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HomeMy WebLinkAbout2009-12-08 Council MinutesDecember 8, 2009 Regular Council Meeting Agenda 1.0 Adoption of Agenda 2.0 Approval of Minutes 2.1 Council Meeting Minutes of November 24, 2009 3.0 Delegations: 3.1 9:00 a.m. Rob Mayhew, Director of Operations 3.2 9:30 a.m. Pete McRae, Environmental Supervisor 3.3 9:45 a.m. Frank Grills, Assessor 3.4 10:00 a.m. Will Scott, Sr. Peace Officer 4.0 Operations 4.1 Operations Report 4.2 Churchill Water Service Area 5.0 Financial Reports 5.1 2010 Operating Budget 6.0 Business Arising from Previous Minutes 6.1 Assessment Classes 7.0 New Business 7.1 Assessment Review Board Members Appointment 7.2 Amendments to Peace Officers Appointment 7.3 Memorandum of Agreement -Peace Officer Services for Drumheller 7.4 Municipal Sponsorship Program 2009 7.5 911 Fire Dispatch Services 7.6 Selkirk WSA Request 7.7 Geo Referenced Aerial Photographs 7.8 Safety Codes Quality Management Plan 7.9 Council Meeting Date 8.0 Council and Committee Reports 8.1 Red Deer River Municipal Users Group 8.2 Kneehill Regional Water Services Commission 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 10.1 Business Pending 2008 10.2 Business Pending 2009 10.3 Business Summary 2009 11.0 In Camera Adjournment 12.0 Information Package PRESENT COUNCIL MEETING MINUTES DECEMBER 8, 2009 MINUTES OF THE DECEMBER 8, 2009 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Division No. 5 Division No. 1 Division No. 3 Division No. 4 Division No. 6 Division No. 7 Carol Calhoun, Reeve Bob Long, Deputy Reeve Brian Holsworth, Councillor Jerry Wittstock, Councillor Glen Keiver, Councillor Ken Hoppins, Councillor Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long Reeve Calhoun in the Chair CALL TO ORDER Reeve Calhoun called the meeting to order at 8:30 a.m. AGENDA 1.0 Adoption of Agenda The following amendments were made to the agenda: Additions: Under New Business • 7.10 Buffalo Jump Development Plan • 7.11 Badlands Motor Sports • 7.12 Emergency Preparedness Under Council and Committee Reports • 8.3 Kneehill Ambulance Society • 8.4 Boom Town Trail • 8.5 Joint Summit Steering Committee • 8.6 Drumheller Municipal Policing • 8.7 Kneehill Housing Commission • 8.8 2010 Olympic Torch Relay • 8.9 Letter of Request — Swalwell Community Association 570/09 Councillor Wittstock moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the November 24, 2009 Regular Council Meeting Minutes Amendment: Under Committee Reports 8.5 amend to read the Grand Opening of Centennial Place. Councillor Long moved approval of November 24, 2009 Regular 571/09 Council Meeting Minutes as amended. CARRIED FINANCIAL 5.0 Financial Reports 2010 BUDGET 5.1 Operating Budget 2010 572/09 Councillor Holsworth moved that Council approve the 2010 Operating Budget as presented. Page 1 of 6 Initial• �� COUNCIL MEETING MINUTES DECEMBER 8, 2009 573/09 Councillor Hoppins moved that Council approve the 2010 Capital Budget as presented. CARRIED Debi Moon, reporter for The Capital, entered the meeting at 8:50 a.m. NEW BUSINESS 7.0 New Business ARB APPOINTMENTS 7.1 Assessment Review Board Members Appointment & Training 574/09 Councillor Hoppins moved that Council support the creation of a joint Assessment Review Board with our urban partners within our boundaries, and appoint two members to the Assessment Review Board covering all costs associated with the mandatory training required for this appointment. CARRIED 575/09 Councillor Long moved that Council defer the appointment of the Assessment Review Board Members until later in the meeting. CARRIED Rob Mayhew, Director of Operations, and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 10:23 a.m. OPERATIONS RPT 4.1 Operations Summa Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following additional items were discussed: • Snow Plowing —All the County plows are out clearing the County roads and have been throughout the past weekend. When the roads are open County forces will begin clearing private driveways. • Swalwell Water Wells —The County will not be doing anything to the wells until the water distribution line is working well. At that time Alberta Environment will be provided with proof that they have been disconnected from the hamlet water system. Following that consideration will be given to a ratepayer request to use the wells for his farming operation. • Playground Equipment for Keiver's Lake — An estimate has been put together in order to submit should the Community Adjustment Fund, under Western Economic Diversification, announce grant funding for another year. Council may also consider this project for the Municipal Sponsorship Grant. 576/09 Councillor Painter moved that Council approve the Operations Report. J NEW BUSINESS 7.0 New Business Continued C.M. DATE CHANGE 7.9 December Council Meeting Date Change 577/09 Councillor Hoppins moved that Council approve Monday, December 21St as the date for the second Council meeting in December. CARRIED The meeting recessed from 9:25 a.m. until 9:35 a.m. Pete McRae, Environment Supervisor, was present when the meeting reconvened. OPERATIONS 4.0 Operations Continued CHURCHILL WSA 4.2 Churchill Water Service Area Pete McRae reported that the Churchill Water System was designed in 1987 for 22 users at a design flow of 2 gallons per minute with the use of flow restrictors. At this time there are 33 users connected, with some connected directly to the line, not using flow restrictors which is Page 2 of 6 Initial: COUNCIL MEETING MINUTES DECEMBER 8, 2009 negatively affecting the pressure of other users. This system was never designed for constant flow. The system can be made to accommodate additional users provided that every service connection is limited to a maximum of 1.0 gallon per minute which would need to be controlled by installing flow restrictors at every service. Other options are enhancements to the distribution line and the building of a storage facility. Pete McRae advised it is Council's decision whether the Churchill water system is left as it is or do the necessary enhancements needed to make it a workable system. Frank Grills, Assessor, entered the meeting at 9:45 a.m. 578/09 Councillor Holsworth moved this agenda item be deferred until later in the meeting. CARRIED Rob Mayhew, Pete McRae and Brandy Hay Evans left the meeting at 9:55 a.m. OLD BUSINESS 6.0 Business Arising from the Previous Minutes ASSESSMENT CLASS 6.1 Assessment Classes 579/09 Councillor Hoppins moved this item be removed from the table. Will Scott, Senior Peace Officer, entered the meeting at 10:15 a.m. 580/09 Councillor Long moved that Council approve the creation of a new sub- class of Assessment Class 1 Residential called "Residential Recreational". CARRIED NEW BUS 7.0 New Business Continued PEACE OFCR DUTIES 7.2 Amendments to Peace Officer Appointments 581/09 Councillor Holsworth moved that Council support any forthcoming invitation from the local RCMP or law enforcement agency having jurisdiction, for the participation of short term joint public service initiatives located on one and two digit primary highways, at the discretion of the Senior Peace Officer. PEACE OFCRS DRUM 7.3 Memorandum of Agreement Termination — Kneehill County Peace Officer Services for Drumheller 582/09 Councillor Wittstock moved that Council receive as information. MSP 2009 7.4 Municipal Sponsorship Program 2009 583/09 Councillor Holsworth moved that Council table this item until the December 21 St, 2009 Council meeting. CARRIED 911 FIRE DISPATCH 7.5 Fire Dispatch Services Agreement 584/09 Reeve Calhoun moved that Council direct Administration to sign the five year Fire Dispatch Services Contract with the City of Red Deer Emergency Services. 585/09 Page 3 of 6 Councillor Hoppins moved that Council amend Motion 584/09 to reflect a three year Fire Dispatch Services contract. Reeve Calhoun did not accept motion 585/09 as a friendly amendment. A vote was taken on amending Motion 585/09. Initial: DEFEATED COUNCIL MEETING MINUTES DECEMBER 8, 2009 A vote was taken on Motion 584/09. SELKIRK WSA 7.6 Selkirk WSA — Ratepayer Concern 586/09 Councillor Holsworth moved that Council direct Administration to respond to this inquiry advising the County is in the process of having those areas currently not located within a water service identified as to which water distribution system they should be included in, with confirmation to Council of the written response. CARRIED DIGITAL AERIALS 7.7 Geo Referenced Aerial Photographs 587/09 Councillor Long moved that Council defer this agenda item until later in the meeting. CARRIED QMP-SAFETY CODES 7.8 Safety Codes Quality Management Plan 588/09 Councillor Wittstock moved that Kneehill County Council adopts the Uniform Quality Management Plan for the Building, Electrical, Gas and Plumbing disciplines as per the revised/modified Safety Codes Council document and forwarded to Alberta Municipal Affairs in order for Kneehill County to retain the necessary Safety Codes accreditation. CARRIED DRY ISLAND PARK 7.10 Dry Island Buffalo Jump Park Development Plan Councillor Long moved that Council authorize Kevin Miner, CAO, 589/09 to remain as the contact/recipient of a telephone interview from a consultant for the Alberta government requesting input on possible development of Dry Island Buffalo Jump Park. , CARRIED BADLANDS MOTOR 7.11 Badlands Motorsport Development SPORT DEV Councillor Wittstock moved that Council defer this item until later in the 590/09 Council meeting. CARRIED EMS PREPAREDNESS 7.12 EMS Preparedness 591/09 Councillor Long moved that Council receive as information. The meeting recessed for lunch from 11:42 a.m. until 12:50 p.m. Councillor Long was not present when the meeting reconvened. Debi Moon was not present when the meeting reconvened. Jerry Brett, Senior Planner and Development Officer and Gilbert Quashie- Sam, Planning & Development Officer entered the meeting at 12:55 p.m. Rob Mayhew, Director of Operations, and Will Nyman, IT Technician entered the meeting at 12:57 p.m. BADLANDS MOTOR 7.11 Badlands Motorsport Development 592/09 Councillor Painter moved that Council address agenda item #7.11, Badlands Motor Sport, deferred earlier in the meeting. CARRIED Direction of Council: Council not wanting to participate in viewing the site for this proposed development at this time, perhaps it could be considered between the first and second reading of the Area Structure Plan. Page 4 of 6 Initial: COUNCIL MEETING MINUTES DECEMBER 8, 2009 Jerry Brett and Gilbert Quashie-Sam left the meeting at 1:25 p.m. GEO REFERENCED 7.0 New Business Continued AERIAL PHOTOS 7.7 Geo Referenced Aerial Photographs 593/09 Councillor Keiver moved this item be deferred until a future Council meeting to allow adequate time for further information to be obtained. CARRIED OPERATIONS CHURCHILL W SA 594/09 595/09 Will Nyman left the meeting at 1:35 p.m. 4.0 Operations Reports 4.2 Churchill Water Service Area Councillor Painter moved to address Agenda Item 4.2, Churchill Water Service Area, deferred earlier in the meeting. CARRIED Councillor Holsworth moved that Council direct Administration to determine the specifications of each connection on the Churchill Water System, and the actual water usage as compared to the water license. CARRIED Rob Mayhew left the meeting at 1:55 p.m. COUNCIL REPTS 8.0 Council and Committee Reports Continued RDRMUG 8.1 Red Deer River Municipal Users Group — written report by Councillor Painter on the Annual General Meeting he had attended. 8.3 Kneehill Ambulance Society Councillor Wittstock reported on the December 1St Kneehill Ambulance Meeting he had attended. • Flo Robinson appointed as Chair and Rob Naylor the Vice -Chair. Looking into the potential to provide transfer service to Alberta Hospital, Brain Injury Unit, which requires a different caravan system due to the weight of the wheelchairs. 8.4 Boom Town Trail — Councillor Keiver updated Council on the November 30thmeeting held at the Delburne Village Office. 8.5 Joint Summit Steering Committee — Laurie Watt, Assistant CAO, and Councillor Holsworth updated Council on the discussions at the Joint Summit Steering Committee meeting. • Reviewed Strategic Initiatives. Scheduled Wednesday, February 10th for a Strategic Planning Session for all Councils led by consultant Russ Farmer. 8.6 Drumheller Municipal Policing Committee - Councillor Holsworth provided a verbal report on the Drumheller Municipal Policing Committee meeting. 8.7 Kneehill Housing Commission — written report of the December 3rd Organizational and Regular meetings presented to Council by Reeve Calhoun. 8.8 Olympic Torch Relav — update of the January 16th event was given by Reeve Calhoun. 8.9 Letter of Request — Swalwell Community Association 596/09 Councillor Hoppins moved that Council provide a letter of support to the Swalwell Community Association to accompany their application for funding from Alberta Culture and Community Spirit for washroom renovations in the community hall. CARRIED Page 5 of 6 Initial: COUNCIL MEETING MINUTES DECEMBER 8, 2009 8.2 Kneehill Re Tonal Water Services Commission KRWSC — written report by Councillor Wittstock on the December 2 Id meeting attended by Reeve Calhoun, Kevin Miner, and himself. Organizational Meeting scheduled for January 7, 2009. Options for dealing with the accumulated deficit and the annual operating deficit were discussed. On December 15th Annon Hovde and Bruce Rowe will be meeting with Alberta Municipal Affairs to discuss the KRWSC deficit. 597/09 11.0 In Camera Reeve Calhoun moved the meeting go in camera at 2:30 p.m. CARRIED 598/09 Councillor Hoppins moved the meeting rise from in camera at 3:18 p.m. CARRIED 8.2 Kneehill Regional Water Services Commission (KRWSC) 599/09 Councillor Holsworth moved that Council select Option 3, as presented, to deal with the yearly operational debt and Option 2 to deal with the accumulated debt of the Kneehill Regional Water Services Commission. CARRIED Councillor Hoppins made a notice of motion to discuss the possibility of Kneehill County submitting a proposal regarding managing the Kneehill Regional Water Services Commission at the January 12, 2010 Council meeting. 7.1 Assessment Review Board. Members Appointment 600/09 Councillor Wittstock moved to address Agenda Item 7. 1, Assessment Review Board Members Appointment, deferred earlier in the meeting. CARRIED 601/09 Reeve Calhoun moved that Council appoint Councillor Hoppins to the Intermunicipal Assessment Review Board, and direct Administration to contact Murray Woods, and should he not be interested, Angus Park to request he serve as member at large on this Board. CARRIED CORRESPONDENCE 9.0 Correspondence Report 602/09 Councillor Painter moved that Council receive the Correspondence Report. BUSINESS REPTS 603/09 ADJOURNMENT Page 6 of 6 10.0 Business Pending and Summary Reports Councillor Wittstock moved that Council receive the Business Pending and Summary Reports as presented. Adiournment The meeting adjourned at 3:40 p.m. Initial: eeve CAO