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HomeMy WebLinkAbout2007-12-14 Council Minutes KNEEHILL COUNTY December 4, 2007 Council Meeting Agenda Call to Order—8:30 a.m. 1.0 Adoption of Agenda 2.0 Approval of November 13, 2007 Council Minutes 3.0 Delegations: 3.1 Rob Mayhew—9:00 a.m. (Operations Reports) 3.2 NRCB Presentation—9:30 a.m. 3.3 Public Hearing— 10:30 a.m. —Redesignation—Bylaw 1568 (Herman) 3.4 Michael O'Brien, Deputy Superintendent of Christ the Redeemer Catholic Schools— 11:15 a.m. 3.5 Presentations of Plaques—Rick& Barrie Vickery— 11:30 a.m. 3.6 Requate—Planning presenting Outline Plan— 1:30 p.m. 4.0 Operations 4.1 Director of Operations Report 4.2 Approval to Tender Phase 1 of Water Service Area 4.3 Approval to Tender for Construction of Reservoir 5.0 Financial 5.1 Bank Reconciliation April 2007 6.0 Business Arising from Previous Minutes 6.1 Three Hills Airport Commission Agreement 6.2 Water Billing - Rates Schedule 7.0 New Business 7.1 Printing of Minutes in The Capital 7.2 Schmautz Pasture Rental 7.3 Roadside Seeding Policy #13-25 7.4 2008 Budget 7.5 Christmas Closure 8.0 Correspondence Report 9.0 Council and Committee Reports 10.0 Business Arising from Council and Committee Reports 11.0 In Camera Adjournment 12.0 Information Package Council/Agendas/2007 KNEEHILL COUNTY COUNCIL MEETING MINUTES December 4th, 2007 MINUTES OF THE DECEMBER 4th, 2007 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor PRESENT Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT,: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Jenna Frere Acting Secretary Brandy Hay Evans Reeve Calhoun in the Chair: CALL TO ORDER Reeve Calhoun called the meeting to order at 8:30 a.m. AGENDA 1.0 Adoption of Agenda: There were no additions or deletions to the agenda. 493/07 Councillor Wittstock moved the approval of the agenda. CARRIED MINUTES 2.0 Approval of the November 13th ,2007 Minutes Corrections to the November 13th 2007 Council Meeting Minutes: Under Council and Committee Reports: 8.4 Reeve Calhoun also attended the Torrington Wellness Centre Opening. 494/07 Councillor Hoppins moved the acceptance of the November 13m, 2007 Council Meeting minutes as amended. CARRIED 495/07 Councillor Long moved that the meeting go in camera. CARRIED 8:33 a.m. 496/07 Councillor Painter moved that Council rise from in-camera. CARRIED 8:55 a.m. D. Moon of the Three Hills Capital entered the meeting at 8:55 a.m. The meeting recessed from 8:55 a.m to 9:00 a.m. Y. Evans entered the meeting at 9:00 a.m. Page 1 of 5 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES December 4th, 2007 OPERATIONS 3.0 Delegations REPORT 3.1 Operations Report Yvonne Evans p resented the Operations Report, as Rob Mayhew, Director of Operations was absent. Y. Evans left the meeting at 9:15 a.m. 497/07 5.0 Financial Councillor Painter moved to accept the April 2007 Bank Reconciliation. CARRIED S. Cunningham and B. Hazleton with the NRCB in Red Deer entered the meeting at 9:16 a.m. NRCB 3.2 NRCB Presentation, S. Cunningham and B. Hazleton gave a power point presentation, with question and answer following. S. Carter entered the meeting at 9:23 a.m. P. Rough entered the meeting at 9:32 a.m. K. Miner left at 9:40 a.m. and entered at 9:45 a.m. Reeve Calhoun thanked the presenters for coming down and providing an informative presentation. S. Cunningham and B. Hazleton with the NRCB left the meeting at 10:00 a.m. G. Wagstaff entered the meeting at 10:00 a.m. The meeting recessed from 10:00 a.m. to 10:10 a.m. G. Wagstaff left the meeting at 10:01 a.m. PHASE I 4.2 Approval to Tender Phase 1 of Water Service Area, Councillor Holsworth moved that Council authorize the tendering of Phase 1 without the extension to the East but for staff to keep working on the design work and to potentially approach the successful contractor when the tender closes and negotiate adding this portion to the project. CARRIED CONSTRUCT 4.3 Approval to Tender for Construction of Reservoir, OF RESEVOIR Councillor Wittstock moved that Council authorize the tendering 499/07 of the reservoir for Phase 1 by tender and design build. CARRIED BUS ARISING 6.0 Business Arising from Previous Minutes THREE HILLS 6.1 Three Hills Airport Commission Agreement AIRPORT Councillor Holsworth moved that Council approve the 2008 COMM Three Hills Airport Commission Budget as presented. CARRIED Page 2 of 5 Initial: P__,Q V&A) KNEEHILL COUNTY COUNCIL MEETING MINUTES December 4th, 2007 501/07 Councillor Long moved that Council authorize the Reeve and CAO to sign the new Airport Operation Agreement as presented. CARRIED S. Carter, P. Rough, and D. Herman entered the meeting at 10:30 a.m. 502/07 Councillor Hoppins moved to recess the Council Meeting in order to hold the Public Hearing for Redesignation-Bylaw 1568 (Herman). CARRIED 10:31 a.m. P. Rough left the meeting at 10:35 a.m. 504/07 Councillor Painter moved the Council Meeting back in session. CARRIED 505/07 Councillor Holsworth moved the 2nd reading of Bylaw 1568. CARRIED 506/07 Councillor Hoppins moved the 3rd reading of Bylaw 1568. CARRIED S. Carter, P. Rough and D. Herman left the meeting at 11:00 a.m. WATER BILLING 6.2 Water Billing Rates Schedule RATES SCHEDULE Reeve Calhoun moved that Council receive as information 507/07 and for staff to bring this information back to a committee of the whole for further discussion. CARRIED CHRISTMAS 7.5 Christmas Closure CLOSURE Councillor Holsworth moved that Council approve the closure of Kneehill County operations (office and shop), effective from 4:00 p.m., Friday, December 21st, 2007 until 8:00 a.m. Wednesday, 508/07 January 2 nd, 2008. CARRIED MIN IN PAPER 7.1 Printing of Minutes in the Capital, Councillor Hoppins moved that Council direct administration to continue sending the approved Council minutes for publishing in 509/07 the Three Hills Capital. CARRIED SCHMAUTZ 7.2 Schmautz Pasture Rental Councillor Hoppins moved that Council approve the tendering of the Schamutz pasture, with the number of animals units allowed, length of the grazing season, and conditions for payment of the 510/07 lease, at the discretion of the Agriculture Fieldman. CARRIED ROADSIDE 7.3 Roadside Seeding Policy #13-25 SEEDING Councillor Holsworth moved that Council approve the Page 3 of 5 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES December 4th, 2007 PLCY amendments to Policy #13-25 as presented. 511/07 CARRIED R. Vickery and B. Vickery entered the meeting at 11:25 a.m. PLAQUES 3.5 Presentation of Plaques-Rick and Barrie Vickery Reeve Calhoun presented Rick and Barrie Vickery with plaques from Kneehill County expressing our congratulations to them on receiving the 2007 Agri-Trade Farm Family Award. The Council Meeting recessed from 11:38 p.m. to 1:00 p.m. T. Dick entered the meeting at 1:00 p.m. FINANCIAL 5.0 Financial 7.4 2008 Budget T. Dick presented the Capital Plan and the Capital Budget by object. Discussions recessed to accommodate the upcoming delegation. S. Requate, L. Kyllo and P. Rough entered the meeting at 1:30 p.m. T. Dick left the meeting at 1:30 p.m. S. Carter entered the meeting at 1:33 p.m. REQUATE 3.6 Requate-Planning presenting Outline Plan P. Rough and S. Carter presented a report of the requested Outline Plan for the Requate redesignation application located at SE 19-30- 25-W4M.The application switched from Agriculture (A) to Country Residential (CR). A public hearing was conducted on January 23rd, 2007 and the second reading was held at this time. However the 3rd reading was put on hold until a detailed Outline Plan and Groundwater Assessment report is received and adopted by the County. The purpose of the rezoning is to allow for a four (4) parcel subdivision to occur in the south East corner of SE 19- 30-25-W4M. Leo Kyllo, of Kyllo Planning and Development ltd, submitted the requested Outline Plan to the County on November 27th, 2007. The purpose of this plan is to provide an understanding of the land's attributes, create a viable residential site, provide safe transportation links and supply long term utility infrastructure planning. Council discussed approaches, the width of the service road, setbacks, water lines and sewer fields. 513/07 Councillor Holsworth moved the 3rd reading of Bylaw 1555. CARRIED S. Requate, L Kyllo, S. Carter and P. Rough left the meeting at 2:00 p.m. T. Dick and Y. Evans entered the meeting at 2:00 p.m. Page 4 of 5 Initial: f-t— ---e---(-A) KNEEHILL COUNTY COUNCIL MEETING MINUTES December 4th, 2007 Council recessed from 2:00 p.m. to 2:05 p.m. 7.4 2008 Budget (Continued), Preliminary review of capital and operating budget provided for ry p review. Amendments as discussed will be provided at next Council meeting for approval. CORR RPRT 8.0 Correspondence Report 514/07 Councillor Wittstock moved to accept the correspondence report as presented. CARRIED COUNCIL RPRTS 9.0 Council and Committee Reports KAS Councillor Holsworth provided a FCSS report and Kneehill Ambulance report. BA Councillor Long provided a report on the Badlands Ambulance. ASB Councillor Hoppins provided a report on the ASB. MARIGOLD LIB Councillor Keiver provided a report on Marigold. MPC Ree ve Calhoun provided report from the November 27th MPC meeting. 515/07 Councillor Long moved to accept the Committee Reports as presented. CARRIED IN CAM Councillor Painter moved that Council go in-camera. 516/07 CARRIED 3:40 p.m. Councillor Hoppins moved that Council rise from in-camera. 517/07 CARRIED 4:22 p.m. ADJOURN Adjournment Councillor Holsworth moved to adjourn the meeting at 4.23 p.m. 518/07 fr\a■ ' _Q CARRIED Reev- ( CAO Page 5 of 5 Initial: I -.., z <-.) 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