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Home My WebLink About2007-12-18 Council Minutes KNEEHILL COUNTY December 18,2007 Council Meeting Agenda Call to Order-8:30 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of December 4th, 2007 2.2 Public Hearing Minutes of December 4th, 2007 3.0 Delegations: 3.1 Shannon Holm- 8:05 a.m. - Payroll & Benefits Administrator 3.2 Rob Mayhew-9:00 a.m. (Operations Reports) 3.3 Torrington Development Concern-Possible presentation 3.4 Trident Exploration- 11:00 a.m. (Marie Jurcevic) 4.0 Operations 4.1 Director of Operations Report 5.0 Financial 5.1 May 2007 Bank Reconciliation 5.2 June 2007 Bank Reconciliation 5.3 July 2007 Bank Reconciliation 5.4 August 2007 Bank Reconciliation 6.0 Business Arising from Previous Minutes 6.1 Kneehill Emergency Services Vehicles 6.2 2008 Operating & Capital Budget 6.2a Operating Budget Option #1 6.2b Operating Budget Option#2 6.2c Operating Budget Option#3 6.2d Operating Budget Option#4 6.2e Operating Budget Option #5 6.2f Capital Budget 6.3 Rural Addressing Update 7.0 New Business 7.1 Debenture-Regional Water System 7.2 County Newsletter Items 7.3 Updating Policies 7.3a Councillor Policy#3-15 7.3b Amended Councillor Policy # 3-15 7.3c Employee Policies #7-6-1. 7-6-2, & 7-6-3 7.3d Amended Employee Policies 7.3e Amended Transportation Policy #13-20-4 7.3f Amended Transportation Policy #13-20-4A 7.4 Road Allowance Upgrade Request 7.5 Council Meeting Date Schedule 7.6 Letter of Support Request 8.0 Correspondence Report 9.0 Council and Committee Reports 9.1 FCSS Meeting 10.0 Business Arising from Council and Committee Reports 11.0 In Camera Adjournment 12.0 Information Package Committee of the Whole to Follow Council Meeting. KNEEHILL COUNTY COUNCIL MEETING MINUTES December 18th, 2007 MINUTES OF THE DECEMBER 18th, 2007 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS,ALBERTA. PRESENT: Division No. 2 Carol Calhoun,Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor PRESENT Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Jenna Frere Finance Director Tammie Dick Reeve Calhoun in the Chair: CALL TO ORDER Reeve Calhoun called the meeting to order at 8:36 a.m. AGENDA 1.0 Adoption of Agenda: Deletes: Item 5.3 and 5.4 519/07 Councillor Wittstock moved the approval of the agenda as amended. CARRIED S. Holm entered the meeting at 8:39 a.m. DELEGATIONS 3.0 Delegations 3.1 Shannon Holm-Payroll and Benefits Administrator K. Miner introduced Kneehill County's new Payroll and Benefits Administrator, Shannon Holm. Mrs. Holm then introduced herself, and thanked Council for welcoming her to the County. S. Holm left the meeting at 8:41 a.m. MINUTES 2.0 Approval of the December 4th ,2007 Minutes 520/07 2.1 Regular Council Minutes of December 4th,2007 Councillor Holsworth moved the approval of the December 4th, 2007 Regular Council Minutes as presented. CARRIED PUBLIC HEARING 2.2 Public Hearin!Minutes of December 4th 2007 MINUTES Councillor Hoppins moved the approval of the December 4th, 2007 521/07 Public Hearing Minutes as presented. CARRIED FINANCIAL 5.0 Financial 5.1 May 2007 Bank Reconciliation 522/07 Councillor Painter moved to accept the May 2007 Bank Reconciliation as presented. CARRIED 523/07 5.2 June 2007 Bank Reconciliation Page 1 of 5 Initial: _ra_______ KNEEHILL COUNTY COUNCIL MEETING MINUTES December 18th, 2007 Councillor Hoppins moved to accept the June 2007 Bank Reconciliation as presented. CARRIED D. Moon from the Three Hills Capital entered the meeting at 8:47 a.m. BUSINESS 6.0 Business Arising from Previous Minutes ARISING 6.1 Kneehill Emergency Services Vehicles Councillor Wittstock moved to receive as information the listin g of 524/07 Emergency Services Vehicles. CARRIED OPERATING 6.2 2008 Operating Budget BUDGET Councillor Hoppins moved the 2008 Operating Budget using p g g g 525/07 Option#5 be accepted as presented. CARRIED CAPITAL BUDGET 6.2 2008 Capital Budget 526/07 Councillor Wittstock moved the 2008 Capital Budget be accepted as presented. CARRIED T. Dick left the meeting at 9:00 a.m. The meeting recessed from 9:00 a.m. to 9:05 a.m. The grade 6 class of Three Hills School entered the meeting at 9:07 a.m. They are currently studying local government. RURAL ADDRESS 6.3 Rural Addressing Update UPDATE Councillor Hoppins moved that Administration provide further 527/07 information and a draft policy at a future Council meeting. CARRIED NEW BUS 7.0 New Business 7.1 Debenture-Regional Water Distribution System 528/07 Councillor Holsworth moved first reading of Bylaw#1566. CARRIED NEWSLETTER 7.2 County Newsletter Items 529/07 Councillor Long moved that the Reeve and administration work on the newsletter, and a draft be sent to Council members for approval. CARRIED COUNCIL 7.5 Council Meeting Date Schedule MEETING Councillor Hoppins moved Council Meeting dates be DATES amended as follows: 530/07 January 22nd to January 29th March 25th to March 27th. CARRIED P. Rough and S. Carter entered the meeting at 9:45 a.m. ROAD ,7.4 Road Allowance Upgrade Request ALLOWANCE Mr. Rough and Mr. Carter provided information to Council on the road allowance upgrade request. Reeve Calhoun left the meeting at 9:53 a.m. Deputy Reeve Holsworth assumed the chair. Page 2 of 5 Initial: LE_ KNEEHILL COUNTY COUNCIL MEETING MINUTES December 18th, 2007 Councillor Hoppins moved that Council approve the application 531/07 for cost sharing in the road upgrade. CARRIED P. Rough and S. Carter left the meeting at 9:58 a.m. The Three Hills School Grade 6 class left the meeting at 9:58 a.m. D. Moon with the Three Hills Capital left the meeting at 9:58 a.m. The meeting recessed from 9:58 a.m. to 10:10 a.m. R. Mayhew, Y. Evans and B. Hay entered the meeting at 10:08 a.m. OPERATIONS 4.0 Operations 4.1 Director of Operations Report 3.2 Rob Mayhew-Operations Report Rob Mayhew, Director of Operations presented the Operations Report. D. Mitzner entered the meeting at 10:15 a.m. R. Mayhew, Y. Evans, and B. Hay left the meeting at 10:15 a.m. UPDATING PLCS 7.3 Updating Policies Councillor Hoppins moved that Council approve the amended 532/07 policies 13-20-A, 13-20-4A, 3-15, 7-6-1, 7-6-2, and 7-6-3 as presented. CARRIED LETTER OF 7.6 Letter of Support Request SUPPORT Councillor Hoppins moved that Council direct administration to 533/07 send a letter of support for the Torrington Agricultural Society's application to the Community Facility Enhancement Program. CARRIED CORR RPRT 8.0 Correspondence Report Councillor Wittstock moved to accept the Correspondence 534/07 Reports as presented. CARRIED CNCIL& 9.0 Council & Committee Reports COM.RPRTS Community Futures—Councillor Long provided a verbal report gp p on the December committee meeting. Kneehill Regional FCSS—Councillor Holsworth provided a written and verbal report on the December FCSS committee meeting. Councillor Painter moved the Committee Reports. 535/07 CARRIED BUS ARISING 10.0 Business Arising There was no business arising. TORRINGTON 3.3 Torrington Development Concern DVLPMT D. Mitzner addressed Council regardin g development develo ment of six lots she has purchased in Torrington. She is requesting the County Page 3 of 5 Initial: cell' KNEEHILL COUNTY COUNCIL MEETING MINUTES December 18th, 2007 supply water and sewer as well as culverts and approaches to the property line of these residential lots. D. Mitzner left the meeting at 10:40 a.m. 536/07 Councillor Hoppins moved that Council receive the Torrington Development request as information, and for Administration to provide Ms. Mitzner with a written response to her request. CARRIED IN CAMERA 11.0 In Camera 537/07 Councillor Wittstock moved that Council g o in camera at 10:49 am. CARRIED. 538/07 Councillor Long moved that Council rise from in camera at 10:59 am. CARRIED Marie Jurcevic with Trident Exploration entered the meeting at 11:00 a.m. 3.4 Trident Exploration Marie Jurcevic with Trident p Exploration presented Council with a p brief overview of the company, and what their current level of activity is within Kneehill County. Marie Jurcevic left the meeting at 11:15 a.m. EMERGENCY 6.1 Kneehill EmerEencv Services Vehicles SERVICES Councillor Hoppins moved that the request for custom p lates for a 539/07 Kneehill County vehicle be approved at the employee's cost and with the understanding that the plates will become property of Kneehill County once purchased. CARRIED IN CAMERA Councillor Hoppins moved that Council go in-camera at 11:18 am 540/07 CARRIED Councillor Painter moved that Council rise from in- camera at 11:45 am. 541/07 CARRIED The Council Meeting recessed for lunch from 11:45 a.m. to 1:35 p.m. COMMITTEE Councillor Hoppins moved to recess the Council meeting for the 542/07 purposes of holding a Committee of the Whole. Time 1:36 pm. CARRIED 543/07 Councillor Painter moved that Council move back in session. Time 3:02 pm. CARRIED ADJOURN Councillor Long moved to adjourn the meeting at 3:08 pm. 544/07 CARRIED Page 4 of 5 Initial: det.__ KNEEHILL COUNTY COUNCIL MEETING MINUTES December 18th, 2007 Reeve t ~ CAO Page 5 of 5 Initial: