell a d that Councillors Church and Poole be named as C mmittee members to attend hearings of the Court cf Revision and also that the rate of pay for members of the Court of Revision be the same as fo Council members attending meetings. Motion car ied Brief disc4ssion took place in regard to a possible change in he secondary road system with a suggestion being thatithe road. from Sl -3-32-22-4 north by way of Greenle f to the Trochu road be classed as a local road and that the secondary highway be 1 mile west df that road No decision was made 5 COURT OF REVISION E C U FORM 149-P SPECIAL O COUNCIL MEETING DECEMBER '�-, 1973 P 5 Mfr FerEuson moved that the Reeve n.eet with the Foremen onc� per month or oftener if the Reeve considers 1_ necessary for the general discussion of Municipal public works businessand other matters Cirried Nor Campbell moved that the local Councillor of the Division in which the main crew is workin£ meet with tpe crew occasionally at the coffee break for g -neral discussion Carried Some of the existing policies of Council were reviewed ana the following noted POLICIES OF COUNCIL Page 1 re. 1080 Baits - the cost should be listcc Y 1080 BAITS as $10 00 per bait Pale 21 of policy book - Attcnlance at Tech -the reference t $105 00 per week should be deleted ATTENDANCE AT !Tru as the rate varies and it should refer to 45 hour week Mr Bauer moved that this policy be amended to show the 45 hour per week pay less the pay from the government and that it be subject to an applica- tion first being approved by Council Carried. Page 21 of policies re Compassionate Leave should COMP.LEAVE refer to a 9 hour day. Page 21a r garding Tool Allowance - it was a€reed that Norm Soder should be contacted for a record TOOL ALLOLTANCE of tools ho uses, etc. and that the matter of the .11 Tool Alloweinces be referred to the Shop Committee Council adlourned for dinner from 12°00 noon to DINNER 1 00 P.M. Mr Poole rJoved that there be no change in respect to dates f6r regular Council meetings which means they conti.'ue on the second and fourth Monday of COUNCIL MEET.DATES each month or on the Tuesday following if the P4loncay is holiday but that these be subject to change by Council for any particular reason Carried t was noted that the combined meeting of local g verninE agencies is to be held at our -ffice on if ednesday, January 16, 1974 coruiienczng COMBINED MEETING at 1 30 P 11 Notices are to be sent Mr Tec? Paquette and John Dorn, Foremen, met with ENTER DORN AND Council PAQUETTE Options were discussed with the Foremen in regard to holiday periods durinE the Christmas and New Years Scason They agreed to refer this to HOLIDAYS - CHRISTNI^ the employees and it will be discussed by the & NEW YEARS Employer -Employee Comr„ittce later Various it ms were discussed with the Foremen including ifficulty of getting, repair parts, snowplow areas, �6 A; r•; W.J N FORM 149-P SPECIAL rocks rec nuisance was also n finished c Municipal Survey rep read regar that there payments t r,rounds an sent to th its nuisan COUNCIL MEETING DECEMBER If, 1973 P.6 .tly hauled to Swalwell dam, Huxley and - trench has been dui;, etc It ed that Li nCen Con#d a�og, gve .shin; for the M.D n C. to the .t near Torrin"ton yesterday from the County of Wheatland was ng its nuisance ground Following as discussion regarding Municipal the totems and villages for nuisance it was noted that a bill should be village of Carbon for work C -one at groun.l FOREMEN CONT. NUISANCE GROUNDS Mr J Willjiams of Coneco Equipment and Mr. Val Heldt of Renn Sales in Calgary met with Council ENTER HELDT -RENN SALES Mr. Heldt dealt with Kelly Ryan "wheels" for WILLIAMS - CONECO E�-L� motor grade'rs and outlined the advantages of using same His company has mace arrangements with Coneco to service the equipment with Renn Sales responsible for carryinz the parts for the dealers He stated that the price per set isw3100 00 FOB Calgary but that his company would install the first set free A demcnstration was discussed and it was agreed it would be most practical to view the work being0.one by Don Fischer of the Beiseker a ea and it was arranged that Councillors interested and the Foremen could meet at Mr Fischer°s - Beiseker on Thursday, December 6 at 1 30 P.M. for the demonstration Pyr Williams and Mr Heldt then left the meeting EXIT WILLIAMS & HELDT Mr Paquette reminded Council that we should list the roads which we wish our District Engineers 1974 ROADS and their staff to take profiles on and design for work irl 1974 Mr Poole 4oved that Council approve purchase of roll-overpotection for the caterpillar 7E from CuT�I-tll�� Union Trac or at a price of $1640000° Carried Mr M Bas Oil met wi program of of wells a Three Hill in communi Oil is anx ship with outlining etc and s and negoti regard to he stated distance t they had r They were .raba and Mr Grant Campbell of Mobil h Council Mr Basaraba outlined the ENTER Mobil Oil in regard to the development d the battery site south-west of He stated there had been a breakdown ations and misunderstanding that Mobil ous to regain a good working relation - his Municipality He showed a map he location of their wells, road approaches, ated they woulC be willing to c.....j. u...ise to for any new locations required. In he approach to the battery site E/NE-20-31-24-4 here is approximately 430 feet sight the north intersection He also stated cently installed a new 18" culvert dvised that the chief concerns of the 7 MOBIL OIL REPS. H :7 N r� FORM 149-P SPECIAL O COUNCIL MEETING DECEMBER If, 1973 P 7 Munieipalit� are safety anc' then drainaLe at the road approaches anc' it was clearly pointed out to him that the Munciipal District is acting in its own inti rest anc' not for any particular land owner,; M.D. regulations were reviewed and Mobil Oil stated that the regulations are quite acceptable �o them Mr. Bauer approach f Carried It was agr pipeline c deemed nec Cunninuham discussion sight dist road appro sins shcu Basaraba,. left the m MOBIL OIL CONT. ved that Council approve of the road ROAD APPROACH Mobil Oil as per map of the S/5611-18-31-24-40 - ed that Mr Alex Cunningham inspect ossings to make recormAendations as ssary It should be noted that Mr had also been present during the with Mobil Oil It was noted that nces should be checked for various ches of oil companies and that d be placed if there is danger Mr r Campbell and Mr Cunningham then eting CUNNINGHAM INSPECT CROSSINGS V EXIT BASARABA,CAMPBF'TT & CUNNINGHAM Mr Fergus n moved that Council approve the general d.cE ign for sins at the main entries to this Mu icipal District as drawn or prepared M.D. SIGNS by Mr Sod r and that this Cosign be also considered for decals but that more information be obtained before any final 0ecisicm is made. Carried Mr G KinE advised Council he had reviewed the County of Red Deer by-law in regard to Traffic RED DEER BY -LAW - Control, 0 erlcad Permits, etc and in his TRAFFIC CONTROL opinion th t by-law was too complicated and OVERLOAD PERMITS,ETC. detailed ftved use in this Municipal District Mr Brown that the ,jju., t be accepted and =% the inform4ticn filet? Carried Contract trms for hourly paid Public Works employees ere discussed at some lenEth and Mr Jeffer mace ote of Council s estion These note willburther c_iscussedw the PUBLIC WORKS CONTRACT Employer -E ployee Com;_ittee and referred back to Council Mr Ted Paquette and John Dorn then left the meeting EXIT PAQUETTE & DORN A 1973 su vey made by the County of Barrhead: regarding emuneration for Councillors and School Trustees w s reviewed briefly Mr Poole moved that Count 1 table setting its own remun eration until some other wages are settled Carried Mr Poole cancelled follows Area to that ved that the arca in the road being the NE -9-30-24-4 be transferred as st of the old school site be transferred perty ME 51 REMUNERATION F-" COUNCIL ROAD CLOSED - NE 9-30-24-4 It i_ 2 The ba COUNCIL MMEETING DECEMBER 49 1973 r 8 cc be transferred to D J Fyten Carried ROAD CLOSED CONT Mr Poole m ved that the information regarding a seminar in al ar on December 6 re �,ardin ° small ' SMALL COPS N communities begfiled Carried SEMINAR TIES Letter from the Provincial Superintendent in regard to r ral gas advised that Mr Alex Cunningham A CUNNINGHAM- had receivel a mark of 85 5% in a recent course COURSE COMPLETED in Edmonton Mr Brown moved that a letter be sent to Altried extending congratulations on his success Circular of November 219 1973 from the A A X D &C was discussed in regard to Association by-laws and A A M D &C. opinions of our Council Mr Bauer moved that a BY-LAWS & COUNCIL°S reply be sent as follows. OPINIONS 1 Directors should be elected at the time of the fall convention for a 2 year term on an alternating basis and this should be by ballot DIRECTORS This is the only time that actual vacancies occur so election at District meetings is not practical 2 Memberdhip fees should be sufficient to cover the need but this is not known at this time. The MEMBERSHIP FEES expenses sYould be split between the membership fees and Ccs -op trace and Jubilee Insurance on a -0asonable basis. 3 Distri t boundaries were dealt with at the Council meting on November 26 4 ConvenI ion votin€ prk;cedures - We believe that the use ofiyellow or other bright colored ribbon identifiesidelegates sufficiently to control voting procedures 5 No advantage seen in the office of a second Vice-president Motion carried Circular f om the Association regarding rates at HotelMacDo ald stated °' effective January 1, rates at the Mac onald for Councillors and or Secretary - treasurers who registcr as A.A.M.D. &C will increase to 18 00 per day sinLJe from $16 00 and. to w21 00 per day d.o ble from $20 00 When registering they should indicate this rate to the clerk °' This was crCered filed as information Letter fro its Counci a trailer south-west Propane and provis moved that �-roposed t plans bein L FORM 149-P SPECIAL O BOUNDARIES VOTING PROCEDURES VICE-PRESIDENT the Town of Three Hills stated that has no objection to the proposal of ark in Grantville on the site, the corner formerly occupied by Consolidated he Town also sent a copy of its regulations ons just for reference Mr Ferguson Council grant tentative approval to the ailer park subject to the detailed approved later Carried dry 0 RATES AT HOTEL MACDONALD TRAILER PARK- GRANTVILLE 11 FORM 149-P SPECIAL O COUNCIL MEETING DECEMBER 4, 1973 P 9 Further discussion took place in regard to wage rates and p oposed hourly public works contract Mr Church oved that this meeting; do now adjourn Carried T`me of adjournment 5.30 P.M. Reev NE1 t regu= 1973, 9 Oc PUBLIC WORKS NAGE RATES & HOURS ADJOURNMENT i Secretary -treasure 1 1 .r meeting of Council MonCay9 December 109 A M V/