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Home My WebLink About2007-11-13 Council Minutes KNEEHILL COUNTY November 13,2007 Council Meeting Agenda Call to Order-8:30 a.m. 1.0 Adoption of Agenda 2.0 Approval of October 23,2007 Organizational& Regular Council Minutes 3.0 Delegations: 3.1 Rob Mayhew--9:00 a.m. (Operations Reports) 3.2 Chantel Yarema- 10:45 a.m. (BDO Dunwoody LLP-Pre-Audit Meeting) 4.0 Operations 4.1 Director of Operations Report 4.2 Approval to Tender Phase 1 of Water Service Area 4.3 Approval to Tender for Construction of Reservoir 4.4 Questions from Water Open House 5.0 Business Arising from Previous Minutes 5.1 Kneehill Ambulance Society-Linden Fire Hall Rent Increase 5.2 Appointment to the Regional Joint Summit Steering Committee 5.3 Doctor Clinic Proposal 5.4 Capital Plan 5.5 IT Plan 6.0 New Business 6.1 Provincial Building Meeting Room 6.2 Recreational and Leisure Capital Funding Grant Application 6.3 Community Hall/Facility Grant Policy 15-8 Review 6.4 Schedule Public Hearing Date-Bylaw 1567 Redesignation Hermann 6.5 STARS Air Ambulance Request 7.0 Correspondence Report 8.0 Council and Committee Reports 8.1 Community Futures WildRose 8.2 Canadian Badlands Ltd. 8.3 Kneehill Regional FCSS 8.4 Torrington Wellness Centre Opening 9.0 Business Arising from Council and Committee Reports 10.0 In Camera Adjournment 11.0 Information Package ****** For anyone interested,Will Nyman will be available to do some computer training following the meeting.**** KNEEHILL COUNTY COUNCIL MEETING MINUTES November 13, 2007 MINUTES OF THE NOVEMBER 13, 2007 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor PRESENT Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Jenna Frere Reeve Calhoun in the Chair: CALL TO ORDER Reeve Calhoun called the meeting to order at 8:31 a.m. AGENDA 1.0 Adoption of Agenda:, Changes to the Agenda: Under Delegations: 3.1 R. Mayhew, Operations Report moved to 10:00 a.m. Additions to the Agenda: Under Business Arising from Previous Minutes 5.6 Churchill Water Coop. Under Committee Reports 8.5 Seed Cleaning Plant. 8.6 Agricultural Service Board. 467/07 Councillor Long moved approval of the agenda, as amended. CARRIED MINUTES 2.0 Approval of the October 23rd ,2007 Minutes Corrections to the October 23rd 2007 Organizational Meeting Minutes: Councillor Hoppins was also nominated for Reeve, but declined the nomination. Councillor Keiver nominated Rick Vickery as a Member at Large for the Municipal Planning Commission, not Councillor Knievel. 468/07 Councillor Holsworth moved the acceptance of the October 23"1 2007 Organizational Meeting minutes as amended. CARRIED Changes to the October 23"1 2007 Council Regular Meeting Minutes: Page 1 of 6 Initial: ,et KNEEHILL COUNTY COUNCIL MEETING MINUTES November 13, 2007 Reeve Calhoun suggested that Agenda Item 6.6 Premiers Dinner in Olds should read: The County to cover the expenses of the attendance of the Premiers Dinner in Olds. 469/07 Councillor Hoppins moved the acceptance of the October 23rd 2007 Council Meeting minutes as amended. CARRIED BUSINESS ARISING 5.0 Business Arising from Previous Minutes 5.1 Kneehill Ambulance Society 470/07 Councillor Hoppins moved to receive as information. CARRIED APPT RJSSC 5.2 Appointment to the Regional Joint Summit Steering Committee 471/07 Councillor Hoppins moved to appoint Councillor Holsworth and Councillor Hoppins as the alternate of the Regional Joint Summit Steering Committee. CARRIED DCP 5.3 Doctor Clinic Proposal 472/07 Councillor Hoppins moved that the Doctor Clinic Proposal be dealt with after In Camera. CARRIED CP 5.4 Capital Plan 473/07 Councillor Holsworth moved that council accept the Capital Plan, as presented. CARRIED IT PLAN 5.5 IT Plan 474/07 Councillor Long moved to approve the plan as amended. CARRIED D. Moon of the Three Hills Capital entered the meeting at 8:57 a.m. CHURCHILL WATER 5.6 Churchill Water Co-op CO-OP Councillor Painter moved that Council direct administration to 475/07 provide written notice to the members of the Churchill Water Co-op verifying Kneehill County's acceptance of Churchill Water Co-op's offer to acquire ownership and operation effective January 1St, 2008. CARRIED The meeting recessed from 9:21 a.m. to 9:32 a.m. NEW BUSINESS 6.0 New Business PROV. BLDG. 6.1 Provincial Building Meeting Room Councillor Hoppins moved that Council send a letter, expressing 476/07 concern with the loss of the meeting room as a result of renovations to house the VLBC. CARRIED L. Watt entered the meeting at 9:35 a.m. Page 2 of 6 Initial: g /YL_ � KNEEHILL COUNTY COUNCIL MEETING MINUTES November 13, 2007 REC& LEISURE 6.2 Recreational and Leisure Capital Funding Grant CAPITAL FUND Application 477/07 Councillor Hoppins moved that Council grant the Town of Three Hills $100,000 funding for the Centennial Arena Redevelopment Project for the fiscal year 2008, under policy 15-11. CARRIED R. Mayhew, B. Hay Evans, and Y. Evans entered the meeting at 10:00 a.m. POLICY 15-8 6.3 Community Hall/Facility Grant Policy 15-8 Review 478/07 Councillor Keiver moved that Council add the Sunnyslope Hall to Policy#15-8 to share in the Community Hall Operation Funding Pool. MOTION DEFEATED 479/07 Councillor Hoppins moved that Council direct administration to review this policy for enhancements with the potential of utilizing MSI Funding. CARRIED DELEGATIONS 3.0 Delegations 3.1 Delegations-Rob Mayhew Operations Reports Councillor Hoppins left the meeting at 10:07 a.m. OPERATIONS 4.0 Operations REPORT 4.1 Operations Report R. Mayhew discussed ongoing projects to do with the operations department. PHASE 1 4.2 Approval to Tender Phase 1 of Water Service Area TENDER 4.3 Approval to Tender for Construction of Reservoir These agenda items will be brought back to the next council meeting for further discussion. WATER OPEN 4.4 Questions from Water Open House HOUSE One correction was made, question#2-the answer is The total flushing fees shall not exceed $300 per year, not $3000. Councillor Hoppins re-entered the meeting at 10:11 a.m. R. Mayhew, B. Hay Evans and Y. Evans left the meeting at 10:41 a.m. The meeting recessed from 10:41 to 10:49 a.m. C. Yarema and T. Dick entered the meeting at 10:46 a.m. 2007 AUDIT 3.2 Chantel Yarema (BDO Dunwoody LLP-Pre Audit Meeting) Time lines were discussed for the auditors to visit Kneehill Couny. The auditors will be here December 3rd-5th 2007 for the pre Page 3 of 6 Initial: i KNEEHILL COUNTY COUNCIL MEETING MINUTES November 13, 2007 audit, March 17th-28th for the audit 2008, and April 22nd 2008 at 10:30 a.m to make a presentation to Council. ' C. Yarema and T. Dick left the meeting at 11:05 a.m. NEW BUSINESS 6.4 Schedule Public Hearing Date-Bylaw 1568 Redesignation, BYLAW 1568 Hermann Councillor Holsworth moved the first reading of Bylaw 1568. 480/07 CARRIED 481/07 Councillor Hoppins moved to schedule a public hearing for this re designation on Tuesday, December 4th at 10:30 a.m. CARRIED STARS 6.5 STARS Air Ambulance Request 482/07 Councillor Holsworth moved that council receive as information. CARRIED 483/07 Councillor Long moved that administration obtain further information on this request and bring back to strategic planning or to the Regional Joint Summit Committee. CARRIED D. Moon left the meeting at 11:23 a.m. CORR REPORT 7.0 Correspondence Report 484/07 Councillor Keiver moved to accept the Correspondence Report as presented. CARRIED The meeting recessed from 11:35 a.m. to 12:51 p.m. COUN& COM RPRTS 8.0 Council and Committee Reports COMMUNITY 8.1 Community Futures WildRose FUTURES Councillor Long provided a verbal and written report on the organizational meeting attended. CANADIAN BAD 8.2 Canadian Badlands Ltd. LANDS Councillor Long provided a verbal and written report on the organizational meeting attended and presented Council with their plaque for recognizing founding shareholders. KRFCSS 8.3 Kneehill Regional FCSS Councillor Holsworth provided a verbal report on the organizational meeting as well as presentation of the 2008 budget. WELLNESS CNTRE 8.4 Torrington Wellness Centre Opening am€S 't Councillor Keiver, tttended the grand opening of the Torrington Wellness Centre. c'und— ketoe, Ukoct o l'i 1'04 On SEED CLEANING 8.5 Seed Cleaning Councillor Hoppins provided a written report. Page 4 of 6 Initial: pc_ ,, i I' KNEEHILL COUNTY COUNCIL MEETING MINUTES November 13, 2007 ASB 8.6 Agricultural Service Board Councillor Painter provided a verbal report. 485/07 Councillor Wittstock moved the approval of the Council and Committee Reports as presented. CARRIED BUS ARRISING 9.0 Business Arising from Council and Committee Reports, 486/07 Councillor Hoppins moved to support the proposed 2008 budget for FCSS as presented. CARRIED IN CAM 10.0 In Camera Councillor Painter moved that the meeting go in-camera. 1:14 p.m. 487/07 CARRIED 488/07 Councillor Wittstock moved to rise from in-camera at 3:38 p.m. CARRIED KAS 5.1 Kneehill Ambulance Society-Linden Fire Hall Rent Increase 489/07 Reeve Calhoun moved to accept letter from the KAS with regards to the rent increase to $8100 per year beginning January 1St, 2008 FIRE HALL for the Linden Hall and to establish additional funding in the FUNDING amount of$8100 (annually indexed by the October Cost of Living Allowance) per year for each of Three Hills, Carbon and Acme to contribute to fire apparatus housing and utility costs. CARRIED 490/07 Solicitor General-Request for Comments Councillor Holsworth moved to forward recommendations to the Solicitor General office stating that Kneehill County Council supports the provision of proper safety training and protective equipment, which could include side arms and tasers, to municipal peace officers. Councillor Keiver requested a recorded vote. 6 in favor: Reeve Calhoun Deputy Reeve Holsworth Councillor Hoppins Councillor Long Councillor Wittstock Councillor Painter 1 against: Councillor Keiver Deputy Reeve Holsworth assumed the Chair DOCTORS CLINIC 5.3 Doctor Clinic Proposal PROPOSAL Reeve Calhoun declared a pecuniary interest, and left the meeting at 3:46 p.m. 491/07 Councillor Hoppins moved to provide a letter of support to continue to work with the Regional Joint Summit Page 5 of 6 Initial: „e1,0_____ KNEEHILL COUNTY COUNCIL MEETING MINUTES November 13, 2007 Committee and David Thompson Health Region in the development of a Community Primary Care Centre including further financial funding investigation. CARRIED Adjournment ADJOURNMENT Councillor Long moved to adjourn the meeting at 3:49 p.m. 492/07 CARRIED Reeve CAO Page 6 of 6 Initial: ____