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Home My WebLink About2009-12-21 Council MinutesDecember 21, 2009 Regular Council Meeting Agenda 1.0 Adoption of Agenda 2.0 Approval of Minutes 2.1 Council Meeting Minutes of December 8, 2009 3.0 Delegations: 3.1 9:00 a.m. Rob Mayhew, Director of Operations 3.2 9:25 a.m. Sgt. Joe Sangster, RCMP 3.3 10:00 a.m. Mike Minshall, Genivar 3.4 2:00 p.m. Leonard Woofendon 4.0 Operations 4.1 Operations Report 4.2 Waterline Debt Servicing 5.0 Financial Reports 5.1 November 2009 Bank Reconciliation 6.0 Business Arising from Previous Minutes 6.1 Geo Referenced Digital Aerial Photographs 7.0 New Business 7.1 2009 Municipal Counties Tax Rate Comparison 7.2 Municipal Sponsorship Program 2009 7.3 Subdivision Extension Request 7.4 Fire Invoice 7.5 Three Hills Health Centre Donation Request 7.6 Bill 50 Presentation 8.0 Council and Committee Reports 8.1 Canadian Badlands 8.2 Doctor Recruitment & Retention 8.3 Drumheller & District Solid Waste 8.4 RECAP Grant - Boom Town Trail 8.5 ASB Report 8.6 CAAMDC Zone Meeting 8.7 Kneehill Regional FCSS Meeting 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 10.1 Business Pending 2008 10.2 Business Pending 2009 10.3 Business Summary 2009 11.0 In Camera Adjournment 12.0 Information Package PRESENT COUNCIL MEETING MINUTES DECEMBER 21, 2009 MINUTES OF THE DECEMBER 21, 2009 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Division No. 5 Division No. 1 Division No. 4 Division No. 6 Division No. 7 Carol Calhoun, Reeve Bob Long, Deputy Reeve Brian Holsworth, Councillor Glen Keiver, Councillor Ken Hoppins, Councillor Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Assistant CAO Recording Secretary ABSENT: Jerry Wittstock Kevin Miner Laurie Watt Barbara Long Councillor Division No. 3 Reeve Calhoun in the Chair CALL TO ORDER Reeve Calhoun called the meeting to order at 8:30 a.m. AGENDA 1.0 Adoption of Agenda The following amendments were made to the agenda: Additions: Under New Business • 7.7 Olympic Torch Relay Invitations • 7.8 Christmas Closure 604/09 Councillor Painter moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the December 8, 2009 Regular Council Meeting Minutes Councillor Long moved approval of the December 8, 2009 Regular 605/09 Council Meeting Minutes. CARRIED FINANCIAL 5.0 Financial Reports BANK REC 5.1 November 2009 Bank Reconciliation Report 606/09 Councillor Holsworth moved that Council approve the November 2009 Bank Reconciliation report. CARRIED OLD BUSINESS 6.0 Business Arising from the Previous Meeting GEO REFERENCED 6.1 Geo Referenced Aerial Photographs AERIALS Councillor Hoppins moved that Council approve the following rates for the printing of geo referenced aerial photographs: $50.00 set up fee which 607/09 is to include the first quarter section and $25.00 for each subsequent quarter section. CARRIED NEW BUSINESS 7.0 New Business TAX COMPARISON 7,12009 Municipal Counties Tax Rate Comaarison 608/09 Councillor Hoppins moved that Council receive as information. CARRIED MSP 2009 7.2 Municipal Sponsorship Program 2009 609/09 Councillor Hoppins moved that Council direct Administration to proceed with an application to the Municipal Sponsorship Program 2009 in Page 1 of 5 Initial: COUNCIL MEETING MINUTES DECEMBER 21, 2009 partnership with the Town of Three Hills for the development of playground facilities at Keiver's Lake recreation area, with Kneehill County acting as the managing partner. CARRIED SBDV EXT REQUEST 7.3 Subdivision Extension Request — KNE 080235 — SW 25-30-26-W4 610/09 Councillor Painter moved that Council grant a 5 month extension for subdivision approval KNE08023 5, expiring on May 19, 2010. CARRIED XMAS CLOSURE 7.8 Christmas Closure 611/09 Reeve Calhoun moved that Council approve the closure of the Kneehill County operations (office and shop) at noon on Wednesday, December 241h. CARRIED Councillor Long abstained from discussion and voting on Agenda Item #7.8 due to a perceived conflict of interest. Rob Mayhew, Director of Operations, and Brandy Hay, Operations Executive Assistant entered the meeting at 8:55 a.m. 4.0 Operations OPERATIONS RPT 4.1 Operations Summary Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. 612/09 Councillor Painter moved that Council approve the Operations Report. CARRIED Rob Mayhew and Brandy Hay left the meeting at 9:15 a.m. NEW BUSINESS 7.0 New Business Continued DONATION REQUEST 7.5 Three Hills Health Centre Donation Request 613/09 Councillor Long moved that Council authorize a donation, in the amount of $650.00 to the Three Hills Health Centre to assist with the purchase of BILL 50 SEMINAR 614/09 R 21 televisions for the Acute Care rooms. CARRIED 7.6 Bill 50 Presentation 1) Councillor Long v t ,�,t Council a th ze tte a e,of r .�,� t , C th �U three members of ounc - anc� t ie CIAO b car- oo , at tie Ianua 18 `` Y p ry )4 61 t,;; C -) Bill 50 Presentation by Alberta Energy and AESO hosted by Clearwater County. CARRIED TORCH RELAY 7.7 Olympic Torch Relay Invitations INVITATIONS Councillor Long moved that Council authorize Ken Hoppins to attend the Olympic Torch Relay Event in Trochu, Councillor Keiver to attend the 615/09 Olympic Torch Relay Event in Torrington, with Reeve Calhoun and himself to attend the event being held in Drumheller. CARRIED 616/09 Councillor Long moved that Council direct Administration to ensure grader services are available should they be needed to open roads in Torrington and Trochu on January 161h, 2010, the day of the Olympic Torch Relay. CARRIED 3.2 Presentation — Sit Joe Sangster Page 2 of 5 Initial: COUNCIL MEETING MINUTES DECEMBER 21, 2009 Sgt. Joe Sangster, Three Hills RCMP Detachment, and Debi Moon, Reporter for The Capital entered the meeting at 9:25 a.m. Introductions were made and Sergeant Sangster gave a brief history of himself and his years of service with the RCMP, noting he felt there was a need for open communication in order to have a safe community. He further commented on the upcoming staff changes, the good relationship with our Peace Officers and the need for more manpower. Reeve Calhoun thanked him for attending Council. Sgt Joe Sangster left the meeting at 9:42 a.m. OPERATIONS 4.0 Operations Continued H2O LINE DEBT 4.2 Waterline Debt Servicing 617/09 Councillor Hoppins moved that Council receive as information. CARRIED The meeting recessed from 9:50 a.m. until 10:02 a.m. Present when the meeting reconvened were Rob Mayhew, Director of Operations, Brandy Hay, Operations Executive Assistant, Pete McRae, Environment Supervisor for Kneehill County, Al Kostrosky, Kneehill County Water/Wastewater Foreman. Representatives from Genivar included: Mike Minshall, Howie Hedges, Tarek Saman, Kimberly MacKinnon, and Lee Goehring. 3.3 Genivar Presentation Mike Minshall provided Council with an update on the status of the water projects, highlighting the progress made in each of the phases, and noting the outstanding issues. The detailed design for the Selkirk WSA (Phase 3A), which is approximately 90% complete, was reviewed by Council. At the direction of Council Genivar developed a service plan to support the dead zones in the Linden North Water Services Area. The preliminary design prepared in June 2006 identified these areas could be serviced from the existing Linden North system. The system that supports the existing Linden North WSA will need to be tested to determine the pressure requirements to support the dead zones but it appears that all the areas can be serviced from the Linden North reservoir with minimal upgrades. These dead zones were referenced on a map as areas A which is the area to the west of Sunnyslope, B which is the area west of Linden, C which is the area east and north of Linden and D which is the area east and south of Linden. Genivar was directed to perform the additional design engineering required to incorporate these areas (the dead zones) into the Selkirk Rural Water Distribution project. 618/09 Councillor Holsworth moved the meeting go in camera at 10:55 a.m. CARRIED Debi Moon and Councillor Keiver left the meeting at this time. 619/09 Councillor Long moved the meeting rise from in camera at 11:27 a.m. CARRIED The meeting recessed for lunch from 11:30 a.m. until 12:50 p.m. Present when the meeting reconvened were Reeve Calhoun, Councillor Holsworth, Councillor Hoppins, Councillor Painter, Councillor Long, Kevin Miner, Laurie Watt and Barb Long. Page 3 of 5 Initial: � . COUNCIL MEETING MINUTES DECEMBER 21, 2009 7.0 New Business Continued 7.4 Fire Invoice 200900911 620/09 Councillor Hoppins moved this agenda item be re -scheduled to the January 12, 2010 Council meeting. CARRIED COUNCIL REPTS 8.0 Council and Committee Reports Continued CAN BADLANDS 8.1 Canadian Badlands Ltd — written report by Councillor Long. DR R&R 8.2 Doctor Recruitment & Retention Committee - written report by Councillor Long. DRUM WASTE 8.3 Drumheller &District Solid Waste Management Association — written report by Councillor Long. A copy of the 2010 Budget was distributed —the per capita cost will be $35.84 which includes $9.50 per capita for recycling. BOOMTOWN TRAIL 8.4 Boomtown Trail — RCAP Grant- Letter of Support Request Councillor Hoppins moved that Council direct Administration to provide a 621/09 letter of support to accompany the Boomtown Trail application to the Rural Community Adaptation Program Grant. CARRIED ASB 8.5 A ricultural Service Board — written report by Councillor Hoppins of the December 15t meeting. 8.6 CAAMDC Zone Meetin - written report of the December 18th Zone CAAMDC Meeting by Reeve Calhoun. The Spring Zone meeting will be held on February 5th at the Lacombe Memorial Centre. FCSS 8.7 Kneehill Regional FCSS — written report of the December 10th meeting by Councillor Painter. 622/09 Councillor Hoppins moved that Council accept the Council and Committee reports. CARRIED CORRESPONDENCE 9.0 Correspondence Report 623/09 Councillor Painter moved that Council receive the Correspondence report. CARRIED BUSINESS REPTS 10.0 Business Pending and Summary Reports 624/09 Councillor Long moved that Council receive the Business Pending and Summary Reports as presented. CARRIED IN CAMERA 11.0 In Camera 625/09 Councillor Holsworth moved the meeting go in camera at 1:35 p.m. CARRIED Councillor Hoppins left the meeting at 1:50 p.m. Rob Mayhew entered the in camera session at 1:52 p.m. 626/09 Councillor Painter moved the meeting rise from in camera at 2:10 p.m. CARRIED DEAD WSA°s Councillor Holsworth moved the priorities for water line extensions in the 627/09 Linden North Water Service Area be as follow: A (the area to the west of Sunnyslope), D (the area east and south of Linden, C (the area east and north of Linden) and B (the area west of Linden). CARRIED Page 4 of 5 Initial: -); 01- COUNCIL MEETING MINUTES DECEMBER 21, 2009 ADJOURNMENT Adjournment The meeting adjourned at 2:13 p.m. A-� Reeve CAO Page 5 of 5 Initial: �-� 0N �